1.

Business process in Human Capital Management

List the various components of the enterprise structure in Systems, Applications, and Products (SAP) in Human Capital Management (HCM). | SAP HR The components of the enterprise structure in SAP HCM are given as follows: ? ? ? ? Client Company code Personnel area Personnel subarea.

What is client in the SAP system? | SAP HR In the SAP R/3 (R stands for Realtime) system, a client is an organization and a legal entity. A client is positioned at the highest level among all the organizational units. It contains the master data of various business processes, such as customers, products, and vendors. A three-digit number is used to represent clients in the SAP R/3 system. What is company code? | SAP HR A company code is a unique four-character alphanumeric code that represents a legally independent enterprise. What is personnel area? SAP HR A personnel area is a subunit of company code. It is identified as an organizational unit representing an area in an enterprise, which is organized according to personnel administration, time management, and payroll accounting criteria. It is represented as a four-character alphanumeric code. For example, the personnel area code for corporation is CORP. What are personnel subareas? | SAP-HR A personnel subarea is a part of personnel area, which can be subdivided according to the geographical location or the strategic line of business. It is represented as a four-character alphanumeric code. For example, if the branches or locations of an organization are defined as personnel area, then its departments, such as HR and ADMIN, are the personnel subareas of the organization.

What do you understand by personnel structure? | SAP-HR Personnel structure is defined as the structure of employees in an organization. It comprises employee groups and employee subgroups, The employee group allows you to divide employees into groups and define their relationship to the enterprise. Following are some important organizational functions that can be performed using an employee group: ? Creating default values when data is input, such as creating default values for the payroll accounting area or basic pay of the employee. ? ? ? ? ? ? ? Creating a criteria of selection to be used during evaluations Creating a unit to be used for authorization check Provides processing information in payroll accounting Provides information about the validity of primary wage types Provides information about the validity of work schedules Supplies information about the validity of pay scale groups Provides information about the validity of time quota types

The employee subgroup is a part of the employee group and has the following functions:

What are the functions of the Personnel Administration module? | SAP-HR The following are the functions of the Personnel Administration module: ? ? ? ? ? ? ? Providing authorizations required for the maintenance of master data Assigning personnel number for people being recruited Maintaining plausibility of other sub applications both within HCM and outside HCM Maintaining plausibility within personnel administration Designing input templates for personnel administration Designing work processes required for personnel administration Designing user interfaces.

What is the meaning of Global Employment in SAP HCM? | SAP-HR Global Employment is termed as an employee having personnel assignments with one enterprise or several affiliated enterprises, in more than one country at the same time.

What do you mean by Infotypes in SAP HCM? | SAP-HR Infotypes are referred to as system-controlled characteristics of employees. Information related to employee is stored in the form of Infotypes. which are represented by a four-digit numeric code given as follows: ? ? ? ? 0000 for actions 0001 for organizational assignment 0002 for personal data 0003 for payroll status.

What are features in SAP HCM? | SAP-HR Features are decision trees customized in the Implementation Guide (IMG) screen in SAP HCM that are made up of technical fields whose values are defaulted in the easy access. What is IMG? | SAP-HR IMG is a project support tool. It contains documentation about the implementation steps of the SAP system. It also helps you to control and document the project during implementation. What do you understand by mandatory activities? | SAP-HR Mandatory activities are activities for which SAP does not deliver default settings, such as organizational structure. Customer specific requirements must be stored for activities that are classified as mandatory. What are optional activities? | SAP-HR Optional activities are activities for which SAP delivers default settings. These default settings can be used if they satisfy the requirements. What are non-required activities? | SAP-HR Non-required activities are activities for which SAP delivers all the default settings. These activities, such as country specific settings, are used rarely What do you understand by critical activities? | SAP-SD Critical activities are activities that should be carried out very carefully, because errors in these activities may lead to negative consequences.

What are non-critical activities? | SAP-HR Similar to critical activities, the non-critical activities should also be performed carefully, but the errors committed in these activities have less negative consequences. What are personnel development plans? | SAP-HR Personnel development plans provide professional development for the employees of an organization. It can also be used to perform the training and job-related activities. What is the use of Training and Event Management? | SAP-HR The Training and Event Management module is used to manage and schedule the training events and conventions. What is SAP HCM Workflow? | SAP-HR The SAP HCM Workflow automates business processes and assigns tasks to appropriate person at the right time. What is the use of Compensation Management? | SAP-HR Compensation Management allows you to specify the guidelines for an organization's compensation policy, which helps the organization to attract and preserve the best employees. It is necessary for the administration of compensation, such as carrying out payroll. What is Personnel Cost Planning? | SAP-HR Personnel Cost Planning is used to plan the personnel costs that are based on either the basic salaries or the vacated or filled vacancies. It can be done for the current year based on either the assumptions or the previous year costs. What is Shift Planning? | SAP-HR Shift Planning is a component of Personnel Time Management. It is used to plan the shift time and location of the employees according to their qualification and the number of job requirements. The document used to record this information is called planned shift document, which is also known as roster.

What do you mean by Capacity Planning? | SAP-HR Capacity Planning refers to the planning of production in an organization to meet the changing market demands of the products. The capacity is identified as maximum amount of work that an organization can complete in a given time period.

