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Introduction to Project Management.pdf

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These slides give a very basic introduction about project management. You will find here about the definition of project, Types , Project Life cycle etc. Will be very helpful to the engineering students for the subject Project Management.

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INTRODUCTION TO PROJECT MANAGEMENT Prepared By GOURHARI BISWAS
What is Project ?
WHAT IS PROJECT MANAGEMENT ?
 The purpose of project management is to plan, manage, and complete a specific set of deliverables.  Project management helps teams organize, track, and execute work within a project.  Management Think of a project as a collection of tasks to accomplish a specific goal.  Project management can help your team plan, manage, and execute your work in order to meet your project’s requirements on time.  With a project management tool, Project management team can organize all of the details of your work in one place, share feedback and progress, and, ultimately, collaborate more effectively.
EXAMPLES OF PROJECT
Types of Project Management
Every Project is different. Projects can be classified on several different points. The classification of projects in project management varies according to a number of different factors such as complexity, source of capital, its content, those involved and its purpose. Projects can be classified on the following factors.
According to complexity: • Easy: Complicated:
According to source of capital: • Public: Private: Mixed:
According to project content:
According to those involved: • Departmental:When a certain department or area of an organisation is involved. • Internal:When a whole company itself is involved in the project's development. • Matriarchal:When there is a combination of departments involved. • External:When a company outsources external project manager or teams to execute the project. This is common in digital transformations, process improvements and strategy changes, for example.
According to its objective: • Production: Oriented at the production of a product or service taking into consideration a certain determined objective. • Social: Oriented at the improvement of the quality of life of people. • Educational: Oriented at the education of others. • Community: Oriented at people too, however with their involvement. • Research: Oriented at innovation and the gaining of knowledge.
Importance of Project Management • Goals and objectives can be achieved in any setting, they are better and more efficiently achieved within a project management structure. • organizations, especially the large ones, are adopting project management for the more routine operational tasks to accomplish them more efficiently and deliver higher value. • It helps in increasing the chances of achieving optimal results for pre-set objectives. • It enables project managers and other stakeholders to analyze the importance of any particular project for an organization and utilize business resources appropriately. • Project management helps set the scope, budget, and process of a project accurately.
Characteristics of a Project • Projects are Bound by Time • Projects are Purposeful • Projects Progress Through a Life Cycle to Accomplish Goals • Projects are Unique • Projects are Channels Used to Venture Into the Unfamiliar • Projects Require Cross-Departmental Collaboration • A Project is a Single Entity
What is Project Life Cycle ?
The Project Life Cycle A project process is divided into five main phases, collectively known as the project life cycle, for effective execution and monitoring. • Each project phase is goal-oriented and will include: • A list of activities that need to be accomplished during the phase • Details of team members and their roles • Project deliverables • Resources allocated to the specific phase of the project • Performance monitoring guidelines
Phases of the Project Management Life Cycle • Project Initiation Phase • Project Planning Phase • Project Execution Phase • Monitoring and Controlling Phase • Closing Phase
