Location via proxy:   [ UP ]  
[Report a bug]   [Manage cookies]                
SlideShare a Scribd company logo

Time Management Workshop

•
•
Tom Fox
Tom Fox

This document provides a 4-step approach to effective time management. Step 1 involves seeing activities in terms of their consequences for completing or not completing tasks. Step 2 is to cascade goals from overall purpose down to specific actions. Step 3 is to practice being a "mindful unitasker" by focusing on one task at a time. Step 4 is to organize to-do items into "buckets" of must-do, should-do, and could-do tasks and schedule items from the must-do bucket. Following these 4 steps can help individuals be more productive by managing distractions, prioritizing based on goals and consequences, and focusing fully on one task at a time.

Related slideshows

Time Management
Time ManagementTime Management
Time Management
 
Time Management
Time Management Time Management
Time Management
 
Time management
Time managementTime management
Time management
 
1 of 15
Download to read offline
Time Management 
 Workship Rye, NY January 15th, 2015 4 Steps To Turn Time Into Productivity © MyEureka Solutions 2015 presents
What is time management? Time Management: the ability to use one's time effectively or productively, especially at work. "time management is the key to efficient working" What Are Your Most Common Challenges To Time Efficiency? •  Distractions / Focus •  Misjudging time required •  Lack of priority •  Rationalizing (“Can do it tomorrow…”) •  Lack of commitment to purpose and/or success •  Too much reacting, not enough planned acting
What Are The 5 BIG TM Lies? Big Lie #1 “I am not in control of my distractions.” Big Lie #2 “I can effectively multi-task and I have to to get everything done.” Big Lie #3 “I know I should do this…and I will but I don’t have time right now.” Big Lie #4 “My stress comes from outside.” or “I do better under pressure.” Big Lie #5 “I know my goals and what to do so I don’t worry because I usually get there.”
Keys to Productivity •  Have an EFFECTIVE Time Management Plan •  Cascade your GOALS from big picture down to daily/ weekly/monthly BEHAVIORS •  Plan your battle with DISTRACTIONS •  Reduce your work and life stress •  Stop lying to yourself
4 Steps To Effective
 Management 1.  See your actions in terms of their CONSEQUENCES for either doing or not doing 2.  Cascade GOALS from PURPOSE to PLAN to ACTIONS 3.  Learn how to act as a MINDFUL UNITASKER 4.  Manage your TIME BUCKET LIST
1. See Activity by Consequence Distractions are most people’s greatest enemy of productivity! They occur more intensely when there is a lack of a prioritized activity plan for the day… Answer the following questions based on your self-observation:   What are the distractions you most commonly battle?   Which is the most consequential to your daily success/stress? How much time do you think unmanaged and unproductive distractions will cost in a typical or average past work day?
Consequences (cont.) Find your DDI (Distraction Defense Initiative) Distraction Strategy Phone calls Caller id, voicemail, answer don’t talk Emails Kill alerts, Planned read/respond Social Media Plan biz activity, separate personal Home Office/Co-workers Outside space/Busy face (honesty) Personal Priorities Integrate to “Life Priorities” Activity jumping (inspiration) Keep an active note pad Adult ADD Detailed plans/rules, medication? Loneliness Connect to your purpose Fear Cope, accept, learn to conquer Lack of Belief Spin negative results positively Daydream/Wandering mind Visualize your day before it begins
