Windows

Computer:
Computer is an electronic and electrical device that automatically accepts stores,
Manipulates data and gives the out put.

Software:
It refers to set of computer programs, prouder and associated document that
describe the programs and how they are to used.

Hardware:
It refers to components or individual pieces of the equipment or the physical parts
of the computer.

Operating System:
It is an essential component or computer it works as a media between the
computer and the user it organizes the software and the hardware to work. It
makes easier to use the computer.

Different types of Operating Systems:

1. Single user single Tasking Os:
Only one use can work and he can perform only one task at a time one the
same
Machine.
Ex: MS-DOS

2. Single user multi Tasking OS:

Only one user and he can perform more then one task at a time one the same
machine.
Ex: - Windows95, 98, 2000, Me, Xp, etc………

3). Multi user Multi Tasking OS:

More than one user and they can perform more than one task by the all user at
a time
or different systems.
Ex: - Windows NT, 2000 Server, UNIX, Linux etc……

Windows:
Windows an operating system introducing by micro Soft Corporation. It is multi
user, multi threading, Graphical user interface (GUI)environment that runs an
MS-DOS based computer windows provides a standard interface such as mouse.
Mouse is a pointing device.

Multi Tasking
Number of jobs i.c.two or more different independent programs run by the same
computer.

Multi Processing:
Program processing at a time or more inter connected computer.

Multi Threading:
Number of functions can be executed from same application package.

Difference between and windows

Dos Windows

1. Dos is 8/ 10bit OS 1. Windows is 32bit OS

2. Dos is single user 2. Windows is multi user
3. Dos is single treading 3 .Multi treading
4. Single Threading 4. Multi Tasking
5. CUI (Character user interface) 5. GUI (Graphical user interface)

Computer memory measurements:

8 Bites = 1 Bytes
1024 bytes =1 Kb (Kilo Byte)
1024 KB = MB (Mega
Byte)
1024 MB = 1 GB (Giga
Byte)
1024 GB = TB (TeraByte)

Gui:
Graphical user interface that allow user to select files, programs or commands
and pointing.

Desktop:
It is the area on the screen where you work.

The Icon:
The pictorial representation of an executable files that can be run on windows.
The user can find the icon in the program menu. They are small symbols with
their application names written next to it.
 Paint

Start  Programs  Accessories? Paint

It is drawing application by which we can create a new picture and also we can
edit scan photos. This application contains a tools box and color box on the lift
and bottom of the paint board.

File New Commands:

New: Two create a new file (Ctrl + N)
Open: We can open any existing files (Ctrl + O)
Save: We can save our drawing file (Ctrl + S)
Save As: we can save file as new file (Copy of a file)
Print Preview: To see the drawing how it will look befor we can take print out
copy.
Page Setup: We can sit the margins or our drawing by using this command.
Print: To print the active document (Ctrl + P)
Set as wall Paper: this command can set our drawing of paint as a wall paper. In
the center of the screen if it is a small picture you can place it number of times by
using tiled option.
Exit: To exit from the paint window.

Edit menu Commands:

Undo  This is used to cancel he recently performed action (Ctrl + Z)
Repeat  This command can be used or to do the reverse action of undo
command (Ctrl + Y)
Cut  This is used to cut the selected object (Ctrl + X)
Copy  This is used to copy the selected picture of object (Ctrl + C)
Past  To insert the lost cut or copied object (Ctrl + V)
Clear Selection It is used to clear the selected object (Del)
Select All To select the whole document.
Copy To To send the selected object into a new file or any other existing file.
Past From To insert the data from other files in to our file.

Notepad

Notepad:
It is an edit to create short text files such as memo or motes text files contains
only letters and other characters on the keyboard.
It is does not contain special characters of formatting codes a normally used in
the Ms-Word.

Files Menu Commands:

New: It is used to open a new document (Ctrl + N)
Open: It is used to open an existing file (Ctrl + O)
Save: It saves the data on the active document (Ctrl + S)
Save As: It is used to change the data location from one file to another file (Copy
of the file)
Page Setup: It is used to set the margins of the active document before it can print
that file.
Paint: By using this we can print the active document.
Exit: To exit from the notepad.