What is Human Resource Information Systems (HRIS)? | SAp-HR Human Resource Information Systems enables you to perform standard reporting from all HR areas. What is Manager's Desktop? | SAP-HR The Manager's Desktop is a computer system, which is available only to the managers. Other employees cannot see the Manager's Desktop; whereas, the manager can use this computer system to see the status of all the employees who are logged in. The computer system also helps managers to perform their administrative and strategic works. What are the most important processes in the HR department? | SAP-HR The HR is the most important division for any organization. The processes of the HR department are employee administration, payroll, iegal reporting of efficiency, and agreements with the changing global and local regulations. List the most important structures in HR. | SAP-HR Following are the important structures in HR: ? ? ? ? ? Enterprise Personnel Organization Pay scale Wage type

What is Employee Self-Service (ESS)? | SAP-HR ESS facilitates the employees of an organization to create, view, and change the data anytime and anywhere, with the help of various technologies. It provides employees with an employee-

centric portal to enable them to access and modify the information required for their jobs. For example, employees can manage their home address and emergency contacts. List the functions required to select an Infotype. | SAP-HR Following are the functions required to select an Infotype: ? ? Create / INS Delete

? Delimit ? Lock / Unlock. How do you hire a new employee? | SAP-HR A new employee is hired with the PA40 transaction code. After that, all the Infotypes are maintained for the employee by using the PA30 transaction code.

2. Master Data

Which elements constitute the enterprise structure? | SAP-HR The enterprise structure consists of the following five elements: ? ? ? ? ? Client Company code Personnel areas Personnel subareas Organizational keys

Which elements constitute the administrative personnel structure? | SAP-HR The administrative personnel structure consists of the following elements: ? ? ? ? Employee group Employee subgroup Payroll accounting area Organizational key

What are the main elements of Human Resource (HR) organizational structure? | SAP-HR The following HR organizational structure is consists of the following elements: ? ? ? ? ? ? ? ? Root organization units Organization units and subunits Positions 3obs Tasks Cost centers Reporting hierarchies (inter-department and intra-department) Account assignment function.

Which steps are required for creating and managing the Organizational Management (OM) structures? | SAP-HR The steps for creating and managing the OM structures are planning, managing, creating the configuration, converting the data, and performing the operations. What are the functions of the personnel subarea? | SAP-HR Following are the functions of the personnel subarea: ? ? ? ? ? ? Specifies the country grouping Specifies groupings for Time Management Specifies the selection criteria for evaluations Generates default values for pay scale type and area for basic salary of an employee Assigns an authorized person for payroll accounting Creates the wage type structure.

What are the functions of the employee subgroup? | SAP-HR Employee subgroup is used to define work schedules for employees. The following functions are performed by the employee subgroup: ? ? Defines the validity of wage types, when employee subgroup are grouped for primary wage Defines the system processes for employees payroll, when grouped with personnel type

calculation rule ? Categorizes the employees according to their attendance and absence quotas

Define payroll area. | SAP-HR Payroll area specifies the group of employees for whom the same payroll components are processed for a specified period, that is, monthly, semi-monthly, quarterly, or annually. Define an Infotype. | SAP-HR An Infotype is defined as system controlled characteristics of employees or logical groupings of employee data. These are the information units used to enter master data. Which two criteria determine the payroll areas? | SAP-HR Employee subgroup and payroll period are the two criteria that determine the payroll areas. What is the use of organizational key? | SAP-HR The organizational key is used for the organizational assignment of employees. It comprises company code, personnel area, and personnel subarea of an enterprise structure. The organizational key is also a part of the authorization check. Which Infotype defines the administrators? | SAP-HR Infotype 0001 (Organizational Assignment Infotype) specifies the administrators. What are the main administrators in Standard Assessment Procedure HR? | SAP-HR The administrators in Standard Assessment Procedure HR are given as follows: ? ? ? Payroll administrator Master data administrator Time Recording administrator.

What is the use of features? | SAP-HR Features are decision trees customized in the Implementation Guide (IMG) menu that are used to deliver default values for Infotypes in easily accessed menu. Specify the relationship between the Planned Working Time (Infotype 0007) and Basic Pay (Infotype 0008). | SAP-HR

Employment percentage and working hours that are calculated in Infotype 0007 are taken as the default values in Infotype 0008. Which feature is used to define the default values for the pay scale area and pay scale type? | SAPHR The TARIF feature is used to define the default pay scale type and pay scale area in the Basic Pay Infotype. What is the use of employee subgroup grouping for collective agreement provisions? | SAP-HR The employee subgroup grouping for collective agreement provisions are used to combine employee subgroups, which are governed by the valid statutory industrial legislations. Where are pay scale groups and pay scale levels defined? | SAP-HR Pay scale groups and pay scale levels are defined in the Basic Pay Infotype (0008) in IMG. How do you create primary wage types? | SAP-HR Primary wage types are created by making prototypes of the model wage types in the system. They are evaluated into the secondary wage types at the time of payroll processing. Where can you evaluate the wage types? | SAP-HR Wage types can mainly be evaluated into Basic Pay Infotype(0008), Recurring Payments and Deductions (0014), and Additional Payments (0015). What are the elements on which the input permissibility of a wage type depends? | SAP-HR Employee subgroup and personnel subarea grouping are the two elements on which the input permissibility of a wage type depends. What is personnel subarea grouping for primary wage types? | SAP-HR The personnel subarea grouping for primary wage types groups together those personnel subareas for which the primary wage types are applicable. Where is wage type valuation defined? | SAP-HR The wage type valuations are defined in the wage type characteristics. How the wage types are evaluated indirectly? | SAP-HR

