2.0 Meetings and Management Review

BFPS Cold Storage Inc.
Safety Program
2.0 Meetings and Management Review

2.1 Objectives and Targets
A Safety and Health Committee is a group of interested salaried and hourly
personnel that meet periodically to monitor the ongoing implementation of the
company safety and health program. The basic purpose of the committee is to
promote safety awareness by involving employees directly in the safety and
health programming efforts.
BFPS Cold Storage Inc. will develop a Safety and Health Committee comprised
of manager(s), safety coordinator(s), selected supervisory and employee level
personnel. Supervisory and employee personnel should be rotated each six
months.
The committee will be chaired by a member of line management, but the position
of chairperson will also be rotated periodically. The Safety Coordinator will act in
an advisory capacity. The chairperson will chair the meetings; assign committee
responsibilities, and report committee activities and recommendations to his/her
immediate manager. A secretary should be chosen to record minutes of the
meetings as directed by the chairperson. Meeting notes/minutes will be
distributed to appropriate personnel and all committees members. Care should
be taken to correctly document all committee activities and to ensure that
corrective actions are followed up on through completion. Do not document the
companys own negligence.
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2.2 Meetings
Regularity:
Safety committee meetings are held quarterly, or more often if needed. The
safety program coordinator will post the minutes of each meeting within one
week after each meeting and should follow an established agenda.
Policies:
The meetings should be devoted primarily to the following:
Review injuries and accidents that have occurred since the last meeting,
along with corrective measures that have been implemented or scheduled.
Review
the
status
of
corrective
actions
generated
by
safety
inspection/survey reports.
Discuss unsafe work methods and hazardous conditions that have been
observed or reported by committee members.
Discuss safety educational and promotional activities that may be

necessary.
Submit recommendations to appropriate management personnel.

Additionally the safety committee may be involved in providing safety
inspections/surveys of the workplace. If so, then the results of these
activities should be discussed during the scheduled meetings.
Additionally, the safety committee may be involved in providing safety

inspections/surveys of the workplace. If so, then the results of these activities
should be discussed during the scheduled meetings.
SAFETY COMMITTEE MEETING MINUTES FORM
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Suggested Order of Business
1.
2.
3.
4.
5.
6.
Roll Call
2. Reading Of Minutes Of Previous Meeting
3. Consideration of business held over from last meeting
4. Report on progress made on previous recommendations
5. Reading and discussing of reports submitted to committee
6. Discussion of accidents that have occurred since last meeting
7. Recommendations for prevention of such accidents
8. Report on safety instructions to employees (bulletins, talks, etc.)
9. New business and discussion of special safety projects
10. Meeting adjourned
(Please check each item as it is completed)
Company/ Department Name:

Chairperson:
Location:
Date of Meeting:
Date of Last Meeting:
Committee Members Present:
Printed Name
Signature
7. Reading of Previous Minutes/Old Business

8. Review of Loss Experience since last meeting.
(Identification of Loss Experience trends.)
9. Review of Safety Survey/Inspections. Status of Recommendations
10. New Recommendations

SAFETY COMMITTEE ACCIDENT/INJURY REVIEW FORM
INJURIES
Name:
Description of Injury:
Identified Cause of Injury:
Solution/Corrective Action:
Implementation Date:
Name:
Name:
Name:
Name:
Name:
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Safety Program
2.3 Management Review

The Management of BFPS Cold Storage Inc. will review and analyze all data,
records and other documentation that pertains to the employee safety and health
program. This review will be conducted on a quarterly basis. The focus of this
review will be on deficiencies in the injury prevention plan, which allowed any
injuries to take place. This will include identification of identifiable, including
injury, workplace hazards or unsafe behaviors. Input from all levels of
employment will be gathered to provide information and recommendations for
corrective measures to eliminate identified trends.
Employees will be made aware of identified or developing trends as they are
recognized with the trend factors being a focal point for corrective action and
employee training.
Management will conduct follow-up on implementation of corrective measures
until the causal factor has been eliminated or controlled.
Employee training records will also be reviewed on a regular basis to ensure an
adequate and effective training program is maintained and in compliance with
regulatory requirements. Employees will be interviewed from time-to-time to
establish retention of training and determine when information should be
supported or repeated.
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3.0 Educational and Information Programs