Consequences (cont) The Covey Model for Prioritizing is all about understanding the CONSEQUENCES of COMPLETING or NOT DOING a given activity
2. Use Goals to Drive Actions Most people have goals but they tend to be… Bottom line Mid or Long Term (quarter, annual) Overly flexible SMART but distant Have VISION, lack PURPOSE Great Time Managers… •  Use PURPOSE to create GOALS •  Use SMART GOALS to drive Weekly and/or Daily Activity •  CHUNK Annual Goals into manageable, timed milestones •  Are clear about the consequences of action decisions and how they directly feed success/failure results
Goals, Purpose, Actions, Belief •  What is your purpose in LIFE and/or BUSINESS? •  What is your top GOAL priority in 2015? •  Detail the 3 most significant ACTIONS or BEHAVIORS that are related to accomplishing your top goal? •  How does that GOAL accomplishment fulfill your PURPOSE? •  Write a BELIEF STATEMENT in your ability to create a daily plan, stick to it, and accomplish your goal(s)?
3. Become a Mindful Unitasker Multitasking for productivity is a myth!! •  Full attention can only follow one action •  Unfocused actions lead to stress MINDFULNESS: Awareness in the present moment without judgment Learn how to perform MINDFUL activity: •  Observe the difference in a basic activity (eating, listening) when you are fully engaged and focusing •  Do one thing at a time, do it very well, and then move on •  MINDFULNESS practice not only reduces stress but promotes a positive sense of accomplishment because you are aware of what you have done
4. Create Your Bucket List Expand the 2 dimensional thinking of PRIORITIZING and put your activity in the practical way we think of tasks: •  Put your To Dos into the appropriate bucket •  Schedule every item in your Must Do bucket •  Move one item a day/week from Should Do to your Must Do bucket •  Move one item a week/month from Could Do to Should Do •  Put a time limit on your buckets that make sense for you, an example: Must = 1 day, Should = 1 week, Could = 1 month If you expect it to get done you should schedule it to be done! MUST DO SHOULD DO COULD DO
Prioritize by Putting in a Bucket URGENT NOT URGENTtime!consequences! IMPORTANT   NOT   IMPORTANT   Crises Deadlines Meetings Proposals Customer Calls Emails Projects Interruptions Meetings Planning Empowerment Creativity Strategy Billing Trivial Matters Escape Activities Chit Chat
Takeaways for Effective TM 1.  Connect your PURPOSE, GOALS, required BEHAVIORS, cascade into ACTIONS that you schedule and measure 2.  Learn to practice MINDFULNESS. Start with an everyday task with both a work and home life task 3.  Understand the priority of your actions/inactions based CONSEQUENCES or completion or deletion or delay 4.  Put your To Do’s into 3 Buckets: Must, Should and Could Do for one week Practicing EFFECTIVE TIME MANAGEMENT will make you more productive and proud of your accomplishments with less stress helping you manifest the success you desire!
Tom Fox President MyEureka Solutions LLC 
 1315 Park Ave. Mamaroneck, NY 10543 P: 917 539-6617 E: tom@myeurekasolutions.com http://www.myeurekasolutions.com MyEureka Solutions Success Training Empowering Performance, Through Strategy & Skills Contact Info

