Policies
Event Code of Conduct
To give all participants the opportunity to benefit from ASCD Annual Conference and ISTELive events and activities, ASCD + ISTE is committed to providing a friendly, safe, supportive, and harassment-free environment for all event attendees and participants, regardless of gender, age, sexual orientation, gender identity, gender expression, disability, physical appearance, body size, race, ethnicity, religion, or other group identity.
This code of conduct outlines the expectations for all ASCD Annual and ISTELive attendees and participants, including all members, speakers, vendors, media representatives, commentators, exhibitors, sponsors, and volunteers. Cooperation is expected from everyone, and organizers will actively enforce this code throughout this event. Violations are taken seriously.
All attendees, speakers, sponsors, vendors, partners, staff, and volunteers at any ASCD Annual or ISTELive event and all related events are required to adhere to the following Code of Conduct. Event organizers will enforce this code throughout the entirety of the event.
Expected Behavior
ASCD + ISTE expects event attendees and participants to communicate professionally and constructively, whether in person or virtually, handling dissent or disagreement with courtesy, dignity, and an open mind; being respectful when providing feedback; and being open to alternate points of view. Likewise, ASCD + ISTE expects that any sharing of information about the organization or any event attendees or participants via public communication channels be shared responsibly and in a way that clearly distinguishes individual opinion from fact.
Unacceptable Behavior
ASCD + ISTE does not tolerate harassment of event attendees or participants in any form. Harassment includes offensive verbal or written comments and negative behavior, either in real or virtual spaces, including those that are related to or are based upon gender, age, sexual orientation, gender identity, gender expression, disability, physical appearance, body size, race, ethnicity, religion, or other group identity. Harassment also includes display of sexual images in public spaces, deliberate intimidation, stalking, following, harassing photography or recording, sustained disruption of talks or other events, and unwelcome physical contact or sexual attention.
Sexual language and imagery are not appropriate for any ASCD Annual or ISTELive venue, including talks, workshops, social gatherings, and within social media channels. Sponsors, exhibitors, speakers, media representatives, commentators, and activity organizers may not use sexualized language, images, activities or other material, or otherwise create a sexualized environment.
Registration for ASCD Annual 25 and ISTELive 25 entitle an individual attendee access to live and archived content delivered through the event. Any attempt to share event access with others is strictly prohibited. Instances of login credentials will be monitored throughout the event, and attendees may be ejected without refund if found to be in violation of this policy.
Consequences of Unacceptable Behavior
If an attendee or participant, in either real or virtual space, engages in inappropriate, harassing, abusive, or destructive behavior, or language, event organizers will determine and carry out the appropriate course of action, including warning the offender, expulsion from the event without a refund, and/or banning the offender from future ASCD Annual and ISTELive events and activities. All participants are expected to observe these rules and behaviors in all official event venues and informal gatherings that include ASCD Annual and ISTELive participants, including online venues and conference social events. Event participants seek to learn, network, and enjoy themselves in the process, free from any type of harassment. Please participate responsibly and with respect for the rights of others.
What To Do
If you are being harassed, notice that someone else is being harassed, or have any other concerns about an individual's conduct, please report the information to an ASCD Annual and ISTELive event staff member or to the Help Desk.
Additional information on ASCD + ISTE’s Member Code of Conduct protocols is available here.
Media Capture and Attribution
ASCD + ISTE maintains the sole right to record, stream, and host all content at ASCD + ISTE events, whether in person or virtually. Video and studio recording, including streaming of sessions for commercial use or outside of ASCD Annual and ISTELive’s virtual platform, is strictly prohibited. Recordings will be hosted online by ASCD Annual and ISTELive for six months following the event.
Presenters may share additional media and resources as part of their sessions or session records. These resources are provided for attendees’ personal use and are not for distribution unless the resource explicitly states that it can be broadly distributed or written permission is individually granted by the presenter. In either case, proper attribution to the original creator is required.