3.1 Training and Development Policy
BFPS Cold Storage Inc. is committed to providing safety related orientation and
training to all employees at all levels. The Safety Director will develop,
implement, and maintain an aggressive safety and health orientation and training
program. Employee safety training will be administered in two phases consisting
of new employee or reassignment orientation training and regular, refresher or
ongoing training. Aside from the formal safety and health related training classes,
employees will receive specific guidance and instruction on safe operating
procedures of each assigned job or task.
The program's purpose will be to educate and familiarize employees with safety
and health procedures, rules, and work practices of BFPS Cold Storage Inc.
BFPS Cold Storage Inc. will encourage and require involvement and participation
of all managers, supervisors, and employees. Furthermore, the executive level
will support the orientation and training program with allocations in funding, staff,
resources, and time to develop and implement this program.
3.2 Training Needs Identification
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The training subjects and materials will be developed utilizing industry and
company specific criteria relating to identified and potential hazard exposures,
injury and incident data, as well as training required by federal regulations.
Training sessions will include, but not be limited to, the following:
General safety rules and guidelines,

Hazards associated with the work area,
Hazards associated with a specific job or task,
Emergency procedures,
Personal Protective Equipment (requirements,
maintenance),
Specific safety guidelines for equipment operation,
Employee accident/hazard reporting requirements,
Injury investigation (supervisors and other designated personnel),
Any additional regulatory required training.
proper
3.3 Training Records

All training should be documented and records should be maintained.
SAFETY TRAINING DOCUMENTATION
use,
and
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EMPLOYEE:
DATE:
SUPERVISOR:
TRAINER:
RULES AND REGULATIONS REVIEWED
DATE:
General Review of Safety Rules for All Employees

Specific Safety Procedures for Employees Position
General Maintenance
First Aid
Lifting Procedures
Office Safety
Furniture Use
Equipment Use
Climbing a Step Ladder
Sanitation Health
All categories have been reviewed with employees.

Supervisor Name, PRINTED:
Signature:
I have been advised of all Safety and Health Regulations and will adhere to them
to the best of my ability.
Employee Name, PRINTED:
Signature:
3.4 Induction, Briefings, Orientation
Safety and Health Orientation
Workplace safety and health orientation begins on the first day of initial
employment or job transfer. Each employee has access to a copy of this safety
manual, through his or her supervisor, for review and future reference, and each
Safety Program
employee will be given a personal copy of the safety rules, policies and
procedures pertaining to his or her job. Supervisors will ask questions of
employees and answer employees questions to ensure knowledge and
understanding of safety rules, policies and job-specific procedures described in
our workplace safety program manual.
All employees will be instructed by their supervisors that compliance with the
safety rules described in the workplace safety manual is required.
Safety orientation training will be administered to all newly hired employees prior
to the initial work assignment and to employees assigned to new or different
tasks or jobs. The orientation will consist of a review of the general safety rules,
safe lifting guidelines and/or specific job assignment and work area safety
requirements.
All new employees will be given a tour of the assigned work area and an
opportunity to pose questions to expedite the familiarization process. New
employees will not be released to a job assignment until it has been determined
by their immediate Supervisor that the individual has retained the minimal
acceptable requirements of the training provided, received all pertinent
information needed to safely perform the assigned job duties and signed the
Employee Acknowledgment Form indicating his/her understanding of the
general safety rules.
EMPLOYEE ACKNOWLEDGMENT FORM

