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GWAVACon 2013: Novell File Management Suite Enhancing Novell Filr

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The document discusses Novell's File Management Suite, which includes several solutions to help organizations better manage their unstructured file data and implement a strong data governance program. It highlights challenges such as not knowing what data is stored on the network, employees having excessive access to sensitive data, and the difficulty of provisioning file storage. The suite includes Novell File Reporter to inventory and analyze file systems, Novell Storage Manager to automate file management tasks based on user identities, and Novell Dynamic File Services to intelligently tier files across different storage locations while maintaining metadata. The goal is to help organizations gain control and visibility of their file data, enforce policies, and mitigate risks.

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Novell File Management Suite Enhancing Novell Filr
© Novell, Inc. All rights reserved.2 Governing Data - Front and Center “In short, if you're looking to implement a data governance program, stop looking for a single, comprehensive solution. It doesn't exist. Instead, build up a portfolio of solutions, small and large, customizing your approach (and architecture) to your own organization.” Information Week – Data Governance: No Single Solution. November 2012 A huge percentage of employees have access to information they don’t need for their roles in the company, thus introducing unnecessary risks in terms of how that data can either be accidentally or purposely compromised.
© Novell, Inc. All rights reserved.3 Files Matter – Unstructured Data Relocate Find Govern • 80% unstructured data • 60% compound annual growth rate  41% active frequent access  21% active non-frequent access  18% inactive obsolete  19% don’t know: dark data • What’s on your Network?
Novell File Reporter
© Novell, Inc. All rights reserved.5 Problem: What is on the Network “Our new NAS device is already 40 percent full. We just bought it two months ago! I need to know what files we’re storing on the network, who is storing them, how important they are, if we have a problem with duplicate files, and anything else I can find out. And I need to know now.”
© Novell, Inc. All rights reserved.6 Problem: Rights Knowledge “I was just notified that an employee is being investigated for sharing highly sensitive files. This can affect our standing as a government contractor. I have disabled this employee’s account, but I need to know now exactly what rights he has across the network.”
© Novell, Inc. All rights reserved.7 Novell® File Reporter - Find Inventories network file systems and generates reports detailing the files being stored on your terabytes of network storage • What are you storing? • Who does it belong to? • How is it being used? • Where is it? • Who has access to it? • How did they gain access to it? Across the entire line of business
© Novell, Inc. All rights reserved.8
Novell Storage Manager
© Novell, Inc. All rights reserved.10 Problem: Manual Storage Creation “The new school year begins next week and we need to create over 10,000 student and faculty home folders, with disk quota settings and rights. This is going to take all week, and I’m not positive we’re going to get all of these settings established correctly.” We need help!”
© Novell, Inc. All rights reserved.11 Problem: Identity Management Systems and File Storage “The identity management system we deployed last year is adequately managing our users’ access to applications—but it is not giving them access to files stored on the network. Is there a solution that can tie into identity management systems and grant or revoke access to network data?”
© Novell, Inc. All rights reserved.12 Novell® Storage Manager - Govern Automation of the file management processes and complete lifecycle of user and collaborative network file storage based on the Identity and role of users in the organization Event driven policies consistently: •Provision individual and collaborative storage •Manage and enforce permissions •Manage quotas •Groom files •Automate transfers and moves •Migrate data Works with any identity management system
