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KBACE Individual Compensation Distribution Webinar

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KBACE Technologies, Inc.
KBACE Technologies, Inc.

This document provides an overview and demonstration of Individual Compensation Distribution (ICD) functionality in Oracle HCM Cloud. ICD allows managers and other key employees to distribute bonuses, awards, and other compensation to employees using self-service. The presentation covers manager-initiated and employee-initiated ICD plans, key features of ICD including eligibility profiles and approval workflows, and new enhancements in the latest Oracle HCM Cloud release.

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Individual Compensation Distribution: Automated Spot Bonus & Spot Award Administration and Other Creative Uses Jeff Eaton Practice Manager, Compensation & Benefits 1 © 2009 KBACE Technologies, Inc.
Agenda • ICD – An Overview • Manager Initiated ICD Plans • ICD Plans for Employees • Demo of ICD • Enhanced ICD – New Features for Rel 12.1 • Q&A 2 © 2009 KBACE Technologies, Inc.
Individual Compensation Distributions (ICD) • ICD allows managers and other key employees responsible for awarding compensation within an enterprise to use Self Service for distributing awards to qualified employees • ICD is included with your HR and Self Service HR license 3 © 2009 KBACE Technologies, Inc.
Key Features • ICD plans allows managers to assign various types of compensation distributions to employees • ICD can be used for both one-time and recurring awards, such as bonuses or allowances to employees • Seeded approval process sends a notification to the supervisor of the manager who initiated the transaction • ICD plans can be setup to handle a variety of business needs such as • Periodic or spot bonuses, Sponsored allowances, Severance Payments (Termination with Compensation), Relocation, Sign-on bonus, Other periodic or recurring awards 4 © 2009 KBACE Technologies, Inc.
Manager Initiated ICD Plans 5 © 2009 KBACE Technologies, Inc.
Navigation Custom Function for Spot Bonus and Awards ICD • A function can be linked to one or more plan types • Creating plans under different plan types allows for greater access control • Useful for ICD plans linked to Termination with Compensation function, as managers may not have access to all of them • Create a second function which includes all plan types and link that to HR responsibility 6 © 2009 KBACE Technologies, Inc.
Employee Selection • Managers can pick an employee within his/her hierarchy • Search function, if enabled allows manager to search for an employee within his/her security group • Eligibility profiles can be attached to the ICD plan to restrict award distribution • Note that employees will still show up in this screen even if they are not eligible, but the manager will not be able to allocate awards to such employees 7 © 2009 KBACE Technologies, Inc.
Plan Selection • Frequency will be Once or Recurring – driven by the element/standard rate setup • Display help text and tips using Communication types and Framework personalizations • Status will be blank if the employee has never received the award in the past • Use view history to view details of past awards 8 © 2009 KBACE Technologies, Inc.
View History Page • If configured, view history will show details of prior awards • To enable ‘View History’ functionality, configure a standard rate with the activity type “Additional History Elements” • Calculation method - “No Standard Values Used” • Use Compensation category in standard rates to group similar awards • Note that the Element name (NOT the plan name) will be displayed in the view history screen. Consider this while naming your elements. • Hide unused categories from the view history page using framework personalization 9 © 2009 KBACE Technologies, Inc.
Award Allocation Page 10 © 2009 KBACE Technologies, Inc.
Award Allocation Page: Key Points • Use communication types to display help text , policies, and guidelines • Can have different text for each plan • Use framework personalization to change labels, show/hide fields • Use the rate start date code - “Enterable” so that managers can input the effective date of the reward • Variable rate profiles can be used to enforce variable limits based on employee’s indicative/employment data 11 © 2009 KBACE Technologies, Inc.
