Cargo Operations Manual CHAPTER 4 Track and Trace: Content

Cargo Operations Manual
CHAPTER 4 Track and Trace

CONTENT
SECTION 1 Cargo Interchange Message Procedure ..............................................2
1.1
Scope and Purpose .....................................................................................2
1.2
Definition ...................................................................................................2
1.2.1 DIS: .....................................................................................................2
1.2.2 AWD: ..................................................................................................2
1.2.3 NFD: ...................................................................................................2
1.2.4 RCF: ....................................................................................................2
1.2.5 BKD: ...................................................................................................2
1.2.6 CCD: ...................................................................................................3
1.2.7 TRM: ...................................................................................................3
1.2.8 MAN: ..................................................................................................3
1.2.9 DLV: ...................................................................................................3
1.2.10 DDL: ...................................................................................................3
1.2.11 RCS: ....................................................................................................3
1.2.12 RCT:....................................................................................................3
1.2.13 TFD: ....................................................................................................3
1.2.14 PRE: ....................................................................................................4
1.2.15 CRC: ...................................................................................................4
1.2.16 DEP: ....................................................................................................4
1.2.17 DOC: ...................................................................................................4
1.3
Format of FSU ...........................................................................................4
1.3.1 Standard Format ..................................................................................4
1.4
Description for format of FSU message: ................................................ 10
1.5
List of status for outbound, inbound and transfer consignments ........... 12
1.6
Handling Requirement of FSU Message ................................................ 13
Input timing of FSU Message ...................................................................... 13
A.
Export Freight ........................................................................... 13
B.
Import Freight ........................................................................... 13
C.
Transfer Freight ........................................................................ 13
1.7
Transmission type of FSU ...................................................................... 14
1.7.1 By CargoWing ................................................................................. 14
1.7.2 By SITA ........................................................................................... 15
1.7.3 By Internet ....................................................................................... 16
EFFECTIVE DATE: OCT/01/2013
VERSION: 06
PAGE: 1
CHAPTER 4 SECTION 1
CARGO INTERCHANGE MESSAGE PROCEDURE

SECTION 1 CARGO INTERCHANGE MESSAGE PROCEDURE
1.1
Scope and Purpose

It is essential that the status of documentation and freight must be traced by CCS
(Cargo Communication System), EDI or other medium during transportation. The main
purpose is that every operator/station can accurately control and monitor the status of
documentation and freight that provide the better service to our customers.
1.2
Definition
There are total 17 status of IMP code for cargo service as below:
1.2.1 DIS:
An apparent error has occurred, on this date at this location, with the handling of the
consignment or its documentation, which is further clarified by the accompanying
discrepancy code
1.2.2 AWD:
The arrival documentation has been physically delivered to the consignee or the
consignee's agent on this date at this location
1.2.3 NFD:
The consignee or the consignee's agent has been notified, on this date at this location
of the arrival of the consignment
1.2.4 RCF:
The consignment has been physically received from a given flight or surface transport of
the given airline.
Note: For UNI/EVA AIR, RCF is defined to consignment actual received after break
down.
1.2.5 BKD:
The consignment has been booked for transport between these locations on this
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CHAPTER 4 SECTION 1

scheduled date and this flight
1.2.6 CCD:
The consignment has been cleared by the Customs authorities on this date at this
location
1.2.7 TRM:
The consignment has been manifested and/or will be physically transferred to this
carrier at this location
1.2.8 MAN:
The consignment has been manifested for this flight on this scheduled date for
transport between these locations.
1.2.9 DLV:
The consignment has been physically delivered to consignee or
consignees agent on this date at this location.
1.2.10 DDL:
The consignment has been physically delivered to consignees door on this
date at
this location.
1.2.11 RCS:
The consignment has been physically received from the shipper or the shippers agent
on this date at this location.
1.2.12 RCT:
The consignment has been physically received from this carrier on this date at this
location.
1.2.13 TFD:
The consignment has been physically transferred to this carrier on this date at this
location.
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CHAPTER 4 SECTION 1