Indirect evaluation module or PRZNT can be used in payrolls wherever indirect evaluation is used. You need to first configure the screen maintenance table, V_T511, by using the SM30 transaction code for wage type characteristics and then the screen maintenance table, V_T539J, by using the SM30 transaction code for the indirect evaluation of base wage type. How can you define the default wage types for the Basic Pay Infotype. | SAP-HR You can define the primary wage types by entering the default wage types when the Basic Pay Infotype records are inserted. What is pay scale reassignment? | SAP-HR Transferring an employee from a pay scale group to another is called pay scale reassignment

3. Organization Management
What is organizational plan? | SAP-HR The organizational plan depicts the organizational structure to represent the relationships between individual departments and work groups. What are organizational units? | SAP-HR Organizational units represent different departments in an enterprise. Multiple organizational units can be used to build an organizational structure. Organizational units are represented by the object type 0. What is a job? | SAP-HR Job is a general classification for a set of tasks in an enterprise; for example, Consultants and Managers. It is represented by the object type C. Job describes a position; and therefore, using this relationship position inherits the tasks of job. What are positions? | SAP-HR Positions represent specific area in an enterprise that is held by employees or users; for example, HR Manager and Marketing Director. It is represented by the object type S. Position inherits its tasks and characteristics from a job.

What are Persons? | SAp-HR Persons represent employees in an enterprise that hold positions in Organizational Management (OM). They are a fundamental part of an organizational structure and perform tasks or activities. It is represented by the object type P. What is the importance of OM? | SAP-HR OM gives an overview of the current status and the reporting structures of an enterprise for a specified period. It is used to plan and model future assignments. OM is based on objects and each object has some characteristics, which are maintained in Infotypes. What are cost centers? | SAp-HR Cost centers are linked to organizational units or positions and maintained in the financial accounting. Only costs are collected in the cost center and not the revenues. They are represented by the object type K. What is a task? | SAP-HR A task describes the responsibilities of organizational units, jobs, positions, and work centers. Tasks are duties and responsibilities that must be undertaken by employees. You can create single tasks or groups of tasks. They are represented by object type T. What is a work center? | SAP-HR Work center describes the physical location where the tasks must be carried out. A work center can also represent a geographical location, for example, London branch office. They are represented by object type A. What are object relationships? | SAp-HR An object relationship Is defined as the relationship between individual elements in the organizational plan. What is the default value for personnel area? | SAP-HR The default for a personnel area is a value, which is inherited from organizational unit from the Account Assignment Features Infotype.

What is the default value for personnel subarea and business area? | SAD-SD The default values for personnel subarea and business area are provided using Account Assignment Features Infotype (1008). Where do you identify divisions of an organization? | SAP-SD Personnel subarea is generally used to identify divisions. What are the organizational functions of the personnel subarea? | SAP-HR Following are the organizational functions of the personnel subarea: Specifies the country grouping that controls the entry of master data as well as the processing of wage types and pay scale groups in payroll within a company code ? Assigns a legal entity to differentiate the companies in legal terms ? Sets grouping for time management for setting up work schedule, substitution, absence, and leave type for individual personnel subareas ? ? ? Generates default pay scale type and pay scale area for an employee's basic pay Specifies the public holiday calendar Specifies subarea specific wage type for each personnel area

What is Country Reassignment? | SAp-HR If an employee is transferred from one country to another, then personnel action must be performed that sets the status as 0 for the current country and hires the same person in another country. Which elements determine the enterprise structure for Personnel Administration? | SAP-HR Company code, personnel area, and personnel subarea determine the enterprise structure for Personnel Administration. What elements make up the personnel structure? | SAP-HR Employee group and employee subgroup are the elements that create the personnel structure. What elements constitute the organizational structure? | SAP-HR

Position, job key, organizational unit, and organizational key constitute the organizational structure.

The two different types of views in the personnel structure are given as follows: ? ? Administrative View Employee group

? Employee subgroup ? ? ? ? ? ? Payroll group Organizational key Organizational View Position Job Organizational unit

What is a payroll accounting area? | SAP-HR Payroll accounting area is an organizational unit defined for payroll accounting. It is the calculation of remuneration for work performed by an employee. It provides the payroll driver with two types of information: number of employees and dates of the payroll period. The payroll accounting areas for an employee can be changed at the end of a month only. You cannot enter a new payroll accounting area in the middle of a month, even if an employee has been changed from hourly-paid to salaried employee.

4. Personal Administration
What is Individual Infotype Maintenance? | SAP-HR You can describe individual organizational objects in organizational plan using attributes in Infotype Maintenance. You can also create, edit, display, delete, and list all Infotypes for the object.

Why do we perform personnel actions? | SAP-HR Personnel actions are performed when more than one Infotypes are maintained. During a personnel action, the system displays all the relevant Infotypes for an employee. What is Concurrent Employment model? | SAP-HR The Concurrent Employment model shows the relationship between the employer and the employee. Which transaction code is used to maintain the HR Master Data? | SAP-HR The PA30 transaction code is used to maintain the HR Master Data. What are dynamic actions? | SAP-HR Dynamic actions are used to control the initiation of an Infotype. If the modification of an Infotype affects others, then the system automatically calls another Infotype for the processing.

