Charts

TABLES
Tables make data easier to understand and also add a little extra something to your presentation.
Tables allows you to enter text in columns and rows instead of lines or paragraphs.
To create a table: Insert > tables > use the mouse to choose the no. of grids of table
you want and click.
To move the table: Click the table, on the edge, click and drag then let go.
To change the size: Use the sizing handle at the edge. You can also do this by increasing the
height of rows in the layout tab and the click the distribute rows to make the sizes equal.
You can now start typing your text. You can use the enter key, tab key or arrows to
navigate.
Adding rows or columns: Go to layout tab, and choose under the rows and columns group.
Deleting rows or columns: Place cursor on one of the cells and click the delete command.
Changing text alignment: click the edge of the table and choose the text alignment you
prefer.
Merging: combining 2 cells into one. It is useful when a data expands 2 or more different
rows. Select the cells, then click the Merge Cells command.
Changing the formatting including colors and borders:
To change color: Use Design Tab, to check out more style open the drop down menu. You
can also customize the way your table is laid out using the table style option at the upper left
corner of your screen, just below the home and insert tab. These let you control special formatting
in the first column and also the header row.
To add or change border: Select the the cells you want to modify then look to the Draw
Borders group. Here you can select the line style, line weight, and a color for your border. When
you’re ready click the drop down arrow next to the border command, then choose where you
want the border to go.
CHARTS
It is what you need when working on a numerical data in presentation to the meaning behind the
numbers.
Different kinds of charts:
a. Column charts – are good all-around charts. They work with many different types of data.
b. Line charts – are best for showing trends over time.
c. Pie charts – are unique because they let you see your data in proportion instead of on a
graph
d. Bar chart – is basically a column chart turned on its side
e. Area charts – similar to line charts except the areas under the lines are filled in.
To create a chart: go to insert tab, click the Chart Command and a list of choices will appear
When clicking a column chart, PowerPoint will open a spreadsheet (similar to what you find in
Excel) where you can start entering your data. All you have to do is type your information over the
placeholder text and PowerPoint will update the chart in your document. Anything you want to
include on your chart has to be inside the little blue box, but don’t worry, because it will
automatically expand as you continue to type.
If you already have the data recorded elsewhere such as an Excel workbook, you can copy and
paste it instead of entering it by hand. All you have to do is navigate to the worksheet in Excel, and
then copy the data you want to use. Next, go back to PowerPoint and paste it, and Word will
update the chart instantly.
You can also give your chart a TITLE if you want.
To go back to the chart and make any changes or corrections: click the Edit Data command on the
Design Tab and the window will open again.
CHARTS are designed to help you illustrate your point, just like illustrations in a book. Therefore,
things like color, layout and chart type really do matter.
For example, the columns are grouped by genre, but you are more interested in taking a look at
trends over time. That means that you need to group the data by month instead. You don’t have
to start over, just make sure that you have the Edit Data window open, and then click the chart to
select it. Next, click the command that says Switch Row/Column. You can always experiment to
see which option is going to work best.
If you want to try a different chart all together: click the Change Chart Type command on the far
right of the tab, then pick something else from the dialog box.
Line Chart
You can change the chart style to give your chart a different look, you have different options to
choose from.
You can also change the chart layout itself, just go to the Quick Layout command and make a
selection from the menu. Not all of these options will work for the data you’re working with, just
keep going until you find something you like.
You can make further adjustments using the Chart Elements shortcut (it’s the one with the plus
sign). You can add or remove elements from your chart, depending on your preferences, or click
the arrow to the right to access even more options.
CHARTS are a great tool for presenting numerical data in Word, and also enhancing your
documents with so many options to choose from, you can achieve exactly the look you want.

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TABLES

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