Note: For UNI/EVA AIR, TFD is defined to the consignment has been physically
transferred to this carrier and trucker.
1.2.14 PRE:
The consignment has been prepared for loading on this flight for transport between
these locations on this scheduled date
1.2.15 CRC:
The consignment has been reported to the Customs authorities on this date at this
location
1.2.16 DEP:
The consignment has physically departed this location on this scheduled date and flight
for transport to arrival location
1.2.17 DOC:
Documents received by handling party
1.3
Format of FSU
In order to accurately control and monitor the status documentation and freight, all
stations are requested to provide the following type of FSU message to our customers.
RCS
RCT
DEP
ARR
RCF
AWD
DLV
TFD
1.3.1 Standard Format

Standard format of each FSU as follows:
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CHAPTER 4 SECTION 1

1.
RCS: consignment physical received from a shipper or an agent

The detailed format of RCS as follows:
STATUS
DETAIL
RCS /
Day
Month
Time
Airport
Code
T
/
P
Number of
K
pieces
/
L
Weight
Shipper Name
Example for transmitting RCS message:

FSU/6
695-12345675TPEBKK/T10K100
RCS/18SEP1800/TPE/T10K100/MSAS
LINE 1: Standard message identifier/message type version number

LINE 2: Airline prefix-AWB serial number, airport or city code of origin, airport or city
code of destination/consignment description code (T or P), number of pieces, weight
code, weight.
LINE 3: Status code/day (of receipt), month (of receipt), actual time (of given status
event)/airport code of receipt/consignment description (T or P), number of pieces,
weight code, weight/shipper name
2. RCT: consignment received from another airline
The detailed format of RCT as follows:
STATUS
DETAIL
RCT
Carrier
Code
Day
Month
Time
Airport
code
T
/
P
Number of
K
Pieces
/
L
Weight
Example for transmitting RCT message:

FSU/6
205-12345675TYOBKK/T10K100
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PAGE: 5
CHAPTER 4 SECTION 1

RCT/NH/18SEP1700/TPE/T10K100
code, weight.
LINE 3: Status code/carrier code (transferring carrier)/day (of transfer), month (of
transfer), actual time (of given status event)/airport code of transfer/consignment
description (T or P), number of pieces, weight code, weight.
3. DEP: consignment departed on a specific flight
The detailed format of DEP as follows:
STATUS DETAIL
DEP /
Carrier
Code
Time of
Departure
Type of Time
Indicator
Flight
Number
Day
Month
Time of
Arrival
Airport Airport
Code
Code
T
/
P
Number of
K
Piece
/
L
Weight
Type of Time
Indicator
Day Change
Indicator
Day Change
Indicator
Example for transmitting DEP message:

FSU/6
695-12345675TPELAX/T10K100
DEP/BR012/18SEP/TPELAX/T10/A1815/E1455-N
LINE 2: Airline prefix-AWB serial number, airport or city code of origin,
airport or
city code of destination/consignment description code (T or P), number of pieces, weight
code, weight.
LINE 3: Status code/carrier code, flight number/day (of schedule departure),
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CHAPTER 4 SECTION 1

month(of schedule departure)/airport code of departure, airport code
of arrival/consignment description (T or P), number of pieces/type
of time indicator, time of departure/type of time indicator, time
of arrival-day change indicator
Type of time indicator shall be S (schedule), E (estimated), A (actual).
Day change indicator is based on the schedule departure day of the flight. The following
codes are indicated the difference of days between a departure and arrival:
- Day-1(previous)P
- Day+1(next)..N
-
Day+2(second)....S
Day+3(third)..T
Note: DEP will be transmitted automatically from UNI/EVA COMPUTER SYSTEM after
flight released.
4.
ARR: The consignment has arrived on a scheduled flight at this location the detail format
of ARR as follows:
STATUS DETAIL
ARR /
Carrier
Code
Flight
Number
Day
Month
Time
- /
Airport
Code
T
/
P
Number of
K
Piece
/
L
Weight
Day Change
Indicator
Time of
Departure
Type of Time
Indicator
Time of
Arrival
Type of Time
Indicator
Day Change
Indicator
Day Change
Indicator
Example for transmitting ARR message:

