Peak Solutions College

[MICROSOFT OFFICE
EXCEL2007 ]
Page 2 of 23 [MICROSOFT OFFICE EXCEL2007 ]

Lecture No.1.................................................................................................... 5
How to open Microsoft Excel 2007?..............................................................5
What is MS Excel?.........................................................................................5
What are Columns and Column Header?......................................................5
What are Rows and Row Header?.................................................................5
What are cells and why we use name box?..................................................5
What is sheet tab?........................................................................................5
Difference between Sheet and Workbook.....................................................6
What is Range?.............................................................................................6
Can we create name of range?.....................................................................7
What are Operators?.....................................................................................7
How many type of operator?.........................................................................7
How to insert/ Delete column/ Row?.............................................................8
Lecture No.2.................................................................................................... 8
What is Formula?..........................................................................................8
What is Function?.........................................................................................8
Functions .................................................................................................... 9
Sum........................................................................................................... 9

Max............................................................................................................ 9

Min............................................................................................................. 9

AVERAGE .................................................................................................. 9

COUNT....................................................................................................... 9

COUNTA.....................................................................................................9

COUNTBLANK...........................................................................................10

COUNTIF ................................................................................................. 10

What is a series option?..............................................................................10

Custom list option.......................................................................................10
Lecture No3................................................................................................... 11
Function .....................................................................................................11
SUMIF.......................................................................................................11

LEFT......................................................................................................... 11

RIGHT.......................................................................................................11
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5MID........................................................................................................ 11

CONCATENATE.........................................................................................12

REPT........................................................................................................ 12

TODAY .................................................................................................... 12

NOW ....................................................................................................... 12

Sort option..................................................................................................12
Subtotal option...........................................................................................12
Conditional Formatting ..............................................................................13
Lecture No.4.................................................................................................. 14
Function:.....................................................................................................14
IF.............................................................................................................. 14

COLUMN...................................................................................................14

COLUMNS.................................................................................................14

ROW.........................................................................................................14

ROWS.......................................................................................................14

CODE....................................................................................................... 14

CHAR....................................................................................................... 15

Logical Function..........................................................................................15
ISBLANK...................................................................................................15

AND......................................................................................................... 15

OR............................................................................................................ 15

ISNUMBER................................................................................................15

ISTEXT..................................................................................................... 15

Data Validation:..........................................................................................16
Lecture No.5.................................................................................................. 17
Auto Filter ..................................................................................................17
Macro:......................................................................................................... 17
Freeze Panes ..............................................................................................17
Split ............................................................................................................18
Chart .......................................................................................................... 18
Page 4 of 23 [MICROSOFT OFFICE EXCEL2007 ]

Comments:................................................................................................. 18
Reference .................................................................................................. 18
Absolute cell reference ($).......................................................................18

How many types of Precedence of Operators? ..........................................18

Function .....................................................................................................18
VLOOKUP:................................................................................................18

LEN:............................................................................................................ 19
SQRT........................................................................................................... 19
Lecture No. 6................................................................................................. 19
PROPER:......................................................................................................19
UPPER:........................................................................................................ 19
LOWER:....................................................................................................... 20
ROUND:.......................................................................................................20
TRUNC:....................................................................................................... 20
INT:............................................................................................................. 20
How Many Types of Calculation?.................................................................21
What is Goal Seek option?..........................................................................21
Lecture No. 8................................................................................................. 22
How to select print area?...........................................................................22
Print Preview:.............................................................................................22
Page Setup: ...............................................................................................22
Who to print file?........................................................................................23
Page 5 of 23 [MICROSOFT OFFICE EXCEL2007 ]

Lecture No.1
How to open Microsoft Excel 2007?
By Menu:
Start  All Programs  Microsoft Office  Excel 2007

By Command:
Start  Run  Type Command (EXCEL)

What is MS Excel?
MS Excel is a spread sheet program use for perform high level
calculation on data like filtration, sorting, searching, etc

MS Word file is called “documentation” and its file consist

number of Pages.

But MS Excel file is called “Workbook” and its file consist

number of sheets.

MS excel file format is .xlsx

What are Columns and Column Header?

Vertical lines are called “Columns” in excel each column has specify
name is called “Column Header” Like (A,B,C,……..Z,AA,AB,………..,
XFD). 16384 columns in one sheet

What are Rows and Row Header?

Horizontal lines are called “Rows” in excel each row has specify name
is called “row header” Like (1,2,3,……..99,100,………..1048576).
10,48,576 rows in one sheet

What are cells and why we use name box?

