DIRECTORATE GENERAL OF HIGHWAY

MINISTRY OF PUBLIK WORKS

REPUBLIC OF INDONESIA

AUSTRALIAN
INTERNATIONAL DEVELOPMENT
ASSISTANCE BUREAU

BRIDGE MANAGEMENT SYTEM

IBMS
MANAGEMENT
INFORMATION
SYSTEM
MANUAL

FEBRUARI 1993

SM
EC –K
inhill Jo int Venture
SNOW MOUNTAINS ENGINEERING CORPORATION LIMITED KINHILL ENGINEERING PTY LTD
 Table of Contents

TABLE OF CONTENTS

1. INTRODUCTION
WHAT IS THE IBMS MIS ? 1-1
HOW TO USE THE MANUAL 1-2
IBMS PROGRAM ORGANISATION 1-3

2. PLANNING AND PROGRAMMING OVERVIEW

INTRODUCTION 2-1
PROCEDURAL OVERVIEW 2-2

3. IBMS FEATURES
GENERAL INFORMATION 3-1
HOTKEYS 3-2
SYSTEM INFORMATION 3-4
DISK DIRECTORY 3-5
BROWSE TXT FILES 3-7
MEMORIZE - RECALL (BRIDGE SELECTION BUFFER) 3-9
FINDING A BRIDGE 3 - 10
VIEW PREVIOUS REPORTS 3 - 13
MOUSE SUPPORT 3 - 16

4. MENU SYSTEM
GENERAL INFORMATION 4-1
MENU STRUCTURE 4-3
IBMS FRONTEND MENU 4 - 10
IBMS MAIN MENU 4 - 11
IBMS DATA ENTRY MENU 4 - 12
IBMS REPORTING/VIEWING MENU 4 - 13
IBMS INSPECTION PROGRAMS MENU 4 - 14
IBMS PLANNING MENU 4 -15
IBMS PROGRAMMING MENU 4 -16
IBMS WORKS COMPLETION MENU 4 -17
IBMS GRAPHICS MENU 4 -18
IBMS DATABASE UTILITIES MENU 4 -19

5. DATA ENTRY
GENERAL 5-1
Bridge Selection 5-1
Inspection Data – General 5-3
Inspection Date and Inspector NIP (All Inspections) 5-4
BRIDGE DATA ENTRY
Inventory Data (All Inspections) 5-5
Ancillary Information (Inventory and Detailed
Inspections) 5-7
Routine Maintenance (Routine and Detailed
Inspections) 5-8
Special Inspection/Emergency Action (Detailed and
Routine Inspections) 5-9
Defect Report 5 - 10
Element Evaluation 5 - 11

Table of Contents – IBMS Management Information System Manual i

 Table of Contents

BRIDGE FILE MAINTENANCE

Adding Bridges 5 -12
Deleting Bridges 5 -13
Renumber Bridge 5 -14
TREATMENT COSTS 5 -15
LINKS
General Information 5 -16
Link Information 5 -17
Importing Link Data from IRMS 5 -19
TRAFFIC
General Information 5 -20
Traffic Data 5 -21
Importing Traffic Data From IRMS 5 -23
ADMINISTRATIVE DATA
Cabang Dinas Codes 5 -24
NIP Information 5 -26
IRMS ROAD DATA
Importing Road Width Data From IRMS 5 -27
Importing Road Planning Data From IRMS 5 - 28

6. INSPECTION PROGRAMS
GENERAL INFORMATION 6-1
INSPECTION PLANNING 6-2
CREATE INSPECTION PAKETS 6-4
PRINTING OPTIONS 6-5
REVIEW INSPECTION PAKETS 6-6

7. PLANNING
GENERAL INFORMATION 7-1
TECHNICAL SCREENING 7 -2
ECONOMIC EVALUATION 7-3
INDICATIVE WORKS PROGRAMS
General Information 7-4
Preparing Indicative Works Programs 7-5
ALTERNATIVE RANKING 7-9
BASE YEAR 7 -10

8. PROGRAMMING
BRIDGE PROGRAMMING
General Information 8-1
Treatment Strategies - Bridge Selection 8-2
Treatment Strategies - Prepare Strategies 8-5
Treatment Strategies - Review Strategy 8-7
Treatment Strategies - Review Treatments 8-8
Multiyear Projects 8 -10
FUNDING
Review Final Program 8 -11
Fund Audit Report 8 -13
DESIGN PROGRAMS
Design Planning 8 -14
SPAN REQUIREMENTS 8 -17

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 Table of Contents

9. MONITORING
GENERAL INFORMATION 9-1
CONTRACT INFORMATION 9-2
BRIDGE INFORMATION 9-4
Adding Bridges to Monitoring 9-6

10. DATABASE UTILITIES

GENERAL INFORMATION 10 - 1
IMPORTING DATA FROM DISKETTE 10 - 2
BACKING UP DATA TO DISKETTE 10 - 3
VALIDATION
Duplicate Indexes 10 - 4
Change/Update Suffixes 10 - 5
SCREEN COLORS 10 - 8

11. GRAPHICS SYSTEM

GENERAL INFORMATION 11 - 1
DISPLAY SUMMARY 11 - 2

12. REPORTING
GENERAL INFORMATION
Printing Action Menu 12 - 2
REPORT SELECTION PROCEDURES 12 - 4
Restricting Range 12 - 5
Setting Filters 12 - 6
Tagging Bridges 12 - 9
AD-HOC REPORTING AND QUERYING 12 - 11
REPORT INDEX 12 - 14

13. INSTALLING THE IBMS

EQUIPMENT AND SPECIFICATIONS 13 - 1
INSTALLING THE IBMS 13 - 3
UPDATING IBMS PROGRAMS 13 - 5

APPENDIX - SAMPLE REPORTS

Table of Contents – IBMS Management Information System Manual iii

1. INTRODUCTION How to Use Manual

1. INTRODUCTION

WHAT IS THE IBMS MIS ?

