Excel 2007 Shortcuts

Platform: Windows/English

Please also check the updated <a href='/en/win/Excel_2010.html'>

Shortcut Page for Excel 2010</a>

ctrl+shift+spacebar Selects the entire worksheet.

tab

Insert a new row or column (after the current row is

selected with shift+space, or column is selected with
ctrl+space

Moves one cell to the right in a worksheet. Moves

between unlocked cells in a protected worksheet.
Moves to the next option or option group in a dialog
box.

shift+tab

Moves to the previous cell in a worksheet or the

previous option in a dialog box.

arrow left, arrow

right, arrow up,
arrow down

Move one cell up, down, left, or right in a worksheet.

ctrl+tab

Switches to the next tab in dialog box

ctrl+shift+tab

Switches to the previous tab in a dialog box.

ctrl + arrow keys

Moves to the edge of the current data region

shift + arrow keys

Extends the selection of cells by one cell.

ctrl+shift+arrow
keys

Extends the selection of cells to the last nonblank cell

in the same column or row as the active cell, or if the
next cell is blank, extends the selection to the next
nonblank cell

Navigating in Worksheets and Selecting Cells

ctrl+shift++

backspace

delete

Deletes one character to the left in the Formula Bar.

Also clears the content of the active cell. In cell
editing mode, it deletes the character to the left of the
insertion point
Removes the cell contents (data and formulas) from
selected cells without affecting cell formats or
comments. In cell editing mode, it deletes the
character to the right of the insertion point.

end

Moves to the cell in the lower-right corner of the

window when SCROLL LOCK is turned on. Also
selects the last command on the menu when a menu
or submenu is visible.

ctrl+end

Moves to the last cell on a worksheet, in the lowest

used row of the rightmost used column. If the cursor
is in the formula bar, CTRL+END moves the cursor to
the end of the text

Format Cells
ctrl+1

Format cells dialog.

ctrl+b (or ctrl+2)

Apply or remove bold formatting.

ctrl+i (or ctrl+3)

Apply or remove italic formatting.

ctrl+u (or ctrl+4)

Apply or remove an underline.

ctrl+5

Apply or remove strikethrough formatting.

ctrl+shift+&

Apply the outline border.

ctrl+shift+_
(underscore)

Remove outline borders.

ctrl+shift+f

Display the Format Cells with Fonts Tab active. Press

tab 3x to get to font-size. Used to be ctrl+shift+p, but
that seems just get to the Font Tab in 2010.

alt+' (apostrophe /
single quote)

Display the Style dialog box.

Function keys in Excel 2007

f1

Displays the Microsoft Office Excel Help task pane.

ctrl+f1

Displays or hides the Ribbon, a component of the

Microsoft Office Fluent user interface.

alt+f1

Creates a chart of the data in the current range.

alt+shift+f1

Inserts a new worksheet.

f2

Edits the active cell and positions the insertion point

at the end of the cell contents. It also moves the
insertion point into the Formula Bar when editing in
a cell is turned off.

shift+f2

Adds or edits a cell comment.

ctrl+f2

Displays the Print Preview window.

f3

Displays the Paste Name dialog box.

ctrl+f3

Display the Name Manager, create new names.

shift+f3

Displays the Insert Function dialog box.

f4

Repeats the last command or action, if possible.

Moves to the beginning of a row in a worksheet.

Moves to the cell in the upper-left corner of the
window when scroll lock is turned on. Selects the
first command on the menu when a menu or
submenu is visible.

ctrl+f4

Closes the selected workbook window.

f5

Displays the Go To dialog box.

ctrl+f5

Restores the window size of the selected workbook

window.

ctrl+home

Moves to the beginning of a worksheet.

f6

ctrl+shift+home

Extends the selection of cells to the beginning of the

worksheet

page down

Moves one screen down in a worksheet.

alt+page down

Moves one screen to the right in a worksheet.