1. SAFETY RULES: I fully understand that working in a safe manner,
keeping my work area neat, clean and orderly is most important to my own
safety and the safety of those around me. I have received and read BFPS
Cold Storage Inc. safety rules and understand that I must abide by these
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rules at all times. I have been given a copy of these safety rules and
instructed to refer to them on a regular basis. Whenever I see an unsafe
work condition, I must report it immediately to my supervisor or
management.
2. LIFTING: I have read the policy concerning the proper lifting techniques
and do understand that I am expected to use these techniques in moving
or lifting objects. I have been informed and do fully understand that I am
not encouraged to lift or transfer any object by myself, unless I know I can
safely lift or transfer the object by myself.
3. REPORTING ACCIDENTS AND UNSAFE CONDITIONS: I have been
informed and fully understand that any injury that occurs to me or another
employee or the identification of any unsafe condition must be
immediately reported to my supervisor.
Employee Signature
Date
Printed Name
SAFETY AND HEALTH TRAINING

Regular, Refresher And Ongoing Employee Training
All managers, supervisors, and employees are required to participate and
become involved in the ongoing safety and injury-prevention training program.
The frequency, repetitiveness, and subject matter will be determined by training
assessments, records review and workplace surveys to be performed as directed
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in this plan. Training will be conducted at intervals that ensure demonstration of

adequate employee training and at no time will an employee be approved to work
if a period of greater than 12 months has passed without refresher training.
Additionally training will be scheduled as required by regulatory standards. All
employees assigned to attend a training session must demonstrate competency
and retention of the minimal acceptable information prior to returning to any job
assignment.
Periodic Retraining of Employees
All employees will be retrained periodically on safety rules, policies and
procedures, and when changes are made to the workplace safety manual.
Individual employees will be retrained after the occurrence of a work-related
injury caused by an unsafe act or work practice, and when a supervisor observes
employees displaying unsafe acts, practices or behaviors.
a. Health and safety training

Training and education cannot be over-emphasized as a means of learning a
healthful and safe approach to employee work effort. Knowledge of the safety
rules and how and when to function under the rules, supplemented by
compliance, is essential to safety.
Safety Program
Employees shall receive appropriate training and continuing education for the
knowledge, skill and information necessary to conduct all work activities in a
healthy and safe manner prior to hazardous exposures. This training may be
formal or informal, including on-the-job training by supervisors or lead workers.
BFPS Cold Storage Inc. Safety Program specifies that training be provided to
employees. Supervisors will ensure their employees are scheduled and provided
this training as required.
Examples of specified training include (but not limited to):
Fire extinguisher training

Confined space entry
Respirator care and use Hazard communication
Lockout/tag-out procedures
Industrial truck/forklift operation
Electrical work
b. Employee orientation
New employees shall receive an initial health and safety orientation. This
orientation shall consist of at least announced health and safety policy, general
safety and health rules, major hazards and protections, and emergency
procedures. Re-orientation may be necessary when an employee changes job
duties, if the change involves significant new hazards, protections, or emergency
procedures.
c. Supervisor health and safety training
First-line supervisors are close to the work and have direct responsibility for
personnel doing the work. The first prerequisite for effective health and safety
supervision is an understanding of the hazards, protections, and emergency
procedures associated with the supervised work.
d. Supervisors responsibility training
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In addition to hazard awareness, recognition and controls, supervisors need to

be able to train and motivate their subordinates to recognize the hazards, use the
protective measures, and follow the emergency procedures. Supervisory
effectiveness is key to health and safety performance. Supervisors may need
coaching or specialized training to acquire these supervisory skills.
e. Managers health and safety training
Managers shall lead by example. Therefore they must at least be trained to
provide for their personal health and safety. They shall also be trained to exercise
leadership roles regarding health and safety issues throughout the workplace.
f. Management health and safety training
Managers must understand both the way and extent to which effective safety and
health protection impacts the overall effectiveness of the business. Accidents and
injuries cost money and affect the companys bottom line. Managers who
understand this are far more likely to ensure that the health and safety
management system operates as needed.
g. Cold Stress Training
Supervisors shall ensure all employees have received Cold Stress training prior
to working in such conditions.
BFPS Cold Storage Inc. can provide heat or cold stress training upon request.
3.5 Slogans & Posters
BFPS Cold Storage Inc. will make sure that sufficient information are being
spread throughout the workplace. By using slogans & posters to ensure that
each and every one employee of the company will be knowledgeable enough
about the ongoing safety and hazard prevention program.
Different slogans & posters regarding,
Warnings about danger in the workplace
Prevention plan of dangers and hazards
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Information drive about the Top Management commitment to safety

