Email Writing

EMAIL WRITING SAMPLE:
SAMPLE 1:
Using the following phrases, write an email with minimum of 70 words to the customer Mr. Gill
Roy explaining delay to the project. Payment processing system Schedule 10th May (Friday)
Unexpected power outage 3 days Overall delay 7 days includes recovery of lost work
will not recur
Answer:
Dear Gill Roy,
The project Payment processing system was scheduled to be delivered on 10th May (Friday).
However, due to an unexpected power outage in offshore site for past 3 days we lost few of our
works for which we dont have backup too. So we cant recover our lost work. Hence we are
expecting an overall delay in the delivery for a maximum of 7 days within which the team will
work on the issues and everything will be sorted out. Apologies for the delay and we will ensure
that the mistake will not recur in future again.
Regards
Your Name
Note - Do not try to bring in unwanted message. A professional mail should be short and precise.
It should not be too much of descriptive and lengthy. It should be neat and crisp.
SIMILAR QUESTIONS
Email 1:- Write an email to your team member appreciating his hard work which resulted in a
completion of your team project on time.
Email 2:- Write an email to your client explaining the delay in a project as a team member was
ill.
Email 3:- You are the project leader for a team of 20 members. As the team members are not
submitting the weekly ti me sheets regularly, you need to email them stressing the need to submit
without fail. Using the following phrases, write an email with a minimum of 70 words and a
maximum of 10 0 words to your team members informing the same.
Phrases:- can be accessed online lead to loss of pay every week do not default used to bill
client actual w orking hours by friday failure to adhere time sheet filling application
Email 4:- You are a part of corporate communication team in your com pany. The working time
period is revised as 8:30 am to 5:00pm. Using the following phras es, write an email with a
minimum of 70 words and a maximum of 100 words to the employees in your company
informing the sam e.
Phrases:- by 30 minutes to avoid traffic effect from next week lunch duration revised
working time free breakfas t office will start earlier till the end of r ainy season will be in
effect
Email 5:- As your company is doing good business and expanding, you r company is relocating
its office to a new address. Using the following phrases, write an email with a minimum of 70
words and a maximum of 100 words to your customer informing the change in address.
Phrases:- near outer ring r oad shifting to bigger office space November 10 change in
telephone number new address is provided below fourth floor Cesina Business Park
Email 6:- Using the following phrases, write an email with a minimum of 70 words and a
maximum of 100 words to your parents describing the experience related to your first campus
interview.
Phrases:- 80 minutes tensed formal shirt negative marking write a program early in the
morning writte n test four member panel explain very happy
Email 7:- Using the following phrases, write an email with minimum of 70 words to your
manager Mr. Thejha requesting him to join the meeting
Phrases:- ti me-Out of office-Monday-Completion-back up-apologize-request- work overnight
Email 8:
Write an e-mail to request to conduct a training session for your associates using the following
phrases, with a minimum of 50 words and a maximum of 150 words.
training sixteen associates tenth twelfth August three days communication skills
assertiveness telephone etiquette e-mail writing confirm two days clarifications
Email 9:
You are Anna and you have to write a mail to Jack for seeking permission to bring the camera in
company premise.
Outline: Bring- camera- high tea- celebrations- security personnel ontime delivery instructcafeteria- not working area
Email 10:
Write an e-mail to request to conduct a training session for your associates using the following
phrases, with a minimum of 50 words and a maximum of 150 words.
Phrases:- training sixteen associates tenth twelfth August thre e days communication
skills asser tiveness telephone etiquette e-mail writing confirm two days clarifications
Email 11:
Write an e-mail to request a client supplier to share promotional products which can be used as
gifts for the upcoming festive season using the following phrases, with a minimum of 50 words
and a maximum of 150 words.
Phrases:-interested in products- quantity and price- quick delivery packaging process duration

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