1.

Navigating in Worksheets and Selecting Cells

ctrl+shift++

Insert a new row or column (after the current row is selected

with shift+space, or column is selected with ctrl+space

arrow left, arrow right, arrow up, arrow

down

Move one cell up, down, left, or right in a worksheet.

ctrl + arrow keys

Moves to the edge of the current data region

shift + arrow keys

Extends the selection of cells by one cell.

ctrl+shift+arrow keys

backspace

delete

end

ctrl+end
ctrl+shift+end in worksheet
ctrl+shift+end in formula bar

Extends the selection of cells to the last nonblank cell in the same
column or row as the active cell, or if the next cell is blank,
extends the selection to the next nonblank cell
Deletes one character to the left in the Formula Bar. Also clears
the content of the active cell. In cell editing mode, it deletes the
character to the left of the insertion point
Removes the cell contents (data and formulas) from selected cells
without affecting cell formats or comments. In cell editing mode,
it deletes the character to the right of the insertion point.
Moves to the cell in the lower-right corner of the window when
SCROLL LOCK is turned on. Also selects the last command on the
menu when a menu or submenu is visible.
Moves to the last cell on a worksheet, in the lowest used row of
the rightmost used column. If the cursor is in the formula bar,
CTRL+END moves the cursor to the end of the text
Extends the selection of cells to the last used cell on the
worksheet (lower-right corner).
Selects all text in the formula bar from the cursor position to the
endthis does not affect the height of the formula bar.

enter

Completes a cell entry and selects the cell below

shift+enter

Completes a cell entry and selects the cell above.

ctrl+enter

Completes a cell entry and stays in the same cell

alt+enter

Starts a new line in the same cell

esc

home

Cancels an entry in the cell or Formula Bar. Closes an open menu

or submenu, dialog box, or message window. It also closes full
screen mode when this mode has been applied, and returns to
normal screen mode to display the Ribbon and status bar again.
Moves to the beginning of a row in a worksheet. Moves to the cell
in the upper-left corner of the window when scroll lock is turned
on. Selects the first command on the menu when a menu or
submenu is visible.

ctrl+home

Moves to the beginning of a worksheet.

ctrl+shift+home

Extends the selection of cells to the beginning of the worksheet

page down

Moves one screen down in a worksheet.

alt+page down

Moves one screen to the right in a worksheet.

ctrl+page down

Moves to the next sheet in a workbook.

ctrl+shift+page down

Selects the current and next sheet in a workbook

page up

Moves one screen up in a worksheet.

alt+page up

Moves one screen to the left in a worksheet.

ctrl+page up

Moves to the previous sheet in a workbook.

ctrl+shift+page up

Selects the current and previous sheet in a workbook

spacebar

In a dialog box, performs the action for the selected button, or

selects or clears a check box.

ctrl+spacebar

Selects an entire column in a worksheet.

shift+spacebar

Selects an entire row in a worksheet.

ctrl+shift+spacebar

Selects the entire worksheet.

tab
shift+tab

Moves one cell to the right in a worksheet. Moves between

unlocked cells in a protected worksheet. Moves to the next option
or option group in a dialog box.
Moves to the previous cell in a worksheet or the previous option
in a dialog box.

ctrl+tab

Switches to the next tab in dialog box

ctrl+shift+tab

Switches to the previous tab in a dialog box.

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2. Format Cells
ctrl+1

Format cells dialog.

ctrl+b (or ctrl+2)

Apply or remove bold formatting.

ctrl+i (or ctrl+3)

Apply or remove italic formatting.

ctrl+u (or ctrl+4)

Apply or remove an underline.

ctrl+5

Apply or remove strikethrough formatting.

ctrl+shift+&

Apply the outline border.

ctrl+shift+_ (underscore)

Remove outline borders.

ctrl+shift+f

Display the Format Cells with Fonts Tab active. Press tab 3x to
get to font-size. Used to bectrl+shift+p, but that seems just
get to the Font Tab in 2010.