First-aid procedure in case of injuries
Emergency plan in case of accidents
Hazards present in the workplace
In order to make this information be known throughout the whole workplace,

these slogans and posters will be placed in:
Work Area
Entrance Area of the facility
Exit Area of the Facility
Emergency Exits
Hallways
Offices
Workers Quarter
4.0 Regulatory and Technical Standards

4.1 Regulatory Compliance
BFPS Cold Storage Inc. is committed in strictly following the various
regulations regarding safe operations of the workplace. The management of
the BFPS Cold Storage Inc. is aware that these regulations should be
implemented at all times inside and outside of the facility.
DRUG-FREE WORKPLACE
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a. The unlawful use, possession, transfer, or sale of illegal drugs or controlled

substances and the misuse of alcohol by employees during work hours are
prohibited.
b. The consequences for violation of the drug-free policy may include, but are
not limited to, a referral for therapeutic help, discipline and/or discharge.
c. A list of community resources that provide substance abuse treatment and
prevention services is posted at the bulletin board where they may be
regularly viewed by employees. The Department of Health also provides
information on their website, or may be contacted directly.
d. Encourage the designation of a totally or partially smoke free workplace.
4.2 Technical Standards

a. The Occupational Health and Safety (OHS) Act 2004 (S.21) requires
employers, so far as is reasonably practicable, to provide and maintain a
working environment that is safe and without risk to employees health. Part of
this is providing employees with information, instruction, training and
supervision to ensure they are able to perform their work in a safe manner
and without risk to health.
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This duty extends to contractors and employees of the contractor. Employers

and operators of cold storage facilities should be aware they have a
responsibility(S. 23) to others apart from employees.
Managers of cold storage facilities as well as employees have prescribed
individual responsibilities (S. 25) as officers of a company (S. 144) for
ensuring the health and safety of employees and others in the workplace.
The OHS Act also requires the designers of buildings and structures to design
the building or structure to be safe and without risks to the health of those
using itas a workplace (S. 28).
While the OHS Act prescribes the general principles and duty of care
provisions of Victorian health and safety legislation, there are a number of
specific
hazard-based
regulations
(Occupational
Health
and
Safety
Regulations 2007) that require employers to identify and control risks, and
consult with employees who are likely to be affected by any activity that
relates to their health and safety.
b. Working in extreme temperatures (hot or cold) can overwhelm the bodys

internal temperature control system. When the body is unable to warm or cool
itself, heat or cold related stress can result. Heat and cold stress can
contribute to adverse health effects, which range in severity from discomfort to
death.
Environmental Health and Safety (EHS) has developed this Heat and Cold
Stress Program to minimize the effects of heat and cold stress on Ohio State
University (OSU) employees. This program contains the procedures and
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practices for safely working in temperature extremes.

The Occupational Safety and Health Administration (OSHA) does not currently
have specific standards for heat or cold stress. However, the Occupational
Safety and Health Act of 1970 General Duty Clause (Section 5(a)(1)) states
that Each employer shall furnish to each of his employees employment and a
place of employment which are free from recognized hazards that are causing
or are likely to cause death or serious physical harm to his employees. In
addition, 29 CFR Subpart I relating to personal protective equipment requires
employers to provide protection to employees exposed to hazards in the
workplace. The OSHA website contains Fact Sheets and Guidance
Documents that relate to heat and cold stress that have been incorporated into
this program.
5.0 Hazard Management

