04-Policy Organisation & Arrangements

Policy - Organisation & Arrangements
Safety And Health Officer Certificate Course
Copyright@NIOSH 2005/1
Learning Objectives
To define what is an OSH policy statement To describe the importance of OSH policy To explain four steps in implementing OSH policy
Copyright@NIOSH 2005/1 2
Scope
1. What is an OSH Policy and Why do we need it 2. Legal requirements of an OSH Policy 3. Formulating the policy 4. Implementing the policy
1. Responsibility assignments 2. Arrangements required to implement the policy 3. Monitoring the policy 4. Reviewing and revising the policy
What is an OSH Policy Statement?

The OSH policy statement is a document that sets out how the organisation will manage safety and health in the workplace.
Why are OSH Policy Statement Important?

A statement of commitment from top management Shows employees that management cares A guide for all levels of employees to base their actions and decisions The starting point for planning and organising OSH programmes Required by law
Legal Requirements OSHA 1994

To have a written OSH policy statement Employees must be aware of the requirements of the policy OSH Policy is to be implemented
Organisation (responsibilities) Arrangements (plans, resources, procedures, system of work, etc.)
To revise the policy when necessary

4 Steps in Implementing OSH Policy

1. Formulate and write the policy
Include statements of vision and goals, the Objectives and target related to risk
2. Implement policy by making arrangements

Organisation, OSH programmes, appointments
4 Steps in Implementing OSH Policy

3. Communicate the policy
Announce and display statement, communicate responsibilities and OSH programmes
4. Monitor and revise as necessary
Formulating the OSH Policy

The policy has to be read, understood and acted upon by employees, supervisors and managers. Therefore it must be SMART:
Simple (Use laymans language, to the
point) Measurable (Performance can be monitored) Achievable (Realistic and based on own needs) Reasonable (Always aim high but must be Practical) Tractable (Able to be analysed and tracked over period of time)

Make statements that take into account:
Vision and goals (zero accident) Legislation (compliance, competency of employees) Clients (compliance to clients safety procedures) Associations (Responsible Care)
Requirements Of OSHA1994 (Section 16)


Address nature of hazards in the workplace
Information from:
Hazard identification and Risk assessment Consultation with workers especially recommendations from the Safety Committee Good practice
General nature of hazards in industry

E.g. changing nature of hazards in various phase of construction industry

Policy statement should clearly state role and responsibilities of employees For example:
Managers and supervisors at all levels to enforce OSH rules in their respective area or function Employee to report near-misses Supervisors to investigate accidents Managers to supervise contractors
Implementing the OSH Policy

1. Begin with goals, objectives, identified risks as stated in the policy 2. Establish OSH programme(s).
Example of programme
Maintenance of safety critical equipment and plant, safe working environment, means of access to and egress and requirement of Job Safety Analysis
3. Provide resources and assign responsibilities

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Monitoring the OSH Policy

Record Keeping Accident/ill health record Compliance with legislation
Appointments (Safety and Health Officer, Safety Committee established, etc.)
Targets set and achieved Compliance with organisation / arrangements (systems of work etc.)
Monitoring the OSH Policy

Monitoring and Surveillance of workplace environments Workplace inspections Auditing Incident / accident investigation
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Reviewing and Revising the OSH Policy

(By Safety Committee)
Performance statistics Review policy
Experience Operational or organisational changes Alterations of plant or processes New legislation New hazards identified Change of business
Summary
1. A written OSH Policy is required by law 2. Formulate the policy to reflect OSH arrangements and organisational goals 3. Write a simple policy so that it is easily communicated and understood
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Summary
4. Implement the policy by having a policy implementation programme
Assign responsibilities to all Provide arrangements Monitor the policy implementation Review the policy as necessary
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Policy - Organisation & Arrangements

Safety And Health Officer Certificate Course

What is an OSH Policy Statement?

Why are OSH Policy Statement Important?

Legal Requirements OSHA 1994

To revise the policy when necessary

4 Steps in Implementing OSH Policy

2. Implement policy by making arrangements

4 Steps in Implementing OSH Policy

4. Monitor and revise as necessary

Formulating the OSH Policy

Formulating the OSH Policy

Requirements Of OSHA1994 (Section 16)

Formulating the OSH Policy

General nature of hazards in industry

Formulating the OSH Policy

Implementing the OSH Policy

3. Provide resources and assign responsibilities

Monitoring the OSH Policy

Monitoring the OSH Policy

Reviewing and Revising the OSH Policy

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