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    Procedure For Change Order

    Uploaded by

    Jeojie Jie
    This document outlines the procedure for change orders on the Yard Optimisation Project. It defines key parties and their roles in the change order process. The procedure involves the contractor submitting a proposed change, drawings, and costs to the project manager for approval. If approved, the contractor carries out the work and submits invoices for evaluation. The quantity surveyor and contract manager review costs and quantities. They present to a variation order committee for validity approval. Management must then approve a variation certificate and certificate of payment before the contractor can be paid. The process aims to ensure changes are properly reviewed, approved, and paid for in a timely manner.

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    Attribution Non-Commercial (BY-NC)
    Download as DOC, PDF, TXT or read online from Scribd

    Procedure For Change Order

    Uploaded by

    Jeojie Jie
    329 views8 pages
    This document outlines the procedure for change orders on the Yard Optimisation Project. It defines key parties and their roles in the change order process. The procedure involves the contractor submitting a proposed change, drawings, and costs to the project manager for approval. If approved, the contractor carries out the work and submits invoices for evaluation. The quantity surveyor and contract manager review costs and quantities. They present to a variation order committee for validity approval. Management must then approve a variation certificate and certificate of payment before the contractor can be paid. The process aims to ensure changes are properly reviewed, approved, and paid for in a timely manner.

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    Procedure for Change Order

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    This document outlines the procedure for change orders on the Yard Optimisation Project. It defines key parties and their roles in the change order process. The procedure involves the contractor submitting a proposed change, drawings, and costs to the project manager for approval. If approved, the contractor carries out the work and submits invoices for evaluation. The quantity surveyor and contract manager review costs and quantities. They present to a variation order committee for validity approval. Management must then approve a variation certificate and certificate of payment before the contractor can be paid. The process aims to ensure changes are properly reviewed, approved, and paid for in a timely manner.

    Copyright:

    Attribution Non-Commercial (BY-NC)
    Download as DOC, PDF, TXT or read online from Scribd
    Download as doc, pdf, or txt
    329 views8 pages

    Procedure For Change Order

    Uploaded by

    Jeojie Jie
    This document outlines the procedure for change orders on the Yard Optimisation Project. It defines key parties and their roles in the change order process. The procedure involves the contractor submitting a proposed change, drawings, and costs to the project manager for approval. If approved, the contractor carries out the work and submits invoices for evaluation. The quantity surveyor and contract manager review costs and quantities. They present to a variation order committee for validity approval. Management must then approve a variation certificate and certificate of payment before the contractor can be paid. The process aims to ensure changes are properly reviewed, approved, and paid for in a timely manner.

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    Attribution Non-Commercial (BY-NC)
    Download as DOC, PDF, TXT or read online from Scribd
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    You are on page 1of 8

    QUALITY DETAIL PROCEDURE PROCEDURE FOR CHANGE ORDER

    DOC. NO. REV. NO. PAGE

    : : :

    YO1-000-PC0-009 0 1 OF 8

    TITLE : PROCEDURE FOR CHANGE ORDER

    PROJECT: YARD OPTIMISATION PROJECT

    NOTES Rev. No.


    0

    DOCUMENT HISTORY Rev. Description Remarks Date


    11/03/08 Initial Draft II

    Customer

    Scale

    Date:

    Title: Procedure for Change Order

    Document No. Total Sheet No.

    : :

    YO-000-PC0-009 7 pages

    MMHE SDN. BHD. Drafted: Checked: Approved:

    IMRAN IBRAHIM TECH. EXEC.

    HAJAH MASTURA TAHIR CONTRACT MANAGER

    LIO GIN YONG PROJECT DIRECTOR

    MALAYSIA MARINE AND HEAVY ENGINEERING SDN BHD YARD OPTIMISATION PROJECT

    QUALITY DETAIL PROCEDURE PROCEDURE FOR CHANGE ORDER

    DOC. NO. REV. NO. PAGE

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    YO1-000-PC0-009 0 2 OF 8

    RECORD OF AMENDMENT Date 11-03-08 Change / Revision / New Original Issue Rev. No. 0 Prepared by Imran Ibrahim Approved by

    TABLE OF CONTENTS NO. DESCRIPTION MALAYSIA MARINE AND HEAVY ENGINEERING SDN BHD YARD OPTIMISATION PROJECT

    QUALITY DETAIL PROCEDURE PROCEDURE FOR CHANGE ORDER

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    YO1-000-PC0-009 0 3 OF 8

    PROCEDURE FOR CHANGE ORDER 1.1 - OBJECTIVE 1.2 - SCOPE 1.3 - REFERENCE 1.4 - DEFINITION 1.5 - PROCESS FLOW 1.6 - PROCEDURE

