12/4/13 FF68 Manual Check Deposit

FF68 Manual Check Deposit

Functionality

This function allows you to enter the checks you’ve received. After the input is complete, you can access the
additional functions to further process the entered checks. Additionally, you can enter several document numbers and
different invoice amounts for one incoming check / memo record. This is useful if a customer pays several invoices
with one check. The system highlights the account assignment field when you have entered several values in it.

Scenario

You need to post incoming checks

Requirements

Configured house bank account(s), start variants.

Menu Path Accounting ® Financial Accounting ® Banks ® Incomings ® Check

Deposit ® FF68 - Manual Entry
Transaction Code FF68
1 [http://www.blogger.com/blogger.g?blogID=3764756447666501997] . Double click on FF68 – Manual Entry

2. Before entering checks you need to define what entry variant you’d like to use and how do you want to post
process the checks. Select from the menu pathSettings ®Specifications.

Specifications

3. Update the following fields:

Field Name Field Description Values

Start variant The variant name you enter Example: Z001
here specifies which account
assignment variant the system
is to begin with during memo
record processing. You can
change the variants at any
time during memo record
processing.
Customer matchcode Using this matchcode ID, the Example: D
ID system searches for
customers if you make an
entry in the Customer
matchcode field in memo

vvemula.blogspot.in/2012/09/ff68-manual-check-deposit.html 1/8
12/4/13 FF68 Manual Check Deposit

record processing.
Processing type Use this field to control Example: 2
whether postings via batch
input are carried out online or
as a background job.

In the field Processing type you can also use key 4 – Further processing online, instead of 2 – Further
processing as batch input (generate batch). In such case, after posting of checks, the system will not create batch
input session, but will post the documents automatically. However, to complete the process you need to use the
transaction code FEBA (Postprocess) to check the results of this automatic posting and eventually complete the
postings.

4. Click Transfer value date .

5. Click <checkbox> Int. bank determin. . Instead of entering full bank account number,
you can now use short bank name, defined in the system (like CITI e.g.).

6. Click Enter Button. Now you need to enter other parameters before you begin to enter checks:

vvemula.blogspot.in/2012/09/ff68-manual-check-deposit.html 2/8
12/4/13 FF68 Manual Check Deposit

7. Update the following fields:

Field Name Field Description Values

Company code Enter desired CC number here Example: 5200
House bank Short key for a house bank Example: CITI
Account ID This ID together with the ID Example: OP001
for the house bank uniquely
defines a bank account.
Group Feature for differentiating Example: 22
check deposit lists. The group
name is freely definable.
Entry date Date the document was Example: 180702
entered into the system
Transaction Using the transaction you Example: Z001
determine how and to which
accounts the system is to
post the payment.
Posting date Date that the business Example: 180702
transaction occurred
Value date Today's date Example: 180702
Currency Code identifying the type of Example: USD
currency used in a
transaction or for all
transactions pertaining to a
specific account
Bank posting session Name of batch input session Example: Bank
to post to GL Accounts
Subledger session Name of batch input session Example: Customers
to post to Customer Accounts

8. Click Enter Button to confirm your entries.

Edit Check Deposit List

9. Update the following fields:

Field Name Field Description Values

Amount Amount of the check Example: 120000
Issuer The issuer of the check is Example: NESTE SWAP
vvemula.blogspot.in/2012/09/ff68-manual-check-deposit.html 3/8
12/4/13 FF68 Manual Check Deposit

used for specifying the

customer if no other criterion
is specified for it. The name
entered here is then used as a
match code for clearing in
Accounts Receivable. This
field can be printed on the list
of checks received.
Enter here the value of the
field Search term from
Customer Master.
Check no. Check number Example: 7322113
Reference doc no Enter a ref. Doc. Number Example: invoice 2873/200
(usually customer invoice).
This field can be used for
clearing the open items on the
customer account.
The invoice number is being
copied to FI document from
SD module when the posting
is done.

10. Click Enter Button to confirm your entries.

11. Click Save Button to save the list.

Edit Check Deposit List

12. Click Save Button. to post the checks.

You choose posting through the batch input session, so now to do the postings, you need to process the two
batch input sessions.

13. Select from the main menu System®Services ®Batch Input®Sessions.

Batch Input: Session Overview

vvemula.blogspot.in/2012/09/ff68-manual-check-deposit.html 4/8
12/4/13 FF68 Manual Check Deposit

14. Select the session to be processed, e.g. mark BANK session.

15. To begin posting, click Process Button .

Process Session BANK

16. Click <radio button> Display errors only .

17. Click Process Button .

Information

18. Click Exit batch input Button .

If you select in your specifications Processing type 4 (on-line posting), the system will not create a batch
input session. You’ll need to process your checks using transaction FEBA – Postprocess:

When you enter the check data and save your statement, the system will display a report (log) presenting
which items have been cleared automatically and what is the number of items that still need to be cleared manually.

vvemula.blogspot.in/2012/09/ff68-manual-check-deposit.html 5/8
12/4/13 FF68 Manual Check Deposit

This report shows postings separately for GL account and for sub-ledger (AR). In the column Errors you can see
how many transactions needs to be processed manually. In this example

Post Bank Statement/Check Deposit List

19. Click Back Button .

20. Follow the menu path: Accounting ® Financial Accounting ® Banks ® Incomings ® Check Deposit ® FEBA -
Postprocess

Bank Statement Subsequent Processing

21. Choose from the menu Check deposit transaction .

22. Click Enter Button to confirm your entries. The system will display a list of check transactions that need
to be processed.

Note: The transactions (line items) marked with green ticks have been processed automatically –
system has found the relevant open items, based on reference document number and customer name and

cleared them automatically. The transactions marked with red ticks need to be processed manually.

Bank Statement Overview

vvemula.blogspot.in/2012/09/ff68-manual-check-deposit.html 6/8
12/4/13 FF68 Manual Check Deposit

23. Double-click the required check statement, e.g. 021000089 40753699 USD.

24. System will display a document overview:

Bank Statement Overview

25. To process this document, select from the menu path: Line items ®Post.

Post with Clearing: Select open items

26. Update the following fields:

Field Name Field Description Values

Account Code identifying the Example: 10000076
Customer account

27. Click Process open items Button .

Post with Clearing: Process open items

28. Select the required open item and click Save Button to post the document.

Bank Statement Overview

vvemula.blogspot.in/2012/09/ff68-manual-check-deposit.html 7/8
12/4/13 FF68 Manual Check Deposit

29. The message bar displays “Document XXXXXXXXX was posted in company code 5200”

Posted 20th September 2012 by Veeru Vemula

1 View comments

Sanchit Beri 17 June 2013 20:14

Hi Veeru,

I am unable to see any of the pictures in any of the tutorials.

Would you be able to fix that by any chance? I tried Chrome and Internet Explorer.

Thanks,
Sanchit
Reply

Enter your comment...

Comment as: Google Account

Publish Preview

vvemula.blogspot.in/2012/09/ff68-manual-check-deposit.html 8/8