Intersection point of row and column is called “Cell” combination of
column name and row name make “cell name” like Column A and
Row 100 cell name A100 , you can see in name box(Top left side).
Name box use for go to specify cell or create name of selected cells

What is sheet tab?

In excel each sheet has specify name is called “Sheet tab” we can
change sheet name/ tab color or insert / delete sheet

Right click on sheet tab

  
Re Re Ta
na - b
m Na Co
e m lor
e
Page 6 of 23 [MICROSOFT OFFICE EXCEL2007 ]

  Un
In De hi
se let de
rt e
(S 
hif  M
t+ Hi ov
F1 de e /
1) / Co
py

Difference between Sheet and

Workbook
Combination of cells is called “Sheet” and
Combination of sheets is called “Workbook”

What is Range?
More than two selected cells are called
“Range” Like (A1,C8,F10) or (A1:A10)
Page 7 of 23 [MICROSOFT OFFICE EXCEL2007 ]

Can we create name of range?

Yes we can, select cells  Type name in
name box (Class)  Press enter

Formula  Naming range Name range

 Add  Delete
Range Range

What are Operators?

Specify sign perform specify action are called
“Operators”

How many type of operator?

4 types of operator

1. Arithmetic Operator:

Sign Name Description

+
Plus Use for addition just number values
-
Minus Use for Subtraction just number Values
*
Asterisk Multiplication between number values
/
Forward slash Use for Davison
%
Percentage Gain Percentage Value
^
Caret Exponentiation (create power)
-
Nagaition Minus values are called Nagition Values
2. Logical (Comparison) operator:
Sign Name

= Equal to

> Grater than

< Less than

>= Grater than or equal to

<= Less than or equal to

<> Not equal to

Sign Name Description

: Colon Create range A1:A100
Select multiples cell
, Coma
A1,D4,F6
Space Space Select intersection cells
Page 8 of 23 [MICROSOFT OFFICE EXCEL2007 ]

4. Text Operator / Concatenate

Function:

Sign Name Description

Combine more than two
& AND
cells

How to insert/ Delete column/ Row?

Home  Cell

 Insert  Other
option
 Delete s

 Forma
ts

Lecture No.2
What is Formula?
Any expression created by user is called
“Formula”

Two parts of any Formula

1. Operand (Cell name is called operand like

A1,B6,D3,G6)

2. Operator (like “=”, +, -,)

Like (500+500= 1000) or

=A1+B1  ?

What is Function?
Predefine equation is called “Function” like
=Sum, =Count, =Max, etc

Three parts of any Function

1. Operand (Cell name is called operand like

A1,B6,D3,G6)

2. Operator (like “=”, +, -, :, space, ^, %, &)

3. Function name (Sum, Count, Max, min,

etc)
Page 9 of 23 [MICROSOFT OFFICE EXCEL2007 ]

a. Syntax (range, criteria, number1,2,3,

Array)

Like (500+500= 1000) or

=SUM(CELL:CELL)  ?

Note: Each expression / Predefine equation

will be start with equal sign “=”

Functions
Sum
Use for addition just number
values, and ignore text / special
character values

=Sum(Numbr1,2,3,4,5,…….)

=Sum(cell:cell)

Max
Show largest number values and
ignore text values

=Max(Number1,2,3,4…….)

=Max(Cell:Cell)

Min
Show smallest number values and
ignore text values

=Min(Number1,2,3,4…….)

=Min(Cell:Cell)

AVERAGE
Return average by given range

=AVERAGE(NUMBER1,2,3,4,5,…….)

=AVERAGE(CELL:CELL)

COUNT
Use for count just number values

=COUNT(NUMBER1,2,3,4……..)

=COUNT(CELL:CELL)

COUNTA
Use for count all values (Text,
number, special characters)
Page 10 of 23 [MICROSOFT OFFICE EXCEL2007 ]

=COUNTA(VALUE1,2,3,4,5……)

=COUNTA(CELL:CELL)

COUNTBLANK
Use for count just blank cells

=COUNTBLANK(ARRYA)

=COUNTBLAK(CELL:CELL)

COUNTIF
Counts the number of cells within a
range that meet the given condition

=COUNTIF(RANGE,”CRITERIA”)

=COUNTIF(CELL:CELL,”OPERATOR_
VALUE”)

What is a series option?