Key project management steps involved in Initiation Phase The main tasks to be performed in this phase are :
Key project management steps involved in Planning Phase The following documents are prepared during the planning phase:  Scope statement  Work breakdown structure (WBS)  Project plan  Project schedule  Change request management  Communication plan  Project quality plan  Acceptance plan
Key project management steps involved in Execution Phase  Identify the project team and Assign the team the resources, so that the project team can begin work in the planned manner  Provide necessary guidance to the team on how tasks should be completed  Monitor progress of the team  Communicate with the stakeholders on a regular basis to ensure that the project deliverables are acceptable
Key project management steps involved in Monitoring and Controlling Phase Key project management steps involved in the Monitoring and Control phase:  Tracking the progress of various project tasks  Measure budget, timeline and quality performance of the project  Review deliverables and track the effort to see if they meet the defined acceptance criteria  Conduct user reviews and collect feedback, and take any corrective actions needed  Track all changes to the project scope (whether from team members or the stakeholders) and report on their impact to project goals.  Monitor overall project performance, including all project plan changes, and ensure that all stakeholders and the project team are on the same page about the project status and its expected outcomes.
Key project management steps involved in Closing Phase The project is closed after it has achieved its goals and the product is ready for release and delivery to the client. This last phase is also known as the follow-up phase, where the project manager and the teams come together to discuss the project events and insights in a closing meeting. They will recap the entire life cycle to draw lessons and takeaways from it, identify strengths and opportunities for improvement, and document them alongside other project data for future reference.
Project management steps for the closure phase  Analyzing project performance: Determine whether the project's goals were met (tasks completed, on time and on budget) and the initial problem solved using a prepared checklist.  Analyzing team performance: Evaluate how team members performed, including whether they met their goals along with timeliness and quality of work  Documenting project closure: Make sure that all aspects of the project are completed with no loose ends remaining and providing reports to key stakeholders  Conducting post-implementation reviews: Conduct a final analysis of the project, taking into account lessons learned for similar projects in the future  Accounting for used and unused budget: Allocate remaining resources for future projects
What is Cost-Benefit Analysis in Project Management? A cost-benefit analysis (CBA) is the process by which an evaluation is done to check the costs of an undertaking versus its benefits. Using the CBA, all possible expenses and benefits of the undertaking are listed then the following values are calculated to ascertain its viability. •
ROLE OF A PROJECT MANAGER A project manager is a person who has the overall responsibility for the successful initiation, planning, design, execution, monitoring, controlling and closure of a project. A project manager is a person who is responsible for making decisions, both large and small. The project manager should make sure they control risk and minimize uncertainty. Every decision the project manager makes must directly benefit their project.
The role of the project manager encompasses many activities including: • Planning and Defining Scope • Activity Planning and Sequencing • Resource Planning • Developing Schedules • Time Estimating • Cost Estimating • Developing a Budget • Documentation • Creating Charts and Schedules • Risk Analysis • Managing Risks and Issues • Monitoring and Reporting Progress • Team Leadership • Strategic Influencing • Business Partnering • Working with Vendors • Scalability, Interoperability and Portability Analysis • Controlling Quality • Benefits Realisation
WISH YOU ALL A VERY BRIGHT FUTURE