alt+' (apostrophe / single quote)

Display the Style dialog box.

f4

Repeat previous formatting on current cell

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3. Function keys in Excel 2007

f1

Displays the Microsoft Office Excel Help task pane.

ctrl+f1

Displays or hides the Ribbon, a component of the Microsoft

Office Fluent user interface.

alt+f1

Creates a chart of the data in the current range.

alt+shift+f1

Inserts a new worksheet.

f2

Edits the active cell and positions the insertion point at the end
of the cell contents. It also moves the insertion point into the
Formula Bar when editing in a cell is turned off.

shift+f2

Adds or edits a cell comment.

ctrl+f2

Displays the Print Preview window.

f3

Displays the Paste Name dialog box.

ctrl+f3

Display the Name Manager, create new names.

shift+f3

Displays the Insert Function dialog box.

f4

Repeats the last command or action, if possible.

ctrl+f4

Closes the selected workbook window.

f5

Displays the Go To dialog box.

ctrl+f5

Restores the window size of the selected workbook window.

f6

shift+f6
ctrl+f6
f7
ctrl+f7

f8
shift+f8
ctrl+f8
alt+f8

Switches between the worksheet, Ribbon, task pane, and Zoom

controls. In a worksheet that has been split (View menu,
Manage This Window, Freeze Panes, Split Window command),
F6 includes the split panes when switching between panes and
the Ribbon area.
Switches between the worksheet, Zoom controls, task pane,
and Ribbon.
Switches to the next workbook window when more than one
workbook window is open.
Displays the Spelling dialog box to check spelling in the active
worksheet or selected range.
Performs the Move command on the workbook window when it
is not maximized. Use the arrow keys to move the window, and
when finished press ENTER, or ESC to cancel.
Turns extend mode on or off. In extend mode, Extended
Selection appears in the status line, and the arrow keys extend
the selection.
Enables you to add a nonadjacent cell or range to a selection
of cells by using the arrow keys.
Performs the Size command (on the Control menu for the
workbook window) when a workbook is not maximized.
Displays the Macro dialog box to create, run, edit, or delete a
macro.

f9

Calculates all worksheets in all open workbooks.

shift+f9

Calculates the active worksheet.

ctrl+alt+f9
ctrl+alt+shift+f9

calculates all worksheets in all open workbooks, regardless of

whether they have changed since the last calculation.
Rechecks dependent formulas, and then calculates all cells in
all open workbooks, including cells not marked as needing to
be calculated.

ctrl+f9

Minimizes a workbook window to an icon.

f10

Turns key tips on or off.

shift+f10

Displays the shortcut menu for a selected item.

alt+shift+f10

Displays the menu or message for a smart tag. If more than

one smart tag is present, it switches to the next smart tag and
displays its menu or message.

ctrl+f10

Maximizes or restores the selected workbook window.

f11

Creates a chart of the data in the current range.

shift+f11

Inserts a new worksheet.

alt+f11

Opens the Microsoft Visual Basic Editor, in which you can

create a macro by using Visual Basic for Applications (VBA).

f12

Displays the Save As dialog box.

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4. CTRL Combinations in Excel 2007

ctrl+shift+(

Unhides any hidden rows within the selection.

ctrl+shift+)

Unhides any hidden columns within the selection.

ctrl+shift+&

Applies the outline border to the selected cells.

ctrl+shift+_

Removes the outline border from the selected cells.

ctrl+shift+~

Applies the General number format.

ctrl+shift+$

Applies the Currency format with two decimal places (negative

numbers in parentheses).

ctrl+shift+%

Applies the Percentage format with no decimal places.

ctrl+shift+^

Applies the Exponential number format with two decimal

places.

ctrl+shift+#

Applies the Date format with the day, month, and year.

ctrl+shift+@
ctrl+shift+!