FSU/6
695-12345675TPELAX/T10K100
ARRF/B7012/18SEP1400/LAX/T10
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CHAPTER 4 SECTION 1

code, and weight.
LINE 3: Status code/carrier code, flight number/day (of schedule departure),
month(of schedule departure)/airport code of departure, airport code
of arrival/consignment description (T or P), number of pieces/type
of time indicator, time of departure/type of time indicator, time
of arrival-day change indicator
1. RCF: Consignment physically received from a given flight or surface transport of the
given airline
The detailed format of RCF as follows:
STATUS DETAIL
RCF /
Carrier
Code
Flight
Number
Day
Month
Time
Airport
Code
T
/
P
Number of
K
Piece
/
L
Weight
Example for transmitting RCF message:

FSU/6
695-12345675TPELAX/T10K100
RCF/B7012/18SEP1800/LAX/T10
code, and weight.
LINE 3: Status code/carrier code, flight number/day(of schedule arrival),
month(of schedule arrival),actual time(of given status event)/airport
code (of
arrival) /consignment description (T or P), number of pieces.

6. AWD: consignment where arrival documents have been delivered to the consignee or
his agent
The detailed format of AWD as follows:
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CHAPTER 4 SECTION 1

STATUS
DETAIL
AWD /
Day
Month
Time
Airport
Code
T
/
P
Number of
K
pieces
/
L
Weight
Name
Example for transmitting AWD message:

FSU/6
695-12345675TPEBKK/T10K100
AWD/18SEP1700/BKK/T10/DHL
airport or city code of destination/consignment description code (T
or P), number of pieces, weight code, weight.
LINE 3: Status code/day (of delivery), month (of delivery), actual time (of
given status event)/airport code of delivery/consignment description
(T or P), number of pieces/consignee name or agent name
7. DLV: consignment delivered to consignee or his agent
The detailed format of DLV as follows:
STATUS
DETAIL
DLV /
Day
Month
Time
Airport
Code
T
/
P
Number of
K
pieces
/
L
Weight
Name
Example for transmitting DLV message:

FSU/6
695-12345675TPEBKK/T10K100
DLV/18SEP1700/BKK/T10/DHL
VERSION: 06
PAGE: 9
CHAPTER 4 SECTION 1

LINE 3: Status code/day(of delivery), month(of delivery), actual time (of
given status event)/airport code of delivery/consignment description
(T or P), number of pieces/consignee name or agent name
8. TFD: consignment which has been transferred to another airline or truck company
The detailed format of TFD as follows:
STATUS DETAIL
TFD /
Carrier
Code
Day
Month
Time
Airport
code
T
/
P
Number of
K
Pieces
/
L
Weight
Example for transmitting TFD message:

FSU/6
695-12345675TPEB7E/T10K100
TFD/LH/18SEP1700/FRA/T10K100
(TFD/ZZ/18SEP1700/FRA/T10K100) --- by trucker
LINE 3: Status code/carrier code(receiving carrier)/day(of transfer), month
(of transfer), actual time (of given status event)/airport code of
transfer/consignment description (T or P), number of pieces
1.4
Description for Format of FSU Message:

A. Standard message identifier
Description: Code shown at the beginning of all standard messages to uniquely
identify a given type of message
Format: AAA (A-alpha)
Example: FSU
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CHAPTER 4 SECTION 1

B. Message type version number
Description: Version number of a message type
Format: N(3) (N-numeric, not exceed the number of character)
Example: 1,2,3,4,5,6,7999
C. Airline prefix
Description: Coded representation of an airline
Format: NNN (N-numeric)
Example: 695,205,297.
D. AWB serial number
Description: A serial number allocated by an airline to identify a particular air cargo
shipment and the associated Air Waybill
Format: NNNNNNNN (N-numeric)
Example: 12345675
E. Status code:
Description: Coded representation of the current status of a consignment
Example: RCS, RCT, DEP, RCF, AWD, DLV, TFD,..
F. Day:
Description: Numeric representation of a day in a month
Format: NN (N-numeric)
Example: 01, 02, 03,., 31.
G. Month:
Description: The first three letters of the full English name of month.
Example: JAN,FEB,MAR,APR,,DEC.
H. Actual time:
Description: 24 hours representation in hours and minutes.
Format: NNNN (N-numeric)
Example: 0015,0255,1800,2358.
I. Airport/city code:
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CHAPTER 4 SECTION 1