Switches between the worksheet, Ribbon, task pane,

and Zoom controls. In a worksheet that has been
split (View menu, Manage This Window, Freeze
Panes, Split Window command), F6 includes the split
panes when switching between panes and the
Ribbon area.

ctrl+page down

Moves to the next sheet in a workbook.

shift+f6

Switches between the worksheet, Zoom controls, task

pane, and Ribbon.

ctrl+shift+page
down

Selects the current and next sheet in a workbook

ctrl+f6

Switches to the next workbook window when more

than one workbook window is open.

page up

Moves one screen up in a worksheet.

f7

alt+page up

Moves one screen to the left in a worksheet.

Displays the Spelling dialog box to check spelling in

the active worksheet or selected range.

ctrl+page up

Moves to the previous sheet in a workbook.

ctrl+f7

ctrl+shift+page up

Selects the current and previous sheet in a workbook

spacebar

In a dialog box, performs the action for the selected

button, or selects or clears a check box.

Performs the Move command on the workbook

window when it is not maximized. Use the arrow
keys to move the window, and when finished press
ENTER, or ESC to cancel.

f8

ctrl+spacebar

Selects an entire column in a worksheet.

shift+spacebar

Selects an entire row in a worksheet.

Turns extend mode on or off. In extend mode,

Extended Selection appears in the status line, and the
arrow keys extend the selection.

shift+f8

Enables you to add a nonadjacent cell or range to a

selection of cells by using the arrow keys.

ctrl+shift+end in
worksheet

Extends the selection of cells to the last used cell on

the worksheet (lower-right corner).

ctrl+shift+end in
formula bar

Selects all text in the formula bar from the cursor

position to the end?this does not affect the height of
the formula bar.

enter

Completes a cell entry and selects the cell below

shift+enter

Completes a cell entry and selects the cell above.

ctrl+enter

Completes a cell entry and stays in the same cell

alt+enter

Starts a new line in the same cell

esc

Cancels an entry in the cell or Formula Bar. Closes an

open menu or submenu, dialog box, or message
window. It also closes full screen mode when this
mode has been applied, and returns to normal screen
mode to display the Ribbon and status bar again.

home

http://www.shortcutworld.com/en/win/Excel_2007.pdf

Excel 2007 Shortcuts

Platform: Windows/English

ctrl+f8

Performs the Size command (on the Control menu

for the workbook window) when a workbook is not
maximized.

ctrl+4

Applies or removes underlining.

ctrl+5

Applies or removes strikethrough.

ctrl+6

Alternates between hiding objects, displaying objects,

and displaying placeholders for objects.

ctrl+8

Displays or hides the outline symbols.

ctrl+9

Hides the selected rows.

ctrl+0

Hides the selected columns.

ctrl+a

Selects the entire worksheet. If the worksheet

contains data, CTRL+A selects the current region.
Pressing CTRL+A a second time selects the current
region and its summary rows. Pressing CTRL+A a
third time selects the entire worksheet.

ctrl+shift+a

Inserts the argument names and parentheses when

the insertion point is to the right of a function name
in a formula.

alt+f8

Displays the Macro dialog box to create, run, edit, or

delete a macro.

f9

Calculates all worksheets in all open workbooks.

shift+f9

Calculates the active worksheet.

ctrl+alt+f9

calculates all worksheets in all open workbooks,

regardless of whether they have changed since the
last calculation.

ctrl+alt+shift+f9

Rechecks dependent formulas, and then calculates all

cells in all open workbooks, including cells not
marked as needing to be calculated.

ctrl+f9

Minimizes a workbook window to an icon.

f10

Turns key tips on or off.

shift+f10

Displays the shortcut menu for a selected item.

ctrl+b

Applies or removes bold formatting.

alt+shift+f10

Displays the menu or message for a smart tag. If

more than one smart tag is present, it switches to the
next smart tag and displays its menu or message.

ctrl+c

Copies the selected cells.

ctrl+c

Followed by another CTRL+C displays the Clipboard.

ctrl+d

Uses the Fill Down command to copy the contents

and format of the topmost cell of a selected range
into the cells below.

ctrl+f

Displays the Find and Replace dialog box, with the

Find tab selected.

ctrl+shift+f

Opens the Format Cells dialog box with the Font tab
selected.

ctrl+g

Displays the Go To dialog box.

ctrl+h

Displays the Find and Replace dialog box, with the

Replace tab selected.