Edit menu commands:

Undo: It is used to cancel the recently performed action (Ctrl +Z)

Cut: It is used to cut the selected text from the active document (Ctrl +X)
Copy: It is used to copy the selected text (Ctrl +C)
Past: It insert the last cuter copied word (Ctrl +V)
Delete: It permanently deletes selected text from the document (Del).
Select All: To select the all data in a file (Ctrl +A).
Edit Menu commands:
Undo: It is used to cancel the recently performed action (Ctrl + Z)

Schedule Task:
This Schedule Task is used to set a Scheduling.

Start ProgramsAccessoriesSystem Tools Schedule Task Add

Schedule Task then double click on that icon then select any application to
perform the TaskNext select the Date and Time to perform that TaskNext
finish.

Scandisk:
This is used to find any errors in the drive or if any file created with errors this
scan disk can find that error files and folders in specific drive we can select.

Start program Accessories Systems Tools Scan disk select any

drive to check errors select standard then click on start it will return if
any file created with errors or other wise it will return the total space used for
hidden files, user files and also return empty space in that drive close.

Windows Explorer:
It displays your files in a hierarchical structure. The left side of the windows
explorer window can display the list of selected folders or files. The right side
displays the contents of a select file. This especially useful for copying and
moving files. You can open the folder that can contain the files. It you want to
move or copy any files select that file and then drag it to the other folder you
want to put it.

Task Bar:
The rectangular bar runs horizontally across the bottom of the screen is called
Task bar. It includes start button, current time and the user is working the items
are listed on the Task bar. The item shows you the names of windows currently
open the desk top. The user can easily switch to different windows by clicking on
its task bar button.

Hinding the Task Bar

Right click on the empty area of the task bar. It will display the task bar
properties then select task bar options and put a tick mark on the auto option then
click ok.

Settings used in task bar

1. Show small icons in start menu.
2. Show clock
3. Always on top.
4. Group similar task bar buttons.
5. Show quick lunch.

Adding commands to start menu

Right click on task bar propertiesselect start menu optionaddbrowse
Select the applicationnextnext finish.

CONTROL PANEL

It is used to the settings for the system such as number format in case of numbers,
settings related to characters, date, and time, mouse settings, appearance of
window etc.
The main options available are

Add or Remove programs

1. Mouse
2. Keyboard
3. Date and time
4. Regional settings
5. Desk top themes
6. Display

Add or Remove programs:

This is an important tool used to add or to remove any programs from the system
by using this tool, it is easy to add any programs it required and it not in use, it
can be removed.

Mouse:
Mouse is the pointing device. It is used point the objects. By using mouse we can
do any operation easily like saving files, creating a folder, printing the file,
placing the cursor in the desired location etc. In mouse button options is used for
the left handed and the different shapes of the painters used the control the
motion and speed the mouse pointer.

Keyboard:
Keyboard is input device its standard device used to feed information in the
system. The properties available are speed and the language. The speed indicates
the cursor speed rate and the delay speed of the text and also the repeat speed of
the text. The Keyboard must set to understand a language.

Date and Time:

This window is used to set current data and system time. The time is shown on
the task bar.

StartSettingControlPanel Date and Time.

Regional settings:
A regional setting is an important tool that any changes mode here will affect in
all the application. The changes can be made on numbers, currency, area,
symbols, date and time etc. For date it has long from and short from, for currency
the format will be different in different locations.

Desk top Themes:

This option gives different setting for the text, back ground, font, and style etc.
There are many settings in this tool. For each and every Theme have different
font style, back ground, text color etc. changes.

Display:
Display about the back ground settings for the monitor and its display functions.
Back ground is used for the appearance of desk top area and screen saver used to
save the seren. When the system is free appearance sets the style for the windows
and its text properties and its display properties.

MS Word

Ms –word is one of the Application software in Ms-Office. We can use this s/w
to create various documents and can used for drafting letters, Generating memos,
web pages, Print document, draw tables, Resumes, Bio-data forms,reports and
etc.