More Related Content

Time Management Workshop

  • 1. Time Management 
 Workship Rye, NY January 15th, 2015 4 Steps To Turn Time Into Productivity © MyEureka Solutions 2015 presents
  • 2. What is time management? Time Management: the ability to use one's time effectively or productively, especially at work. "time management is the key to efficient working" What Are Your Most Common Challenges To Time Efficiency? •  Distractions / Focus •  Misjudging time required •  Lack of priority •  Rationalizing (“Can do it tomorrow…”) •  Lack of commitment to purpose and/or success •  Too much reacting, not enough planned acting
  • 3. What Are The 5 BIG TM Lies? Big Lie #1 “I am not in control of my distractions.” Big Lie #2 “I can effectively multi-task and I have to to get everything done.” Big Lie #3 “I know I should do this…and I will but I don’t have time right now.” Big Lie #4 “My stress comes from outside.” or “I do better under pressure.” Big Lie #5 “I know my goals and what to do so I don’t worry because I usually get there.”
  • 4. Keys to Productivity •  Have an EFFECTIVE Time Management Plan •  Cascade your GOALS from big picture down to daily/ weekly/monthly BEHAVIORS •  Plan your battle with DISTRACTIONS •  Reduce your work and life stress •  Stop lying to yourself
  • 5. 4 Steps To Effective
 Management 1.  See your actions in terms of their CONSEQUENCES for either doing or not doing 2.  Cascade GOALS from PURPOSE to PLAN to ACTIONS 3.  Learn how to act as a MINDFUL UNITASKER 4.  Manage your TIME BUCKET LIST
  • 6. 1. See Activity by Consequence Distractions are most people’s greatest enemy of productivity! They occur more intensely when there is a lack of a prioritized activity plan for the day… Answer the following questions based on your self-observation:   What are the distractions you most commonly battle?   Which is the most consequential to your daily success/stress? How much time do you think unmanaged and unproductive distractions will cost in a typical or average past work day?
  • 7. Consequences (cont.) Find your DDI (Distraction Defense Initiative) Distraction Strategy Phone calls Caller id, voicemail, answer don’t talk Emails Kill alerts, Planned read/respond Social Media Plan biz activity, separate personal Home Office/Co-workers Outside space/Busy face (honesty) Personal Priorities Integrate to “Life Priorities” Activity jumping (inspiration) Keep an active note pad Adult ADD Detailed plans/rules, medication? Loneliness Connect to your purpose Fear Cope, accept, learn to conquer Lack of Belief Spin negative results positively Daydream/Wandering mind Visualize your day before it begins
  • 8. Consequences (cont) The Covey Model for Prioritizing is all about understanding the CONSEQUENCES of COMPLETING or NOT DOING a given activity
  • 9. 2. Use Goals to Drive Actions Most people have goals but they tend to be… Bottom line Mid or Long Term (quarter, annual) Overly flexible SMART but distant Have VISION, lack PURPOSE Great Time Managers… •  Use PURPOSE to create GOALS •  Use SMART GOALS to drive Weekly and/or Daily Activity •  CHUNK Annual Goals into manageable, timed milestones •  Are clear about the consequences of action decisions and how they directly feed success/failure results
  • 10. Goals, Purpose, Actions, Belief •  What is your purpose in LIFE and/or BUSINESS? •  What is your top GOAL priority in 2015? •  Detail the 3 most significant ACTIONS or BEHAVIORS that are related to accomplishing your top goal? •  How does that GOAL accomplishment fulfill your PURPOSE? •  Write a BELIEF STATEMENT in your ability to create a daily plan, stick to it, and accomplish your goal(s)?
  • 11. 3. Become a Mindful Unitasker Multitasking for productivity is a myth!! •  Full attention can only follow one action •  Unfocused actions lead to stress MINDFULNESS: Awareness in the present moment without judgment Learn how to perform MINDFUL activity: •  Observe the difference in a basic activity (eating, listening) when you are fully engaged and focusing •  Do one thing at a time, do it very well, and then move on •  MINDFULNESS practice not only reduces stress but promotes a positive sense of accomplishment because you are aware of what you have done
  • 12. 4. Create Your Bucket List Expand the 2 dimensional thinking of PRIORITIZING and put your activity in the practical way we think of tasks: •  Put your To Dos into the appropriate bucket •  Schedule every item in your Must Do bucket •  Move one item a day/week from Should Do to your Must Do bucket •  Move one item a week/month from Could Do to Should Do •  Put a time limit on your buckets that make sense for you, an example: Must = 1 day, Should = 1 week, Could = 1 month If you expect it to get done you should schedule it to be done! MUST DO SHOULD DO COULD DO
  • 13. Prioritize by Putting in a Bucket URGENT NOT URGENTtime!consequences! IMPORTANT   NOT   IMPORTANT   Crises Deadlines Meetings Proposals Customer Calls Emails Projects Interruptions Meetings Planning Empowerment Creativity Strategy Billing Trivial Matters Escape Activities Chit Chat
  • 14. Takeaways for Effective TM 1.  Connect your PURPOSE, GOALS, required BEHAVIORS, cascade into ACTIONS that you schedule and measure 2.  Learn to practice MINDFULNESS. Start with an everyday task with both a work and home life task 3.  Understand the priority of your actions/inactions based CONSEQUENCES or completion or deletion or delay 4.  Put your To Do’s into 3 Buckets: Must, Should and Could Do for one week Practicing EFFECTIVE TIME MANAGEMENT will make you more productive and proud of your accomplishments with less stress helping you manifest the success you desire!
  • 15. Tom Fox President MyEureka Solutions LLC 
 1315 Park Ave. Mamaroneck, NY 10543 P: 917 539-6617 E: tom@myeurekasolutions.com http://www.myeurekasolutions.com MyEureka Solutions Success Training Empowering Performance, Through Strategy & Skills Contact Info