CTRL Combinations in Excel 2007

ctrl+i

Applies or removes italic formatting.

ctrl+shift+(

Unhides any hidden rows within the selection.

ctrl+k

ctrl+shift+)

Unhides any hidden columns within the selection.

ctrl+shift+&

Applies the outline border to the selected cells.

Displays the Insert Hyperlink dialog box for new

hyperlinks or the Edit Hyperlink dialog box for
selected existing hyperlinks.

ctrl+shift+_

Removes the outline border from the selected cells.

ctrl+n

Creates a new, blank workbook.

ctrl+shift+~

Applies the General number format.

ctrl+o

Displays the Open dialog box to open or find a file.

ctrl+shift+$

Applies the Currency format with two decimal places

(negative numbers in parentheses).

ctrl+shift+o

Selects all cells that contain comments.

ctrl+p

Displays the Print dialog box.

ctrl+shift+%

Applies the Percentage format with no decimal

places.

ctrl+shift+p

Opens the Format Cells dialog box with the Font tab
selected.

ctrl+shift+^

Applies the Exponential number format with two

decimal places.

ctrl+r

ctrl+shift+#

Applies the Date format with the day, month, and

year.

Uses the Fill Right command to copy the contents and

format of the leftmost cell of a selected range into the
cells to the right.

ctrl+s

ctrl+shift+@

Applies the Time format with the hour and minute,

and AM or PM.

Saves the active file with its current file name,

location, and file format.

ctrl+t

Displays the Create Table dialog box.

ctrl+shift+!

Applies the Number format with two decimal places,

thousands separator, and minus sign (-) for negative
values.

ctrl+u

Applies or removes underlining.

ctrl+shift+u

Switches between expanding and collapsing of the

formula bar.

ctrl+shift+*

Selects the current region around the active cell (the

data area enclosed by blank rows and blank
columns). In a PivotTable, it selects the entire
PivotTable report.

ctrl+v

Inserts the contents of the Clipboard at the insertion

point and replaces any selection. Available only after
you have cut or copied an object, text, or cell
contents.

ctrl+shift+:

Enters the current time.

ctrl+alt+v

ctrl+shift+"

Copies the value from the cell above the active cell
into the cell or the Formula Bar.

Displays the Paste Special dialog box. Available only

after you have cut or copied an object, text, or cell
contents on a worksheet or in another program.

ctrl+shift++

Displays the Insert dialog box to insert blank cells.

ctrl+w

Closes the selected workbook window.

ctrl+-

Displays the Delete dialog box to delete the selected

cells.

ctrl+x

Cuts the selected cells.

ctrl+y

Repeats the last command or action, if possible.

ctrl+;

Enters the current date.

ctrl+z

ctrl+`

Alternates between displaying cell values and

displaying formulas in the worksheet.

Uses the Undo command to reverse the last

command or to delete the last entry that you typed.

ctrl+shift+z

ctrl+'

Copies a formula from the cell above the active cell

into the cell or the Formula Bar.

Uses the Undo or Redo command to reverse or

restore the last automatic correction when
AutoCorrect Smart Tags are displayed.

ctrl+1

Displays the Format Cells dialog box.

ctrl+2

Applies or removes bold formatting.

ctrl+3

Applies or removes italic formatting.

ctrl+f10

Maximizes or restores the selected workbook

window.

f11

Creates a chart of the data in the current range.

shift+f11

Inserts a new worksheet.

alt+f11

Opens the Microsoft Visual Basic Editor, in which you

can create a macro by using Visual Basic for
Applications (VBA).

f12

Displays the Save As dialog box.

http://www.shortcutworld.com/en/win/Excel_2007.pdf

Excel 2007 Shortcuts

Platform: Windows/English

Smart-Art Graphics: Work with shapes

Microsoft Clip Organizer main

tab

Select the next element in a SmartArt graphic.

shift+tab

Select the previous element in a SmartArt graphic.

ctrl+arrow left or
ctrl+arrow right

Move forward or backward one word in the Search

text box.

ctrl+a

Select all shapes.

alt+c

Displays the Collection List task pane.

alt+s

Displays the Search task pane.

alt+h

Open Help.

arrow keys

Move left and right, up and down, among collections

or clips.

shift+arrow keys

Select additional clips after one clip has been

selected.

esc
arrow up

Remove focus from the selected shape.