The IBMS MIS is the Management Information System of the Directorate General of
Highways' (DGH) Interurban Bridge Management System (IBMS).

The IBMS MIS is part of DGH's overall Bridge Management System (BMS) and includes
only bridges on National and Provincial Roads.

The BMS is the system under which all bridge activities in Indonesia ate managed under an
overall policy and uniform standards, and includes

• inventory recording of all bridges

• a computerised Management Information System (MIS)
• standard procedures for all bridge activities, as described in the BMS
Manuals

The IBMS MIS includes a set of computer programs and procedures and the bridge
database, and provides a number of facilities including

• maintenance of the bridge inventory

• maintenance of associated link and traffic tables

• monitoring of construction and rehabilitation works

• planning of future replacement, rehabilitation and design programs

• preparation of inspection programs

• standard reporting and ad-hoc querying of the bridge data

• preparation of data summaries in report and graphical format

In this Manual, the 'IBMS MIS' is generally referred to as the 'IBMS'.

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1. INTRODUCTION How to Use Manual

HOW TO USE THE MANUAL

The Manual is divided into logical tasks or steps. The first four Sections give an overview of the IBMS,
how it works, how to use the menus, and describe the various features of the system. The remaining
Sections describe the major tasks a user will need to perform to achieve specific goals. The major
Section headings are

• Data Entry

• Inspection Programs

• Planning

• Programming

• Monitoring

• Utilities

• Graphics

• Reporting

• Installing and Updating IBMS

Each Section gives some background information on the task describing:

• what is done

• how it relates to other tasks

• when it should be done

• how to run it.

Sample Reports from the IBMS are included in an Appendix.

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1. INTRODUCTION How to Use Manual

IBMS PROGRAM ORGANISATION

The IBMS computer system has been divided into four modules.

Each module performs different functions.

The modules are

• IBMS Main planning and programming system including

data entry and reporting

• MONITORING Input and monitoring of bridges undergoing

construction or rehabilitation

• GRAPHICS Graphical display of various bridge summaries

• UTILITIES Indexing, backup, restore and import of IRMS

related data

Each of the modules can be run independently or from a 'Frontend' menu.

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2. PLANNING AND PROGRAMMING OVERVIEW Procedure Overview

2. PLANNING AND PROGRAMMING OVERVIEW

INTRODUCTION

This Section gives an overview of the Planning and Programming procedures. More detailed
information is given in the BMS Planning and Programming Manual.

The Planning and Programming Modules are the core of the IBMS MIS. These modules
consist of a number of integrated tasks. More detailed information on each of these tasks is given in
a following section.

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2. PLANNING AND PROGRAMMING OVERVIEW Procedure Overview

PROCEDURAL OVERVIEW

Figure 2.1 is a flowchart of the Planning and Programming process.

Figure 2.1 - Planning and Programming Overview

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2. PLANNING AND PROGRAMMING OVERVIEW Procedure Overview

PROCEDURAL OVERVIEW (Cont'd)

Essentially the steps involved in Planning and Programming are:

• Prepare and enter all relevant data

- Bridge data, inspection data

- Link and traffic data

• Technically Screen the bridge database

• Economically Evaluate and rank all screened bridges

• Allocate ranked projects according to budget availability

• Prepare individual treatment strategies

• Commit bridges if necessary

• Re-allocate bridges according to revised budgets

• Print replacement/rehabilitation programs

What Happens?

Technical Screening - examines all bridges and flags those

that require major works

Economic Evaluation - determines costs for all flagged

bridges

Economic Ranking - ranks these projects by the

economic indicators of NPV/m or IRR
or prioritised by Road program

Allocation - assigns projects from the ranked list

to specific years according to
specified budgets

Treatment Analysis - decides definitive treatment, cost

and timing and by committing,
allocating that bridge to a works
program.

Note: A change at any of these levels requires al/ the levels that follow to be run
again.

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2. PLANNING AND PROGRAMMING OVERVIEW Procedure Overview

PROCEDURAL OVERVIEW (Cont'd)

Known Bridge Replacement/Rehabilitation Projects

Even when it is known that certain bridges must be replaced or repaired in the next Works
Program, it is recommended that the complete Planning and Programming procedure be
followed before committing those bridges.

If the Planning and Programming procedures have been followed, and the bridge appears
in the relevant Works Program, then the System has worked correctly. If it does not,
then the question should be asked 'Why not?'

• Is the condition data in the database incorrect ?

• Is the traffic data for the link incorrect ?

• Are the unit costs of treatment unrealistic ?

If any of these questions reveal incorrect data, the data should be changed and the
procedure re-run. If it still does not appear in the Works Program, then the bridge should be
committed.

Summary

Like any computer system, the IBMS can only give correct and meaningful results if the
data is correct. The following conditions must apply if the Planning and Programming
process is to work properly

• Bridge data must be correct

• Previous years Works Programs must be in the Monitoring system

• The current years Works Programs must be committed prior to preparing the
following years Works Program

• Link and traffic data must be correct

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3. IBMS FEATURES System Information

SYSTEM INFORMATION

Figure 3.2 - System Information

This screen is displayed when the B Hotkey is pressed from Level 1 and 2 menus.

Only one of these fields can be changed (ie. Change TXT Directory), the rest is for
information only.