Use for create series of number, date etc

Home  Editing  Fill  Series

 Column / Row

o L o D
i a
n t
e e
r

o A
o G u
r t
o o
w
t F
h i
l
l

Custom list option

Office Button  Excel option  Popular 
Edit custom list  Import  Add/ Delete 
OK
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Lecture No3
Function
SUMIF
Use for addition cells according to
the given condition

=SUMIF(RANGE,”CRITERIA”,SUMR
ANGE)

=SUMIF(CELL:CELL,”OPERATOR_V
ALUE”,CELL:CELL)

LEFT
Count number of characters
form left side

=LEFT(TEXT,NUMBER OF
CHARACTERS)

=LEFT(CELL,TYPE NUMBER IN
DIGIT FORM)

RIGHT
Count number of characters
form right side

=RIGHT(TEXT,NUMBER OF
CHARACTERS)

=RIGHT(CELL,TYPE NUMBER IN
DIGIT FORM)

5MID
Count number of characters in
MID

=MID(TEXT,START
NUMBER,NUMBER OF
CHARACTERS)

=MID(CELL,TYPE NUMBER IN DIGIT

FORM, TYPE NUMBER IN DIGIT FORM)

=MID(“P2F/LM_MB/2568”,5,5)
LM_MB
Page 12 of 23 [MICROSOFT OFFICE EXCEL2007 ]

CONCATENATE
Join multiples text and show
answer in one cell

=CONCATENATE(TXT1,2,3,4,5…
……..)

REPT
Repeat the text given number of
times

=REPT(TEXT,NUMBER OF TIMES)

=REPT(CELL,NUMBER OF TIMES)

TODAY
Show current date

=TODAY()

NOW
Show current date and time

=NOW()

Sort option
Use for analyze data in ascending (A  Z) /
Descending (Z  A) order

Home  Editing  Sort and Filter / Data 

Sort and Filter  Sort

 Ascending (A Z) / Descending (Z

 A)

Subtotal option
Use for show summarized data in group and
outline form

Data  Outline  Subtotal

 At each changing in (show data in

group form)

 Use function (select any function

what you perform)

 Add subtotal to (apply function

fields)
Page 13 of 23 [MICROSOFT OFFICE EXCEL2007 ]

 Ok/ Remove all

Conditional Formatting
Show data in specify format according to
given conditions

Home  styles  Conditional Formatting

 Templates

 Create New Rule

o Format cells that only

contains

o Select operator

o Type values

o Set format  OK

 Clear Rule

 Manage Rule

o Edit rule

o New rule

o Delete Rule
Page 14 of 23 [MICROSOFT OFFICE EXCEL2007 ]

Lecture No.4
Function:
IF
Show TRUE or FALSE message
according to condition

=IF(LOGICAL TEXT,”VALUE IF
TRUE”,”VALUE IF FALSE”)

=IF(CELL_OPERATOR_VALUE,”TR
UE_MESSAGE”,”FALSE_MESSAGE
”)

COLUMN
Return number of column in
current sheet

=COLUMN(REFERENCE)

=COLUMN(CELL)

COLUMNS
Return number of columns in
selected range

=COLUMNS(ARRAY)

=COLUMNS(CELL:CELL)

ROW
Return number of row in current
sheet

=ROW(REFERENCE)

=ROW(CELL)

ROWS
Return number of Rows in
selected range

=ROWS(ARRAY)

=ROWS(CELL:CELL)

CODE
Return number code according
the character which use
computer
Page 15 of 23 [MICROSOFT OFFICE EXCEL2007 ]

=CODE(TEXT)

=CODE(“A”) 65

CHAR
Return character according the
number code which use
computer

=CHAR(NUMBER)

=CHAR(97) a

Logical Function
ISBLANK
If cell is EMPTY show TRUE
otherwise FALSE

=ISBLANK(CELL)

AND
If all conditions are true show
TRUE message other wise FALSE
message

=AND(LOGIC1,2,3,4,5,……)

=AND(CELL_OPERATOR_VALUE,
CELL_OPERATOR_VALUE,………)

OR
If all conditions are false
show FALSE message other wise
TRUE message

=OR(LOGIC1,2,3,4,5,……)

=OR(CELL_OPERATOR_VALUE,
CELL_OPERATOR_VALUE,………)

ISNUMBER
If cell consist NUMBER values
show TRUE otherwise FALSE

=ISNUMBRE(CELL)

ISTEXT
If cell consist TEXT values show
TRUE otherwise FALSE
Page 16 of 23 [MICROSOFT OFFICE EXCEL2007 ]

=ISNUMBRE(CELL)

Data Validation:
Restriction on cell according to condition

Data  Data Tool  Data Validation

 Setting

o Allow

 Whole number Date / time

 Text length Others

o Logical operator

o Number values

 Input message (Title message and

Message)

 Error Alert (sign styles, Title

Message, Error Message)
Page 17 of 23 [MICROSOFT OFFICE EXCEL2007 ]

Lecture No.5
Auto Filter
Show Filter data by given requirements/
conditions

Date  Data and sort  Filter (On/ Off) [Ctrl

+Shift +L]