Nudge the selected shape up.

arrow down

Nudge the selected shape down.

arrow left

Nudge the selected shape left.

arrow right

Nudge the selected shape right.

enter or f2

Edit text in the selected shape.

ctrl+a

Select all clips on the current page.

delete or
backspace

Delete the selected shape.

ctrl+c

Copy (select a clip and move it to the clipboard).

ctrl+x or shift+dele
te

Cut the selected shape.

ctrl+v

Paste (paste from the clipboard to Clip Organizer).

delete

Delete selected clip or category.

home

Move to the beginning of a row and select the first

item.

end

Move to the end of a row and select the last item.

shift+f10

Display a shortcut menu for a collection, clip, or link

(same as right click).

esc

Exit a dialog box.

tab and shift+tab

Shift focus forward and backward between different

areas of a dialog box.
Open the shortcut menu of a dialog box.

ctrl+c

Copy the selected shape.

ctrl+v

Paste the contents of the Clipboard.

ctrl+z

Undo the last action.

shift+arrow right

Enlarge the selected shape horizontally. Add ctrl for

moving pixel-by-pixel.

shift+arrow left

Reduce the selected shape horizontally. Add ctrl for

moving pixel-by-pixel.

shift+arrow up

Enlarge the selected shape vertically. Add ctrl for

moving pixel-by-pixel.

alt+spacebar

shift+arrow down

Reduce the selected shape vertically. Add ctrl for

moving pixel-by-pixel.

Work with the Excel Ribbon

alt+arrow right

Rotate the selected shape to the right. Add ctrl for

moving pixel-by-pixel.

alt+arrow left

Rotate the selected shape to the left. Add ctrl for

moving pixel-by-pixel.

alt or f10

Select the active tab of the Ribbon and activate the

access keys. . Press either of these keys again to move
back to the document and cancel the access keys.
Move to another tab of the Ribbon.

Smart-Art Graphics : Work with Text

alt or f10 to select

the active tab, and
then arrow left or
arrow right

arrow left

Move one character to the left.

ctrl+f1

Minimize or restore the Ribbon.

arrow right

Move one character to the right.

shift+f10

arrow up

Move up one line.

Display the shortcut menu for the selected

command.

arrow down

Move down one line.

f6

ctrl+arrow left

Move one word to the left.

Move the focus to select either Active tab of the

Ribbon, View Status bar at bottom of the window or
document

ctrl+arrow right

Move one word to the right.

ctrl+arrow up

Move one paragraph up.

alt or f10, and then

tab or shift+tab

Move the focus to each command in the Ribbon,

forward or backward.

ctrl+arrow down

Move one paragraph down.

end

Move to the end of a line.

arrow down,
arrow up, arrow
left, or arrow right

Move down, up, left, or right among the items in the

Ribbon.

home

Move to the beginning of a line.

spacebar or enter

ctrl+end

Move to the end of a text box.

Activate the selected command or control in the

Ribbon.

ctrl+home

Move to the beginning of a text box.

spacebar or enter

Open the selected menu or gallery in the Ribbon.

ctrl+x

Cut selected text.

enter

ctrl+c

Copy selected text.

Activate a command or control in the Ribbon so you

can modify a value.

ctrl+v

Paste selected text.

enter

Finish modifying a value in a control in the Ribbon,

and move focus back to the document.

ctrl+z

Undo the last action.

f1

backspace

Delete one character to the left.

ctrl+backspace

Delete one word to the left.

Get help on the selected command or control in the

Ribbon. (If no Help topic is associated with the
selected command, the Help table of contents for that
program is shown instead.)

delete

Delete one character to the right.

ctrl+delete

Delete one word to the right.

alt+shift+arrow
right

Promote the selected text.

alt+shift+arrow left Demote the selected text.

http://www.shortcutworld.com/en/win/Excel_2007.pdf