Award Allocation Page: Key Points • Define coverage calculation if you need an additional field to capture award details • An extra input rule can be used if additional values need to be calculated and assigned to input values • Post election edit rule can be used to enforce additional plan rules • Note that text entered in justification is part of the work flow for that single transaction and is not stored anywhere 12 © 2009 KBACE Technologies, Inc.
Review Page • Text can be added to the review page using communication types • Can have different text for each plan 13 © 2009 KBACE Technologies, Inc.
Confirmation Page • Seeded workflow notification goes to the submitting manager’s supervisor • Each plan can have its own approval process • Once submitted for approval, the approver gets a notification • Element Entries are created only after approval 14 © 2009 KBACE Technologies, Inc.
Approval Notification • Approval notification - Supervisor can Approve, Reject or send it back requesting more information 15 © 2009 KBACE Technologies, Inc.
Element Entry • Element Entry will be created for the pay period which includes the award effective date entered by the manager 16 © 2009 KBACE Technologies, Inc.
Additional Examples • Spot Bonus Plan - for rewarding achievements that deserve special recognition • Element entry is created with the final approval • Entry gets processed with the next payroll and employee gets the pay out 17 © 2009 KBACE Technologies, Inc.
ICD for Employees 18 © 2009 KBACE Technologies, Inc.
ICD for Employees • ICD plans can be setup for employees to self-enroll in benefits which do not need a qualifying life event • ESPP, Commuter Plan, Parking Plan, etc. • Refer to metalink note # 335777.1 for step by step instructions on how to setup function for Employee Self Service • Using ICD allows you to take the plan(s) outside the main benefit function • This leads to simpler benefits design as your main benefit program has only those plans which follow the general health and welfare rules 19 © 2009 KBACE Technologies, Inc.
Navigation Custom ICD function for ESPP • Function allows employees to access the plan directly from the main navigator 20 © 2009 KBACE Technologies, Inc.
Plan Selection & Enrollment Pages for ESPP Plan Selection Page Enrollment Page 21 © 2009 KBACE Technologies, Inc.
Additional Example - Commuter Plan 22 © 2009 KBACE Technologies, Inc.
Demo of ICD 23 © 2009 KBACE Technologies, Inc.
Enhanced ICD – New Features for Rel 12.1 24 © 2009 KBACE Technologies, Inc.
New Features for Managers • Enter directly to multiple input values associated with an element linked to a compensation plan • Award multiple compensations of same or different type to an employee within a single transaction on same or different dates • Update and delete active and future compensations • Example - change the amount/dates or delete the award • Indicate a distribution end date for a recurring compensation within the same transaction it is awarded • Example – A lump sum amount for a certain period 25 © 2009 KBACE Technologies, Inc.
New Features for Administrators • Configure validation on input values based on Value Sets, Data Types, Minimum, Maximum & Default, Lookups, and Fast Formula • Configure element entry flexfields to capture compensation related information for an employee • Justification for the compensation can now be configured as a flexfield, captured during the transaction and stored as part of the employee element entries • Default input values as a fixed value or using a fast formula • Search employees and update or delete awards • Configure action items for compensation plans. This will put compensation on hold for a person, until the action item is provided 26 © 2009 KBACE Technologies, Inc.
Questions & Answers Speaker: Jeff Eaton Email: jeaton@kbace.com Phone: 603-566-5767 Recording & Presentation: http://kbace.com/index.php/events/ webinars/online-archives 27 © 2009 KBACE Technologies, Inc.