What is the use of the Absence Quotas Infotype? | SAP-HR Leave entitlements are stored in the Absence Quotas Infotype. What is fast entry for actions? | SAP-HR The fast entry for actions draws together important fields of an action on one screen. What is Workflow Management? | SAP-HR The Workflow Management coordinates and monitors the business flow systematically. It also fastens the processing and information flow within the Personnel Administration. What is the use of Employee Self Service (ESS)? | SAP-HR The ESS is a service that enables an employee to update their data over the Intranet of an organization. The employees can use personal data service to create and edit their personal data in Personnel Administration. The employees can keep their own data up-to-date and it reduces the number of activities performed by the HR department.

What is a client in Personnel Administration? | SAP-HR According to the commercial law, a client is an organizational and technical data isolated unit in the R/3 system having separate master records and record of tables. What is the Infotype for Capacity Utilization? | SAP-HR Capacity Utilization level is entered in Infotype 0008. How can you create the Project IMG? | SAP-HR You can create the Project IMG by selecting Project Documentation and Project Information. What is the feature for default payroll area? | SAP-HR The feature for default payroll area is ABKRS. What is the role of an administrator in Personnel Administration? | SAP-HR An administrator is responsible for restricting the access to Personnel Administration based on PA/PSA. Each administrator is responsible for each individual activity. The name of administrator is provided on the pay slip so that an employee can meet to the administrator for any clarification.

What is the use of RHINTE30? | SAP-HR The RHINTE30 is a program that is used to update the Organizational Assignment Infotype (0001) What is the use of the PACTV feature? | SAP-HR The PACTV feature is used to set the parameters for actions, which are to be generated automatically. The actions are generated without creating any event or dialog, for example, an applicant event. The system can also offer a dialog to the user for creating an action. You need to place an X in the REQRD field to process an action in the foreground, that is, in a dialog. This enables the user to make changes in the action. Which three different administrators are stored for an employee? | SAP-HR

The three different administrators that are stored for an employee are given as follows: ? ? Personnel Administration Payroll. ? Time

Which field should be set up for each administrator to ensure that they get e-mails whenever data is changed in the system? | SAP-HR SAP user name in the administrator table should be set up. What is the structure of a feature? | SAP-HR Structure of a feature consists of field that can be used for decision purposes in the decision tree of the feature to default values in easy access. What is the relationship between the Pinch feature, the table in which administrators are stored, and the Infotype 0001? | SAP-HR Pinch returns the name of the Admin group to which an employee belongs. In the administrator table, the system searches for the names of administrators that belong to the group, so that only those administrators can be assigned to the employee in the Infotype 0001. What happens if the PINCH feature returns the value &PINCH=****? | SAP-HR The administrator group is assumed to have the same value as the personnel area.

How do you create the Project IMG? | SAP-HR The Project IMG can be created by selecting countries and application components that are based on Reference IMG. For which activities SAP cannot deliver default settings in IMG? | SAP-HR In IMG, the Mandatory Activities are the activities for which SAP cannot deliver the default settings. Which tables are used to enter master data? | SAP-HR Customizing tables are used to enter master data.

What is the characteristic of data structures? | SAP-HR A data structure can be a field definition, table structure, and file structure. These data structures are client independent. At what level the regulation of employees are defined in SAP? | SAP-HR The regulation of employees is defined for the following levels: a. b. Personnel area Personnel subarea

In which circumstances payroll is run for employees who belong to the same payroll area? | SAPHR Payroll is run for employees in the same payroll area based on the following circumstances: a. b. Same day At the same frequency.

What is the report to activate a feature? | SAP-HR The report to activate a feature is RPUMKGOO. Why are features used? | SAP-HR Features are used to control system processes, determine default values, and generate automatic mail messages.

What is the use of employee subgroup grouping for Personnel Calculation Rule (PCR)? | SAP-HR Employee subgroup grouping is used to perform the following tasks for PCR: a. Treats the employees differently in payroll b. Differentiates the hourly paid employees from salaried employees whose salaries are based on their HCM Master Data

5. Payroll Configaration

What is a date modifier? | SAP-HR Date modifiers are used to define several payment dates for various payroll areas for which the same period parameter is assigned. The following table shows the various date modifiers: Date Modifier 1 2 3 Description Payment date on 1st day of the month Payment date on 15th day of the month Payment date on 25th day of the month

What is the payroll control record? | SAP-HR A payroll control record is a control indicator that controls individual stages of a payroll. It defines the current payroll period and payroll past for retroactive accounting. What is the use of payroll areas? | SAP-HR The payroll area fulfills the following two functions that are necessary for a payroll: ? ? Groups the personnel numbers together, which are to be processed on the same date Determines the exact payroll period

What are payroll periods? | SAP-HR Payroll periods are generated for every combination of period parameter and date modifier that are assigned to a payroll area. These are always defined within a specified time interval.

