Contingency Plan

Disaster Risk Reduction and

Management
(03)
03-DR09-17

DOCUMENT NO. VERSION NO. REVISION NO. EFFECTIVITY DATE:

DEPED-4A-03-CP 1.0 0.1 May 28, 2018

CONTINGENCY PLAN

1. CLUSTER : Education

2. LEAD AGENCY : Department of Education –

Balanac Elementary School
3. MEMBER AGENCY :
NGO

Local Government Unit (Local School

Board)
MDRRMO
BFP
DSWD

4. SCENARIO :

A 7.2 magnitude Earthquake hit Metro Manila and other cities in

CALABARZON at 8:45 o'clock am. Laguna experience a ground shake of Intensity
VII. The 8 Faculty Members are in their respective offices along with a total of 205
pupils in their respective classrooms when suddenly feel the ground shake.

Out of 213 individuals, there are projected 24 injuries and 6 missing persons.
Some are reported to be trapped in their respective offices due to the collapsed

1|Contingency Plan:Balanac Elementary School

buildings. Furthermore, 183 individuals are needed to be transported to safe
area and to plot a medicine for those 24 injuries.

Balanac Elementary School needs Temporary Learning Spaces, stock

learning materials and other school supplies to continue the quality learning
education of the students.

5. OBJECTIVE

1. Identify offices resources and needs that are available.

2. Strengthen coordination and Partnership with different agencies.
3. Conduct training for the School Personnel

4. Strengthen Awareness among the community in regard to Disaster Risk

Reduction and Management in lieu for a Magnitude 7 Earthquake.

5. ROLES AND RESPONSIBILITIES (Member Agencies)

Education Cluster shall have the following roles and responsibilities:

1. Maintain the good quality service education that will cater all the learners.
2. Provide learning materials to have a better quality education.
3. Monitor all the temporary learning space and monitor class interaction.
4. Follow up reports/data on students who did not attend on classes.
5. Information Dissemination in case of Disasters.

6. Holds and Keep Records of the Pupils enrolled in the school for references
in case of during and post monitoring for Disaster Management.

Member Agency Roles and Responsibilities

LGU (Local School Board) Provide financial support for DepEd DRRM
programs and projects.
NGOs Provide teaching materials and learning kits

2|Contingency Plan:Balanac Elementary School

 for the students
MDRRMO Provide assistance during rescue,
operations and rehabilitation after Disaster
Management.
DSWD/CSWD Provide relief good for the victims of
disaster; Facilitate psychosocial support
services
BFP Provide assistance during rescue,
operations and rehabilitation after Disaster
Management.

7. PROTOCOLS (During and After an Earthquake)

Communication,
Coordination and
Information During After
Management
Protocol

SDRRRMC/ SDRRM Activate Alarm/Signal to Perform a head count of the

team initiate the Evacuation personnel and pupils on the
Plan. designated Evacuation Area.

Provide First Aid if Together with the inspection

necessary team, survey for casualties and
damages.

Coordinate with the respective

Member Agencies.

Prepare and submit Reports of

casualties or damages thru RaDar
and other form on respective
offices.

Faculty Members Carefully and calmly Perform a head count of the

undertake the Evacuation personnel and pupils on the
Plan. designated Evacuation Area.

Inform the Respective Authorities

including the parents for any
necessary details to be reported.

3|Contingency Plan:Balanac Elementary School

Communication,
Coordination and
Information During After
Management
Protocol

Transportation and Takes charge in the

Mobilization Team transportation during the
response phase

Safety and Ensure the safety and Ensure the safety and security of
Security Team security of the students the students

Search and Address the rescue

Rescue Team- operation during response
Trained DepEd
Personnel and
Partner Agencies

Medical Administer giving of first-

Supply/Health aid and proper
Team medication during rescue
operation

Logistics/Relief Oversees the relief assistance of

and Psycho-Social the unit in terms of providing basic
Processing Team services to the victims and
providing psycho-social services
especially during emergencies

Facilities Takes charge in the monitoring

Assessment Team and assessment of school
and Curriculum buildings as part of the
Rehab/Recovery contingency plan of DRRM and
Team identifying and sustaining the
temporary learning space as the
need arise

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 8. NEEDS AND ACTIVITIES INVENTORY

CP Form 6: Needs and Activities Inventory

Cluster: Education
ACTIVITIES/
RESPONSIBLE
NEEDS ARRANGEMENTS TO MEET TIMEFRAME
AGENCIES/OFFICES
THE NEEDS

Resources Meeting with the LGU or Local Government Unit- May 2018
Local School Board. Local School Board.

1. Financial Seeking Assistance for Non- NGO’s May 2018

Resources Government Unit

2. Discussing with the School School Administrative May 2018-March

Head to include Office 2019
procurement of DRRM
related Materials through
MOOE and School Fund

3.