IBMS System Status Version number and date of last IMPORT, BACKUP and INDEX is
displayed. If the last backup was more than one month ago
the message 'RECOMMENDED' will be displayed.

Other Information Current date and time is displayed.

Directory Information The amount of available disk space is shown. The directory of
the IBMS and TXT files is also displayed.

The default for TXT files is the IBMS directory. However, this can be changed by this
option. Press T to change the directory. Type the new directory and press Enter. If the
new directory does not exist press F10 to create it when the warning is displayed.

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3. IBMS FEATURES Disk Directrory

DISK DIRECTORY

Pressing Alt-D at almost any location in the IBMS will display the following screen :

Figure 3.3 - Disk Directory Facility

To see the files on a particular drive, select the corresponding letter [A], [B] or [C]. The
following screen will be displayed :

Figure 3.4 - Log Drive C Directories

Entries of the form [name] represent a directory or subdirectory

[.] refers to the root directory
[..] refers to the next higher-level directory.

By highlighting various entries you can display directories and subdirectories. Certain options
are available. To move to a particular directory, highlight it and press Enter.

[D] Delete to delete a file. Highlight the file and press D, then confirm with
Y or N. Only Files can be deleted.

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3. IBMS FEATURES Disk Directrory

DISK DIRECTORY (Cont'd)

[F] File Spec.... to restrict the files shown in the list, press F and enter a
'filename.ext' pattern. eg.

*.TXT for all TXT files

*.DBF for all DBF files
A*.* for all files the name of which starts with the
letter A.

[C] Copy File.... to copy a file, highlight it, press C and enter the directory and file
information.

Subdirectories and directories cannot be copied.

[Enter] Browse File.. to browse a file, highlight it and press Enter (Refer Page 3-7)

Warning: Great care should be taken with the 'Delete' function as any file (except 'read-
only' files) including recently-opened databases and indexes can be deleted.

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3. IBMS FEATURES Browse TXT Files

BROWSE TXT FILES

When you choose to Browse a file from the 'View Previous Reports' menu, the following
screen will be displayed with the appropriate title :

Figure 3.5 Typical browse Screen

Editing cannot be performed when using this screen.

Several options are available from this screen.

Movement of Cursor and Screen

Press the arrow keys to move the cursor and the screen position left and right or up and
down.

Press the PgUp, PgDn keys to scroll the screen one page at a time

Press the Home key to go to top of file

Press the End key to go to last line of file.

Position in the File

The relative position of the current line in the file is displayed in Column 1 with the
indicator bar. Top of Indicator Bar represents top of file, bottom of Indicator Bar represents
bottom of file.

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3. IBMS FEATURES Browse TXT Files

BROWSE TXT FILES (Cont'd)

If a line on the screen shows a bridge number, then this bridge can be tagged (T) or
untagged (U). After pressing T or U the cursor moves down to the next line. Tagged
bridges are highlighted by the symbol P. in Column 2.

Ctrl-T or Ctrl-U tags or untags all bridges listed in the report being viewed.

Press S to search for string of characters. Searching commences from the current line
(ie. current cursor position). To repeat the search, press the Enter key.

Press L to count the occurrences of a particular string in the file. Counting starts from the
current position in the file.

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3. IBMS FEATURES Memorize - Recall (Bridge Selection Buffer)

MEMORIZE - RECALL (BRIDGE SELECTION BUFFER)

It is sometimes useful to retain the numbers of several bridges being viewed in a report or
elsewhere, by using the 'memorize-recall' option. The bridge numbers are stored in a
'bridge selection buffer'.

To memorize a bridge, highlight it and press Ctrl-Enter. Up to 30, bridges can be stored. At
almost anytime a bridge number is displayed, it can be memorized. The most recently
memorized bridge goes to the top of the list, as does the last one recalled.

Bridges can be memorized while:

• browsing reports

• viewing bridge browse tables

• in the programming screen.

To choose from the selection buffer while viewing bridges in a table eg. the inspection data entry
screen, press Ctrl-L. The following screen will be displayed :

Figure 3.6 - Bridge Selection Buffer

Highlight the bridge and press Enter to return to that bridge in the original screen.

Press Ctrl-D to clear the buffer. Press D to delete the highlighted bridge from the list of bridges
in the Buffer.

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3. IBMS FEATURES Finding a Bridge

FINDING A BRIDGE

This facility allows the user to locate a bridge:

• Directly if the bridge number is known

• By name, if the bridge number is not known or only partially known

The normal procedure (ie. when the bridge name is not known) is as follows

• Enter Province Number and Bridge Name only - then the entire province will
be searched for the name of the bridge entered, or

• Enter Province Number, Link Number, and Bridge Name - the entire link will
be searched for the name of the bridge, or

• Enter as much of the name as is known eg. 'UL...."

• When a list of names satisfying the search criteria is displayed, highlight the
required bridge and press Enter to select it and exit the procedure, or
press Esc to try another Bridge Name and Number.

At anytime during this procedure, the RECALL (Ctrl-L) feature can be used.

The 'Find a Bridge' screen can be activated from any main menu and all bridge data editing
programs, usually by pressing F.

Figure 3.7 - Find a Bridge by Number

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3. IBMS FEATURES Finding a Bridge

FINDING A BRIDGE (Cont'd)

• First nominate the bridge number or as much as you know (usually

Province and Link - eg. 36.002) and press Enter.
The screen in Figure 3.7 will be displayed

Note: If the bridge number is correct the bridge is selected and

the routine is exited.

• Enter as much of the name as you know and press Enter

Note: If a large part of the Bridge Name is entered it must match

the Name as stored in the database exactly. If a small part
of the Name is entered you may have more chance of locating
it. This is because the program searches for the entire string of
characters entered.