Features of Ms Word
Ms Word have some features like spelling and grammar, highlights the mistakes,
auto format text, book mark, hyperlinks, Changes case, Bullets, Images, Pictures.

Short cut keys in Ms-Word

Ctrl + A  Select all the text and objects.
Ctrl + B  To apply or remove the bold effect to the selected text.
Ctrl + C  To copy the selected text and put it in the clip board.
Ctrl + D  To apply the character specification.
Ctrl + E  To apply the center alignment for select text.
Ctrl + F  To find a specific word in a document
Ctrl + G  To go to specific page or line in a document
Ctrl + H  To replace a specific text with a new word.
Ctrl + I  To apple or remove italic effect to selected text.
Ctrl + J  To apple the justification for selected paragraph.
Ctrl + K  To insert a Hyperlink in the document.
Ctrl + L  To apple the left alignment for selected text.
Ctrl + M  To Set or increase the left indent tab
Ctrl + N  To open a new blank document.
Ctrl + O  To open a new blank document.
Ctrl + P  To print the active document.
Ctrl + Q  Reset paragraph.
Ctrl + R  To apply the right alignment for selected text.
Ctrl + S  To save the active document.
Ctrl + T  To increase hanging indent.
Ctrl + U  To apply or remove the under live effect for selected text.
Ctrl + V  To insert the last cut or copied information.
Ctrl + W  To close the active window.
Ctrl + X  To cut the selected text or object.
Ctrl + Y  To cancel the last undo action.
Ctrl + Z  To cancel the recently performed action.
Ctrl + =  To apply or remove subscript effect for selected text.
Ctrl + Shift  To apply or remove super script effect for selected text.
Ctrl + Shift +> or (Ctrl + ]) To increase the font size.
Ctrl + Shift + <or (Ctrl + [) To decrease the font size.
Ctrl +1  Single line spacing between lines.
Ctrl + 2  Double line spacing between lines.
Ctrl + 5 1 ½  Line spacing between lines.
Ctrl + Shift + M To decrease the left indent Tab.
Ctrl + Shift + T To decrease handing indent
Save as Webpage:

Saves the file in HTML format (a webpage), so that it can be viewed in a web
Brower, and sets other options such as the webpage title and location where the
file will be saved.

Creating a Subdocument by using outline view:

You must have a master document outline to create a Subdocument from an
outline heading.
1. On the view menu, click outline.
2. In the master document, select the headings and text you want to separate in to
subdocument.
Make sure that first heading in the selection is formatted with the heading style or
outline level you want to use for the beginning of each subdocument. For
example, if the selection begins with heading 1, word creates a new subdocument
at each heading 1, in the selected text.
On the outlining toolbar, click create subdocument before and after each
subdocument.

Note:
If the create subdocument button isn’t available, you need to first click Expand
subdocument after you add a subdocument to a master document, do not move
or delete it unless first remove it from the master document.

Task Pane:
Displays the task pane, an area where you can create new files, search for
information, view the contents of the clipboard and perform other tasks.

Document Map:
Turn or off the document map, a vertical pane along the left edge of the
document window that outlines the document structure. Use the document map to
quickly browse a long or online document and to keep track of your location in it.

Header and Footer:

Adds or changes the test that appears at the top and bottom of every page or slide.

Page Numbers:
Insert page numbers that automatically update when you add or delete pages.

Auto Text:
This feature can automatically complete a word while typing word prompts with
the correct word pressing the enter key automatically complete the word.
Ex: - Best r (Best Regards).

Creating Auto Text:

Insertauto text type the auto text entry in the text box and click the add button.

Inserting Symbols:
Symbols can be used to represent a text or any word symbols are even used for
writing mathematical equations.
InsertSymbols
Select the required symbol and click the insert button after inserting the entire
equations click the close button.

Comments:
Comments are text which gives brief remarks about an object or word.
Insertcomments type the comment in the comment box and click the close
button.
To view the comments
Viewmark up or move the mouse over the highlighted text. The
comments display the user name.
To change the user name tools options click the user’s information tab and
changes the name of the user.
About saving Versions of a document:
If you want a record of changes made to a document, you can save multiple
versions of a document within the same document. After you’ve saved several
versions of the document, you can go back and review, open, Print and delete
earlier versions.