Materials Procurement of DRRM School May 2018-March

related Materials 2019

4. Alarms/ Procurement through School May 2018

Electric Bell MOOE

5. Fire Meeting with the LGU or Partner Agencies June 2018

Extinguisher Local School Board and/or
assistance from NGO’s and
BFP

6. First Aid Kits Meeting with the LGU or Partner Agencies June-August 2018
Local School Board and/or
assistance from NGO’s and
BFP

7. Hygiene Kits Procurement through LSB School and Local School June-August 2018
Board

8. Whistles Procurement through LSB School and Local School June-August 2018
Board

Equipment

9. Generator Meeting with the LGU or Partner Agencies December 2018

Local School Board and/or
assistance from NGO’s and
BFP

5|Contingency Plan:Balanac Elementary School

 ACTIVITIES/
RESPONSIBLE
NEEDS ARRANGEMENTS TO MEET TIMEFRAME
AGENCIES/OFFICES
THE NEEDS

Spine Board Meeting with the LGU or Partner Agencies December 2018
Local School Board and/or
assistance from NGO’s

Flashlights / Meeting with the LGU or Partner Agencies December 2018

Emergency Lights Local School Board and/or
assistance from NGO’s

10. RESOURCE INVENTORY

CP Form 7: Resource Inventory

Cluster: Education Cluster

QUANTITY UNIT RESOURCE AGENCY/ RESOURCE REMARKS

OFFICE LOCATION
Functional and in
10 Pieces First Aid Kits DepEd Classrooms
Good condition

Administrative Functional and in

1 Piece Siren
Office Good condition

Functional and in
10 Pieces Whistles Classrooms
Good condition

Administrative Functional and in

2 Pieces Flashlights DepEd
Office Good condition

Functional and in
50 Packs Hygiene Kits Classrooms
Good condition

Hot and Cold Administrative Functional and in

1
Water Office Good condition

6|Contingency Plan:Balanac Elementary School

 11. NEEDS PROJECTION AND RESOURCE GAPS

CP Form 8: Needs Projection and Resource Gap Identification

Projected Needs
Target Population Current Resource GAPS Sources to fill
Resource Standards Unit Costs 1 Day 3 Days
the gaps
Office Individual QTY COST(PHP) QTY COST(PHP) QTY COST(PHP) QTY COST(PHP)
Emergency Lights (Omni
Brand Rechargeable) 8 24 Php 200 24 Php 4, 800. 72 Php 14, 400 0 - 24 Php 4,800
Flash Lights 8 205 Php 50 213 Php 10,650 639 Php 31,950 2 - 212 Php 10,600
Whistle 8 205 Php 10 213 Php 2,130 213 Php 2,130 10 Php 100 203 Php 2,030
first aid kit 8 Php 500 8 Php 4,000 8 Php 4,000 10 Php 5000 - -
Spineboard 2 Php 4,500 2 Php 9000 2 Php 9000 - - 2 Php 9000
handheld radio (Miyo 1pc
Baofeng BF-888s two way
radio walkie talkie) 8 Php 500 8 Php 4000 8 Php 4000 - - 8 Php 4000
Megaphone 1 Php 2500 1 Php 2500 1 Php 2500 - - 1 Php 2500
siren (alarm) 1 Php 2,200 1 Php 2,200 1 Php 2,200 - - 1 Php 2,200
fire extinguisher 8 Php 1500 8 Php 12000 8 Php 12000 - - 8 Php 12000
Bell 1 Php 2500 1 Php 2500 1 Php 2500 1 Php 2500 - -
Tent (big) 1 Php 8000 1 Php 8000 1 Php 8000 - - 1 Php 8000

food (in cans/ready to eat)

Water
Blanket 10 Php 200 10 Php 2000 10 Php 2000 - - 10 Php 2000
personal hygiene kit 205 Php 50 205 Php 10250 205 Php10,250 50 Php 2500 155 Php 7750
Generator 1 Php 21,000 1 Php 21,000 1 Php 21,000 - - 1 Php 21,000

7|Contingency Plan:Balanac Elementary School

12. BUDGET AND RESOURCE SUMMARY

CP Form 9: Budget and Resource Summary

Budgetary Summary
Cluster Cost of Projected Needs Cost of Current Resources Amount of Gaps Source of Fund

Education Php 83,330 Php 10,100 Php 73,230

TOTAL (PHP) Php 83,330 Php 10,100 Php 73,230

Resource Summary

Cluster Description Projected Needs Current Gaps Source

Resources

Education Cluster
Emergency Lights Php 4, 800. - Php 4,800

Flash Lights Php 10,650 - Php 10,600

whistle Php 2,130 Php 100 Php 2,030

8|Contingency Plan:Balanac Elementary School

 first aid kit Php 4,000 Php 5000 -

Spineboard Php 9000 - Php 9000

handheld radio Php 4000 - Php 4000

megaphone Php 2500 - Php 2500

siren (alarm) Php 2,200 - Php 2,200

fire extinguisher Php 12000 - Php 12000

Bell Php 2500 Php 2500 -

Tent Php 8000 - Php 8000

food (in cans/ready
to eat)

Water

Blanket Php 2000 - Php 2000

personal hygiene kit Php 10250 Php 2500 Php 7750

Generator Php 21,000 - Php 21,000

Prepared by:

MARK BRUCE A. COMETA

School DRRM Coordinator

Approved by:

BONIFACIO S. TOGADO

9|Contingency Plan:Balanac Elementary School

Head Teacher III

10 | C o n t i n g e n c y P l a n : B a l a n a c E l e m e n t a r y S c h o o l