Information Technology Support Service: Learning Guide #16

Ambo TVET Institute
INFORMATION TECHNOLOGY SUPPORT SERVICE

Level I
Learning Guide #16

Unit of Competence: Operate Personal Computer
Module Title: Instruction LO2- Access basic information
Operating Personal Computer
LG Code: ICT ITS1 M06 LO2-16
TTLM Code: ICT ITS1 TTLM06 1011መ
LO2: Access basic information
This learning guide is developed to provide you thenecessary information regarding the
following content coverage and topics –
The computer desktop environment
System tools for accessing system settings
How to get online help.
prepared by Jiregna Asfew

Getting familiar with the desktop environment
Using the mouse
One of the most useful tools for working on a computer is the mouse. The mouse is used to move
a pointer or cursor around the screen, in order to select a button or icon to perform a particular
task, or to access, move or copy data. When you create your own files using application software
(like a word processor) you’ll use the mouse to help you write and edit text or other data.
So before you start to navigate around the computer, make sure you are comfortable with using
the mouse. It may take some time and practice to get this.
Practice moving the mouse
Mouse pointer: On the screen, the mouse usually appears

as a small white or black arrow. When you move your
mouse on a flat surface, the arrow will match the movement
on the screen.
To move the mouse pointer, move the mouse across the mouse pad and watch the pointer on the
screen move in the same direction. Practice moving the mouse now.
Doing tasks with the mouse
There are a variety of mice available. Apple computers have a single button, while PCs can have
either two buttons (a left and a right button) or three buttons (left, middle, right). The left and right
mouse buttons, however, are commonly used by PC operating systems.
Some common ways that you can use a mouse with two buttons include:
 Left-click: One click of the left mouse button allows you to choose something on the screen.
 Right-click: One click of the right mouse button will often open up a shortcut menu.
 Double-click: Quickly clicking the left button twice allows you to open a selected file or folder.
 Click-drag: Left-click on an item, such as a file icon, and keep holding the mouse button down,
then drag the item to move it to a new location. Another common function that click-drag
performs is with text. For example, when you are inside a word document, left-click at the start
of a sentence and drag to theprepared
end ofbythe
Jiregna Asfew to select that sentence.
sentence
A mouse may also have the additional feature—a scroll wheel—that enables you to use the
mouse to scroll up and down a window instead of using the window’s scroll bars.
What is the desktop?
The desktop is the background screen that appears as soon as the computer has finished starting
up. The desktop is part of the operating system software, so its appearance is controlled by
system settings.
There are several useful items on the desktop including:
Icons: An icon is a small picture that may appear on your

desktop. Double left-clicking on an icon is an easy way to
open a program, files or other items (such as storage
drives). Icons allow you quick access to all of these items.
Desktop windows
It is very important to become familiar with how to work with windows on the computer. A window
is an area on the screen that displays programs or information. For example, windows are a
device the operating system uses to display a list of the contents of a folder. A window can be
moved, resized, opened and closed. Many operating systems allow you to have several windows
open at any time, so you can easily move around between areas.
Windows are also used in application programs to display a document when it is open.
There are several features of windows including:

 Title bar: This is a bar that appears at the top of the window. It often includes the name of the
program or folder.
 Minimise: This option shrinks the window to its smallest size. It will now only appear as an
option on the task bar. The program is still open; left-clicking on it in the taskbar will restore it to
its regular size.
 Maximize: This options makes the window expand to its largest size.
 Close: This will close the window. If you need to save your work, a program will usually ask
you to save before closing.
 Scroll bar: This is a slider on the right-hand side of the window that allows you to move down
the contents of the window, in the same way you might have scrolled down a website page.
Left-click and drag the slider, or left-click on the down and up arrows in order to move up or
down the window contents.
Minimise Maximise Close
Figure 2: Buttons that appear in Microsoft Windows operating system windows—to minimise,
maximise and close a window. These buttons sit at the top right-hand corner of every window.
The task bar
The Task bar is a horizontal bar at the very bottom of the desktop. It shows any applications or
windows that are open. If there is more than one document open in an application it will show the
name of the application and the number of files open. It also shows the time and short cuts for any
other items open on the desktop.