Video and Photo Consent
Registration and attendance at, or participation in, ASCD Annual and ISTELive event meetings and other activities constitutes an agreement that allows ASCD + ISTE to use and distribute the registrant, attendee, and/or participant's image, name, or voice in recordings, photographs, videos, websites, social media, and/or print and digital collateral.
Health and Safety Guidelines
We work closely with our host city and venue to remain aware of any health or safety issues that may impact ASCD Annual, ISTELive, and its participants. At this time, no specific health and safety challenges are noted for ASCD Annual 25 and ISTELive 25, but we reserve the right to implement policies should the current status change. Guidelines for attending the conference will take into consideration the well-being of the ASCD Annual and ISTELive communities and federal, state, and/or local guidance.
Age Restriction
For the safety of children, no person under the age of 18 will be allowed on the exhibit hall floor at any time during move-in and move-out hours. During all active operating hours of ASCD Annual and ISTELive, no one under 16 years of age will be permitted to attend sessions or visit the expo hall unless that person is a student presenter or a school-aged (age 5+) registered attendee who has purchased registration and is accompanied by an adult chaperone. Strollers or infant carriers (worn or carried) are not permitted at any time in the expo hall or conference sessions. These policies are strictly enforced, apply to all exhibitors and attendees, and are without exception. ISTELive reserves the right to request proof of age from anyone at any time.
This policy is in effect to address safety/liability concerns, and to ensure the ASCD Annual and ISTELive event is an exceptional professional development and learning opportunity for attendees and participants who have a vested interest in the content and learning taking place. Additionally, as sessions are frequently at capacity, this policy helps ensure that paid attendees have access to event content to the fullest extent possible.
ASCD + ISTE has dedicated space to accommodate nursing mothers on-site to help facilitate conference participation for attendees with small children.
Legal Notice and Privacy Policy
The ASCD Annual event website host is the Association for Supervision and Curriculum Development (ASCD). The website is governed by the same rules and definitions as the main ASCD website. See ASCD's Legal Notice for details.
ASCD is sincerely committed to protecting the privacy of our membership and all others who come to our website in search of resources and information. See ASCD’s Privacy Policy for details.
ASCD + ISTE uses a display advertising partner to collect visitor data on our site, and then serve targeted display ads to you on other sites. The techniques our partners employ do not collect personal information, such as your name, email address, postal address, or telephone number. Our partners use technology, such as cookies and web beacons, to collect this data. For more information or to opt out of this type of advertising, please review AdRoll’s privacy policy.
Information Sharing and Data Use
ASCD Annual 25 and ISTELive 25 is an interactive experience that is customized for participants by using information and preferences shared with ASCD + ISTE during registration and entry into the event. As a participant experiences and moves around the event platform and digital toolset, ASCD + ISTE is capturing behaviors of individual users for purposes of gamification, capacity tracking, and general analytics.
Contact information sharing with other participants (attendees, presenters, and vendor representatives) is controlled through a participant’s own preferences and interactions. Contact information may be captured for exhibitors and sponsors if a participant chooses to share it by participating in sponsored sessions or booth demos, or entering official raffle opportunities, offers, and games.
Other behaviors are consolidated into aggregate analytics (attendee counts without personally identifiable information) and shared with companies post-conference. Please note that if a participant chooses to engage in other activities hosted by exhibitors and sponsors outside the event, those organizational policies apply and are not related to ASCD + ISTE or its products and services.
For further information about ASCD’s organizational privacy policies agreed to upon registration and entry to the event, please see ASCD’s Privacy Policy.
Influencer Disclosure
A recent Federal Trade Commission (FTC) ruling requires that anyone who endorses a product through social media or presentations should make their relationship with the brand (“material connection”) obvious. A “material connection” to the brand includes a personal, family, or employment relationship, or a financial relationship, such as the brand directly paying fees, covering travel, or providing free or discounted products or services.
As part of the ASCD Annual 25 and ISTELive 25 presenter information, a section has been added where presenters should provide any relevant relationships described above.
Feedback on ASCD policies can be submitted to acregistration@ascd.org.