Example: Bridge required is S.ANU/BUNG CINA

• If only 'S' is entered, many bridges will be found.

• If 'ANU' is entered, the search for the bridge will be

reasonably restricted.

• Entering 'ANU/BUNG' will locate the bridge.

• The more of the name that is entered, the more

restrictive the search will be, but the more correct must
be the spelling in the string of characters.

• After a successful search, the bridges with names which satisfy the part of the
Bridge Name entered are displayed as shown in Figure 3.8. Press PgUp/PgDn
to view all bridges found.

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3. IBMS FEATURES Finding a Bridge

FINDING A BRIDGE (Cont'd)

Figure 3.8 - List of Bridges Names Satisfying Search Criteria

Note: You may notice that there are bridges in the list that do
not appear to match the name you entered. The IBMS
attempts to find bridges that contain the name or character
string entered exactly, or bridges that 'sound' the same.

• If the required bridge is found, highlight it and press Enter to complete the
search or,

• Press Esc to repeat the search using a different name.

• Bridges displayed in this list can be memorized.

eg. If you are looking for a bridge and you are not exactly sure which one it is
from the list displayed, memorize those that it may be with Ctrl
Enter. Return to the original screen, then you can quickly search through the list
with the RECALL (Ctrl-L) feature.

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3. IBMS FEATURES View Previous Reports

VIEW PREVIOUS REPORTS

The following screen will be activated when

• Option 4 'View Previous Reports' is selected from the Printing Action Menu
(page 12-2), or

• V hotkey is pressed from Level 1 and Level 2 menus.

Figure 3.9 - View Precious Reports

Note : IMPORT. TXT - report created during the 'province import' process.

LINK. TXT - report created by 'import IRMS link data' process.

These files cannot be deleted from this menu.

The options available are :

view/browse the selected file (Refer 3-7)

print the selected file to the printer

delete the selected file (see Note above)

change certain printing options eg. font, start/end page

number. Refer Page 3-14 for more details

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3. IBMS FEATURES View Previous Reports Screen - Printer Options

View Previous Reports - Printer Options

When O is pressed from the 'View Previous Reports' screen, the following menu is
displayed :

Allows selection of LQ1 050 or LX800 printers. Reports saved to a file with the LQ1050
option and now printed to LX800, will have all occurrences of 15 pitch printing changed to
condensed printing.

Files saved with a particular font can be printed using a different font.

A description of the file can be entered and saved for future reference.

Commence printing at the nominated page. Default : page 1.

Finish printing after the nominated page. Default : last page.

Prints the filename at the end of each page.

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3. IBMS FEATURES View Previous Reports Screen - Printer Options

View Previous Reports Screen - Printer Options (Cont'd)

Copies the current filename to another directory or diskettes. The file name cannot be
changed.

Many reports print vertical lines for column separators. These lines require the printer to
make two passes to print a line. A report can be printed faster if the ‘Toggle Quick Print’
options is set. When set, the full vertical line is replaced with a divided vertical line which
requires only 1 pass to print a report.

Important reports can be 'protected' against accidental erasure by making them 'read-only'.
These protected files are then displayed with the symbol on the right hand side of the
popup list, as shown in Figure 3.9.

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3. IBMS FEATURES Mouse Support

MOUSE SUPPORT

Some data entry screens and menus have mouse support ie. cursor movements and
scrolling can be carried out and menu options selected by pressing the left mouse button
on the appropriate option.

The computer must have a mouse, and the mouse driver software must be loaded.

Figure 3.10 - Data Screen with Mouse Support

By moving the mouse cursor on the arrow keys at the top right side of Figure 3.10 and
pressing the left mouse button, the computer will simulate an arrow key press.

By highlighting a cell eg. Replace Timber Deck - 'Cost' cell and presssing the left mouse
button, the cursor cell will move to the mouse cursor position.

The options displayed on the last line can be activated by placing the mouse cursor on the required
option eg. Fl-Help and pressing the left button.

Esc can be simulated by pressing the right mouse button.

Menus

By placing the mouse on a menu option and double-clicking, the option will be selected.

Note: Most menus cannot be activated with the mouse.

Editing

During data editing (eg. editing Bridge data), you must press Enter or continually to move
from the first edit field to the last. However, by placing the mouse cursor on the desired field
and clicking the left button, it can be edited. immediately.

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4. MENU SYSTEM

4. MENU SYSTEM

GENERAL INFORMATION.

Two types of menus are used in the IBMS. These are :

1. Simple Pop-up Menus

2. Menu Pads or Horizontal Menus.

Simple Pop-up Menu

Figure 4.1 - Simple Pop-up Menu

To select an option from the popup type of menu :

• use the keys to move the highlight bar to the required option, then
press Enter or

• press the number of the required option.

Press the Esc key to exit from the menu shown on the screen to the previous menu.

This is a 'Level 1' menu. All Hotkeys can be selected from this menu.

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4. MENU SYSTEM General Information

GENERAL INFORMATION (Cont'd)

Pad Menu or Horizontal Menu

Horizontal or Pad menus are a series of pop-up menus on the one screen.

Figure 4.2 - Horizontal or Pad Menu

To select the required pop-up menu from this screen:

• use the Í Î keys to move the highlight bar to the required option displayed
at the top of the screen, then press Enter

As the highlight bar is moved, the popup menu associated with the highlighted option is
displayed.

Press the Esc key to exit the menu shown on the screen and return to the previous menu.

This is a 'Level 2' menu. All Hotkeys can be selected from this menu.

