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PP1 Project 3 Cover letter

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Teo Kean Hui
Teo Kean Hui

This letter from Akitek GT & Associates Sdn. Bhd. accepts the appointment as the professional consultant architect for EcoEarth Bhd's proposed development of two residential blocks consisting of 527 and 528 units respectively, along with other facilities. The professional fees will be RM 20,273,089.24, calculated as 8% of the total construction cost of RM253,413,615.50 based on the Architects (Scale of Minimum Fees) Rules 2010. The letter also outlines the design phases and payments, additional services, conditions of engagement including responsibilities of the architect and client, and suspension or termination of the agreement. Enclosed copies of the Memorandum of Agreement, Condition of Engagement, and Architects

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Akitek GT & Associates Sdn. Bhd. Company No: 74746-W A-3-2, Block Anson Plaza Arkadia, No.3 Jalan Intisari Perdana, Desa Parkcity, 52200 Wilayah Persekutuan, Malaysia, Tel: +603-6747 0888 akitekgta@gtasb.com.my Our ref: GTAA/A1/A01/KL2018-1115 10th September 2018 EcoEarth Bhd Suite 88, Setia New Avenue, No. 74, Jalan Setia Prime E S66/S, Setia Alam, Seksyen S66, 40170 Shah Alam, Selangor. Dear General Manager, PROPOSED DEVELPPMENT PHASE 2, 2 RESIDENTIAL BLOCKS CONSISTING: i) BLOCK A, 27 STOREYS RESIDENTIAL (527 UNITS) ii) BLOCK B, 27 STOREYS RESIDENTIAL (528 UNITS) iii) FACILITIES AT LEVEL 8 iiii) 8 STOREYS ELEVATED MULTILEVEL CARPARK v) 2 STOREYS BASEMENT CARPARK vi) 1 UNIT OF GUARD HOUSE vii) 2 UNITS OF REFUSE CHAMEBR viii) 2 UNITS OF ELECTRCAL SUBDIVISION ROOM PARTIALLY ON LOT PT9194 AND PT9195, PJS 5, MUKIM PETALING, DAERAH PETALING, SELANGOR DARUL EHSAN. DEVELOPER: ECOEARTH BHD LAND OWNER: FEDERAL GREEN COMMISSIONER LETTER OFACCEPTANCE______________________________________________________ With reference to your letter dated on 22nd of October 2018, we Akitek GT & Associates Sdn. Bhd. are pleased to accept the appointment as Professional Consultant Architect for the project titled above. Preceding of appointment, the scope of work for Basic Services as stated in the Architects (Scale of Minimum Fees) Rules 2010 that professional fees will be payable upon completion of phases as below: Bil. Design Phase Percentage 1. Schematic Design 15% 2. Design Development 30% 3. Contract Documentation 25% 4. Contract Implementation and Management 25% 5. Final Completion 5% Professional Fees Please be informed that the professional fees will be RM 20,273,089.24 which is 8% of the total construction cost. Below is the method of calculation of Basic Services as stated in the Architects (Scale of Minimum Fees) Rules 2010 under clause 23, Under category 2, apartment building.
Total construction cost- RM253,413,615.50 Total cost of work Minimum Percentage Fee RM122,000,001 and above [(TCC- RM122,000,001 x 3.25%] + RM4,837,500 = [(RM253,413,615.50- RM122,000,001 x 3.25%] + RM4,837,500 = RM 4,270,942.47 + RM4,837,500 = RM 9,108,442.47 The fees shall be recalculated based on the total construction cost based on variation to the works at any time throughout construction which results in an increasement to the original contract sum. Other payment Please be informed that the followings payments are also due in reference to Architects Scale of Minimum Fees Rules 2010: a) Reimbursement list i) Preparing, printing and reproducing all documents, drawings, maps, models, photographs and other records other the one free set of all at appropriate phases of the work. ii) Postage and courier charges for sending documents or other items requested by the client iii) Travelling