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4_5800969115594131708.pptx

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This document discusses how to manage folders and files in Windows 7. It covers viewing folders and files in different ways, working with folder and file properties, creating and renaming folders and files, moving and copying folders and files, deleting and recovering folders and files, and creating shortcuts. The key points are that different views can help identify file contents, properties can be viewed and some changed, and folders and files can be organized, renamed, moved, copied, deleted, and shortcuts created for easy access to frequently used files and folders.

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Windows 7 Manage Folders and Files
Outline In this chapter, you will learn how to • View folders and files in different ways . • Work with folder and file properties . • Create and rename folders and files . • Move and copy folders and files . • Delete and recover folders and files . • Create shortcuts
Viewing Folders and Files in Different Ways The available views include the following: • Icons • List • Details • Tiles Content
Working with Folder and File Properties File Properties Some file properties, such as size and modification date, are maintained by Windows 7 and, for obvious reasons, you cannot change them . Title (helpful if the file name is not an intuitive indicator of the contents of the file) Authors Subject (helpful for graphics files) Tags (also known as keywords; helpful for identifying potential terms that people might use to search for the file) Comments Rating (for graphics files; from zero to five stars)
Working with Folder and File Properties Folder Properties The Properties dialog box for folders has the same General, Security, and Previous Versions tabs providing the same information as the corresponding tabs in a file’s Properties dialog box . It also includes a Sharing tab on which you can set options for sharing the folder with colleagues on a network .
Creating and Renaming Folders and Files • With each program you use on your computer, you create files of a specific type . The files you create with most programs are only temporary until you save them on your hard disk or in another location. • However, as you accumulate more and more files, you might need to refine the structure by creating new folders and renaming existing folders and files to accurately reflect their content .
Moving and Copying Folders and Files • You can easily move and copy folders and files from one location to another . The methods of moving and copying are the same for both folders and files . • Before you can move or copy files and folders, you need to select them . For efficiency, it helps to be familiar with various ways to select multiple items in the Content pane of a folder window .
Deleting and Recovering Folders and Files • Periodically, you’ll want to delete folders and files you no longer need . Removing a file from your computer is a two-step process: • first delete the file, which moves it to the Recycle Bin—a holding area on your hard disk from which it’s possible to restore an item if you realize you need it . Then you empty the Recycle Bin, which permanently erases its contents . • By default, Windows prompts you to confirm the deletion of files and folders . If you prefer, you can turn off this setting by clearing the Display Delete Confirmation Dialog check box in the Recycle Bin Properties dialog box .
Creating Shortcuts • You can make folders and files that you use often more easily accessible by creating shortcuts to them—on the desktop, on the Start menu, on the taskbar, or in the Windows Explorer Favorites group . • Desktop shortcuts are links on your desktop to programs, folders, and files in other location
Key Points • Displaying folders and files in different ways can help you more easily identify their contents . • You can sort and filter folder contents to find the file you want . • The properties stored with a file can be viewed, and some properties can be changed, in the file’s Properties dialog box . • To organize folders and files in a logical structure, you can create folders, and you can rename, move, copy, and delete both folders and files . • Desktop shortcuts provide a quick way to open the folders, files, programs, and Web sites you access most frequently . You can also add objects to the Start menu or taskbar, or add them to your Favorites group

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4_5800969115594131708.pptx

  • 2. Outline In this chapter, you will learn how to • View folders and files in different ways . • Work with folder and file properties . • Create and rename folders and files . • Move and copy folders and files . • Delete and recover folders and files . • Create shortcuts
  • 3. Viewing Folders and Files in Different Ways The available views include the following: • Icons • List • Details • Tiles Content
  • 4. Working with Folder and File Properties File Properties Some file properties, such as size and modification date, are maintained by Windows 7 and, for obvious reasons, you cannot change them . Title (helpful if the file name is not an intuitive indicator of the contents of the file) Authors Subject (helpful for graphics files) Tags (also known as keywords; helpful for identifying potential terms that people might use to search for the file) Comments Rating (for graphics files; from zero to five stars)
  • 5. Working with Folder and File Properties Folder Properties The Properties dialog box for folders has the same General, Security, and Previous Versions tabs providing the same information as the corresponding tabs in a file’s Properties dialog box . It also includes a Sharing tab on which you can set options for sharing the folder with colleagues on a network .
  • 6. Creating and Renaming Folders and Files • With each program you use on your computer, you create files of a specific type . The files you create with most programs are only temporary until you save them on your hard disk or in another location. • However, as you accumulate more and more files, you might need to refine the structure by creating new folders and renaming existing folders and files to accurately reflect their content .
  • 7. Moving and Copying Folders and Files • You can easily move and copy folders and files from one location to another . The methods of moving and copying are the same for both folders and files . • Before you can move or copy files and folders, you need to select them . For efficiency, it helps to be familiar with various ways to select multiple items in the Content pane of a folder window .
  • 8. Deleting and Recovering Folders and Files • Periodically, you’ll want to delete folders and files you no longer need . Removing a file from your computer is a two-step process: • first delete the file, which moves it to the Recycle Bin—a holding area on your hard disk from which it’s possible to restore an item if you realize you need it . Then you empty the Recycle Bin, which permanently erases its contents . • By default, Windows prompts you to confirm the deletion of files and folders . If you prefer, you can turn off this setting by clearing the Display Delete Confirmation Dialog check box in the Recycle Bin Properties dialog box .
  • 9. Creating Shortcuts • You can make folders and files that you use often more easily accessible by creating shortcuts to them—on the desktop, on the Start menu, on the taskbar, or in the Windows Explorer Favorites group . • Desktop shortcuts are links on your desktop to programs, folders, and files in other location
  • 10. Key Points • Displaying folders and files in different ways can help you more easily identify their contents . • You can sort and filter folder contents to find the file you want . • The properties stored with a file can be viewed, and some properties can be changed, in the file’s Properties dialog box . • To organize folders and files in a logical structure, you can create folders, and you can rename, move, copy, and delete both folders and files . • Desktop shortcuts provide a quick way to open the folders, files, programs, and Web sites you access most frequently . You can also add objects to the Start menu or taskbar, or add them to your Favorites group

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