    MALAYSIA MARINE AND HEAVY ENGINEERING SDN BHD YARD OPTIMISATION PROJECT

    QUALITY DETAIL PROCEDURE PROCEDURE FOR CHANGE ORDER

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    YO1-000-PC0-009 0 4 OF 8

    1.0

    PROCEDURE FOR EXTENSION OF TIME 1.1 OBJECTIVE To give a view on the process for the Change Order instructed by PM and Consultant. 1.2 SCOPE Identification on the parties and processes involved in processing the request for Change Order. Ensure the flow of the process is in order during the time given. 1.3 REFERENCE 1.3.1 1.4 Contractual terms and conditions

    DEFINITIONS 1.4.2 1.4.3 1.4.4 1.4.5 1.4.6 1.4.7 1.4.8 1.4.9 CM DC YO PM PD SGM CO VO Contract Manager Document Controller Yard Optimisation Project Manager Project Director Senior General Manager Change Order Variation Order

    1.5

    PROCESS FLOW RESPONSIBLE


    Instruction to change

    MALAYSIA MARINE AND HEAVY ENGINEERING SDN BHD YARD OPTIMISATION PROJECT

    QUALITY DETAIL PROCEDURE PROCEDURE FOR CHANGE ORDER

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    YO1-000-PC0-009 0 5 OF 8

    PM & Consultant Contractor Contractor


    Received instruction to change Issue proposed drawing & cost to PM

    Accept the drawing proposal? Y

    Contractor Contractor DC CM

    Carry out works Issue invoice & supporting document

    Register received documents & pass to CM Evaluate the completeness of submission This process shall be completed within 30 days

    Submission complete? Y

    QS CM CM & PM

    Evaluate the cost, quantity and contract Double check on QS work Present to VO Committee (SGM, Team Leader, Advisor, PD & Project Accountant) to get approval on validity & recommended amount

    Valid? Y Continue to page 6

    MALAYSIA MARINE AND HEAVY ENGINEERING SDN BHD YARD OPTIMISATION PROJECT

    QUALITY DETAIL PROCEDURE PROCEDURE FOR CHANGE ORDER

    DOC. NO. REV. NO. PAGE

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    YO1-000-PC0-009 0 6 OF 8

    Continue from page 5

    QS CM

    Prepare VCOA

    Get Management (PD, SGM, MD) approval

    VCOA approved? Y

    QS CM

    Prepare Certificate of payment (COP)

    Get COP approval

    COP approved? Y

    DC

    Register & pass the document to Finance for payment

    1.6

    PROCEDURE

    MALAYSIA MARINE AND HEAVY ENGINEERING SDN BHD YARD OPTIMISATION PROJECT

    QUALITY DETAIL PROCEDURE YO PAYMENT PROCESS FOR CONTRACT PAYMENT 1.6.1

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    An instruction to change will be issued by Project Manager (PM) and Consultant. This instruction will then be forwarded to the Contractor.

    1.6.2 Once the Contractor has received the instruction, they will issue proposed drawing and cost to PM. PM will evaluate the drawing whether it is acceptable or not. If not acceptable, Contractor will have to resubmit the proposed drawing and cost to PM. Otherwise, the Contractor will be instructed to carry out the works according to the change. 1.6.3 After the works has been carried out, Contractor will need to issue the invoices and other supporting documents to Contract Manager (CM). The documents will be received by the Document Controller (DC). After being registered, it will be forwarded to CM. 1.6.4 CM will evaluate the completeness of the submission from the Contractor. If the submission is not complete, the Contractor needs to issue invoices and supporting documents again. If the submission is complete, it will be passed to Quantity Surveyor (QS) for them to evaluate the cost, quantity and contract. 1.6.5 After the evaluation has finished, CM will make a double check on QS works so that any discrepancies will need to be clarified. CM and PM will then prepare a presentation to the Variation Order (VO) Committee who comprises of SGM, Team Leader, Advisor, PD and Project Accountant. 1.6.6 The Committee will decide whether it is valid or not. If it is not valid, Contractor will need to issue again the invoices and supporting documents. If it is valid, QS will prepare a Variation Certificate of Approval (VCOA). CM will then to get a Management approval including PD, SGM and MD. If the VCOA is not approved, CM will need to resubmit to the Management for their approval. If it has been approved, QS will prepare a Certificate of Payment (COP). 1.6.7 CM will get an approval for the COP. If the COP is not approved, CM will have to get the COP approval again. Once it has been approved, it will be passed to DC for them to register and pass the document to Finance MMHE for payment to the Contractor.

    MALAYSIA MARINE AND HEAVY ENGINEERING SDN BHD YARD OPTIMISATION PROJECT

    QUALITY DETAIL PROCEDURE YO PAYMENT PROCESS FOR CONTRACT PAYMENT

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    YO1-PC0-004 0 8 OF 8

    MALAYSIA MARINE AND HEAVY ENGINEERING SDN BHD YARD OPTIMISATION PROJECT

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