Applies the Time format with the hour and minute, and AM or
PM.
Applies the Number format with two decimal places, thousands
separator, and minus sign (-) for negative values.

ctrl+shift+*

Selects the current region around the active cell (the data area
enclosed by blank rows and blank columns). In a PivotTable, it
selects the entire PivotTable report.

ctrl+shift+:

Enters the current time.

ctrl+shift+"

Copies the value from the cell above the active cell into the
cell or the Formula Bar.

ctrl+shift++

Displays the Insert dialog box to insert blank cells.

ctrl+-

Displays the Delete dialog box to delete the selected cells.

ctrl+;

Enters the current date.

ctrl+`
ctrl+'

Alternates between displaying cell values and displaying

formulas in the worksheet.
Copies a formula from the cell above the active cell into the
cell or the Formula Bar.

ctrl+1

Displays the Format Cells dialog box.

ctrl+2

Applies or removes bold formatting.

ctrl+3

Applies or removes italic formatting.

ctrl+4

Applies or removes underlining.

ctrl+5

Applies or removes strikethrough.

ctrl+6

Alternates between hiding objects, displaying objects, and

displaying placeholders for objects.

ctrl+8

Displays or hides the outline symbols.

ctrl+9

Hides the selected rows.

ctrl+0

Hides the selected columns.

ctrl+a

ctrl+shift+a

Selects the entire worksheet. If the worksheet contains data,

CTRL+A selects the current region. Pressing CTRL+A a second
time selects the current region and its summary rows. Pressing
CTRL+A a third time selects the entire worksheet.
Inserts the argument names and parentheses when the
insertion point is to the right of a function name in a formula.

ctrl+b

Applies or removes bold formatting.

ctrl+c

Copies the selected cells.

ctrl+c

Followed by another CTRL+C displays the Clipboard.

ctrl+d
ctrl+f
ctrl+shift+f

Uses the Fill Down command to copy the contents and format
of the topmost cell of a selected range into the cells below.
Displays the Find and Replace dialog box, with the Find tab
selected.
Opens the Format Cells dialog box with the Font tab selected.

ctrl+g

Displays the Go To dialog box.

ctrl+h

Displays the Find and Replace dialog box, with the Replace tab
selected.

ctrl+i

Applies or removes italic formatting.

ctrl+k

Displays the Insert Hyperlink dialog box for new hyperlinks or

the Edit Hyperlink dialog box for selected existing hyperlinks.

ctrl+n

Creates a new, blank workbook.

ctrl+o

Displays the Open dialog box to open or find a file.

ctrl+shift+o

Selects all cells that contain comments.

ctrl+p

Displays the Print dialog box.

ctrl+shift+p

Opens the Format Cells dialog box with the Font tab selected.

ctrl+r
ctrl+s

Uses the Fill Right command to copy the contents and format
of the leftmost cell of a selected range into the cells to the
right.
Saves the active file with its current file name, location, and file
format.

ctrl+t

Displays the Create Table dialog box.

ctrl+u

Applies or removes underlining.

ctrl+shift+u

Switches between expanding and collapsing of the formula bar.

ctrl+v

ctrl+alt+v

Inserts the contents of the Clipboard at the insertion point and

replaces any selection. Available only after you have cut or
copied an object, text, or cell contents.
Displays the Paste Special dialog box. Available only after you
have cut or copied an object, text, or cell contents on a
worksheet or in another program.

ctrl+w

Closes the selected workbook window.

ctrl+x

Cuts the selected cells.

ctrl+y

Repeats the last command or action, if possible.

ctrl+z
ctrl+shift+z

Uses the Undo command to reverse the last command or to

delete the last entry that you typed.
Uses the Undo or Redo command to reverse or restore the last
automatic correction when AutoCorrect Smart Tags are
displayed.
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5. Smart-Art Graphics: Work with shapes

tab

Select the next element in a SmartArt graphic.

shift+tab

Select the previous element in a SmartArt graphic.

ctrl+a

Select all shapes.

esc

Remove focus from the selected shape.

arrow up

Nudge the selected shape up.

arrow down

Nudge the selected shape down.

arrow left

Nudge the selected shape left.