The Start menu
You can left-click the Start button on the Task bar to see the Start menu. This menu allows you
to:
 access information about the computer system you are using
 access controls for changing the way that information is displayed
 access application programs that are installed on the computer.
Next we’ll look at the settings you can access in the Control Panel. The Control Panel can be
selected in the Start menu.
Figure 3: The Start menu where you can access system information and change display settings
(in the Control Panel), and open the application programs

 Date and time
 The system—resources that the system has available such as devices listed in the
hardware tab.
 Printers and faxes—shows printers and faxes and their settings.
There are other options that you could use once you are more confident.
The Control Panel window contains many icons that represent different controls, players or
information about the computer system. You can access any of these by double left-clicking on an
icon.
Look at Figure 4 on the next page. Find the icons for:
1 Date and
time
2 Display
3 Folder
options
4 Printers
and
Faxes.
Figure 4: The Control Panel window where you can access information and system settings by
double-clicking on the icons
Customise the desktop
It is possible to customise your desktop, for example, to change the background pattern and the
style of the text displayed by the operating system. You do this through the Control Panel through
the Display icon. prepared by Jiregna Asfew
Now, on your own computer, follow the steps below to customise the desktop on your computer.
Figure 5: The Display Properties box (in Windows XP)
Notice the tabs across the top of the box—these provide options for changing display properties:
 Themes
 Desktop
 Screen Saver
 Appearance
 Settings.
Click on each tab to see the different options.
Appearance

Change the colour scheme and font size
Note: From now on the word ‘click’ refers to the left mouse button.
1 Select ‘Windows XP style’ from the Windows and Buttons option. To do this, click on the
arrow to see a drop-down menu which lists the options. Then move the mouse pointer down
the list to select the option you want.
2 Select a Colour scheme in the same
way you changed the Windows and
Buttons option. Notice how the colour
scheme changes on your desktop as you
choose different options.
3 Now change the font size, for example,
try ‘Large’.
4 Click on OK to save the changes you
have made OR click on Cancel if you
don’t want to save the changes.
Figure 6: Options under the Appearance tab
Change the date and time
Follow these steps to change the date and

time on your computer clock.
1 Click on Start on the Task bar.
2 Click on Control Panel.
3 Double-click on the Date and Time icon.
The tabs here give you options for how the time and date is displayed and allow you to set the
correct time on the computer’s clock if necessary.
Check the following options are set on your computer:
4 Click on the Time Zone tab.
5 Select ‘Aus Eastern Standard Time’ from the drop-down menu.
6 Click on the Date & Time tab. prepared by Jiregna Asfew
7 Click on the drop-down menu and select the correct month.
Figure 7: Date and Time properties box (in Windows XP)
Check printers and faxes
Now we’ll look at how to check the settings for the printers that are connected to your computer.
1 Open the Control Panel.
2 Double-click the Printers and Faxes icon.
Figure 8 below shows the printers that are available. Yours will probably list different printers.
Figure 8: Printers and Faxes options (in Windows XP)
3 Click on a printer to see the corresponding

prepared by list of Printer
Jiregna Asfew Tasks listed to the left. To perform
any of these tasks, click on the task name in the list.

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Ambo TVET Institute

INFORMATION TECHNOLOGY SUPPORT SERVICE

Learning Guide #16

prepared by Jiregna Asfew

Using the mouse

Practice moving the mouse

Mouse pointer: On the screen, the mouse usually appears

Doing tasks with the mouse

What is the desktop?

Icons: An icon is a small picture that may appear on your

prepared by Jiregna Asfew

Minimise Maximise Close

The task bar

prepared by Jiregna Asfew

prepared by Jiregna Asfew

Customise the desktop

prepared by Jiregna Asfew

Figure 6: Options under the Appearance tab

Change the date and time

Follow these steps to change the date and

Check printers and faxes

Figure 8: Printers and Faxes options (in Windows XP)

3 Click on a printer to see the corresponding

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