Description: Coded representation of a specific airport/city code
Example: TPE, HKG, BKK, TYO
J. Number of pieces:
Description: Number of loose items and/or ULDs as accepted for carriage.
Range: element values limited to range 1-9999
K. Weight:
Description: Weight measure
Example: 695
Note: element values limited to range 1-9999999
L. Name:
Description: Identification of individual or company involved in the movement of a
consignment.
Format: T(35) (T-text, not exceed the number of character of text)
Example: AEI Shipping Co.
M. Carrier code:
Description: Coded identification approval by IATA for carrier.
Format: AA or NA (A-alpha, N-numeric)
Example:B7,CI,LH,UA,5X,9C
N. Flight number
Description: Number to identify a flight or a substitute flight.
Format: NNN or NNNN or NNNNA (A-alpha, N-numeric)
Example: 061, 2198, 2198D
1.5
List of Status for Outbound, Inbound and Transfer Consignments

A. EXPORT consignment: RCS/RCT/DEP
B. IMPORT consignment: RCF/NFD/AWD/DLV
C. TRANSFER consignment via interline or truck
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CHAPTER 4 SECTION 1

1. Interline:
Gateway station: RCF/TFD/DEP/ARR
2. Truck:
Gateway station:
Trucking
RCF/TFD/DEP/ARR
DEP/ARR (if FSU message transmitted from truckers
computer system automatically)
Offline STN
(Destination)
1.6
RCF/AWD/DLV
Handling Requirement of FSU Message

Input timing of FSU Message
Following is the essential freight status and timing to send FSU message for export,
import and transfer consignments.
A.
Export Freight
Freight Status
RCS-Received from shipper
RCT-Received from Interline
DEP-Departed
B.
Import Freight
Freight Status
AWD- Air Waybill Delivered to
Consignee
RCF- Actual Received Pieces
Count after B/D(receive the
B/D record )
DLV-Cargo Delivery
C.
Timing
2 Hours after Received
2 Hours after Received from
interline
2 Hours from ATD
Timing
2 Hours after occurred
24 Hours after ATA
2 Hours after occurred
Transfer Freight
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CHAPTER 4 SECTION 1

Freight Status
TFD-Shipment Transferred for
Interline or Trucker
DEP-Interline flight or Truck depart
ARR-Interline flight or Truck arrive
at destination
1.7
Timing
4 Hours after delivered to Interline
or Trucker
6 Hours after flight or truck depart
6 Hours after flight or truck arrive
Transmission Type of FSU

Each station has to inform your GHA to send related FSU message to CargoWing. If
FSU message can not be transmitted from GHAs in-house computer system
automatically, it need to request your GHA or our UNI/EVA staff to key in FSU message
manually into CargoWing .
1.7.1 By CargoWing
(A) By Air waybill
OperationTrackingAd Hoc EventEnter the type of FSU
(B) By flight (Group Handling) for RCF

OperationImportGoods Arrival
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CHAPTER 4 SECTION 1

1.7.2 By SITA
FSU can be auto constructed and generated from warehouse system and automatically
processed into CargoWing by IMP format via TPEFMBR.If the warehouse at your
station has no such facility to provide FSU message, it is necessary to update the FSU
manually by GHA via SITA Telex.
Standard IMP format via SITA as follows:
Example:
Step 1: Input IMP format into SITA computer
FSU/6
695-00000011TPESPL/T20K100
RCS/18SEP1700/TPE/T20K100/DHL
Note: It will be rejected by TPEFMBR if the format is incorrect.
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CHAPTER 4 SECTION 1

Step 2: Set address to TPEFMBR and send the message.
1.7.3 By Internet
If the updated status for shipments transferred by trucking service can not be
transmitted by the in-house system of trucking company, trucking company may enter
the website provided by UNI/EVA to update the freight status. The website address is:
http://www.brcargo.com
VERSION: 06
PAGE: 16
CHAPTER 4 SECTION 1

Cargo Operations Manual CHAPTER 4 Track and Trace: Content

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Cargo Operations Manual

CHAPTER 4 Track and Trace

EFFECTIVE DATE: OCT/01/2013