What is the ABKRS feature? | SAP-HR The ABKRS feature delivers a default value for the payroll area in the Organizational Assignment Infotype (IT 0001). What is the use of matchcode W? | SAP-HR The matchcode W is used as a tool in the SAP R/3 system for locating the field values corresponding to the selected items. What is the use of payroll control record? | SAP-HR

The payroll control record allows you to manage payroll runs, such as payroll period, payroll status, and earliest retroactive accounting period. Can you evaluate payroll results using the SAP query and the Ad-hoc query? | SAP-HR Yes, payroll results can be evaluated using the SAP query and the Ad-hoc query, Several Infotypes are available to evaluate the payroll results that are activated by using the additional wage types. The required data from the payroll results is available in the logical database PNP. What steps are required to post payroll results to accounts? | SAP-HR The following steps are required to post payroll results to accounts: ? ? ? ? ? Define symbolic accounts Define posting characteristics of wage types Maintain posting date for payroll periods Assign balance sheet accounts Assign expense accounts.

What is the transaction code to access the payroll control record? | SAP-HR The transaction code to access the payroll control record is PE03. What are the key features in a payroll control record? | SAP-HR The key features in a Payroll Status Infotype (IT-0G03), which is maintained by the system automatically, are as follows: ? ? Earliest personnel retroactive accounting date Payroll period

What is the purpose of using payroll control record? | SAP-HR The purpose of using the payroll control record is given as follows: ? ? Defines the past payroll for retroactive accounting Locks the master data and the time data to prevent changes being made during the execution

of the payroll. Which activities are performed when you run a payroll in the Simulation mode? | SAP-HR

When you run a payroll in the Simulation mode, the following activities are performed: ? ? ? ? ? The payroll periods are not counted in the control record The master data is not locked The Release and Exit Payroll functions are not used You can display payroll log and remuneration statements Results are displayed in the payroll log

What is the Release Payroll function? | SAP-HR When you set the payroll status to Released for Payroll, the following functions are performed: ? ? ? Locking of the master data records Increase in payroll period by one Increase in payroll run number by one.ume

What are the different composite roles available in payroll? | SAP-HR Following are the composite roles available in payroll: 1. 2. 3. Payroll Manager: Displays HCM (HR) Master Data and personnel file Displays remuneration statement, payroll account, and payroll journal. Payroll Process Administrator: Performs time evaluation and runs payroll Creates remuneration statements Creates files for wage and salary payments Posts payroll results to accounts. Payroll Administrator: Maintains HCM (HR) Master Data & Time Management data Simulates payroll Checks remuneration statement and payroll accounts for individual employees.

What is payroll process in SAP? | SAP-HR

The remuneration for the work done by the individuals is calculated in payroll. In other words, payroll is an umbrella term for a variety of work processes, such as the creation of payroll results and remuneration statements, bank transfers, and payments by check. What is employee subgroup grouping for personnel calculation rule? | SAP-HR The employee subgroup grouping for personnel calculation rule is defined as a division of employee subgroups, and for these subgroups the same personnel calculation rules are defined for payroll accounting and evaluation in payroll. What is employee subgroup grouping for Collective Agreement Provision? | SAP-HR The employee subgroup grouping for Collective Agreement Provision is used to combine those subgroups that are also governed by the same Collective Agreement Provisions. A provision is defined as a labor law within the collective agreement. Where do you set up the remuneration structure of the employee? | SAP-HR The remuneration structure is set up in the Basic Pay Infotype (IT 0008).

6. Personnel Time Management

What is a work schedule? | SAP-HR A work schedule is a shift schedule that consists of a sequence of individual elements including a public calendar. Every employee must have a work schedule defined in their master data if they are to be paid correctly. They are recorded in Planned Working Time Infotype (0007).

What is the use of a public holiday calendar? | SAP-HR A public holiday calendar has the following functions: ? Affects the definition of the organizational structure of an enterprise

Allows you to schedule processes and generate monthly work schedule, which is important

for payroll.

Can a company define its own public holidays? | SAP-HR Yes, a company can define its own set of holidays in the form of special days or customer specific public holidays. What is the role of public holiday calendar in an organization? | SAP-HR All the statutory holidays are recorded in the holiday calendar and based on this holiday calendar all the work schedules are created. An organization can also have different holiday calendars for different groups of employee, which is based on the regional holidays. This initiates the necessity to fill up the Absences Infotype (2001) with fixed holidays, which may be same for a large number of employees. Which characteristics does a public holiday class blank signifies? | SAP-HR The public holiday class blank signifies that it is a working day and not a public holiday. What is employee subgroup grouping for daily work schedules? | SAP-HR The employee subgroup grouping for daily work schedules groups other employee subgroups and creates their work schedules on the same rule. What is a variant of a daily work schedule? | SAP-HR You can define several versions of the same work schedule using the variant of a daily work schedule, such as half-day daily work schedule. You can also create variants to apply rules on days preceding public holidays. These variants can be used to define shorter working hours on the days preceding public holidays. What is employee subgroup grouping for the time quotas? | SAP-HR The employee subgroup grouping for the time quotas allows you to check the validity of work schedules for each employee.