© Novell, Inc. All rights reserved.13 Novell Storage Manager Identity-driven File Management Identity-driven Storage Provisioning Create User Vault Files Deferred Delete Delete Immediate Automate Transfers & Moves Delete User Set / Manage File Rights & Ownership Provision Role Based Data Manage Quota Manage Renames Collaborative Identity Management HR System Disabled User Policy Manage Profile Attributes NSM Reports Analyse File Grooming NSM Policies
Novell Dynamic File Services
© Novell, Inc. All rights reserved.15 Problem: Intelligent File Tiering “Is there are way I can tier my file system based on ownership, usage, content, or size and still give my users access to all their data in on place?”
© Novell, Inc. All rights reserved.16 Problem: Controlling Data in the Cloud “How can I utilize cloud storage for file archiving and maintain the continuity of the files? Particularly the file owner and last access dates when moving files to and from cloud storage.”
© Novell, Inc. All rights reserved.17 Novell® Dynamic File Services - Relocate Tier data between Microsoft network shares based on compliance needs while giving users access to all their files in one place. Or use our intelligent policy engine to remove and archive files. •Merged view between Microsoft network shares •Maintain metadata and ownership •Archive data to Microsoft network shares •Archive data to Amazon S3, Box, CloudMe, or Dropbox •Control your cloud archive from one console •Storage vendor agnostic Built for Microsoft environments Note: Novell Dynamic File Services is for Windows environments only. We’ve included similar functionality for Open Enterprise Server in Dynamic Storage Technology (DST).
Work Used to Be…
19 © Novell, Inc. All rights reserved. Now, Work Can Happen Anywhere
Some Call This Mobility © Novell, Inc. All rights reserved.20 Some Call This Mobility
Some Call This Mobility © Novell, Inc. All rights reserved.21
© Novell, Inc. All rights reserved.22 Novell® Filr Secure mobile device access to files IT remains in control of what’s shared and how Users can access home directories and folders
© Novell, Inc. All rights reserved.23 © Novell, Inc. All rights reserved.23 0 1 Million 2 Million 3 Million 4 Million 5 Million 6 Million 7 Million 8 Million 2005 2006 2007 2008 2009 2010 CORPORATE DATA BREACH Every year the cost to recover from a goes higher and higher
© Novell, Inc. All rights reserved.24 File System Chaos
What’s on your File System? Know exactly what’s available for access and sharing
Who has access… and to what? Know what rights users have in Filr-enabled network areas
Hidden Access Know what groups users have rights to
© Novell, Inc. All rights reserved.28 Something to Share Make sure every user has a directory to share with Filr
Compliant Remain in compliance with organizational policies
Control the chaos Filr is opening the door to a new enterprise file sharing experience File Reporter Identifies areas of concern regarding rights and data in the file system Storage Manager remediates these concerns and enforces policies moving forward
Demo
© Novell, Inc. All rights reserved.33 We Know the Problem Novell Storage Manager Novell File Reporter Novell Dynamic File Services Novell File Management Suite eDirectory eDirectory Active Directory Novell Storage Manager Novell File Reporter OES Dynamic Storage Technology Novell File Management Suite for OES New
801.861.7000 (Worldwide) 800.453.1267 (Toll-free) Corporate Headquarters 1800 South, Novell Place Provo, Utah 84606 Join us on: www.novell.com © Novell, Inc. All rights reserved.34
This document could include technical inaccuracies or typographical errors. Changes are periodically made to the information herein. These changes may be incorporated in new editions of this document. Novell, Inc. may make improvements in or changes to the software described in this document at any time. Copyright © 2012 Novell, Inc. All rights reserved. All Novell marks referenced in this presentation are trademarks or registered trademarks of Novell, Inc. in the United States. All third-party trademarks are the property of their respective owners.