Manually:
Any time you want to save a “snapshot” of a document in its current state, you
can save a version of the document. For example, you might save the version
you’ve sent to review, and after you’ve incorporated review changes, save
another version.

Automatically:
You can have word automatically save a version of your document each time the
document is closed. This is useful when you need a record of who wade changes
and when – for example, in the close of a legal document.

Office clip board:

To store cut or copied 24 contents in this office clip board.

Past special:
This option allows the user to past the objects in the required format. Past as link
will past the objects in the source will effects the past object.

Copy the text or object edit from the list of formats selected the required
format and click ok bottom.

Past as Hyperlink:
This option is past the selected objects as link basis. This will connect the sourer.
This connection can use for checking the sourer or as a reference copy the text
sourer.

Edit past as Hyperlink click the link to move to the sourer. Use the back button to
moves back (first save your file the only past as Hyperlink will be activated.

Normal View:
Switch to normal view, which is the default document view for most word –
processing tasks, such as typing, editing, and formatting.

Web Layout View:

Switches the active document to web layout view, which is an editing view that
displays your document as it will appear in a web browser.

Print Layout View:

Switch the active document to print layout view, which is an editing view that
displays our document as it will print. Print layout view uses more system,
memory, so scrolling may be slower, especially if your document contains many
picture or complex formatting.
Create a master document and subdocuments:
To create a master document (master document: A “Container” for a set of
separate files or subdocument. You can use a master document to set up and
manage a multipart document, such as a book with several chapters), you start
with an auto line and then you crate.

Foot Note:
The text placed below the page is called Footnote.
Footnote refers to text placed at the button of the page.
Endnote refers to text at the end of the document.
Insert  Footnote.
Type a note in the Footnote area and click the close button, to see Footnote
view  Footnotes, Endnotes.

Caption:
Caption is small text which describes about the image equation or table insert 
Caption.
Select the required Caption like picture, table or equation and click of button.
Caption updates the selves automatically.

Auto Caption:
This caption will be inserted automatically whenever an image, table equation or
any object is inserted.

Insert  Caption click the auto caption button and select the object name from
the list.
Ex: - Ms-Word picture is for clip art click the option and select the table an
image and select the position as below the object and click the ok button.

Next time when an image is inserted in the document the Caption will be laced
below it.

Table of Contents:
This feature selects all the heading and sub topics along with their page number
and place a copy of theme as Hyperlink click the top of the document.

Insert  index and tables click the “Table of Contents” tab & select the heading
level to select the format as formal set the tab leader as none. Check the page
number option and click ok button.

Inserting images in the document:

Place the insertion pointer where the image is needed.

Book Mark:
A location or reference point in the document is called a book mark. This book
mark can be used for further reference of the location or inter connection of the
location to same other location with in the same document.

Creating the book mark:

Place the insertion pointer at the point where reference should be continued
insert book mark.

Moving to the book mark:

Edit: go to otherwise short cut key Ctrl + g and the go to what select the book
marks from the column box. Click on go to button finally click close button.

Hyperlink to book mark:

Select texts insert  Hyperlink. Click the book mark button to locate the book
mark and click ok button.
Removing the links:
Select the link  Hyperlink click the remove link button to clear link editing.

Hyperlink:
There are links which mark a connection between two different documents or any
other applications. The connection will be displayed with the help any text or
image the hyperlink text will be blue and underlined once. The link is visited
with brown to indicate that it is visited.

Creating a Hyperlink:
InsertHyperlink click the file button and locate the file and click the open
button.

Modifying the Hyperlink:

Right click on the hyperlink word Edit Hyperlink. Select another file click on
open button.

Removing the Hyperlink:

Right click on the hyperlink word  removing hyperlink.

Font:
We can change font style, size special effects can apply with the help of this box.
Select text format and we can change required font.

