Microsoft Excel 2010:

Charts and Graphs

Tutorial

TABLE OF CONTENTS

Terminology ............................................................................................................2

Chart Components ..................................................................................................3

Chart Types .............................................................................................................4

Creating a Simple Chart ..........................................................................................6

Formatting a Chart ..................................................................................................8

Inserting Sparklines .................................................................................................9

Printing ....................................................................................................................10






















= New to Excel 2010
2

TERMINOLOGY

1. Values: Data you want to chart or plot

2. Categories: Values used to arrange or organize the data series. Data series are
arranged under categories.
























Column headers (Categories)
Sales Numbers (Values)
3

CHART COMPONENTS


































4

CHART TYPES

Selecting the right chart or graph will depend on the data you are trying to plot. Below is
a listing of the more common types.

Column Chart: Charts used to
display data arranged in columns and
rows. Column charts are useful for
showing data over a period of time.













Line Chart: Line charts
display data that is set
over a period of time, data
used to display a trend.













Pie Chart: Charts used to display
single data series.





5

Bar Chart: These
charts are similar to
column charts but
display at a horizontal
angle. Used to
compare individual
items.









Area Chart: Chart used to
emphasize the magnitude or
rate of change.














Scatter (XY)
Chart: Chart
used to show a
correlation
between values






6

CREATING A SIMPLE CHART

1. Highlight the data

a) Highlighting consecutive rows or columns: Highlight the first row in the
range. Hold down the shift key and use your arrow keys to go up or down.

b) Highlighting the entire range: Click and drag with your mouse

c) Highlighting non-adjacent rows or columns: Highlight the first row or
column in your range. Holding down your Ctrl key highlight the additional
rows or columns in your range.

2. Click on the Insert Tab In the Charts group, select the down arrow under the chart
heading and select a chart type.

























7

FORMATTING A CHART

1. Right-click on the chart element that you would like to format.

2. Select the format option at the bottom of the list. The name of the option will depend
on the element you are trying to format.





You can also use the commands on the Chart Tools
Contextual Tab, located on the Ribbon Bar to modify the
design, layout and format.







8

Design Tab:
1) Type: In this group you have the ability to change the current chart type as
well as save the chart as a template for future charts.

2) Data: In this group you have the ability to switch the chart elements as well as
add data to the chart.

3) Chart Layouts: In this group you have the ability to select various predefined
layouts for your chart.

4) Chart Styles: In this group you have the ability to select various chart styles/
colors for your chart.
5) Location: In this group you can select where you want the chart to be placed
by default the chart is placed in the current worksheet. Charts can be placed
either in its own sheet (New Sheet) or in another sheet tab (Object in).












Layout Tab:




1) Current Selection: In this group you can select and modify sections of the
chart.

2) Insert: In this group you can insert additional objects on the worksheet.

3) Labels: In this group you have the ability to add/change the labels on the
chart.

4) Axes: In this group you have the ability to add/change axes information on
the chart.
9

5) Background: In this group you have the ability to add/change 3-D chart
effects

6) Analysis: In this group you have the ability to change analysis information on
specific chart types.

7) Properties: Name the selected chart.

Format Tab:




1) Current Selection: In this group you can select and modify sections of the
chart.

2) Shape Styles: Select a style for the selected shape.

3) WordArt Styles: Select a style for the text in your chart.

4) Arrange: Select how you would like to arrange the objects in your chart.

5) Size: Change the size of your chart area


















10

INSERTING SPARKLINES

Sparklines are tiny, word-sized charts that can appear in a cell. The Sparklines group
appears on the Insert tab.

1. Click on the Insert tab in the Sparklines group select your preferred Sparkline

2. In the Create Sparklines box insert the Data Range and the Location Range of
your data













Example:

11

PRINTING

Chart and data

1. Click on the File tab click Print

Note: Chart and data must be on the same sheet.


Chart Only

1. Click on the chart

2. Click on the File tab click Print











































Copyright 2012, Software Application Training Unit, West Chester University.
A member of the Pennsylvania State System of Higher Education.
No portion of this document may be reproduced without the written permission of the authors.
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