Basic Accounting

Welcome to
Basic Accounting Introduction
Adkins Matchett & Toy
info@amttraining.com
THE BUSINESS CYCLE
Operating assets
Shareholders invest in a business. It uses the funds to buy resources with which to operate
Shareholders
Adkins Matchett & Toy 2007
THE BUSINESS CYCLE
Profit Operating assets
Shareholders
The operating assets generate profits

3
THE BUSINESS CYCLE
Operating assets
Profit
Shareholders Cash flow
The profit converts into cash
THE BUSINESS CYCLE
The cash is either paid to shareholders or reinvested in the business to make it bigger and better
Profit Operating assets
Shareholders
Cash flow
5
ACCOUNTING AND THE BUSINESS CYCLE
Measured by the Balance Sheet Operating assets
Measured by the Income Statement Profit
Shareholders
Measured by the Cash Flow Statement Cash flow
THREE KEY STATEMENTS
Income Statement
Balance Sheet
Cash Flow Statement
Sales Costs For the period
Assets Liabilities At the period-end
Cash in Cash out For the period
THREE KEY STATEMENTS
Income Statement
Balance Sheet
Cash Flow Statement
The Income Statement links to the Balance Sheet via Retained earnings!
The Cash Flow Statement links to the Balance Sheet via Cash!
8
INCOME STATEMENT
Sales Costs Profit/(Loss) x (x) ____ x/(x)
When the product or service is delivered
The costs of delivering the sale What is Profit?
INCOME STATEMENT A REMINDER

Cost of:
Sales Making/buying your product Cost of goods sold (COGS) Gross profit Sales, general and admin.(SG&A) Operating profit Interest cost Profit before taxes Tax cost Profit after tax/Net Income x (x) x (x) x (x) x (x) x
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Cost of:
Sales Making/buying your product Cost of goods sold (COGS) Gross profit Supporting the business Sales, general and admin.(SG&A) Operating profit Interest cost Profit before taxes Tax cost Profit after tax/Net Income x (x) x (x) x (x) x (x) x
11

Cost of:
Sales Making/buying your product Cost of goods sold (COGS) Gross profit Supporting the business Financing the business Sales, general and admin.(SG&A) Operating profit Interest cost Profit before taxes Tax cost Profit after tax/Net Income x (x) x (x) x (x) x (x) x
12

Cost of:
Sales Making/buying your product Cost of goods sold (COGS) Gross profit Supporting the business Financing the business Sales, general and admin.(SG&A) Operating profit Interest cost Profit before taxes Paying the government Tax cost Profit after tax/Net Income x (x) x (x) x (x) x (x) x
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BALANCE SHEET Liabilities & Equity +

Current Assets
Assets +
Long term Assets
Liabilities
Shareholders Equity
Short Term Liabilities

Adkins Matchett & Toy 2007 14
Long Term Liabilities
BALANCE SHEET
Long term Assets
Property (PP&E) Plant (PP&E) Equipment (PP&E) Investments
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BALANCE SHEET
+
Long term Assets Current Assets
Inventories Receivables Cash
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BALANCE SHEET
+
=
Liabilities
Payables Taxes Loans
17
BALANCE SHEET
+
=
Liabilities
+
Shareholders Equity
Common stock Retained profit (cumulative)
18
CASH FLOW STATEMENT
Cash in
Cash out
Cash flow for the period
19
CASH FLOW STATEMENT
Cash in
Cash out
Cash flow for the period
Sales Share issues New loans
Costs Asset purchases Tax payments
Beginning cash +/Cash flow for the period = Ending cash
20
CASH FLOW STATEMENT Cash flows are often organized into three types:
Operating cash flows Investing cash flows Financing cash flows
21
SO HOW DOES IT ALL WORK? The Fundamental Accounting Equation
Assets = Liabilities and Equity
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SO HOW DOES IT ALL WORK? Joe invests $1000 in a business to buy and sell kitsch gifts Assets = Liabilities and Equity
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SO HOW DOES IT ALL WORK? Joe invests $1000 in a business to buy and sell kitsch gifts Assets = Liabilities and Equity Cash
1,000
Equity 1,000
24
SO HOW DOES IT ALL WORK? Joe buys some heart shaped frying pans for Valentines Day presents. They cost $200 and he paid cash Assets = Liabilities and Equity Cash 200 Inventory 200
SO HOW DOES IT ALL WORK? Joe borrows $1,500 from the bank Assets = Liabilities and Equity
Cash 1,500
Debt 1,500
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SO HOW DOES IT ALL WORK? Joe buys a computer for $1,100 Assets = Liabilities and Equity Cash 1,100 PP&E 1,100
SO HOW DOES IT ALL WORK? Joe buys $300 of chilli fairy lights on credit Assets = Liabilities and Equity Inventory 300 Payables 300
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SO HOW DOES IT ALL WORK? Joe sells all of the frying pans for $800 in cash (remember they cost $200!) Assets = Liabilities and Equity Inventory 200 Cash 800
Equity 600
SO HOW DOES IT ALL WORK? Joe pays himself $500 salary Assets = Liabilities and Equity
Cash 500
Equity 500
30
SO WHAT DOES THE BALANCE SHEET LOOK LIKE NOW?
Cash (see slides 38 and39) Inventory PP&E Total Assets
1,500 300 1,100 2,900
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SO WHAT DOES THE BALANCE SHEET LOOK LIKE NOW? Cash (see slides 38 and 39) Inventory PP&E Total Assets Payables Debt Common Stock Retained Earnings (see slides 34 and 35) Total liabilities and shareholders equity
1,500 300 1,100 2,900 300 1,500 1,000 100 2,900
WHAT DOES THE BALANCE SHEET TELL US?