What are the different breaks within a break schedule? | SAP-HR

The following three types of breaks within a break schedule are available: ? Fixed breaks Refers to the breaks that are defined for a certain time period and can only be used by employees during this period of time. ? Variable breaks Refers to the breaks that an employee takes for a specific time interval. The starting and ending points of the break are defined by the employee only. ? Dynamic breaks Refers to the breaks taken by an employee after working a certain number of hours. What is a period work schedule? | SAP-HR Period work schedule consists of a series of daily work schedules. It imitates a work pattern that is repeated after a defined period of time. You can create the period work schedule in the following four ways: ? ? ? ? Daily basis Annual basis Monthly basis Weekly basis

Which is a personal work schedule? | SAP-HR Personal work schedule is defined at the lowest level of the work schedules, and contains work schedule of an employee. You can refer to the persona! work schedule for the working times of a specific employee as well as any working time provisions, which apply on a particular day. The personal work schedule also contains the changes made for an individual employee at the time when the Infotypes are updated for the employee subgroup or personnel area groupings. What are day types? | SAP-SD Day type indicates that a certain calendar day is payment-relevant, that is, an employee is paid for working that day. System Application Products in Data Processing (SAP) defines the following day types: ? ? ? ? 0/blank Refers to working and paid 1 Refers to off or paid 2 Refers to off or unpaid 3 Refers to off, special day, or paid

What is a work schedule rule? | SAP-HR A work schedule rule is defined as a specification of the work schedules, which defines the working time of groups of employees. The work schedule rule is assigned with a period work schedule, which is also created using the daily work schedules. A period work schedule can be assigned to different work schedule rules for setting up the rotational shifts. What are substitutions in the SAP R/3 system? | SAP-HR Substitutions are planned exceptions to an employee's work schedule for a defined period of time. They are treated as planned specifications in time evaluation. What is use of the SCHKZ feature? | SAP-HR The SCHKZ feature of SAP is used to assign a planned working time to an employee for the first time. It is also used to generate the default work schedule, which is based on the allocation of the assignments to the employees of an organization. What is an absence quota? | SAP-HR The absence quota types indicate the entitlement to time off and leave types for employee subgroup and personnel subarea groupings. Various quota types, such as vacation or sick time, are set up to allow an employee a particular number of hours or days off. What is the use of the TMSTA feature? | SAP-HR The TMSTA feature is used to create the default value for the Time Management status in the Planned Working Time Infotype (0007). This default value is used after the creation of an Infotype Record for an employee and the value can be determined on the basis of the organizational assignment of the employee. Which feature is used to define the default substitutions type? | SAP-HR The VTART feature is used to define the default substitution type. What are absences in the SAP system? | SAP-HR

In the SAP system, the absences are the working times in which employees have not worked, and these absences can be paid or unpaid. The absences may lead to a deviation in the work schedule of an employee.

Which type of remuneration Infotype is used? | SAP-HR The Employee Remuneration Info Infotype (2010) can be used to enter the wage types manually and to specify the information directly to the payroll accounting.

7. Reporting in Human Resource Management

Which reporting tools are available in Human Resources (HR) Management? | SAP-HR Some of the reporting tools available in HR are given as follows: ? ? ? ? HIS Infoset Query SAP Query Business Information Warehouse.

Is the Business Information Warehouse part of the SAP R/3 system? | SAP-HR Yes, Business Information Warehouse is part of the SAP R/3 system. It is used to retrieve the data from the System Application Products in Data Processing (SAP) system and other external systems. It also contains the business contents, reports, and key figures from all the areas of HR with the help of the HR Business Content and a specialized reporting technology. Business Information Warehouse can be operated on the Internet or Intranet and the employees with the appropriate authorization can view the data, which helps in decision-making. What is HIS? | SAP-HR HIS is used to report the HR data along with the hierarchical structures, such as organizational structure, business event hierarchy, or customer hierarchies. The structures are shown in SAP Structural Graphics, which has two windows for processing, In the first window, you can select an object; whereas, in the second window, a list of available reports is displayed.

What is Infoset Query? | SAP-HR InfoSet Query is an easy to use SAP reporting tool. You can access data from anywhere in the HR system by directly selecting the selection and output fields. You do not need to have programming skills to create reports using the InfoSet Query. What is SAP Query? | SAP-HR SAP Query is a cross-application reporting tool in the SAP system. It is used to create reports without any classification. Programming skills are not required to create reports using the SAP Query. Where do you find standard reports in HR? | SAP-HR Standard reports are available in the following sub modules of HR: ? ? ? ? ? Personnel Management Time Management Payroll Organizational Management Training and Event Management.

What does the term report mean? | SAP-HR Reports are the executable programs in the HR manual that read data from the database. After reading the data from database, reports are created on those data without making any changes in the database. How is a report executed in SAP? | SAP-HR In SAP, the reports are executed using the following steps: ? ? ? ? Start the report from the SAP Easy Access menu Enter the required selection parameters in the selection screen Specify the data that are read by the system from the database Continue the processing, printing, and exporting the data.

How do you combine Organizational Management (OM) and Personal Administration (PA) data using Infosets? | SAP-HR

InfoSet Query with all the versions of the R/3 system and SAP ERP Central Component (ECC) can be used for creating Infosets with OM and PA. Is it possible to integrate the customer-specific reports with Manager's Desktop? | SAP-HR Yes, it is possible to integrate the customer-specific reports with Manager's Desktop, which is integrated with the InfoSet Query in HR. The employee-related data can be evaluated by the managers, and manager can view the customer-specific data. The Manager's Desktop can connect line managers with financial accounting and control the information. What is the use of logical database? | SAP-HR The programs that are used to read the data from the database tables are called logical databases. You can determine the HR data with the help of logical database.

