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Tip File Management

This document provides tips for organizing computer files and folders to improve productivity. It recommends: 1) Using the "My Documents" folder instead of the desktop for files; 2) Keeping all files together for easy backup; 3) Separating documents from programs to avoid accidental deletion. Additional tips include adopting a consistent naming scheme, keeping names short, using a structured folder hierarchy, and separating ongoing from completed work.

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yusaw618812
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© © All Rights Reserved
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Download as PDF, TXT or read online on Scribd
33 views

Tip File Management

This document provides tips for organizing computer files and folders to improve productivity. It recommends: 1) Using the "My Documents" folder instead of the desktop for files; 2) Keeping all files together for easy backup; 3) Separating documents from programs to avoid accidental deletion. Additional tips include adopting a consistent naming scheme, keeping names short, using a structured folder hierarchy, and separating ongoing from completed work.

Uploaded by

yusaw618812
Copyright
© © All Rights Reserved
Available Formats
Download as PDF, TXT or read online on Scribd
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MIS

| Prepared by: Maha Kareem, IT Coordinator 1


Computer Maintenance
File Management

Why to organize your files and folders?
1. Better/faster time searching,
2. Reducing knowledge loss and
3. Increase in productivity/better performance.
All these benefits impact on the way an organization thinks and does things to achieve its
objective

Tips for Managing Your Files

1. Use My Documents. It is better not to put your files on the desktop for a long time
2. Keeping all your files in one place is good when you want to starting back up.
3. Keep files separate from programs. By separating document files and program files
you reduce the risk of accidentally deleting your documents when you install or
upgrade programs.
4. Adopt consistent methods for file and folder naming. Develop a naming scheme
for your files you create and then stick to it.
5. Keep names short. Easier to remember
6. Use a hierarchy/ structured method







7. Separate ongoing and completed work. Better when you back up your files, since
some files arent going to be backed up frequently. Its better to put all of the
completed work on another folder, this also will reduce the time of searching
8. Keep files types with each other. Presentations on a folder, documents with
documents, pictures with pictures and so on
9. Use shortcuts and shortcut links instead of multiple copies.
10. Better to use English for naming folders. Some computers does not support
Arabic Language, so when you try to open a file inside this folder it wont open. Also
PDF documents do not open if they are inside a non English named folder

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