Applying 5S in Your Computers

APPLYING 5S IN
YOUR COMPUTERS
5S
SEIRI
Sorting/Putting things in order
(Remove/discard what is not needed so
that there are fewer hazards and less
clutter to interfere with work. Only keep
what is needed.)
SEITON
5S
Orderliness
/
Proper
Arrangement (Place things in such
a way that they can be easily reached
whenever they are needed. "There
must be a place for everything, and
everything must be in its place.")
5S
SEISO
Clean / cleanliness
(Keep workplace and things clean and
polished; no trash or dirt in the
workplace)
5S
SEIKETSU
Standardize/Purity
(Maintain cleanliness after cleaning,
consistently perpetual cleaning. Such
cleaning is part of every one's work.)
5S
SHITSUKE
Sustaining/discipline/commitm
ent
(Maintain standards and keep the
facility in safe and efficient order day
after day, year after year.)
Example #1:
AM I
AT
LOST
?
It is difficult to find what youre looking for.
PROBLE
MS IN A
CLUTTER
ED
DESKTO
P
Files,
folders, and application shortcuts are

grouped together without any logical separation.
You dont know immediately where to place new
files (downloaded files, attachments, temporary

working documents, etc)
When the desktop gets too full, you waste time
cleaning temporary/downloaded files.

If you are only backing up My Documents, items
on the Desktop may be skipped.

If you are migrating to a different computer or
keeping multiple computers synchronized, the

Desktop folder is often missed.
HOW CAN
YOU MAKE
SURE THAT
THE ABOVE
PROBLEMS
WILL NOT BE
ENCOUNTERE
D?
CONSIDER SETTING UP YOUR

FILES IN THE TREE STRUCTURE
FORMAT.
A tree structure is an algorithm for placing and locating
files in an organized database.
The algorithm finds data by repeatedly making choices at
decision points called nodes.
A node can have as few as two branches (also called
children), or as many as several dozen.
In a tree, records are stored in locations called leaves. This
name derives from the fact that records always exist at
end points; there is nothing beyond them.
HOW TO
MANAG
E YOUR
DESKTO
P
1. Create 5 folders in My Documents called :
Inbox - Put unprocessed items that dont have a place

yet in here. This may be items like software installers
youve downloaded, files sent to you from colleagues,
and random text clippings.
Action Items - Put items requiring an action that takes

more than 2 minutes in here. These may be items such
as forms to fill out, large applications to install and
setup, and files to upload.
On Hold - Put items you arent yet ready to do or

complete in here. These may be articles youre thinking
of reading, sketches for potential projects, and
information about classes youre thinking about taking.
Current
HOW TO
MANAG
E YOUR
DESKTO
P
Projects - Put files related to active projects in here.

This folder contains files youre currently working on as well
as reference files for a project. Each project gets its own
unique folder.
Archive
- Put completed projects, general reference items,

and anything else you might want to look at again in here
Tip: By placing the underscore in front of the name of the file

folder, it will force the folder to display at the top of the list in My
Documents.
2. Now move all relevant files from your desktop

into these folders. If you have a large number of
files, you can move everything into the Inbox
folder and organize it later.
3. All that should be left on the desktop is
program icons.
HOW TO
MANAG
E YOUR
DESKTO
P
Current
Projects - Put files related to active

projects in here. This folder contains files youre
currently working on as well as reference files for
a project. Each project gets its own unique folder.
Archive
- Put completed projects, general

reference items, and anything else you might
want to look at again in here
COMPUTER WORKSTATION
ERGONOMICS
REGULAR
USE OF
COMPUTERS
VARIOUS
HEALTH
PROBLEMS
STRESS
EYESTRAIN
INJURIES TO:
WRISTS,
NECK, AND
BACK
COMPUTER ERGONOMICS
The discipline of matching the task to the worker
using the most appropriate equipment to optimize
human well-being and overall performance.
This can be simplified to
MODIFY THE WORKPLACE, NOT THE INDIVIDUAL".
CONSIDERATIONS
The accessories required to operate properly
The layout of equipment on the desk
The location of furniture in the room
WORK SURFACE HEIGHT

Adjust the height of the work surface and/or the
height of the chair so that the work surface allows
your elbows to be bent at 90 degrees,
forearms parallel with the floor, wrist straight,
shoulders relaxed.
CHAIR

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APPLYING 5S IN

It is difficult to find what youre looking for.

folders, and application shortcuts are

You dont know immediately where to place new

files (downloaded files, attachments, temporary

cleaning temporary/downloaded files.

on the Desktop may be skipped.

keeping multiple computers synchronized, the

CONSIDER SETTING UP YOUR

1. Create 5 folders in My Documents called :

Inbox - Put unprocessed items that dont have a place

Action Items - Put items requiring an action that takes

On Hold - Put items you arent yet ready to do or

Projects - Put files related to active projects in here.

- Put completed projects, general reference items,

Tip: By placing the underscore in front of the name of the file

2. Now move all relevant files from your desktop

Projects - Put files related to active

- Put completed projects, general

WORK SURFACE HEIGHT

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