The document discusses the five basic functions of management: planning, organizing, staffing, leading, and controlling. Planning involves determining an organization's direction and goals. Organizing involves determining activities and assigning resources to execute plans. Staffing is the process of hiring and developing personnel. Leading focuses on motivating employees and influencing behavior. Controlling evaluates plan execution and progress toward goals.
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managerial function in mnagement course .pptx
1. Managerial function
Team work
1. Abdi Wahid Abdullahi Mohamod
2. Rakia Abdirahman Mohamed
3. Ahmed Abdikarim Ibrahim
4. Zohaib Mohammod Omar
5. Zahra Farah Mohmed
6. Usama Nadir Ahmed
7. Ahmed Abdikarim Ibrahim
8. Ahmed Abdikarim Ibrahim
9. Ahmed Abdikarim Ibrahim
10. Yahya Xiis Farah
Date 13/01/2023
management
Submitted to: Mohammed Ahmed Yousuf
2. 1.What are the five basic functions of
management?
Management is the process of planning, taking decisions, organizing, directing,
motivating and controlling the human resources, financial, material and
informational resources of an organization to reach its goals efficiently and
effectively.
Management functions are a collection of related activities and, in some cases,
referred to as management processes. These functions work together in the
creation, execution and realization of organizational goals.
All these five functions of management are closely interrelated. However, these
functions are highly indistinguishable and virtually unrecognizable on the job. It is
necessary, though, to put each function separately into focus and deal with it.
3. Con..
there are five generally accepted functions of management. These are:
Planning
Organizing
leading
Controlling
Staffing
4. 1. planning
Planning is future-oriented and determines an organization’s direction. It is a
rational and systematic way of making decisions today that will affect the future of
the company.
Planning is the continuous process of making present entrepreneurial decisions
systematically and with best possible knowledge of their futurity, organizing
systematically the efforts needed to carry out these decisions and measuring the
results of these decisions against the expectations through organized and
systematic feedback.
. It involves predicting of the future as well as attempting to control the events.
Also involves the ability to foresee the effects of current actions in the long run in
the future.
5. Con..
there are several approaches of planning:
strategic planning
tactical planning
operational planning
contingency planning
Strategic planning: This type of planning is often carried out by an organization’s
top management and usually creates goals for the entire organization It analyzes
threats to the organization, evaluates the organization’s strengths and weaknesses
and creates a plan of how the organization can best compete in its environment.
The scope of strategic planning can be anywhere from the next two years to the
next 10 years. Important components of a strategic plan are vision, mission and
values.
6. Con..
Tactical planning: is the shorter-term planning of an objective that will take a year
or less to achieve. It is usually carried out by an organization’s middle management.
Tactical planning is usually aimed at a specific area or department of the
organization such as its facilities, production, finance, marketing or personnel.
Tactical planning supports strategic planning.
Operational planning:-is the process of using tactical planning to achieve strategic
planning and goals. Operational planning creates a timeframe for putting a portion
of the strategic goal into practice operationally. This type of planning typically
describes the day-to-day running of the company. Operational planning is different
from tactical planning in that tactical plans ask specific questions about what needs
to happen to accomplish a strategic goal; operational plans ask how the
organization will generally do something to accomplish the company’s mission
7. Con…
Contingency plans are made when something unexpected happens or when
something needs to be changed. Business experts sometimes refer to these plans
as a special type of planning.
Contingency planning may be useful in situations that require change. Although
managers should predict the changes when they engage in one of the main types
of planning.
Contingency planning is essential in moments when changes can’t be foreseen. As
the business world becomes more complicated, contingency planning becomes
more important to engage in and understand.
8. 2. Organizing
The organizing function is to take the previously established plan and putting it
into action.
the function of organizing involves the determination of activities that need to be
done in order to reach the company goals, assigning these activities to the proper
personnel, and delegating the necessary authority to carry out these activities in a
coordinated and cohesive manner.
The purpose of the organizing is to allocate resources and delegate tasks to staff in
order to achieve the objectives set out in the planning phase.
Organizing facilitates a clear development of the organizational structure for
executing the plan, but it also encourages collaboration among team members
spread amongst various teams and departments
9. 3. staffing
Staffing is the function of hiring and retaining a suitable work-force for the
enterprise both at managerial as well as non-managerial levels.
It involves the process of recruiting, training, developing, compensating and
evaluating employees and maintaining this workforce with proper incentives and
motivations.
Staffing may be defined as the process of hiring and developing the required
personnel to fill in the various positions in the organization.
It involves estimating the number and type of personnel required, recruiting and
developing them, maintaining and improving their competence and performance.
10. 4. leading
Leading is the process of motivating employees and influencing their behavior to
achieve organizational objectives. Leading focuses on managing people, such as
individual employees, teams and groups rather than tasks.
Though managers may direct team members by giving orders and directing to
their team, managers who are successful leaders usually connect with their
employees by using interpersonal skills to encourage, inspire and motivate team
members to perform to the best of their abilities.
leading involves directing, and encouraging the employees to complete the tasks
allocated to them
Directing also includes communicating efficiently as well as managing employees
at the workplace. Motivating workers means simply building an atmosphere that
urges them to want to work.
11. 5. controlling
Controlling is the process of evaluating the execution of the plan and adjusting
ensure that the organizational goal is achieved.
During the controlling stage, managers perform tasks such as training employees
as necessary and managing deadlines. Managers monitor employees and evaluate
the quality of their work. They can conduct performance appraisals and give
employees feedback, providing positive remarks on what they are doing well and
suggestions for improvement.
The controlling function involves monitoring and tracking progress and
performance to help when making decisions in a work environment.
You can plan, organize and lead to your heart’s content, but if you’re not
monitoring the quality of work of your employees, you’re going to be in trouble.
12. Con..
The purpose of controlling in management is not to dominate your workers, but to
make sure that they’re meeting the goals and objectives of the business.
Managers may need to adjust such as:
Budget adjustments
Managers monitor the budget and resources to ensure that they are using the
resources available and not going over budget.
Staffing adjustments
Managers may need to make challenging decisions such as whether to reassign an
employee who produces low-quality work to a different task or dismiss them from
a project
13. Con..
They may also need to add additional team members to meet an organizational
goal if they conclude that the team is understaffed. If this is the case, they may also
need to consult with organization executives to secure more funding.
the controlling function involves:
a. Establishment of standard performance.
b. Measurement of actual performance.
c. Measuring actual performance with the pre-determined standard and finding out
the deviations.
d. Taking corrective action.
14. conclusion
Management functions are a collection of related activities and, in some cases,
referred to as management processes. There are five generally accepted functions
of management: planning, organizing, staffing, leading and controlling
Planning: - is the continuous process of making present entrepreneurial decisions
systematically and with best possible knowledge of their futurity, organizing
systematically the efforts needed to carry out these decisions and measuring the
results of these decisions against the expectations through organized and
systematic feedback”
Organizing: - is the process of to taking the previously established plan and putting
them into action
15. Con..
Leading: - is the process of motivating employees and influencing their behavior to
achieve organizational objectives. Leading focuses on managing people, such as
individual employees, teams and groups rather than tasks.
Controlling: - is the process of evaluating the execution of the plan and adjusting
ensure that the organizational goal is achieved. The controlling function involves
monitoring and tracking progress and performance to help when making decisions
in a work environment. The purpose of controlling in management is not to
dominate your workers, but to make sure that they’re meeting the goals and
objectives of the business.
staffing: - is the process of hiring and developing the required personnel to fill in
the various positions in the organization.