 Show small button on column

heading

 Click and select values Ok

Macro:
Macro is option use for record all action and
repeats it

 Insert any auto shape (Insert 

Word art / Auto shape)

 Right click  Assign macro

 Type macro name (in text form

without space) Record

 Type shortcut (optional) if you want

 Ok

 Record action (Auto Filter)

 Select stop recording option (show

in status bar 3rd position from left
side)

Note: macro file save in enable

macro format/ 97 to 2003 file format
(Office button

 Save as  Select file format  Type

file name  Ok)

Add/ Delete/ assign shortcut key  Alt

+ F8

Freeze Panes
Use for freeze selected area
Page 18 of 23 [MICROSOFT OFFICE EXCEL2007 ]

View  Windows  Freeze panes / Un Freeze

panes

Split
Use for comparison current window

View  Window  split / Remove Split

Chart
Present data in graphical interface

Insert  Chart  Select Chart Type

Comments:
Explanation of current cell

 Right click on cell  Comments

 Right click Remove / Edit/ Show

Comments

Reference
Absolute cell reference ($)
In a formula, the exact address of a cell,
regardless of the position of the cell that
contains the formula.

Relative reference:
In a formula, the address of a cell based on
the relative position of the cell that contains
the formula and the cell referred to. If you
copy the formula, the reference
automatically adjusts.

How many types of Precedence of

Operators?
7 type of Precedence of operators

Function
VLOOKUP:
Looks for a value in the left most
column of a table, and then
returns a value in the same row a
column you specified. By default,
the table must be sorted in an
ascending order

=VLOOKUP(Lookup_Value,
Table_Array,_Column_index_Number,Rang
e_lookup)
Page 19 of 23 [MICROSOFT OFFICE EXCEL2007 ]

Lookup Value :
Question cell (Code)

Table array : Link Table

name

Column Index number :

number of column in link table

Range lookup : TRUE /

FALSE

TRUE :
Show Approximate value

False
: Show Exact Value

=VLOOKUP(CODE_CELL ,
CLASS_TABLE, 2 , FALSE)

LEN:
Use for count number of
character in one cell

=LEN(TEXT)

=LEN(CELL)

SQRT
Return the square root of
current number

=SQRT(Number)

=SQRT(16)  4

Lecture No. 6
PROPER:
Use for convert title case

=PROPER(TEXT)

=PROPER(“What is this?”)
 What Is This?

UPPER:
Use for convert upper
case
Page 20 of 23 [MICROSOFT OFFICE EXCEL2007 ]

=UPPER(TEXT)

=UPPER(“What is this?”)
 WHAT IS THIS?

LOWER:
Use for convert lower
case

=LOWER(TEXT)

=LOWER(“What is this?”)
 what is this?

ROUND:
Return roundabout
number value after
decimal place

=ROUND(NUMBER,NUMB
ER_OF_ DIGIT )

=ROUND(5.789,2)  5.79

TRUNC:
Return exact number
value after decimal place

=TRUNC(NUMBER,NUMBE
R_OF_ DIGIT )

=TRUNC(5.789,2)  5.78

INT:
Return number value
before decimal place, INT
stand for integer

=INT(NUMBER )

=INT(5.789)  5

What is VBA?
Page 21 of 23 [MICROSOFT OFFICE EXCEL2007 ]

VBA stand for Visual Basic Application

programming language (Alt +F11)

How Many Types of Calculation?

Two types of Calculation

 Manual (F9)

 Automatically

What is Goal Seek option?

Return required number values

Data  What is Analyses  Goal Seek

 Set Cell (Function/ Formula Cell)

 To value (Required number value )

 By Changing Cell (Target cell)

Page 22 of 23 [MICROSOFT OFFICE EXCEL2007 ]

Lecture No. 8
How to select print area?
After selection area

Page Layout  Page setup  Print

Area  Set Print Area / Clear print are

Print Preview:
Before gain hardcopy use option print
preview

Office button  Print preview (Ctrl +

F2)

Page Setup:
Insert  Page layout  Page Setup

 Pages

o Landscape (Width Wise)

o Portrait (Height Wise)

 Adjust to

 Fit to

 Paper size (letter,

Legal, A4)

 Margin

o Top, bottom, Left, Right ,

Header margin, Footer
margin

 Center on Page

o Horizontally

o Vertically

 Header / Footer

o Custom Header

o Custom Footer
Page 23 of 23 [MICROSOFT OFFICE EXCEL2007 ]

Who to print file?

Office Button  Print (Ctrl +P)

 Printer Name

 Page range

o Selection all, Selection area,

etc