List the logical databases that exist in HR. | SAP-HR Following are the databases that exist in HR: ? ? ? PNP PAP PCH

What is the use of logical database PNP? | SAP-HR The HR Master Data and Infotypes from personal planning are accessed by logical database PNP. Following are the important features logical database PNP: ? ? ? Provides reports on cost, number of attendees booked, and the instructor for a Business Event Provides the detailed working time and planned compensation for an employee's occupied Describes the validity and proficiency of the qualification that is required for a position. in which an employee is participating position

What is the use of logical database PCH? | SAP-HR The logical database PCH is used to report on all types of HR Infotypes. What is the use of logical database PAP? | SAP-HR

The logical database PAP is used to access the data from the recruitment. How are User Groups and lefosets related? | SAP-HR You need to create User Groups and Infosets before you create any queries. What is a field group? | SAP-HR A field group is a combination of related fields. You do not need to search through all the fields of a data source as it provides a preselection. The end-user can only access those fields that are related to that field group. The fields should be assigned to a field group before using in Infoset Queries.

What are selection fields? | SAP-HR You can use the selection fields tab to choose the selection criteria in the basis mode. Selection fields are displayed as input fields on selection screens before your report is executed. How can SAP Query be configured? | SAP-HR The configuration steps of the SAP Query are given as follows: ? ? ? ? Create query groups (transaction code-SQ03) Assign users to query groups Create Infosets (transaction code - SQ02) Assign each Infoset to a query group (transaction code -SQ01).

What are the features of Adhoc Query? | SAP-HR The Adhoc Query uses the following features: ? Output data for the selected objects ? Uses functional groups and fields.

8. Recruitment & E-recruitment

What are the functions of the Recruitment Module? | SAP-HR

The functions of the Recruitment Module are given as follows: ? ? ? ? ? Maps the workforce requirements Manages advertising processes Performs administrative tasks Selects applicants Handles the associated correspondence.

List the main areas in which the Recruitment Implementation Guide (IMG) falls. | SAP-HR The Recruitment IMG falls into eight main areas, which are given as following: i. Basic Settings ii. Workforce Requirements and Advertising iii. Applicant Administration iv. Applicant Selection v. Dialog Controls vi. Authorization Management vii. Easy Web Transactions viii.Employee Self Service . What is vacancy? | SAP-HR Vacancy is defined as a position that should be filled by an employee. Each vacancy is characterized by certain features, such as the eight-character position key, position name, and the date from which the position needs to be filled. What is the role of personnel officer? | SAP-HR The personnel officer is an employee who manages the data for a vacancy. What is the role of line manager? | SAP-HR The suitability of an applicant for the job is decided by the line manager. What is the staffing status of a vacancy? | SAP-HR The staffing status of a vacancy indicates the extent to which a vacancy is occupied. The staffing status can have any of the following values: ? Vacant

? ?

Reserved Occupied.

What is Applicant Class? | SAP-HR The Applicant Class indicates whether a medium Is used to advertise vacancies to internal or external applicants. What is the transaction code to maintain the master data of an applicant? | SAP-HR The transaction code for maintaining the master data of an applicant is PB30.

What is the transaction code to create advertisements? | SAP-HR The transaction code for creating advertisements is PBAW What is the transaction code for initial applicant data entry? | SAP-HR The transaction code for initial applicant data entry is PB10. How do you maintain integration between Personnel Development and Recruitment? | SAP-HR Integration between Personnel Development and Recruitment can be maintained by activating the qualifications integration switch in Customizing for Personnel Development. Which reports are relevant in recruitment? | SAP-HR The relevant reports in recruitment are RHQINTE1 and RHALTDOO. What is applicant range? | SAP-HR Classifying the applicants according to their hierarchical or functional criteria are defined as applicant range. The hierarchical classification can be classified as executive employees and salaried employees; whereas, functional classification includes corporate management, administration, and production. What is APPL? | SAP-HR Personnel Officers or Recruitment Administrators are created in administrator group called as APPL.

What are the most important Infotypes for recruitment? | SAP-HR The most important Infotypes for recruitment are given as follows: i. Organizational Assignment (0001) ii. Personal Data (0002) iii. Addresses (0006) iv. Applicant Actions (4000) v. Applications (4001) vi. Vacancy Assignment (4002) vii. Education (0022) viii. Previous Employment (0023) ix. Qualifications (1001) x. Applicant Activities (4003) xi. Applicant Activity Status (4004) xii. Applicant's Personnel Number (4005). Define the Corporate Structure. | SAP-HR The Corporate Structure determines the company code, personnel area, and personnel subarea to which an applicant is assigned. What is Applicant Structure? | SAP-HR The Applicant Structure is used to assign an applicant to an applicant group and an applicant range. What is the use of the Applicant Actions Infotype (4000)? | SAP-HR The Applicant Actions Infotype serves as a record for ail the Applicant Actions carried out for an applicant. These actions may be data entry procedures or procedures that change overall status of an applicant. What is the use of the Vacancy Assignment Infotype (4002)? | SAP-HR The vacancies for which an applicant has been assigned for are stored using the Vacancy Assignment Infotype.