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4. MENU SYSTEM Menu Structure

MENU STRUCTURE

The IBMS consists of 4 modules. These are as follows:

IBMS • Data Entry

• Reporting/Viewing
• Inspection Programs
• Planning
• Programming
• Works Completion.
IBMSMONIT • Monitoring.
IBMSGRAPH • Graphical Summary Display
y Graphical Link/Bridge Display.
IBMSUTILS • Indexing
• Import/Backup Data
• Import IRMS Data
• Data Validation
• Screen Colors.

The menu structure for each of these modules is shown in the following pages.

Each of the modules can be run directly from DOS or from the 'Frontend' menu.

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4. MENU SYSTEM Menu Structure

MENU STRUCTURE (Cont’d)

BMS3 - M .4E - IBMS Management Information System - 17 February 1993 4-4

4. MENU SYSTEM Menu Structure

MENU STRUCTURE (Cont’d)

BMS3 - M .4E - IBMS Management Information System - 17 February 1993 4-5

4. MENU SYSTEM Menu Structure

MENU STRUCTURE (Cont’d)

BMS3 - M .4E - IBMS Management Information System - 17 February 1993 4-6

4. MENU SYSTEM Menu Structure

MENU STRUCTURE (Cont’d)

BMS3 - M .4E - IBMS Management Information System - 17 February 1993 4-7

4. MENU SYSTEM Menu Structure

MENU STRUCTURE (Cont’d)

BMS3 - M .4E - IBMS Management Information System - 17 February 1993 4-8

4. MENU SYSTEM Menu Structure

MENU STRUCTURE (Cont’d)

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4. MENU SYSTEM IBMS Fronted Menu

IBMS FRONTEND MENU

This screen will be displayed if the IBMS is run from the Frontend Menu ie. by running
IBMS.BAT.

Figure 4.3 - IBMS Fronted Menu

Each of the 4 IBMS modules can be called from this menu. It is recommended that this
procedure be used rather than calling each module directly from DOS.

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4. MENU SYSTEM IBMS Main Menu

IBMS MAIN MENU

Figure 4.4 is the initial or Main Menu of the IBMS.

Figure 4.4 - IBMS Main Menu

All Hotkeys are accessible from this menu.

Pressing Esc from this menu will exit the IBMS. To avoid unintended exit, a question is
asked if Esc is pressed. The question is also asked when leaving the monitoring system.

Type Y to exit.

If the IBMS was called from the Frontend Menu, exiting IBMS will return you to the
Frontend Menu.

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4. MENU SYSTEM IBMS Data Entry Menu

IBMS DATA ENTRY MENU

Figure 4.5 - IBMS Data Entry Menu

This menu is displayed when Option 1 is selected from the Main Menu.

Entry of bridge data, costing data, Administrative data, and updating of Link and Traffic
data is controlled from this menu.

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4. MENU SYSTEM IBMS Reporting/Viewing Menu

IBMS REPORTING/VIEWING MENU

Figure 4.6 - IBMS Reporting and Viewing Menu

This menu is displayed when Option 2 is selected from the Main Menu.

This is the main reporting screen; however, Inspection Reports can be printed from the
Inspections Menu only and some programming reports can only be printed from the
Programming Menu.

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4. MENU SYSTEM IBMS Inspection Program Menu

IBMS INSPECTION PROGRAMS MENU

Figure 4.7 - IBMS Inspection Program Menu

This menu system is displayed when Option 3 is selected from the Main Menu

Display length of completed inspections in metres and required inspection lenghth based
on current bridge condition, Inspection Policy and date of previous inspection.

Allows creation of a Detailed Inspection paket for nominated metre length, and creation of
a Routine Inspection paket for the remaining bridges requiring inspection.

Prints various Inspection Reports including bridge lists and field survey forms.

Allows manual modification of the Inspection pakets.

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4. MENU SYSTEM IBMS Planning Menu

IBMS PLANNING MENU

Figure 4.8 - IBMS Planning Menu

This menu system is displayed when Option 4 is selected from the Main Menu.

This is the main processing menu of the Planning component of the IBMS. The menu is
used to :

• perform Technical Screening

• perform Economic Evaluation of screened bridges

• prepare Indicative Annual and Five Year Programs by allocation of evaluated

bridges to nominated years.

The note at the top of the Screening and Evaluation menu pads indicates if the process
'needs running' ie, if data or Base Year has been changed since the process was previously
run, then 'needs running' is displayed.

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4. MENU SYSTEM IBMS Programming Menu

IBMS PROGRAMMING MENU

Figure 4.9 - IBMS Programming Menu

This menu is displayed when Option 5 is selected from the Main Menu

Enables preparation of alternative treatment strategies for individual bridges

Enables commiting of bridges to Final Programs and Funding Pakets.

Enable viewing and preparation of programs for design of bridges.

Displayed estimated span requirements for Replacement Program in a nominated period.

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4. MENU SYSTEM IBMS Works Completion Menu

IBMS WORKS COMPLETION MENU

Figure 4.10 - IBMS Works Completion Menu

This menu is displayed When Option 6 is selected from the Main Menu

Enables finalisation of the previous year's Works Programs by removal of bridges from the
Programs, and printing of all previous Works Programs.

Enables viewing of the complete Works History for a bridge.

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4. MENU SYSTEM IBMS Graphics Menu

IBMS GRAPHICS MENU

Figure 4.11 - IBMS Graphics Menu

This menu is displayed when IBMSGRAPH is run or Option 3 is selected from the Frontend
Menu.

This menu is used to display graphs of various types based on Bridge Summary data.

BMS3 - M .4E - IBMS Management Information System - 17 February 1993 4 - 18

4. MENU SYSTEM IBMS Utilities Menu

IBMS DATABASE UTILITIES MENU

Figure 4.12 - IBMS Database Utilities Menu

This menu is displayed when IBMSUTILS is run or Option 4 is selected from the
Frontend Menu.

