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Effective Time Management Strategies

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Ankit Tiwari
Ankit Tiwari

Effective Time Management Strategies - Enhance your overall performance by enhancing your skills. Make time work for you, don't remain it's slave

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Objectives By the end of this training, you will :  Understand the importance of time management  Aim for better results through effective planning and clarifying objectives  Set high value goals and devise ways to spend more time towards these goals  Understood the importance of time management tools and how to use them 2
WIIFM What’s In It For Me :  Managing time helps in smooth life  For everything there is time and space  Life is no longer a struggle  Plan your time and work on your plan  Achieve your goals 3
Basic Myths Basic Myths about time management :  Myth 1: There's too much to do; I can't handle it all.  Myth 2: There's plenty of time; I can do that later.  Myth 3: I'm busier than usual right now, so it makes sense to shift some tasks off to another time. Re-scheduling something to a later time is PROCRASTINATING  Myth 4: This little task is not important. 4
What it is? “Time management includes tools or techniques for planning and scheduling time, usually with the aim to increase the effectiveness and / or efficiency of personal and corporate time use” 5
Obstacles Obstacles to effective time management :  Unclear objectives  Disorganization  Inability to say “NO”  Interruptions  More interruptions 6
Obstacles Obstacles to effective time management : … Contd…  Periods of inactivity  Too many things at once  Stress and fatigue  All work and no play 7
Can I handle Obstacles Ways to keeping-Toolkit for time :  80-20 Pareto principle  Beat/Handle Procrastination  Time Management Matrix  Deciding Work Priorities  SWOT Analysis  Goal Setting 8
Toolkit for time 80:20 rule – Pareto Principle :  80% of unfocussed effort generates only 20% of results.  The remaining 80% of results are achieved with only 20% of the effort.  Concept – “Eat That Frog” !!! 9
Toolkit for time Beat/Handle Procrastination:  Step 1: Recognize that you're Procrastinating  Step 2: Work out WHY you’re Procrastinating  Step 3: Get over it – Do it, Delegate it Hold it ! 10
Toolkit for time Time Management Matrix Principle : 11 Urgent Not Urgent Important II I Not Important III IV
Toolkit for time Deciding Work Priorities :  Based on the Urgent-Important Matrix  On the grounds on Rational & Emotional reasons  On the basis of SWOT Analysis 12
SWOT Analysis 13
Toolkit for time SWOT Analysis : 14 STRENGTHS What advantages do you have? What do you do well? What relevant resources do you have access to? What do other people see as your strengths? WEEKNESSES What could you improve? What do you do badly? What should you avoid? OPPORTUNITIES Where are the good opportunities facing you? What are the interesting trends you are aware of? THREATS What obstacles do you face? What is your competition doing? Are the required specifications for your job, products or services changing? Is changing technology threatening your position? Do you have bad debt or cash-flow problems? Could any of your weaknesses seriously threaten your business?
Toolkit for time 15 SMART GOALS:
16 Ankit Tiwarihttps://in.linkedin.com/in/ankitiwari

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Effective Time Management Strategies

  • 1. 1
  • 2. Objectives By the end of this training, you will :  Understand the importance of time management  Aim for better results through effective planning and clarifying objectives  Set high value goals and devise ways to spend more time towards these goals  Understood the importance of time management tools and how to use them 2
  • 3. WIIFM What’s In It For Me :  Managing time helps in smooth life  For everything there is time and space  Life is no longer a struggle  Plan your time and work on your plan  Achieve your goals 3
  • 4. Basic Myths Basic Myths about time management :  Myth 1: There's too much to do; I can't handle it all.  Myth 2: There's plenty of time; I can do that later.  Myth 3: I'm busier than usual right now, so it makes sense to shift some tasks off to another time. Re-scheduling something to a later time is PROCRASTINATING  Myth 4: This little task is not important. 4
  • 5. What it is? “Time management includes tools or techniques for planning and scheduling time, usually with the aim to increase the effectiveness and / or efficiency of personal and corporate time use” 5
  • 6. Obstacles Obstacles to effective time management :  Unclear objectives  Disorganization  Inability to say “NO”  Interruptions  More interruptions 6
  • 7. Obstacles Obstacles to effective time management : … Contd…  Periods of inactivity  Too many things at once  Stress and fatigue  All work and no play 7
  • 8. Can I handle Obstacles Ways to keeping-Toolkit for time :  80-20 Pareto principle  Beat/Handle Procrastination  Time Management Matrix  Deciding Work Priorities  SWOT Analysis  Goal Setting 8
  • 9. Toolkit for time 80:20 rule – Pareto Principle :  80% of unfocussed effort generates only 20% of results.  The remaining 80% of results are achieved with only 20% of the effort.  Concept – “Eat That Frog” !!! 9
  • 10. Toolkit for time Beat/Handle Procrastination:  Step 1: Recognize that you're Procrastinating  Step 2: Work out WHY you’re Procrastinating  Step 3: Get over it – Do it, Delegate it Hold it ! 10
  • 11. Toolkit for time Time Management Matrix Principle : 11 Urgent Not Urgent Important II I Not Important III IV
  • 12. Toolkit for time Deciding Work Priorities :  Based on the Urgent-Important Matrix  On the grounds on Rational & Emotional reasons  On the basis of SWOT Analysis 12
  • 14. Toolkit for time SWOT Analysis : 14 STRENGTHS What advantages do you have? What do you do well? What relevant resources do you have access to? What do other people see as your strengths? WEEKNESSES What could you improve? What do you do badly? What should you avoid? OPPORTUNITIES Where are the good opportunities facing you? What are the interesting trends you are aware of? THREATS What obstacles do you face? What is your competition doing? Are the required specifications for your job, products or services changing? Is changing technology threatening your position? Do you have bad debt or cash-flow problems? Could any of your weaknesses seriously threaten your business?