including accommodation and other related expenses iv) Advertising the calling of tenders and engagement of site staff Additional Services The additional services that may be provided by the architectural consultancy practice under a separate appointment shall be or all of the following: a) Advisory services b) Survey and investigation services c) Planning and development services d) Financial advisory services e) Exceptional negotiations and protracted involvement services f) Project management consultancy services g) Miscellaneous services Condition of Engagement We hereby highlight some important Condition of Engagement prior to our appointment. Please note the following Allocation and Limitation of Responsibilities a) Architect’s Responsibilities A Professional Architect who carries on business as an architectural consultancy practice shall provide architectural consultancy services as described in the scope of services incorporated in the Memorandum of Agreement between the Professional Architect and the client. A Professional Architect shall inspect the works at periodic intervals as required under paragraph 5(4)(iv) of Part II of the Architects (Scale of Minimum Fee) Rules 1986 and where more frequent or constant inspection is considered by the Professional Architect to be necessary. b) Client’s Responsibilities The client shall designate, if necessary, a person authorised to act on his behalf in respect of the project. The client shall only issue instructions to the building contractor through the Professional Architect in respect of works for the project. The client shall give decisions within a reasonable time on matters submitted by the Professional Architect so as not to delay the Professional Architect’s work. The client shall pay all fees or charges in connection with submissions for approval for town planning, conversions of land title, building or other statutory approvals required by the relevant authorities and shall do so within a reasonable time so as not to delay the progress of the project.
Ar. Teo Kean Hui b.arch (deakin) m.arch (melb) APAM, LAM, RIBA, AA Dato’ Ar. Gan Chin Bong b.arch (melb) APAM, LAM, RIBA, CAA c) Suspension of Agreement The Professional Architect shall, in the event the client fails to pay the fees claimed within the period stipulated in the Memorandum of Agreement, be entitled to suspend his services not amounting to a termination, where the suspension commences upon the Professional Architect having duly served a written notice of suspension on the client. d) Termination of Agreement (1) The Memorandum of Agreement between the Professional Architect and the client may be terminated at any time by either party serving upon the other party a written notice of termination, where such termination shall take effect after a period of sixty days from the date of the written notice, or such shorter period as may be agreed upon between the Professional Architect and the client. (2) Notwithstanding the service of the notice of termination under subparagraph (1), the Professional Architect shall continue to provide architectural consultancy services until the date of termination of the Memorandum of Agreement. Enclosure Hereby attached with copies of Memorandum ofAgreement (MOA), Condition of Engagement (COE) and Architect’s (Scale of Minimum Fees) rules 2010, kindly go through, sign and return a copy of MOA for stamping. In addition, we would be more than appreciated to cooperate if you wish to further our discussion along our endeavour. Do not hesitate to contact us through e-mail at akitekgta@gtasb.com.my or through phone +603-6747 0888. Yours sincerely, _______________________ Ar. Teo Kean Hui A/T 74 Director Akitek GT & A