More Related Content

GWAVACon 2013: Novell File Management Suite Enhancing Novell Filr

  • 1. Novell File Management Suite Enhancing Novell Filr
  • 2. © Novell, Inc. All rights reserved.2 Governing Data - Front and Center “In short, if you're looking to implement a data governance program, stop looking for a single, comprehensive solution. It doesn't exist. Instead, build up a portfolio of solutions, small and large, customizing your approach (and architecture) to your own organization.” Information Week – Data Governance: No Single Solution. November 2012 A huge percentage of employees have access to information they don’t need for their roles in the company, thus introducing unnecessary risks in terms of how that data can either be accidentally or purposely compromised.
  • 3. © Novell, Inc. All rights reserved.3 Files Matter – Unstructured Data Relocate Find Govern • 80% unstructured data • 60% compound annual growth rate  41% active frequent access  21% active non-frequent access  18% inactive obsolete  19% don’t know: dark data • What’s on your Network?
  • 5. © Novell, Inc. All rights reserved.5 Problem: What is on the Network “Our new NAS device is already 40 percent full. We just bought it two months ago! I need to know what files we’re storing on the network, who is storing them, how important they are, if we have a problem with duplicate files, and anything else I can find out. And I need to know now.”
  • 6. © Novell, Inc. All rights reserved.6 Problem: Rights Knowledge “I was just notified that an employee is being investigated for sharing highly sensitive files. This can affect our standing as a government contractor. I have disabled this employee’s account, but I need to know now exactly what rights he has across the network.”
  • 7. © Novell, Inc. All rights reserved.7 Novell® File Reporter - Find Inventories network file systems and generates reports detailing the files being stored on your terabytes of network storage • What are you storing? • Who does it belong to? • How is it being used? • Where is it? • Who has access to it? • How did they gain access to it? Across the entire line of business
  • 8. © Novell, Inc. All rights reserved.8
  • 10. © Novell, Inc. All rights reserved.10 Problem: Manual Storage Creation “The new school year begins next week and we need to create over 10,000 student and faculty home folders, with disk quota settings and rights. This is going to take all week, and I’m not positive we’re going to get all of these settings established correctly.” We need help!”
  • 11. © Novell, Inc. All rights reserved.11 Problem: Identity Management Systems and File Storage “The identity management system we deployed last year is adequately managing our users’ access to applications—but it is not giving them access to files stored on the network. Is there a solution that can tie into identity management systems and grant or revoke access to network data?”
  • 12. © Novell, Inc. All rights reserved.12 Novell® Storage Manager - Govern Automation of the file management processes and complete lifecycle of user and collaborative network file storage based on the Identity and role of users in the organization Event driven policies consistently: •Provision individual and collaborative storage •Manage and enforce permissions •Manage quotas •Groom files •Automate transfers and moves •Migrate data Works with any identity management system
  • 13. © Novell, Inc. All rights reserved.13 Novell Storage Manager Identity-driven File Management Identity-driven Storage Provisioning Create User Vault Files Deferred Delete Delete Immediate Automate Transfers & Moves Delete User Set / Manage File Rights & Ownership Provision Role Based Data Manage Quota Manage Renames Collaborative Identity Management HR System Disabled User Policy Manage Profile Attributes NSM Reports Analyse File Grooming NSM Policies
  • 15. © Novell, Inc. All rights reserved.15 Problem: Intelligent File Tiering “Is there are way I can tier my file system based on ownership, usage, content, or size and still give my users access to all their data in on place?”
  • 16. © Novell, Inc. All rights reserved.16 Problem: Controlling Data in the Cloud “How can I utilize cloud storage for file archiving and maintain the continuity of the files? Particularly the file owner and last access dates when moving files to and from cloud storage.”
  • 17. © Novell, Inc. All rights reserved.17 Novell® Dynamic File Services - Relocate Tier data between Microsoft network shares based on compliance needs while giving users access to all their files in one place. Or use our intelligent policy engine to remove and archive files. •Merged view between Microsoft network shares •Maintain metadata and ownership •Archive data to Microsoft network shares •Archive data to Amazon S3, Box, CloudMe, or Dropbox •Control your cloud archive from one console •Storage vendor agnostic Built for Microsoft environments Note: Novell Dynamic File Services is for Windows environments only. We’ve included similar functionality for Open Enterprise Server in Dynamic Storage Technology (DST).
  • 18. Work Used to Be…
  • 19. 19 © Novell, Inc. All rights reserved. Now, Work Can Happen Anywhere
  • 20. Some Call This Mobility © Novell, Inc. All rights reserved.20 Some Call This Mobility
  • 21. Some Call This Mobility © Novell, Inc. All rights reserved.21
  • 22. © Novell, Inc. All rights reserved.22 Novell® Filr Secure mobile device access to files IT remains in control of what’s shared and how Users can access home directories and folders
  • 23. © Novell, Inc. All rights reserved.23 © Novell, Inc. All rights reserved.23 0 1 Million 2 Million 3 Million 4 Million 5 Million 6 Million 7 Million 8 Million 2005 2006 2007 2008 2009 2010 CORPORATE DATA BREACH Every year the cost to recover from a goes higher and higher
  • 24. © Novell, Inc. All rights reserved.24 File System Chaos
  • 25. What’s on your File System? Know exactly what’s available for access and sharing
  • 26. Who has access… and to what? Know what rights users have in Filr-enabled network areas
  • 27. Hidden Access Know what groups users have rights to
  • 28. © Novell, Inc. All rights reserved.28 Something to Share Make sure every user has a directory to share with Filr
  • 29. Compliant Remain in compliance with organizational policies
  • 30. Control the chaos Filr is opening the door to a new enterprise file sharing experience File Reporter Identifies areas of concern regarding rights and data in the file system Storage Manager remediates these concerns and enforces policies moving forward
  • 31. Demo
  • 32. © Novell, Inc. All rights reserved.33 We Know the Problem Novell Storage Manager Novell File Reporter Novell Dynamic File Services Novell File Management Suite eDirectory eDirectory Active Directory Novell Storage Manager Novell File Reporter OES Dynamic Storage Technology Novell File Management Suite for OES New
  • 33. 801.861.7000 (Worldwide) 800.453.1267 (Toll-free) Corporate Headquarters 1800 South, Novell Place Provo, Utah 84606 Join us on: www.novell.com © Novell, Inc. All rights reserved.34
  • 34. This document could include technical inaccuracies or typographical errors. Changes are periodically made to the information herein. These changes may be incorporated in new editions of this document. Novell, Inc. may make improvements in or changes to the software described in this document at any time. Copyright © 2012 Novell, Inc. All rights reserved. All Novell marks referenced in this presentation are trademarks or registered trademarks of Novell, Inc. in the United States. All third-party trademarks are the property of their respective owners.