More Related Content

Introduction to Project Management.pdf

  • 3. WHAT IS PROJECT MANAGEMENT ?
  • 4.  The purpose of project management is to plan, manage, and complete a specific set of deliverables.  Project management helps teams organize, track, and execute work within a project.  Management Think of a project as a collection of tasks to accomplish a specific goal.  Project management can help your team plan, manage, and execute your work in order to meet your project’s requirements on time.  With a project management tool, Project management team can organize all of the details of your work in one place, share feedback and progress, and, ultimately, collaborate more effectively.
  • 6. Types of Project Management
  • 7. Every Project is different. Projects can be classified on several different points. The classification of projects in project management varies according to a number of different factors such as complexity, source of capital, its content, those involved and its purpose. Projects can be classified on the following factors.
  • 8. According to complexity: • Easy: Complicated:
  • 9. According to source of capital: • Public: Private: Mixed:
  • 11. According to those involved: • Departmental:When a certain department or area of an organisation is involved. • Internal:When a whole company itself is involved in the project's development. • Matriarchal:When there is a combination of departments involved. • External:When a company outsources external project manager or teams to execute the project. This is common in digital transformations, process improvements and strategy changes, for example.
  • 12. According to its objective: • Production: Oriented at the production of a product or service taking into consideration a certain determined objective. • Social: Oriented at the improvement of the quality of life of people. • Educational: Oriented at the education of others. • Community: Oriented at people too, however with their involvement. • Research: Oriented at innovation and the gaining of knowledge.
  • 13. Importance of Project Management • Goals and objectives can be achieved in any setting, they are better and more efficiently achieved within a project management structure. • organizations, especially the large ones, are adopting project management for the more routine operational tasks to accomplish them more efficiently and deliver higher value. • It helps in increasing the chances of achieving optimal results for pre-set objectives. • It enables project managers and other stakeholders to analyze the importance of any particular project for an organization and utilize business resources appropriately. • Project management helps set the scope, budget, and process of a project accurately.
  • 14. Characteristics of a Project • Projects are Bound by Time • Projects are Purposeful • Projects Progress Through a Life Cycle to Accomplish Goals • Projects are Unique • Projects are Channels Used to Venture Into the Unfamiliar • Projects Require Cross-Departmental Collaboration • A Project is a Single Entity
  • 15. What is Project Life Cycle ?
  • 16. The Project Life Cycle A project process is divided into five main phases, collectively known as the project life cycle, for effective execution and monitoring. • Each project phase is goal-oriented and will include: • A list of activities that need to be accomplished during the phase • Details of team members and their roles • Project deliverables • Resources allocated to the specific phase of the project • Performance monitoring guidelines
  • 17. Phases of the Project Management Life Cycle • Project Initiation Phase • Project Planning Phase • Project Execution Phase • Monitoring and Controlling Phase • Closing Phase
  • 18. Key project management steps involved in Initiation Phase The main tasks to be performed in this phase are :
  • 19. Key project management steps involved in Planning Phase The following documents are prepared during the planning phase:  Scope statement  Work breakdown structure (WBS)  Project plan  Project schedule  Change request management  Communication plan  Project quality plan  Acceptance plan
  • 20. Key project management steps involved in Execution Phase  Identify the project team and Assign the team the resources, so that the project team can begin work in the planned manner  Provide necessary guidance to the team on how tasks should be completed  Monitor progress of the team  Communicate with the stakeholders on a regular basis to ensure that the project deliverables are acceptable
  • 21. Key project management steps involved in Monitoring and Controlling Phase Key project management steps involved in the Monitoring and Control phase:  Tracking the progress of various project tasks  Measure budget, timeline and quality performance of the project  Review deliverables and track the effort to see if they meet the defined acceptance criteria  Conduct user reviews and collect feedback, and take any corrective actions needed  Track all changes to the project scope (whether from team members or the stakeholders) and report on their impact to project goals.  Monitor overall project performance, including all project plan changes, and ensure that all stakeholders and the project team are on the same page about the project status and its expected outcomes.
  • 22. Key project management steps involved in Closing Phase The project is closed after it has achieved its goals and the product is ready for release and delivery to the client. This last phase is also known as the follow-up phase, where the project manager and the teams come together to discuss the project events and insights in a closing meeting. They will recap the entire life cycle to draw lessons and takeaways from it, identify strengths and opportunities for improvement, and document them alongside other project data for future reference.
  • 23. Project management steps for the closure phase  Analyzing project performance: Determine whether the project's goals were met (tasks completed, on time and on budget) and the initial problem solved using a prepared checklist.  Analyzing team performance: Evaluate how team members performed, including whether they met their goals along with timeliness and quality of work  Documenting project closure: Make sure that all aspects of the project are completed with no loose ends remaining and providing reports to key stakeholders  Conducting post-implementation reviews: Conduct a final analysis of the project, taking into account lessons learned for similar projects in the future  Accounting for used and unused budget: Allocate remaining resources for future projects
  • 24. What is Cost-Benefit Analysis in Project Management? A cost-benefit analysis (CBA) is the process by which an evaluation is done to check the costs of an undertaking versus its benefits. Using the CBA, all possible expenses and benefits of the undertaking are listed then the following values are calculated to ascertain its viability. •
  • 25. ROLE OF A PROJECT MANAGER A project manager is a person who has the overall responsibility for the successful initiation, planning, design, execution, monitoring, controlling and closure of a project. A project manager is a person who is responsible for making decisions, both large and small. The project manager should make sure they control risk and minimize uncertainty. Every decision the project manager makes must directly benefit their project.
  • 26. The role of the project manager encompasses many activities including: • Planning and Defining Scope • Activity Planning and Sequencing • Resource Planning • Developing Schedules • Time Estimating • Cost Estimating • Developing a Budget • Documentation • Creating Charts and Schedules • Risk Analysis • Managing Risks and Issues • Monitoring and Reporting Progress • Team Leadership • Strategic Influencing • Business Partnering • Working with Vendors • Scalability, Interoperability and Portability Analysis • Controlling Quality • Benefits Realisation
  • 27. WISH YOU ALL A VERY BRIGHT FUTURE