Quality Management of Projects
Associate Professor Sorin Gabriel GRESOI PhD
Associate Professor Aurelian DIACONU PhD
Amelia DIACONU (EFTIMESCU) PhD Student
Abstract
Quality is defined as the ability to use appropriate and the amount
offered for the money spent, and above all these, satisfying customers '
needs.
Key words: quality, project, management, processes.
JEL Classification: L15, L21
Introduction
Objectives for any project should include objectives relating to quality. For
an efficient management of the project, management objectives relating to the
desired end result of the project must be the same as those of quality management,
to meet the customer's expectations as much as possible cheaper and in a timely
manner. “Project quality management represents all procedures, processes,
workflows and activities by which to measure the level of quality, identify means
and ways to mitigate the deviation between planned levels in actual levels, aiming
to increase quality and not its size. Quality management also includes project and
the quality of the final product, because the risk in making the beneficiary's needs
in both areas can have negative consequences for all stakeholders ".
Project quality management approach in ISO 10006 standard
According to the standard ISO 10006 quality management project consists
in analysis and evaluation of progress including:
• Planning for the evaluation of progress - establishment of the system of
reference, specifying the purpose, requirements and processes the output
elements for each assessment
• Assessment of progress
• Output elements of the evaluation (reporting the results of the project to the
objectives of the project)
Quality objectives
Based on the quality policy of the organization and the needs of
consumers, general manager of the organization establishes overall objectives in
the field of quality and how to achieve them:
• Increased effectiveness;
• Increasing market share;
• Increase customer satisfaction;
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Improving communication in the Organization;
Increasing quality of products and services to meet customer’s
requirements as well;
• Increasing confidence in its own forces;
• Reduce costs.
Quality objectives are complementary to other objectives of the
Organization:
• Market share;
• Finance;
• Profit;
• Environment;
• Social issues.
Quality objectives include;
a) - tactical objectives - which leaves the needs and requirements;
b) – strategic objectives - that represents a quantitative targets expressed
in connection with what has decided to carry out company.
Project quality management principles
The principle of customer orientation - as long as you depend on client
organizations, they must seek to understand their needs and their applications and
to make sure that they will be perceived, transmitted and recorded.
The principle of leadership - managers are the ones who coordinate and
train the subordinates in the achievement of the objectives of the organization.
The principle of employee involvement – staff employed within the
organization, regardless of their hierarchical level you occupy, you have to allow it
to establish their own targets but that of course will be correlated with the mission
and vision of the organization, thus leading to the facilitation of work, good
products or services, to reduce costs and to a better control.
Principle of management based on system approach - what is
identification and management processes as a system.
The principle of process-based approach - a result is achieved in a more
effective manner when related resources and activities are managed as a whole.
Project quality management processes
Quality management of projects comprises the following processes:
¾ Quality Planning;
¾ Quality Assurance;
¾ Quality Control.
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According to guidelines published by the Project Management Institute,
modern quality manager completes the project management since they both
recognize the importance:
¾ of consumer satisfaction;
¾ of prevention since the time of the inspections;
¾ of managerial responsibility.
The processes of planning, control and quality assurance, quality
improvement projects can be described by:
- entrances;
- Tools & techniques (methods);
- outputs or results.
Quality planning projects - involves the identification of objectives and
conditions relating to the quality of the projects, as well as operational processes
and resources needed to fulfill the objectives of quality.
a)- the ins has the quality planning process, are:
• - quality policy (intentions or general guidelines of the organization);
• - defining the scope of the project (goals);
• - product description (technical characteristics);
• - standards and regulations that affect the project;
• - outputs of other processes.
b)- Tools & techniques (methods):
• Cost-benefit analysis that involves estimating costs (expenses) and benefits
(revenues). Costs < Benefits;
• Benchmarking – is the method by which compares processes planned
project with the best practices of other projects;
• The use of diagrams (flowcharting);
• Cause effect diagram (Yshikawa diagram) which sets out the existing
relationships between the various cause and effect or the potential problem
they create.