More Related Content

KBACE Individual Compensation Distribution Webinar

  • 1. Individual Compensation Distribution: Automated Spot Bonus & Spot Award Administration and Other Creative Uses Jeff Eaton Practice Manager, Compensation & Benefits 1 © 2009 KBACE Technologies, Inc.
  • 2. Agenda • ICD – An Overview • Manager Initiated ICD Plans • ICD Plans for Employees • Demo of ICD • Enhanced ICD – New Features for Rel 12.1 • Q&A 2 © 2009 KBACE Technologies, Inc.
  • 3. Individual Compensation Distributions (ICD) • ICD allows managers and other key employees responsible for awarding compensation within an enterprise to use Self Service for distributing awards to qualified employees • ICD is included with your HR and Self Service HR license 3 © 2009 KBACE Technologies, Inc.
  • 4. Key Features • ICD plans allows managers to assign various types of compensation distributions to employees • ICD can be used for both one-time and recurring awards, such as bonuses or allowances to employees • Seeded approval process sends a notification to the supervisor of the manager who initiated the transaction • ICD plans can be setup to handle a variety of business needs such as • Periodic or spot bonuses, Sponsored allowances, Severance Payments (Termination with Compensation), Relocation, Sign-on bonus, Other periodic or recurring awards 4 © 2009 KBACE Technologies, Inc.
  • 5. Manager Initiated ICD Plans 5 © 2009 KBACE Technologies, Inc.
  • 6. Navigation Custom Function for Spot Bonus and Awards ICD • A function can be linked to one or more plan types • Creating plans under different plan types allows for greater access control • Useful for ICD plans linked to Termination with Compensation function, as managers may not have access to all of them • Create a second function which includes all plan types and link that to HR responsibility 6 © 2009 KBACE Technologies, Inc.
  • 7. Employee Selection • Managers can pick an employee within his/her hierarchy • Search function, if enabled allows manager to search for an employee within his/her security group • Eligibility profiles can be attached to the ICD plan to restrict award distribution • Note that employees will still show up in this screen even if they are not eligible, but the manager will not be able to allocate awards to such employees 7 © 2009 KBACE Technologies, Inc.
  • 8. Plan Selection • Frequency will be Once or Recurring – driven by the element/standard rate setup • Display help text and tips using Communication types and Framework personalizations • Status will be blank if the employee has never received the award in the past • Use view history to view details of past awards 8 © 2009 KBACE Technologies, Inc.
  • 9. View History Page • If configured, view history will show details of prior awards • To enable ‘View History’ functionality, configure a standard rate with the activity type “Additional History Elements” • Calculation method - “No Standard Values Used” • Use Compensation category in standard rates to group similar awards • Note that the Element name (NOT the plan name) will be displayed in the view history screen. Consider this while naming your elements. • Hide unused categories from the view history page using framework personalization 9 © 2009 KBACE Technologies, Inc.
  • 10. Award Allocation Page 10 © 2009 KBACE Technologies, Inc.
  • 11. Award Allocation Page: Key Points • Use communication types to display help text , policies, and guidelines • Can have different text for each plan • Use framework personalization to change labels, show/hide fields • Use the rate start date code - “Enterable” so that managers can input the effective date of the reward • Variable rate profiles can be used to enforce variable limits based on employee’s indicative/employment data 11 © 2009 KBACE Technologies, Inc.
  • 12. Award Allocation Page: Key Points • Define coverage calculation if you need an additional field to capture award details • An extra input rule can be used if additional values need to be calculated and assigned to input values • Post election edit rule can be used to enforce additional plan rules • Note that text entered in justification is part of the work flow for that single transaction and is not stored anywhere 12 © 2009 KBACE Technologies, Inc.
  • 13. Review Page • Text can be added to the review page using communication types • Can have different text for each plan 13 © 2009 KBACE Technologies, Inc.
  • 14. Confirmation Page • Seeded workflow notification goes to the submitting manager’s supervisor • Each plan can have its own approval process • Once submitted for approval, the approver gets a notification • Element Entries are created only after approval 14 © 2009 KBACE Technologies, Inc.
  • 15. Approval Notification • Approval notification - Supervisor can Approve, Reject or send it back requesting more information 15 © 2009 KBACE Technologies, Inc.
  • 16. Element Entry • Element Entry will be created for the pay period which includes the award effective date entered by the manager 16 © 2009 KBACE Technologies, Inc.
  • 17. Additional Examples • Spot Bonus Plan - for rewarding achievements that deserve special recognition • Element entry is created with the final approval • Entry gets processed with the next payroll and employee gets the pay out 17 © 2009 KBACE Technologies, Inc.
  • 18. ICD for Employees 18 © 2009 KBACE Technologies, Inc.
  • 19. ICD for Employees • ICD plans can be setup for employees to self-enroll in benefits which do not need a qualifying life event • ESPP, Commuter Plan, Parking Plan, etc. • Refer to metalink note # 335777.1 for step by step instructions on how to setup function for Employee Self Service • Using ICD allows you to take the plan(s) outside the main benefit function • This leads to simpler benefits design as your main benefit program has only those plans which follow the general health and welfare rules 19 © 2009 KBACE Technologies, Inc.
  • 20. Navigation Custom ICD function for ESPP • Function allows employees to access the plan directly from the main navigator 20 © 2009 KBACE Technologies, Inc.
  • 21. Plan Selection & Enrollment Pages for ESPP Plan Selection Page Enrollment Page 21 © 2009 KBACE Technologies, Inc.
  • 22. Additional Example - Commuter Plan 22 © 2009 KBACE Technologies, Inc.
  • 23. Demo of ICD 23 © 2009 KBACE Technologies, Inc.
  • 24. Enhanced ICD – New Features for Rel 12.1 24 © 2009 KBACE Technologies, Inc.
  • 25. New Features for Managers • Enter directly to multiple input values associated with an element linked to a compensation plan • Award multiple compensations of same or different type to an employee within a single transaction on same or different dates • Update and delete active and future compensations • Example - change the amount/dates or delete the award • Indicate a distribution end date for a recurring compensation within the same transaction it is awarded • Example – A lump sum amount for a certain period 25 © 2009 KBACE Technologies, Inc.
  • 26. New Features for Administrators • Configure validation on input values based on Value Sets, Data Types, Minimum, Maximum & Default, Lookups, and Fast Formula • Configure element entry flexfields to capture compensation related information for an employee • Justification for the compensation can now be configured as a flexfield, captured during the transaction and stored as part of the employee element entries • Default input values as a fixed value or using a fast formula • Search employees and update or delete awards • Configure action items for compensation plans. This will put compensation on hold for a person, until the action item is provided 26 © 2009 KBACE Technologies, Inc.
  • 27. Questions & Answers Speaker: Jeff Eaton Email: jeaton@kbace.com Phone: 603-566-5767 Recording & Presentation: http://kbace.com/index.php/events/ webinars/online-archives 27 © 2009 KBACE Technologies, Inc.