This menu is used to :

• Re-index databases

• Import Province and IRMS data

• Backup Province data

• Validate IBMS data

• Change screen colors.

BMS3 - M .4E - IBMS Management Information System - 17 February 1993 4 - 19

5. DATA ENTRY

5. DATA ENTRY

GENERAL - Bridge Selection

Bridge data which is gathered during bridge inspections can only be entered through the
Data Entry screens as described in this Section. When any of the Inventory, Routine or
Detailed Inspection options is selected from the Data Entry menu, the following screen is
displayed with the appropriate title and bridge selection list :

Figure 5.1 - Bridge Selection - Sample Screen (Inventory - Inspection)

Procedure
To carry out all functions, first highlight the bridge, then press the appropriate key.

Screen Movement

Use or PgUp/PgDn to scroll through the bridges.

Press Enterto view all relevant screens.

Press F10 to edit data for a bridge

BMS3 - M .5E - IBMS Management Information System Manual - 17 Oktober 1992 5-1
5. DATA ENTRY General

Bridge Selection (Cont'd)

Press I to display the Detailed Inspection data for the highlighted bridge.

For Inventory/Routine Inspection - this instruction Prints the Bridge Number, Name, and
Location on a pre-printed sheet (Appendix Page A-88).

For Detailed Inspection - a similar sheet including Element and Defect descriptions is printed
(Appendix Page A-89).

Refer to Pages 5-12, 5-13 and 5-14 respectively.

Normal Features

The following IBMS features are available from this screen.

To go to a particular Link, type the number of the Link eg. Link 3, type 3 and press Enter

BMS3 - M .5E - IBMS Management Information System Manual - 17 Oktober 1992 5-2
5. DATA ENTRY General

Inspection Data - General

This Section describes the entry of the three types of Inspection data. The types of
Inspection and their various data components are listed below:

• Inventory Inspections

- Inventory data
(Refer page 5-5)
- Ancillary data
(Refer page 5-7)

• Routine Inspections

- Inventory Data (Refer page 5-5)

- Routine Maintenance (Refer page 5-8)
- Emergency Action (Refer page 5-9)

• Detailed Inspections

- Inventory Data (Refer page 5-5)

- Ancillary Data (Refer page 5-7)
- Routine Maintenance (Refer page 5-8)
- Special Inspection (Refer page 5-9)
- Emergency Action (Refer page 5-9)
- Defect Report (Refer page 5-10)
- Element Evaluation (Refer page 5-11)

For all types of Inspection, the screen shown in Figure 5.2 will be displayed when F10 is
pressed in order to commence an edit session.

Special Inspections/Emergency Action data is stored in only one location in the data files,
ie. there is only one set of this data for Routine or Detailed Inspections, and only the most
recent data entered is stored.

Reports on the inspection data can be prepared after entry of the data.

BMS3 - M .5E - IBMS Management Information System Manual - 17 Oktober 1992 5-3
5. DATA ENTRY General

Inspection Date and Inspector NIP (All Inspections)

The following screen is displayed with the appropriate title when F10 is pressed from the Bridge
Selection Screen (Figure 5.1) :

Figure 5.2 - Inspection Date and Inspector NIP - Sample Screen (Detailed Inspection)

Procedure

• This screen enables entry of the Inspection Date and Inspector's NIP.

• The date must be a valid date which is earlier than the current date.

• Enter Inspector's NIP. If unknown press F1 while in the NIP field to

display a List of NIPs (see Figure 5.17). If an invalid NIP is entered, this List
is also displayed. See page 5-26 for further explanation.

• Press Enter again to complete the Date and NIP Data entry

• Pressing F10 will display view mode as for initial screen.

• Pressing F3 will delete all Detailed Inspection data for this bridge. This
option is only available for Detailed Inspection data.

BMS3 - M .5E - IBMS Management Information System Manual - 17 Oktober 1992 5-4
5. DATA ENTRY Bridge Data Entry Screens

BRIDGE DATA ENTRY SCREENS - Inventory Data (All Inspections)

Figure 5.3 - Inventory Data - Sample Screen (Inventory Inspection)

Features

When you are editing, move these keys backwards or forwards through the data to be
edited.

For bridges with more than 1 span, the Ç È keys are used to scroll the span information
displayed in the lower part of the screen. Initially, the first span is displayed at the top of the
span list. Use down arrow È to move to the next span.

Press F8 to proceed to the next data entry screen for the current bridge.

Press Enter to commence editing the administrative and geometric bridge data displayed
in the first part of the screen. Press Enter again to proceed from one field to the next or
use Ç È keys.

Press S to edit the span data which is currently highlighted.

BMS3 - M .5E - IBMS Management Information System Manual - 17 Oktober 1992 5-5
5. DATA ENTRY Bridge Data Entry Screens

Inventory Data (Cont'd)

Press D to delete the span and span data currently highlighted. Other spans will be
automatically renumbered.

Note : When span width, footpath, clearance and superstructure type data is
entered for Span 1, or subsequently amended, the same data or changed data
can be automatically recorded for all other spans.

Pressing Esc can perform either of 2 functions. If you are not currently editing bridge or
span data, Esc will exit this screen and return to the Bridge Selection Screen. If you are
editing data, you will be asked if you want to terminate editing.