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The use of flow schemes or systems;
Planning experiments-analytical technique that identifies independent
variables with great influence on the dependent variable.
c)- quality planning results in the project include:
• Quality management plan describes how the project management team
implements quality policy; the plan defines the quality requirements and
processes of quality control;
• Operational definitions (metric) they describe the way in which quality is
measured in project work. Major attention is given to metrics that indicate
how the project advances, in terms of costs, hours of work, duration of the
activities, deadlines for beginning and end of each work, productivity of
work;
• Checklists.
Quality assurance is the planned and systematic activities (testing,
acceptance, verification processes, quality programming and communication)
implemented within a quality system and demonstrated as needed to complete trust
in the fact that the project will satisfy the relevant quality standards or requirements
concerning quality.
a)- inputs of the quality assurance process:
• Quality management Plan;
• The results of quality control - is the registration and measurement tests,
tests made in a format that allows comparing performance;
• Operational Definitions.
b)- methods and techniques used in quality assurance:
• Tools and techniques used in the planning of quality;
• Quality Audits - that is according to the quality management activities
project aimed at improving the performance of the project and may be.
o Internal audits;
o External audits that have a specific interest in relation to the
project and which can be:
Audits per second;
Third Party Audits.
c)- the result of the quality assurance process:
• The main result of the quality assurance process is the quality
improvement. This includes measures and actions that lead to increased
effectiveness and efficiency of the project in order to satisfy the needs of
all parties involved.
Quality control of projects involves techniques of operational activities
and used for monitoring specific project results, during the project and for the
elimination of unsatisfactory performance or results.
a)- quality control inputs:
• The results of the project;
• Quality management Plan;
• Definition of quality specifications;
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Checklists.
b)- methods and techniques used in the process of quality control:
Inspections - which include activities such as measurement, examination or
verification of the trial of one or more characteristics of a product, process
or activities in order to determine compliance with the requirements of
project results;
Control charts - are graphical representations that are represented,
depending on the time, the results of a process
Pareto Charts (effect-frequency) are used to obtain useful information
about a process or an activity through the analysis of the negative aspects
of the quality of the products or services provided. The underlying
principle of this method is that only 20% of potential causes generates 80%
of the effects and therefore is called Method 20-80. Frequency-effect
diagrams were introduced in the study of the quality of the Romanian-born
American scientist Joseph Juran
Flow Charts;
Analysis of trends (trend analysis) is used to detect irregularities linked to
the technical performance of the project and compliance with the budget
and program.
c)– the results of quality control process:
Quality improvement;
Decision of acceptance;
Completing checklists;
Adjustment Processes.
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The quality of the projects costs
The quality of projects is not an end in itself, but making an analysis we
can say that the deviations from quality, but also measures for planning, assurance
and quality control should be valued in monetary terms as follows:
• Non-quality costs which may be external or internal causes;
o An external cause - expenditure arising from guarantees,
compensation and penalties paid
o Internal cause – expenditure arising from irregularities in quality
that can take the form of extra costs for reworking, retouching,
retest, scrap, etc..
• Quality Costs can be differentiated as follows:
o A quality planning costs for the study and prevention of errors;
o The insurance costs for project performance evaluation;
o A quality control costs, which represents the whole expenditure for
quality monitoring.
Conclusion
“Create quality, aims and can improve at any stage of the idea – raw
materials – finished product and every step of the decision-making process.
Design and improvement of the quality system is not an end in itself, but a
means to increase efficiency in the long run, by taking into consideration of all
factors and endogenous and exogenous, so with a strategic vision.”
References
Bodea Constanta-Nicoleta ,Managementul proiectului, 2000, Editura INFOREC,
Bucuresti
Cibela Neagu, Managementul proiectelor,2007, Tritonic Grup Editorial,Bucuresti
Guvernul Romaniei. Departamentul pentru inegrare europeana , 1997, Bucuresti
Opran Constantin , Mangementul proiectelor,2002, Editura comunicare .ro,
Bucuresti
Sorin Gresoi,Managementul si gestiunea calitatii, 2011, Editura Pro Universitaria ,
Bucuresti
www.google.com
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