arrow right

Nudge the selected shape right.

enter or f2

Edit text in the selected shape.

delete or backspace

Delete the selected shape.

ctrl+x or shift+delete

Cut the selected shape.

ctrl+c

Copy the selected shape.

ctrl+v

Paste the contents of the Clipboard.

ctrl+z

Undo the last action.

shift+arrow right
shift+arrow left
shift+arrow up
shift+arrow down
alt+arrow right
alt+arrow left

Enlarge the selected shape horizontally. Add ctrl for moving

pixel-by-pixel.
Reduce the selected shape horizontally. Add ctrl for moving
pixel-by-pixel.
Enlarge the selected shape vertically. Add ctrl for moving pixelby-pixel.
Reduce the selected shape vertically. Add ctrl for moving pixelby-pixel.
Rotate the selected shape to the right. Add ctrl for moving
pixel-by-pixel.
Rotate the selected shape to the left. Add ctrl for moving pixelby-pixel.
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6. Smart-Art Graphics : Work with Text

arrow left

Move one character to the left.

arrow right

Move one character to the right.

arrow up

Move up one line.

arrow down

Move down one line.

ctrl+arrow left

Move one word to the left.

ctrl+arrow right

Move one word to the right.

ctrl+arrow up

Move one paragraph up.

ctrl+arrow down

Move one paragraph down.

end

Move to the end of a line.

home

Move to the beginning of a line.

ctrl+end

Move to the end of a text box.

ctrl+home

Move to the beginning of a text box.

ctrl+x

Cut selected text.

ctrl+c

Copy selected text.

ctrl+v

Paste selected text.

ctrl+z

Undo the last action.

backspace

Delete one character to the left.

ctrl+backspace

Delete one word to the left.

delete

Delete one character to the right.

ctrl+delete

Delete one word to the right.

alt+shift+arrow right

Promote the selected text.

alt+shift+arrow left

Demote the selected text.

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7. Microsoft Clip Organizer main

ctrl+arrow left or ctrl+arrow right

Move forward or backward one word in the Search text box.

alt+c

Displays the Collection List task pane.

alt+s

Displays the Search task pane.

alt+h

Open Help.

arrow keys

Move left and right, up and down, among collections or clips.

shift+arrow keys

Select additional clips after one clip has been selected.

ctrl+a

Select all clips on the current page.

ctrl+c

Copy (select a clip and move it to the clipboard).

ctrl+v

Paste (paste from the clipboard to Clip Organizer).

delete

Delete selected clip or category.

home

Move to the beginning of a row and select the first item.

end

Move to the end of a row and select the last item.

shift+f10

Display a shortcut menu for a collection, clip, or link (same as

right click).
esc

Exit a dialog box.

tab and shift+tab

Shift focus forward and backward between different areas of a

dialog box.

alt+spacebar

Open the shortcut menu of a dialog box.

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8. Work with the Excel Ribbon

alt or f10

Select the active tab of the Ribbon and activate the access
keys. . Press either of these keys again to move back to the
document and cancel the access keys.

alt or f10 to select the active tab, and

thenarrow left or arrow right

Move to another tab of the Ribbon.

ctrl+f1

Minimize or restore the Ribbon.

shift+f10

Display the shortcut menu for the selected command.

f6
alt or f10, and then tab or shift+tab

Move the focus to select either Active tab of the Ribbon, View
Status bar at bottom of the window or document
Move the focus to each command in the Ribbon, forward or
backward.

arrow down, arrow up, arrow left, or arrow

right

Move down, up, left, or right among the items in the Ribbon.

spacebar or enter

Activate the selected command or control in the Ribbon.

spacebar or enter

Open the selected menu or gallery in the Ribbon.

enter
enter
f1

Activate a command or control in the Ribbon so you can modify

a value.
Finish modifying a value in a control in the Ribbon, and move
focus back to the document.
Get help on the selected command or control in the Ribbon. (If
no Help topic is associated with the selected command, the
Help table of contents for that program is shown instead.)