Printing

Bridge Inventory Data: Report No. IBMS-BD1 - Sample Report see Page A-2
General Bridge Data: Report No. IBMS-BD2 - Sample Report see Page A-4
Detailed Inspection Data: Report No. IBMS-BD3 - Sample Report see Page A-6
Bridge Condition Summary: Report No. IBMS-BD4 - Sample Report see Page A-8
Complete Bridge Information: Report No. IBMS-BD5 - Sample Report see Page A-10
Bridge Statistics Summary: Report No. IBMS-BD6 - Sample Report see Page A-12

BMS3 - M .5E - IBMS Management Information System Manual - 17 Oktober 1992 5-6
5. DATA ENTRY Bridges Data Entry Screens

Ancillary Information (Inventory and Detailed Inspections)

Figure 5.4 - Ancillary Information - Sample Screen (Inventory Inspection)

Procedure

• Transfer the answers to the questions from the Inspection form to the
screen.

• Press Enter to move from one field to the next.

• Use Ç to return to the previous field.

• Pressing F7, F8 and Esc will exit this screen immediately. All changes
made are retained. If the traffic flow mark is changed, the bridge will be
required to be re-screened.

BMS3 - M .5E - IBMS Management Information System Manual - 17 Oktober 1992 5-7
5. DATA ENTRY Bridge Data Entry Screens

Routine Maintenance (Routine and Detailed Inspections)

Figure 5.5 - Routine Maintenance Check

Procedure

• Transfer the answers to the questions from the Inspection Form.

• Press Enter to move from one field to the next.

• Use Ç to return to the previous field.

• Pressing F7, F8 or Esc will exit this screen immediately. All changes
made are retained.

BMS3 - M .5E - IBMS Management Information System Manual - 17 Oktober 1992 5-8
5. DATA ENTRY Bridge Data Entry Screens

Special Inspection/Emergency Action (Detailed and Routine Inspections)

Figure 5.6 - Special Inspection/Emergency Action - Sample Screen (Detailed Inspection)

Procedure

• Press F7 and F8 to move between these two sections.

• Press A to enter data

• Press D to delete highlighted data

• Press PgUp / PgDn to scroll the data where there is insufficient space on one
screen

Note: Element codes must be valid. Locations must be entered in accordance with
the Detailed Inspection Component Numbering System ie. A 1, P2,
B2 etc.

BMS3 - M .5E - IBMS Management Information System Manual - 17 Oktober 1992 5-9
5. DATA ENTRY Bridge Data Entry Screens

Defect Report

Figure 5.7 - Defect Report

Procedure

• Press F7 to return to Special Inspection/Emergency Action screens.

• Press F8 to proceed to Element Evaluation screen

• Press A to enter data

• Press D to delete the highlighted data

• Press PgUp/PgDn to scroll the data where there is insufficient space on

one screen

Note: Element codes must be valid. Locations must be entered in accordance

with the Detailed Inspection Component Numbering System ie. A 1, P2,
B2 etc.

As each data line is highlighted, the element and defect descriptions, and
the location are displayed above.

BMS3 - M .5E - IBMS Management Information System Manual - 17 Oktober 1992 5 - 10

5. DATA ENTRY Bridge Data Entry Screens

Element Evaluation

Figure 5.8 - Element Evaluation

• Press F7 and F8 to move between these two pages.

• Edit condition marks as required

• Validation is performed as follows

- a Condition Mark (NK - Nilai Kondisi) cannot be higher than the

highest Condition Mark at the next lower Level.

- a Condition Mark at Level 3 cannot be entered if there are no

elements with defects recorded at Levels 4 or 5.

BMS3 - M .5E - IBMS Management Information System Manual - 17 Oktober 1992 5 - 11

5. DATA ENTRY Bridges File Maintenance

BRIDGE FILE MAINTENANCE - Adding Bridges

Use this procedure to add bridges to the IBMS database. This is the only means of adding new
bridges to the system.

Figure 5.9 - Add Bridge Screen

Procedure

• Press A from the Bridge Selection screen (Figure 5.1).

• enter the new Bridge Number in format xx.xxx.yyy.yss. The Link suffix
must be entered and must be a valid suffix .

• if the Bridge Number already exists in the database, the Bridge Number
and Link will be displayed with the prompt 'Bridge already exists ……'.
Try a new Number.

• if the Bridge Number is successfully entered, press Enter once more to

allow entry of Bridge data, or press Esc to exit from this process

• now enter all relevant bridge data

Notes : Pressing Esc during entry of data will not delete the new bridge.

The bridge will require technical screening after entry of data.

BMS3 - M .5E - IBMS Management Information System Manual - 17 Oktober 1992 5 - 12

5. DATA ENTRY Bridges File Maintenance

Deleting Bridges

Use this procedure to remove bridges from the IBMS database. This is the only means of removing
bridges from the IBMS database.

All reference to this bridge in data files, span file, works file, Detailed Inspection file etc will be
removed.

Figure 5. 10 - Delete Bridge Screen

Procedure

• Press D from the Bridge Selection screen (Figure 5.1).

• Press F10 to proceed. Press any other key to exit without deleting the
bridge.

• Another warning will be displayed. Press F3 to delete bridge or any

other key to exit without deleting.

BMS3 - M .5E - IBMS Management Information System Manual - 17 Oktober 1992 5 - 13

5. DATA ENTRY Bridges File Maintenance

Renumber Bridge

Use this procedure to change the Bridge Number. The Number of the highlighted bridge can
be changed.

All reference to the previous Bridge Number will be replaced by the new Bridge Number.
The new Bridge Number can be on another Link.

Figure 5. 11 - Renumber Bridge Screen

Procedure

• Press R from the Bridge Selection screen (Figure 5.1).

• enter the new Bridge Number as shown.

• if the new Number is valid, a popup will be displayed asking for

confirmation of the Number.