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PP1 Project 3 Cover letter

  • 1. Akitek GT & Associates Sdn. Bhd. Company No: 74746-W A-3-2, Block Anson Plaza Arkadia, No.3 Jalan Intisari Perdana, Desa Parkcity, 52200 Wilayah Persekutuan, Malaysia, Tel: +603-6747 0888 akitekgta@gtasb.com.my Our ref: GTAA/A1/A01/KL2018-1115 10th September 2018 EcoEarth Bhd Suite 88, Setia New Avenue, No. 74, Jalan Setia Prime E S66/S, Setia Alam, Seksyen S66, 40170 Shah Alam, Selangor. Dear General Manager, PROPOSED DEVELPPMENT PHASE 2, 2 RESIDENTIAL BLOCKS CONSISTING: i) BLOCK A, 27 STOREYS RESIDENTIAL (527 UNITS) ii) BLOCK B, 27 STOREYS RESIDENTIAL (528 UNITS) iii) FACILITIES AT LEVEL 8 iiii) 8 STOREYS ELEVATED MULTILEVEL CARPARK v) 2 STOREYS BASEMENT CARPARK vi) 1 UNIT OF GUARD HOUSE vii) 2 UNITS OF REFUSE CHAMEBR viii) 2 UNITS OF ELECTRCAL SUBDIVISION ROOM PARTIALLY ON LOT PT9194 AND PT9195, PJS 5, MUKIM PETALING, DAERAH PETALING, SELANGOR DARUL EHSAN. DEVELOPER: ECOEARTH BHD LAND OWNER: FEDERAL GREEN COMMISSIONER LETTER OFACCEPTANCE______________________________________________________ With reference to your letter dated on 22nd of October 2018, we Akitek GT & Associates Sdn. Bhd. are pleased to accept the appointment as Professional Consultant Architect for the project titled above. Preceding of appointment, the scope of work for Basic Services as stated in the Architects (Scale of Minimum Fees) Rules 2010 that professional fees will be payable upon completion of phases as below: Bil. Design Phase Percentage 1. Schematic Design 15% 2. Design Development 30% 3. Contract Documentation 25% 4. Contract Implementation and Management 25% 5. Final Completion 5% Professional Fees Please be informed that the professional fees will be RM 20,273,089.24 which is 8% of the total construction cost. Below is the method of calculation of Basic Services as stated in the Architects (Scale of Minimum Fees) Rules 2010 under clause 23, Under category 2, apartment building.
  • 2. Total construction cost- RM253,413,615.50 Total cost of work Minimum Percentage Fee RM122,000,001 and above [(TCC- RM122,000,001 x 3.25%] + RM4,837,500 = [(RM253,413,615.50- RM122,000,001 x 3.25%] + RM4,837,500 = RM 4,270,942.47 + RM4,837,500 = RM 9,108,442.47 The fees shall be recalculated based on the total construction cost based on variation to the works at any time throughout construction which results in an increasement to the original contract sum. Other payment Please be informed that the followings payments are also due in reference to Architects Scale of Minimum Fees Rules 2010: a) Reimbursement list i) Preparing, printing and reproducing all documents, drawings, maps, models, photographs and other records other the one free set of all at appropriate phases of the work. ii) Postage and courier charges for sending documents or other items requested by the client iii) Travelling including accommodation and other related expenses iv) Advertising the calling of tenders and engagement of site staff Additional Services The additional services that may be provided by the architectural consultancy practice under a separate appointment shall be or all of the following: a) Advisory services b) Survey and investigation services c) Planning and development services d) Financial advisory services e) Exceptional negotiations and protracted involvement services f) Project management consultancy services g) Miscellaneous services Condition of Engagement We hereby highlight some important Condition of Engagement prior to our appointment. Please note the following Allocation and Limitation of Responsibilities a) Architect’s Responsibilities A Professional Architect who carries on business as an architectural consultancy practice shall provide architectural consultancy services as described in the scope of services incorporated in the Memorandum of Agreement between the Professional Architect and the client. A Professional Architect shall inspect the works at periodic intervals as required under paragraph 5(4)(iv) of Part II of the Architects (Scale of Minimum Fee) Rules 1986 and where more frequent or constant inspection is considered by the Professional Architect to be necessary. b) Client’s Responsibilities The client shall designate, if necessary, a person authorised to act on his behalf in respect of the project. The client shall only issue instructions to the building contractor through the Professional Architect in respect of works for the project. The client shall give decisions within a reasonable time on matters submitted by the Professional Architect so as not to delay the Professional Architect’s work. The client shall pay all fees or charges in connection with submissions for approval for town planning, conversions of land title, building or other statutory approvals required by the relevant authorities and shall do so within a reasonable time so as not to delay the progress of the project.
  • 3. Ar. Teo Kean Hui b.arch (deakin) m.arch (melb) APAM, LAM, RIBA, AA Dato’ Ar. Gan Chin Bong b.arch (melb) APAM, LAM, RIBA, CAA c) Suspension of Agreement The Professional Architect shall, in the event the client fails to pay the fees claimed within the period stipulated in the Memorandum of Agreement, be entitled to suspend his services not amounting to a termination, where the suspension commences upon the Professional Architect having duly served a written notice of suspension on the client. d) Termination of Agreement (1) The Memorandum of Agreement between the Professional Architect and the client may be terminated at any time by either party serving upon the other party a written notice of termination, where such termination shall take effect after a period of sixty days from the date of the written notice, or such shorter period as may be agreed upon between the Professional Architect and the client. (2) Notwithstanding the service of the notice of termination under subparagraph (1), the Professional Architect shall continue to provide architectural consultancy services until the date of termination of the Memorandum of Agreement. Enclosure Hereby attached with copies of Memorandum ofAgreement (MOA), Condition of Engagement (COE) and Architect’s (Scale of Minimum Fees) rules 2010, kindly go through, sign and return a copy of MOA for stamping. In addition, we would be more than appreciated to cooperate if you wish to further our discussion along our endeavour. Do not hesitate to contact us through e-mail at akitekgta@gtasb.com.my or through phone +603-6747 0888. Yours sincerely, _______________________ Ar. Teo Kean Hui A/T 74 Director Akitek GT & A