It is a statement of the assets and liabilities at the end of the period (usually a year) Often it is referred to as a SNAPSHOT statement Readers of the Balance Sheet are particularly interested in two numbers, the earnings and the cash! The cash flow statement explains where the ending cash came from The income statement explains where the ending earnings came from
33
SO WHAT DOES THE INCOME STATEMENT LOOK LIKE?
Sales Cost of goods sold Gross profit S,G&A Operating profit
800 200 600 500 100
34
SO HOW DOES THIS FIT WITH THE BALANCE SHEET?
Beginning retained earnings Net income this period Ending retained earnings
0 100 100
Fits into the Balance Sheet
35
SO WHAT DOES THE CASH FLOW STATEMENT LOOK LIKE ?
Cash from sales Cash paid to suppliers Cash paid to employees Operating cash flows
800 (200) (500) 100
36
SO WHAT DOES THE CASH FLOW STATEMENT LOOK LIKE ?
Cash from sales Cash paid to suppliers Cash paid to employees Operating cash flows Equipment purchased Investing cash flows
800 (200) (500) 100 (1,100) (1,100)
37
SO WHAT DOES THE CASH FLOW STATEMENT LOOK LIKE ? Cash from sales Cash paid to suppliers Cash paid to employees Operating cash flows Equipment purchased Investing cash flows Share issue New debt Financing cash flows Net cash flow
800 (200) (500) 100 (1,100) (1,100) 1,000 1,500 2,500 1,500
SO HOW DOES THIS FIT WITH THE BALANCE SHEET?
Beginning cash Net cash flow this period Ending cash
0 1,500 1,500 Fits into the Balance Sheet
39

Basic Accounting

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Welcome to

Basic Accounting Introduction

Adkins Matchett & Toy

THE BUSINESS CYCLE

Adkins Matchett & Toy 2007

THE BUSINESS CYCLE

Profit Operating assets

The operating assets generate profits

Adkins Matchett & Toy 2007

THE BUSINESS CYCLE

Shareholders Cash flow

The profit converts into cash

Adkins Matchett & Toy 2007

THE BUSINESS CYCLE

Profit Operating assets

Adkins Matchett & Toy 2007

ACCOUNTING AND THE BUSINESS CYCLE

Measured by the Balance Sheet Operating assets

Measured by the Income Statement Profit

Measured by the Cash Flow Statement Cash flow

Adkins Matchett & Toy 2007

THREE KEY STATEMENTS

Cash Flow Statement

Sales Costs For the period

Assets Liabilities At the period-end

Cash in Cash out For the period

Adkins Matchett & Toy 2007

THREE KEY STATEMENTS

Cash Flow Statement

Adkins Matchett & Toy 2007

When the product or service is delivered

The costs of delivering the sale What is Profit?

Adkins Matchett & Toy 2007

INCOME STATEMENT A REMINDER

Adkins Matchett & Toy 2007

INCOME STATEMENT A REMINDER

Adkins Matchett & Toy 2007

INCOME STATEMENT A REMINDER

Adkins Matchett & Toy 2007

INCOME STATEMENT A REMINDER

Adkins Matchett & Toy 2007

BALANCE SHEET Liabilities & Equity +

Short Term Liabilities

Long Term Liabilities

Long term Assets

Property (PP&E) Plant (PP&E) Equipment (PP&E) Investments

Adkins Matchett & Toy 2007

Inventories Receivables Cash

Adkins Matchett & Toy 2007

Payables Taxes Loans

Adkins Matchett & Toy 2007

Common stock Retained profit (cumulative)

Adkins Matchett & Toy 2007

CASH FLOW STATEMENT

Cash flow for the period

Adkins Matchett & Toy 2007

CASH FLOW STATEMENT

Cash flow for the period

Sales Share issues New loans

Costs Asset purchases Tax payments