How Data Values Are Derived in BPC

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How Data Values are Derived in BPC
Version 2
created by Leila Lappin on Jul 16, 2013 4:26 PM, last modified by Leila Lappin on Jul 17, 2013 5:09 PM
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In the following document, I am assuming that you are familiar with the Business Planning and Consolidation (BPC)
terminology: model, dimension, context as they apply to BPC 10 and application and current view as they apply to
BPC 7.5
In BPC, the data values are stored and displayed using three concepts, the account type, the storage type and the
report measure. These three factors are all covered in various documents, notes and online discussions. The
following document will explain what these concepts are and how they work together to render the results in BPC
reports. I will start by some short definitions.
Account Type (ACCTYPE property): In BPC, there are four standard account types: INC, EXP, AST, LEQ. INC
(Income), EXP (Expense) are profit and loss (P&L) accounts. AST (Asset) and LEQ (Liability and Equity) are balance
sheet accounts.
Storage type: BPC models (applications in BPC 7.5) can have two storage types, year to date (YTD) or Periodic. In a
YTD storage type model, all values are considered cumulative from the start of the fiscal year to the current time period
(usually month). In a periodic model, all values are considered applicable only to the current period.
Measures: BPC requires a dimension called Measures. The Measures dimension allows you to change the view of
your data between Periodic, Quarter-to-date (QTD), Year-to-date (YTD), or any custom view required by your business.
BPC account types affect the way your data is displayed in reports based on the storage type of your model and the
measure specified in the report context.
The values stored in AST and LEQ account are always YTD, irrespective of the storage type of your model. Putting it
another way, balance sheet accounts are point accounts. The values in these accounts always appear the same way
regardless of the measures selected in the report context.
The values stored in INC, EXP accounts are stored, depending on the storage type of the model. Subsequently, when
the values are retrieved they are subject to the measure value selected in the reports context.
In a YTD storage type model, P&L account type values (INC/EXP) are stored as aggregated values from the beginning
of the fiscal year to the current period. This means that they are different when they are viewed in a report with a
PERIODIC measure.
Lets take a simple example to demonstrate this.

P&L account, stored in YTD model, shown in a report with YTD, PERIODIC and QTD measures
Jan
Feb
Mar
Apr
May
Jun
Jul
Aug
Sep
YTD
100
250
300
250
450
500
400
PERIODIC
100
150
-250
300
-50
200
50
-100
-400
QTD
100
250
300
250
450
50
-50
-450
As the data above shows, the values for PERIODIC and QTD measure are adjusted to reflect the YTD aggregated
value. To demonstrate this we can look at the values for July, Aug, Sep
July:
YTD: 500 aggregated value (up to July)
PERIODIC: July - June = 50
QTD: July - June + 0 =50
August:
YTD: 400
PERIODIC: August - July = -100
QTD: August - July + QTD July = -50
September
YTD: 0
PERIODIC: September August = -400
QTD: September August + QTD August = -450
For more details and examples about BPC account types and their behavior please refer to the document at
http://scn.sap.com/docs/DOC-26973
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Topics: enterprise_performance_management
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Re: Data not rolling up to Parent Level
Re: YTD shows wrong value
Average User Rating

(6 ratings)
6 Comments
Roberto Vidotti Jul 16, 2013 7:28 PM
Hi Leila,
thank you for this document, from now on I will recommend it to all those who regularly have doubts
on how BPC works with signs, periodic and YTD and what's acctype.
Kind regards
Roberto
Like (1)
Leila Lappin Jul 16, 2013 7:40 PM (in response to Roberto Vidotti)
Hi Vidotti,
You are very welcome. I think this issue becomes confusing even
for people who know BPC well. Hopefully brining it all together will
help.
Best Regards,
Leila Lappin
Like (2)
Karsten Wenzel Sep 3, 2013 3:22 PM
Hi Leila,
thank you for this very helpful document.
Best Regards,
Karsten
Like (1)
Parameshwar Sangangiri Sep 28, 2013 5:39 AM
Very helpful document!!!

Like (1)
Amit Kumar Feb 21, 2014 4:18 PM
Hi Leila,
very helpful document !
Thanks!
Amit
Like (0)
Theophile Nyumuyantu Jul 7, 2014 2:04 PM
Excellent article Leila!!!

Great work as usual!
Kind regards,
Theo
Like (0)
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How Data Values are Derived in BPC

Login to follow, like, comment, share and

Lets take a simple example to demonstrate this.

Average User Rating

Karsten Wenzel Sep 3, 2013 3:22 PM

Parameshwar Sangangiri Sep 28, 2013 5:39 AM

Very helpful document!!!

Amit Kumar Feb 21, 2014 4:18 PM

Theophile Nyumuyantu Jul 7, 2014 2:04 PM

Excellent article Leila!!!

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