What are Applicant Actions? | SAP-HR Applicant Actions are predefined work processes that change the overall status of the applicant. They are assigned to a sequence of Infotypes, which it processes one at a time. What is the feature to customize applicant short profile? | SAP-HR The feature for customizing applicant short profile is SHPRO. What is Requisition Management? | SAP-HR Requisition Management is an agreement between the HR managers and the recruiters about the conditions of a vacant position (such as what, when, how). It is a determination of how and when the candidates are to be evaluated, selected, and ranked for a specific position in a structured manner. What is management of job postings? | SAP-HR Management of job posting is defined as an implementation of a strategy to attract the candidates to the organization in general or for a particular job search in talent pools and publications. What is application entry in E-recruiting? | SAP-HR It is defined as the acceptance of incoming applications from various channels, such as e-mail, post, third parties, or special events. What is applicant tracking? | SAP-HR Applicant tracking helps in organizing the job application process and monitoring the effectiveness of the recruiting organization. It includes the implementation of the recruitment plan and execution of processes regarding talent pool members and applications, applicant pre qualification and selection, and extending offers. What is Talent Relationship Management? | SAp-HR The Talent Relationship Management is defined as initiation and maintenance of long-term relationships with potential candidates, segmentations, and services. The basis of Talent Relationship Management is Talent Warehouse, which allows candidates to enter their skills and interests in a talent database.

What is the significance of roles in E-recruiting? | SAP-HR E-Recruiting has a predefined set of roles. Each of these roles has its own authorization profile and maintenance. What are the basic processes in SAP E-recruiting? | SAP-HR The E-recruiting processes consist of Posting and Applicant Management, Talent Warehouse, Analytics (standard reporting balanced scorecard), and Technology (Web Application Server, Portal, Workflow, and Collaboration).

1. What are Dynamic Actions? Give few examples? Ans: Dynamic actions when triggered by the system. They are result of some personnel action. If changes are made (personnel action) to the personnel data of an info type, then has an effect on the data of a second info type, the system automatically displays the info type. One of the main purposes of the dynamic action (of the system) is to have a consistent and coherent data. These actions are started automatically by the system, unlike the Personnel actions which you start by yourself. The best example is when an action is carried out like hiring; it needs to populate a set of info types. In the initial entry of details in info type 0000 is personnel action. Then the system automatically displays next info types- which are result of dynamic action. 2. What is the difference between Indian and US Payroll? Does each of them have their own ITs and the taxation differs? Ans: Yes, since the Benefits which are more important in US. In US unemployment tax will come. Garnishments will come, Residence taxation, Work tax and others. 3. What is the role of an administrator in PA? Ans: The role of an administrator is to restrict access to Personnel administration based on PA/PSA. Administrator can come across for Personnel administration, Time management, and Payroll in sap. Each administrator is responsible for each individual activity. We can get the name of the administrator in the pay slip so the employee for any clarification we can meet the responsible administrator (accessed through payslip). 4. What are the three in screen? Ans: Three parts in the screen are: 1. Search Area: Clicking on search button will prompt you to enter ID in search area and thus the name will be displayed in selection area.

2. Selection Area: Clicking on it, the details are displayed in Work Area. 5. What is Recruitment Cycle? Ans: Its is the complete process of recruitment right from identifying the vacancies displaying the same, notifying them, inviting the applicants, screening the applicants, interviewing them, selecting them, and recruiting them and appointing them(giving an organizational position in the organization all theses processes constitute the recruitment cycles. 5. What is an Organizational Management? Ans: Organizational Management is a plan and reporting structure of a company. OM is helpful to depict the organizational plan and reporting structures of a company, whereas organizational plan is a blue print. The relationship in OM is two way i.e. Top to Bottom and Bottom to Top. 6. How can Organization plan be created? Ans: The organizational plan can be created through different modules. They are: Organizing & Staffing Simple Maintenance Expert Mode Graphical Structure. 7. Explain the Enterprise Structure and explain? Ans: Enterprise Structure is: 1.CLIENT 2.COMPANYCODE 3.PERSONALAREA 4. PERSONAL SUB AREA Client is an independent legal unit, org unit of the system its a 3 characters alpha numeric unique in a system. System contains client specific & non specific elements. Company Code is the highest level in a client; which has its own balance sheet. Personal Area represents a specific area of the enterprise and is organized according to aspects of personnel, time management and payroll, company grouping should be same in that company code. Country groups control master records for wage types, pay scale groups. Unique company defines payroll area, location. Personal Sub Area represents a specific area of the company organized according to certain aspects of personnel, time management and payroll which describes business characteristics of the Enterprise Structure at least one PSA must be defined even if it is not going to be used. 8. What is meant by authorization? Ans: Authorizations are the transactions given to the end users or the developers for only some areas to work, info types, transaction codes, org units and others depending on the requirement of the client or the developing enterprise.

9. What is IT 41 used for? How to default IT 41? Ans: Date Specifications (Info type 0041). The following information is recorded in the Date Specifications info type (0041). The Date type specifies the type of information. A concrete Date type (specified by the user) is used in a series of reports, for example to evaluate an entry date that cannot be derived from the organizational assignment history but which is stored in the Date Specifications info type (0041). This info type can be used in payroll as well as for the leave

program. The standard system contains twelve combinations of Date type and Date. If the requirement is more than twelve date specifications for an employee at the same time, then the time constraint 3 is used.