BFPS Cold Storage Inc. is committed to and will correct or control all hazards
identified through any of the avenues of recognition established in this plan. All
identified hazards will receive a timely response.
5.1 Job Hazard Analysis
Whenever possible and feasible, hazards identified in the work area will be
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corrected by eliminating the cause of the hazard at the source. This will include,
but not be limited to the following:
Discontinuation or removal of identified hazardous chemicals, materials, or
substances from the work area.
Discontinuation from use or removal of hazardous equipment or
machinery until replaced or repaired to safe operating condition.
Repair of facilities to remove identified hazards.
Implementation of additional corrective action as identified.
Retraining of employees to correct any unsafe employee act or behaviors
existent in the work area.
a. Comprehensive health and safety surveys
Qualified persons such as OSHA consultants, private consultants, insurance loss
control specialists, or appropriately trained and experienced employees of the
organization shall conduct annual comprehensive hazard surveys.
b. Regular health and safety self-inspections
This company has a procedure for conducting periodic inspections of
workplaces/jobsites for compliance with health and safety rules. The purpose of
the in-house inspection is to identify hazards and unsafe practices before they
cause an injury or accident.
Formal safety and health inspections will be conducted under the following
minimum timelines:
a. Health and Safety Manager: {Monthly/quarterly} of all fixed facilities and
shops.
b. Manager/superintendent: {Monthly/quarterly} of his/her area of
responsibility.
c. Supervisors: {Weekly/monthly/quarterly} of area of responsibility, not in
conjunction with the above inspections.
d. The company's health and safety program will be reviewed at least
annually.
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After completing jobsite or facility inspections, the person making the inspection
will:
e. Discuss findings with employees/persons responsible for creating the
condition.
f. Ensure recommended corrections/changes are transmitted to/discussed
with the proper supervisor/person for correction.
g. Follow up on changes, corrections, and other actions necessary.
h. Provide copy of checklist to company health and safety person, along with
statement of corrective actions taken or still required.
c. Surveillance Of Established Hazard Controls

Surveillance for workplace hazards shall be a constant and on-going process.
Daily surveillance by supervisors and employees is necessary for the elimination
of hazards before an accident or incident occurs.
d. Hazard Reporting System

It is the responsibility of everyone (management, supervisors and all employees)
to identify, report, and correct, all possible hazards. Employees are particularly
important in this process as they are in the best position to identify hazards in the
workplace and day-to-day operations. Reporting hazards is a protected activity
and no action will be taken against anyone for identifying unsafe conditions.
Reports should be made to the safety manager or supervisor for appropriate
action.
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e. Change Analysis
All levels of the organization shall be responsible for current and future planning
activities involving changes in facilities, equipment, materials, or processes,
including the safety and health aspects of such changes. Planning procedures
shall ensure the safety and health input of appropriate personnel such as safety
staff, the safety committee, and affected supervisors and workers. This is
particularly necessary for new activities or processes.
f. Accident Investigation
Accidents involving personal injury or property damage shall be investigated.
This investigation shall be conducted by the Safety Manager and include the
injured employee, their immediate supervisor, any witnesses and the safety
committee. The results of this investigation shall be documented and include the
root cause of the accident. This investigation shall not be concluded until there is
a recommendation to prevent another similar accident.
g. Incident Investigation
A health and safety incident is a "near miss" event. All employees are
encouraged to report any health and safety incident. All reported incidents at this
company shall be investigated as though they were accidents.
h. Material Safety Data Sheets
Material Safety Data Sheets (MSDSs) shall be reviewed and evaluated to assist
in the prevention, elimination, or control of workplace hazards posed by chemical
products. The hazards identified on the MSDS shall be controlled by the
hierarchy of engineering controls, administrative controls and lastly, personal
protective equipment.
i. Effective job hazard analysis
Identified hazardous job activities shall be subject to a job hazard analysis. Job
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hazard analysis is a formal technique for hazard detection involving careful study
and recording of each step in a job, identifying existing or potential hazards
associated with each step, and determining the best way to perform the job to
reduce or eliminate these hazards. Informal examination of a job does not
constitute job hazard analysis.
j. Expert hazard analysis
Identified hazardous job activities shall be subjected to an expert hazard
analysis. Such analysis may consist of, but is not limited to industrial hygiene
testing, ergonomic evaluations, and other specialized safety and health services.
5.2 Hazard Labeling and Control

