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Excel Functions Notes

This document provides a summary of various Excel functions and features including: - Functions for summing, averaging, and calculating statistics like LARGE and SMALL. - Shortcuts for selecting ranges, filling cells, and showing formulas. - Logical functions like IF, AND, OR, and NOT for conditional logic. - Lookup functions like VLOOKUP, HLOOKUP, MATCH, and INDEX. - Date and time functions like WEEKDAY, WORKDAY, and DATEDIF. - Statistical functions like TREND, GROWTH, and AGGREGATE. - Text functions like TRIM, REPLACE, SUBSTITUTE, and CONCATENATE. -

Uploaded by

Manavi Abrol
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© © All Rights Reserved
Available Formats
Download as TXT, PDF, TXT or read online on Scribd
112 views

Excel Functions Notes

This document provides a summary of various Excel functions and features including: - Functions for summing, averaging, and calculating statistics like LARGE and SMALL. - Shortcuts for selecting ranges, filling cells, and showing formulas. - Logical functions like IF, AND, OR, and NOT for conditional logic. - Lookup functions like VLOOKUP, HLOOKUP, MATCH, and INDEX. - Date and time functions like WEEKDAY, WORKDAY, and DATEDIF. - Statistical functions like TREND, GROWTH, and AGGREGATE. - Text functions like TRIM, REPLACE, SUBSTITUTE, and CONCATENATE. -

Uploaded by

Manavi Abrol
Copyright
© © All Rights Reserved
Available Formats
Download as TXT, PDF, TXT or read online on Scribd
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=sum(row:row)

=average(column:column)
Auto fill handle
* control shift end (last cell) -> control d
* Control + . in a range -> moves the active cells to the two ends
2010
Double clicking takes last cell to be filled from left and then right
Also, hiding a column does not change shift left column priority like it did in
2007
Inc whole array by 10% by pasting special and adding multiplying etc
Cntrl ~ show all formulas
3-d formula sum( <select one worksheet and then press shift and last sheet to s
elect multiple sheet> '! <add common cell number to be added)
Highlight cell containg formulas by using goto (f5) formulas and fill colour
To QC formula: edit cell, select part of the formula and press f9 to display its
valuue and validate etc.
Alt enter nested IFs
Cell address an be made by naming the cell and then using the name in the formul
a
Round(formula,X) -> For a selected range, the formula changes for all cells
Alt + equal -> Automatic sum formula; works on selected range also
If(and(logic1,logic2),True,False) --> Allows for using two conditions together.
Similar for OR. You can nest AND and ORs in each other
Both NOT function and <> symbol can be used for creating negative logics
HLOOKUP is vlookup done on a horizontal table
Vlookup treats values in a sorted array as cut offs (the 4th value of the functi
on remains empty here, it is filled as 0 if one requires the exact match)
Trim() -> removes extra spaces
Match(lookupval,array,0) -> Gives location in which match has been found
Concatenate can be simply created using &
a1&", "&b1
Index(array data,match(row item, row array header,0),match(column item, column a
rray header,0))
MATCH-INDEX --> If one has to look up a reference in a table in which the refere
nce is not mentioned in the first row, then one can use the index function:

-- index(Column:column,match(ref,other column no.,0),1)


Counif(range,criteria)
- For greater than criteria, the logic should be in double quotes
-- countif(column:column,">=10")
Countifs(range 1, criteria 1, range 2, criteria 2,.....)
Averageifs(average range,range 1, criteria 1, range 2, criteria 2,.....)
Large(array,2) --> 2nd or 3rd highest
Small(array,2) --> 2nd or 3rd smallest
Countblank(array) --> empty cells
Dates in 0-29 interpreted as 21st century
Dates in 30-99 interpreted as 20th century
Weekday(ceell) --> Format custom dddd to display weekday
-> can be used with data validation to prevent weekend enteries
Networkdays(start date, end date, holiday array) --> no. of working days
Workdays(start date, proj length, holiday array) ==> end of project
Datedif(start date, today(), "y") -> no. of service years
Round(formula,2) allows uniformity across the rounding of the formula across oth
er cells
- round(8.995,2)*100 = 900
RoundUp, RoundDown --> allow other rounding
Mod(9,2)=1 ==> Mod gives the remainder after a division
-- Can be used for colouring alternate rows sing conditional formatting
RAND() --> generates random numbers
RANDBETWEEN --> generates random number between specified limits
-- Can be used for generating a random date as well
Convert(cell,unit1,unit2) ==> Excel can convert units!
Aggregate(stat fncn ) ==> ignores errors and hidden rows for various stat funcn
s
Array formulas -> activated by pressing cntrl shift enter
- Can be used to check for duplicates
{=sum(1/countif(array,array))} as array formula (control shift enter ==> Unique
values can be calculated
{=transpose(array)} array function that has dynamic data for an array in a tran
sposed formaat

{=trend(fixed array)} with the whole series selected => corresponding value of
linear regression line
--- Similarly growth() gives for an exponential funcn
Find("g",address)
----> case sensitive
Search("g",address) ----> not case sensitive
Trim can be used to vLOOKUP or MATCH trimed reference against a trimmed array (c
ontrol shift enter type)
REPLACE(old text, start num, no of char,new text)
tion/ char no. for upto as many characters

==> change based on any posi

SUBSTITUE(old text,"-","",1) ==> change based on specific char at instance numbe


r
Text(cell,"00000") ==> allows all cells to fall under specified number format w
ith leading zeros whenever required/ Custom formatting
Insert sparklines --> In-cell data figures for selected cells
GOALSEEK feature allows you to back calculate variable for a given final answer
SOLVER allows you to set value of a particular cell based on assigned variable c
ells and assigned constraint values (type and respective parameters of these me
thods can be changed)
SCENARIO MANAGER allows you to name and create different scenarios based on assi
gning different values to different cells. The scenarios can be selected from th
e menu.

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