Ms Word equations
Ex: a2 +b2 +2ab = (a + b)2
Effect the super script
H2SO4
Effect the subscript

Bullets and Numbering:

Adds bullets or numbers to selected paragraphs and modifies the bullets and
Numbering format.

Back ground:
Settings the back ground
Format  back ground select any colors or select file effects and select any of
the patterns, textures, gradients or picture as back ground.

Printed watermark:
Applies and customizes a text or graphical watermark that appears behind text in
your printed document.

Removing the back ground:

This option is used to remove the back effect.
Format back ground No fill
Reversing the ore ground to back ground:
This option can reverse the colors like the blue back ground and white text for
easy editing.
Tools options click the general view tab and click the option “blue back
ground white text” click ok.

Themes:
This option allows one settings for all elements in the document like back
ground, line, bullets, heading style.
Formatthemes select any of the themes

Style:
The topic heading, headings caption from the style.

Applying the style:

Place the insertion pointer in font of the text formatstyle.
Select heading 1 or any style for text.
Short cut clicks the style box and selects any heading style.

Placing a line in the document:

Format: borders and shadings click the horizontal line button and select any the
line images and click the insert button in it.

Spell Check
Correcting the spelling mistakes and the grammatical mistakes with the help of
spell or with the help of spelling and grammar stay. Word the spelling mistakes
with red zigzag line and the grammar with green zigzag line.

To display the mistakes in the document tools options check the spelling
and grammar are you type.

Correcting the Errors:

Right click on the mistakes and select the correct word or double click on the
spelling and grammar status box at the button in the status bar and select the
correct word.

Tools spelling and grammar this will start the corrections from the starting of
the document and it will highlight the mistakes with suggestions. Click the
change button to correct it or ignore button to reject the suggestion.

Track Changes:
Suppose too many members have to work on the particular document and you
have to see their changes click on track changes option from tools menu. Track
changes tool bar appears in the current window. Wherever the changes occur
suppose addition text it will shows in blue color with underline effect. Suppose if
deletion of text it will shows as a commented. Finally if you wont to accept the
changes you have to click on the accept button other wise click on the reject
button. Finally again click on track changes option from the tools menu for draft
the track changes effect.

Compare and Merge Document:

Compare the current document with any document you select, give you they
option to merge the two, or displaces the differences (including any pre-existing
tracked changes or comments) as markup. Lets you choose whether the merge
results are displayed in the target document, in the current document, or in a new,
tired document.

Mail Merge:
Creating from Letters: - Open the new document, type the message and live a line
for the address.
ToolsMail merge wizard this will load mail merge helper to mail merging
sequences. Click the first button under document and select from letters.
Click the active view document to select the main document. Now from mail
merge helper click second step button under dada source and select create dada
source remove all the field names and add new ones like name, add, phone,
postal code etc.. Click the ok button and save fields in new document. Give the
name for the data source click save button.
This will promote to edit data source click edit data source button and start
adding fields. Finally click of button to close edit box.
In the main document click insert merge fields from the mail merge tool
bar. Add all the fields into document click the view merge data button to view the
data in the document.

Tools mail merge click last button under document check all the records to
merge and click merge button this will create a new document called as from
letters with all records in different pages, these pages can be printed.

Creating Tables:
Tables are referred when compared to using tab alignment to give a table format.
But work has mother excellent feature for alignment ‘called tables’ this feature is
used to create financial reports catalogs accounts etc..
Table consists of rows and columns the text can be typed the cell the size
shaped and appearance of a cell and control the features. You can also convert a
text to table and a table to text back. It also supports importing and exporting data
in to a speed shut.
Table Properties:
Set various options to the table such as the table size. Alignment and text
wrapping the row height row page breaking and row header options. The column
width and the cell size alignment and other cell options.

Table Auto Format:

Applying colors to the table field’s data click applying any where in the table.
Table auto format select any auto format from the list like simple classic 3 color
full under formats to apply and check auto format click on ok button.

Table Borders:
To set borders for the table select the whole table click any where in the table to
change the borders of the table format borders and shading click the system
setting select any style then set the color and finally select the width of the line.

Table alignment: