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    Format For Pre-Bid Meeting, Clarification and Addemdum Notice

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    SNRTP PMU west
    The document summarizes the minutes of a pre-bid meeting held on [date] at [time] by [Public Entity] regarding a procurement. Representatives from [Public Entity] and several bidders attended. The coordinator welcomed attendees and reviewed conduct guidelines. Bidders asked questions about the bidding documents, which [Public Entity] answered in a clarification notice without attributing questions. [Public Entity] also issued an addendum notice detailing amendments to the bidding documents.

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    © All Rights Reserved
    Download as DOCX, PDF, TXT or read online from Scribd

    Format For Pre-Bid Meeting, Clarification and Addemdum Notice

    Uploaded by

    SNRTP PMU west
    3K views4 pages
    The document summarizes the minutes of a pre-bid meeting held on [date] at [time] by [Public Entity] regarding a procurement. Representatives from [Public Entity] and several bidders attended. The coordinator welcomed attendees and reviewed conduct guidelines. Bidders asked questions about the bidding documents, which [Public Entity] answered in a clarification notice without attributing questions. [Public Entity] also issued an addendum notice detailing amendments to the bidding documents.

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    Format for pre-bid meeting, Clarification and Addemdum notice.docx

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    The document summarizes the minutes of a pre-bid meeting held on [date] at [time] by [Public Entity] regarding a procurement. Representatives from [Public Entity] and several bidders attended. The coordinator welcomed attendees and reviewed conduct guidelines. Bidders asked questions about the bidding documents, which [Public Entity] answered in a clarification notice without attributing questions. [Public Entity] also issued an addendum notice detailing amendments to the bidding documents.

    Copyright:

    © All Rights Reserved
    Download as DOCX, PDF, TXT or read online from Scribd
    Download as docx, pdf, or txt
    3K views4 pages

    Format For Pre-Bid Meeting, Clarification and Addemdum Notice

    Uploaded by

    SNRTP PMU west
    The document summarizes the minutes of a pre-bid meeting held on [date] at [time] by [Public Entity] regarding a procurement. Representatives from [Public Entity] and several bidders attended. The coordinator welcomed attendees and reviewed conduct guidelines. Bidders asked questions about the bidding documents, which [Public Entity] answered in a clarification notice without attributing questions. [Public Entity] also issued an addendum notice detailing amendments to the bidding documents.

    Copyright:

    © All Rights Reserved
    Download as DOCX, PDF, TXT or read online from Scribd
    Download as docx, pdf, or txt
    of 4

    .

    [Insert Name and address of Public Entity]

    Pre-bid meeting Minute

    Pre-bid meeting is held on [insert date] at [insert time] (Nepal Standard time) in the office
    of .[Insert Name and address of Public Entity], Nepal in the presence of bidder's
    representatives regarding the invitation for bids published in the daily [Insert the name of
    newspaper] on ..[Insert date of publication] for the Procurement of ..[Insert name of
    the procurement] IFB No: .. [Insert IFB No.].
    Attendees of the meeting
    ON BEHALF OF .[Insert Name and address of Public Entity] ,
    Name of
    Staf

    Office

    Designation

    Signature

    ON BEHALF OF THE BIDDERS


    Name of Firm

    Address

    Representat
    ives Name

    Designatio
    n

    Signature

    Minutes:
    1. Mr. [insert designation and name of the coordinator of the
    meeting] welcomed all of the attendees of the meeting.
    2. Furthermore, Mr. .. described on the code of conduct of the
    attendees during the meeting and requested to the bidder to study the
    bidding document carefully and explained on the things to be considered
    to submit the responsive bid.
    3. [List, if there are any questions from the bidder without specifying the
    name and address of the bidder. Do not respond the questions in the
    meeting, but prepare the response from the public entity in the
    clarification format and if there are things to be amended, prepare
    Addendum notice also and send in writing to all of the bidders who
    purchased the bidding document. You can also send them by email and
    post in the website. You have to attach such clarification and addendum
    notice to the unsold bid document and you have to hand over such
    clarification and addendum notice preparing their "Bharpai" in case you
    sell the bid document after you have provided the clarification and
    Addendum notice.]

    .[Insert Name and address of Public Entity]

    Clarifications on the queries from the prospective


    bidders
    Clarification No. [Insert 1 for first clarification and in case clarifications are
    provided more than one time increase the number of clarification]

    This is to notify that the . [Insert Name of Public Entity] has issued following
    clarifications on the queries from the prospective Bidders on the Bidding Documents regarding
    invitation for bids published in the daily [Insert the name of newspaper] on ..[Insert date
    of publication] for the Procurement of ..[Insert name of the procurement] IFB No: ..
    [Insert IFB No.]:
    Bidding Document Reference
    Sl.
    No
    1

    2
    3

    Secti
    on.

    Heading

    Page
    No

    Line
    No

    Bidders's Questions

    Clarifications

    [List here bidder's queries


    without specifying the
    name and address of the
    bidder, one by one]

    [Insert response from the


    Public Entity on the
    query raised by the
    bidder one by one, in
    case of any corrections
    in the bidding document,
    write in this row "please
    refer
    to Addendum
    Notice No 1" [may be 2
    or 3 if Addendum Notice
    is provided more than
    one time ]

    .Name and address of Public Entity

    Addendum Notice No. [Insert addendum number]

    This is to notify that the . [Insert Name of Public Entity] has made the
    following amendments to the bidding document relating with the Invitation for Bids
    published in the daily [Insert the name of newspaper] on ..[Insert date of
    publication] for the Procurement of ..[Insert name of the procurement] IFB No:
    .. [Insert IFB No.]. All other terms and conditions will remain unchanged:
    [Example]
    1. SectionHeading ., Page No..., Clause No.../Paragrah No., Line No..
    [The word "." After ".." has been replaced as the word " ." ]
    2. Section [Insert Section Number of the bidding document], Heading.Page
    No., Clause No./Paragrah No., Line No.
    [The word "." After the word ".." has been deleted. ]
    3. Section [Insert Section Number of the bidding document], Heading Page
    No., Clause No./Paragrah No., Line No.
    [The Sentence "." After the word ".." has been inserted. ]
    4. Section [Insert Section Number of the bidding document], Heading Page
    No., Clause No./Paragrah No., Line No.
    [The Sentence "." After the word ".." has been deleted ]

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