When identified hazards cannot be eliminated from the work area, the hazard will
be effectively controlled by engineering, administrative, procedures, work
practices, personal protective equipment, or any suitable combination of these
measures.
a. Feasible engineering controls
The hazards identified during the hazard identification and assessment shall be
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controlled by the hierarchy of engineering controls, administrative controls and

lastly, personal protective equipment. Even though engineering controls may not
eliminate the hazard, these engineering controls shall be instituted to the extent
feasible.
b. Health and safety rules and work practices
This facility has developed a basic set of health and safety rules. These basic
rules are established as minimal standards. Failure to comply with these basic
rules may result in disciplinary action. All employees shall be instructed in these
requirements prior to any relevant exposures.
c. Applicable OSHA-mandated programs
Any mandated program, as applicable to this facility shall be developed and
implemented. Those identified programs are listed here.
Hazard Communication
Program Personal
Protective Equipment
Lockout/Tagout
Respiratory Protection
Confined Space Entry
Exposure Control Plan
d. Personal protective equipment

This company has conducted a Personal Protective Equipment Assessment and
is available. PPE must be appropriate, available, carefully maintained, and
properly used.
g. Housekeeping
The appearance of the facility as maintained with proper housekeeping is
indicative of the overall health and safety program. Housekeeping requirements
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are defined in the companys health and safety rules in Appendix A.

h. Emergencies
This company has planned and prepared for reasonably anticipated emergency
situations. Emergency situations include fire, natural disasters known to the area,
catastrophic failures in the company or neighboring facilities, workplace violence,
and perhaps, terrorist acts.
i. Emergency medical care
This facility and the surrounding area has emergency medical and rescue
services available by dialing 911. Minor injuries may be treated at the first aid
stations or the eyewashes, located within the facility. Appropriate medical care is
available from a Professionally Licensed Healthcare Provider (PLHCP). Contact
your supervisor for assistance.
j. Preventive maintenance program

Preventive maintenance is important because equipment failures can cause
accidents, injure employees, damage property and be very costly. Preventive
maintenance consists of following the manufacturers recommendations,
performing scheduled maintenance and responding to employees concerns and
repair requests. Defective equipment shall be tagged out of service and lockedout, if appropriate.
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k. Tracking hazard corrections

All identified hazards from inspections, job surveillance and employee concerns
shall be documented and tracked to verify corrective actions. In addition, all
scheduled maintenance activities and repair orders shall be documented and
tracked to verify the completion or corrective action. Corrective actions shall be
completed in a timely manner pending its seriousness. Corrective actions taking
30 days or longer shall be reviewed by the safety manager / safety committee.
5.3 HAZARD PLANNING AND EVALUATION

a. Injury/illness data analysis
The OSHA Form 300 log of all recordable occupational injuries and illnesses is
maintained for and/or at each work facility. In some cases, the log may be kept at
the main office (This involves ensuring the information from the initial accident
report is posted onto that facilitys log in the main office within seven days after
the accident has occurred).
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Workplace injury and illness data shall be evaluated and analyzed to enumerate
injury and illness types, to detect time trends and spatial patterns, and to
determine proportional distributions among operations and personnel. Results of
the analyses are useful in detecting hazards and setting priorities for hazard
corrections.
b. Hazard incidence data analysis
Workplace near misses and incident data shall be evaluated and analyzed to
enumerate hazard types, to detect time trends and spatial patterns, and to
determine proportional distributions among operations and personnel. Results of
the analyses are useful in setting hazard prevention priorities.
c. Health and safety action plan
The health and safety goals for this company shall be achieved by
comprehensive health and safety hazard inspections, accident and incident
investigations for root causes, adequate and necessary training for all managers,
supervisors and employees. Incremental goals may be established using steps,
milestones, or other progress points. As with objectives, action statements should
incorporate SMART criteria (Specific, Measurable, Attainable, Relevant and
Trackable) when appropriate.
d. Annual review of OSHA-mandated programs

During the annual comprehensive health and safety survey of this facility, the
operational effectiveness of applicable OSHA-mandated programs shall be
evaluated.
e. Annual review of the overall health and safety management system
An annual audit of the organizational safety and health system shall be
Safety Program
conducted on a formal basis. This shall be conducted during the annual

comprehensive health and safety survey of this facility.

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BFPS Cold Storage Inc.