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Excel 4 (Handouts)

The document discusses creating and working with charts in Microsoft Excel, including how to create a basic chart from worksheet data, resize and move charts, change chart types, apply built-in chart layouts and styles, edit chart elements like labels, and switch between row and column data orientation. Key steps covered are selecting data to chart, choosing a chart type, resizing and moving charts within the worksheet, changing the chart type if needed, applying built-in layouts and styles, editing individual elements, and switching between row and column views of the data. The document provides instructions and guidance on common charting tasks in Excel.

Uploaded by

RISHI SABOO
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© © All Rights Reserved
Available Formats
Download as PDF, TXT or read online on Scribd
6 views

Excel 4 (Handouts)

The document discusses creating and working with charts in Microsoft Excel, including how to create a basic chart from worksheet data, resize and move charts, change chart types, apply built-in chart layouts and styles, edit chart elements like labels, and switch between row and column data orientation. Key steps covered are selecting data to chart, choosing a chart type, resizing and moving charts within the worksheet, changing the chart type if needed, applying built-in layouts and styles, editing individual elements, and switching between row and column views of the data. The document provides instructions and guidance on common charting tasks in Excel.

Uploaded by

RISHI SABOO
Copyright
© © All Rights Reserved
Available Formats
Download as PDF, TXT or read online on Scribd
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Current Trends and Practices in IT MS Excel

Session 4
Creating and Working with Charts
Contents
Creating a Chart ......................................................................................................................... 1
Resizing and Moving a Chart .................................................................................................... 1
Resize a chart ......................................................................................................................... 1
Move a chart within a worksheet ........................................................................................... 1
Changing Chart Type ................................................................................................................. 2
Applying Built-in Chart Layouts and Styles .............................................................................. 2
Apply a built-in chart layout .................................................................................................. 2
Apply a built-in chart style .................................................................................................... 2
Working with Chart Elements ................................................................................................... 2
Edit chart label text ................................................................................................................ 3
Switching Row and Column Data.............................................................................................. 3
Further Readings/Videos ........................................................................................................... 3

Creating a Chart
In Excel 2019, you can quickly create a basic chart using your worksheet data.
• Select the cell range containing the data and labels you want to chart. You can chart
non-adjacent cells if you hold down the <Ctrl> key while selecting the cells.
• Click the Insert tab on the Ribbon. In the Charts group, there are several chart types to
choose from. Each of the chart types then has several charts to choose from.
• Click a chart type button in the Charts group. A list of charts for the selected chart type
appears.
• Select the chart you want to use from the list. The chart appears in the worksheet and
the Chart Tools appear on the Ribbon. The Chart Tools include three new tabs—Design,
Layout and Format—that help you modify and format the chart.

Resizing and Moving a Chart


When you create a chart, it is embedded in the worksheet and appears in a frame. You can
resize a chart, move it within the worksheet, or move it to another worksheet.
Resize a chart
• Select the chart. Eight sizing handles appear along the chart edges once it is selected.
Sizing handles are used to change the size of charts and other objects.
• Click a sizing handle and drag it to resize the chart. The chart is resized.
Move a chart within a worksheet
• Select the chart.
• Point to the chart’s border. The pointer changes to a cross-arrow pointer.

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Current Trends and Practices in IT MS Excel

• Click and drag the chart in the worksheet.

Changing Chart Type


Different types of charts are better for presenting different types of information. For example,
a column chart is great for comparing values of different items, but not for illustrating trends
or relationships. If you find that a chart you’ve created isn’t the best fit for your data, you can
switch to a different chart type.

• Select the chart. The Chart Tools appear on the Ribbon.


• Under Chart Tools on the Ribbon, click the Design tab. Now you can see the Type
group.
• Click the Change Chart Type button in the Type group. The Change Chart Type dialog
box appears. Here you can see the different types of charts that are available.
• Select a chart type in the list on the left, then select a chart sub-type from the list on the
right.
• Click OK.
• You can also create a combination chart. Right-click a single data series in the chart
and select Change Series Chart Type from the contextual menu. Select a new chart type
for the single data series.

Applying Built-in Chart Layouts and Styles


• Excel 2007 has built-in chart layouts and styles that allow you to format charts with the click of a
button.
Apply a built-in chart layout
Built-in chart layouts allow you to quickly adjust the overall layout of your chart with different
combinations of titles, labels, and chart orientations.
• Select the chart. The Chart Tools appear on the Ribbon.
• Under Chart Tools on the Ribbon, click the Design tab. Here you can see the Chart
Layouts and Chart Styles groups.
• Select the option you want to use from the Chart Layouts gallery in the Chart Layouts
group. The chart layout changes.
Apply a built-in chart style
Built-in chart styles allow you to adjust the format of several chart elements all at once. Styles
allow you to quickly change colors, shading, and other formatting properties.
• Select the chart. The Chart Tools appear on the Ribbon.
• Under Chart Tools on the Ribbon, click the Design tab.
• Select the option you want to use from the Chart Styles gallery in the Chart Styles
group. The new style is applied.
• The Chart Layouts and Chart Styles groups offer many formatting options. A few are
displayed by default, but you can click the arrow buttons to scroll down and access
additional layouts and styles, or you can click the More button to expand a gallery.

Working with Chart Elements


Besides using built-in chart layouts, you can manually add or edit individual chart elements
such as chart titles, axis titles, legends and data labels.
• Select the chart.
• Click the + button of Chart Elements (If you are using older versions of Excel, then
use the Layout Tab in the Chart Tools)

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Current Trends and Practices in IT MS Excel

• Tick the desired elements

Edit chart label text


Once you create a title or label, you can edit the text.
• Select the chart and select the title or a data label.
• Click the label again to enter editing mode. A cursor appears in the label.
• Edit the label text.
• Text that is linked to worksheet data cannot be directly edited. To edit these labels, you
need to edit the labels and data in the actual worksheet.
• To move a chart element, select it and drag it to a new location.

Switching Row and Column Data


You may feel the need to change the way your chart has grouped your data. For example, in
the figure below, the flower sales are grouped by month. However, you can switch the rows
and columns so that the chart will group data by the type of flower. In either case, the chart
will have the same data.
• Select the chart that you want to modify.
• From the Design tab, select Switch Row/Column.

Further Readings/Videos
• https://support.office.com/en-us/article/video-create-a-chart-4d95c6a5-42d2-4cfc-
aede-0ebf01d409a8
• https://support.microsoft.com/en-us/office/copy-from-excel-to-another-office-
program-4ba759cc-62f3-422c-bd75-3fc83b06bb6b

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