• Press F10 to confirm the renumbering, or press any other key to exit the
screen.

BMS3 - M .5E - IBMS Management Information System Manual - 17 Oktober 1992 5 - 14

5. DATA ENTRY Treatment Costs

TREATMENT COSTS

Treatment Costs are used during the Economic Evaluation procedure to evaluate
construction and repair costs for various treatment strategies. All costs are Rupiah per
square metre.

The Economic Evaluation should be re-run following changes to Treatment Costs.

Procedure

To view or edit treatment costs, highlight the 'Treatment Costs' option in the Data Entry
Menu and select Option 1 'Treatment Costs' from the pop-up menu.

Figure 5.12 - Treatment Costs

Screen Movement

Use Ç È keys or PgUp/PgDn keys to scroll through the data.

Highlight the field and press Enter to edit values in the screen.

Mouse Support

This screen has mouse support - refer page 3-16

Printing

Estimated Bridge Treatment Costs : Report No. IBMS-PD4 - Sample Report see Page A-58.

BMS3 - M .5E - IBMS Management Information System Manual - 17 Oktober 1992 5 - 15

5. DATA ENTRY Links

LINKS - General Information

The Link Database (LINK.DBF) contains information on Link Number, Suffix, Name, Status,
Function, Length, Start and End km readings, and Town of Origin for each Link. The IRMS
maintains the Link database. The IBMS uses only some of the fields kept in the IRMS
version of the LINK file.

The major fields used by the IBMS are the Link Number and Suffix, Status, and Function
fields. These are used in

• the Technical Screening process to determine the adequacy of a bridge for

the existing traffic volume, and in

• the Economic Evaluation process for determining the default width of a

replacement bridge.

The LINK database used in the IBMS should be kept up to date and consistent with the
IRMS version. This can be done in two ways

• Link-by-link editing (Refer page 5-17)

• Importing the IRMS Link file directly using the Database Utilities Module (Refer
page 5-19)

Changes to Link data will require the Technical Screening to be re-run on the Links where data
was changed.

BMS3 - M .5E - IBMS Management Information System Manual - 17 Oktober 1992 5 - 16

5. DATA ENTRY Links

Link Information

Use the following procedure to modify Link Information.

Procedure

Highlight the 'Admin Data' option in the Data Entry Menu and select Option 1 'Link
Information' from the pop-up menu to display the following screen

Figure 5.13 - Link Information

Screen Movement

Use Í Ï Ð Î or PgUp/PgDn keys to locate and display fields for each Link.

Note : There are more data fields to the right hand side of the screen in Figure 5.13.

Press A and enter new Link and Suffix. After adding the Link, enter the other data.

Note : This option should not often be used as all Links should be in the IRMS file and
can be imported, using the process described on Page 5-19.

Press R and enter the new Link and Suffix. The new Link Number can be either :

• a new Link Number - the previous Link and its bridges are renumbered,
or

• an existing Link without bridges. All bridges on the existing link are
moved to the new link, but the original Link remains in the Link file.

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5. DATA ENTRY Links

Link Information (Cont'd)

Press D to delete a highlighted Link. If a Link has bridges on it, it cannot be deleted.

Highlight the field and press Enter to edit values in the screen

To go directly to a Link, type the Link Number, then press Enter.

Mouse Support

This screen has mouse support - refer page 3-16.

Printing

Link Information Report : Report No. IBMS-IR1 - Sample Report see Page A-46.

BMS3 - M .5E - IBMS Management Information System Manual - 17 Oktober 1992 5 - 18

5. DATA ENTRY Links

Importing Link Data from IRMS

Use the following procedure to update the IBMS Link file directly by the most recent IRMS
Link file.

Notes : Links in the IBMS file which do not include any bridges and which do not appear in
the IRMS file will be deleted from the IBMS Link file.

Links in the IRMS file which did not previously exist in the IBMS file will be
added to the IBMS file.

For Links with matching numbers, all Link data will be updated including name,
length, town of origin etc.

Procedure

• Select the Database Utilities module from the Frontend Menu, highlight
the 'Restore Data' option, and select Option 2 'Link Data - IRMS' from
the pop-up menu.

• Enter the file name of the IRMS Link Database (include any directory
information required) eg. A:\LINKDEsc

• Insert the disk (if necessary) and press Enter

• If the nominated file exists, the process will commence. A report is

produced during the updating process. An example of this report is
shown in Figure 5.14.

Figure 5.14 - Update ISMS Link File Report

Validation

After importing the IRMS Link file, the 'Check/Update Suffix' and 'Print Suffix Validation' Reports
in the Database Utilities module should be run to check for changes to Link/Suffix combinations.

Printing

Link Information Report : Report No. IBMS-IR1 - Sample Report see Page A-46.

BMS3 - M .5E - IBMS Management Information System Manual - 17 Oktober 1992 5 - 19

5. DATA ENTRY Traffic

TRAFFIC - General Information

Traffic data is used during :

• Screening - to determine the adequacy of the current bridge width, and

during

• Economic Evaluation - to determine user-costs of diversion etc.

Traffic data is collected and maintened by the IRMS. Traffic data in the IBMS can be
updated in two ways:

• link-by-link editing (Refer Page 5-21)

• importing the IRMS Traffic Data file directly using the Database Utilities
Module (Refer Page 5-23)

The IBMS does not use the IRMS traffic data directly, but calculates projected traffic
counts up to 10 years ahead for use in the Economic Evaluation process.

The IBMS calculates the projected traffic counts by using the results of the traffic counts in a
particular year, and applying anticipated traffic growth rates for the next ten years.

Printing

Link Information Report : Report No. IBMS-IR1 - Sample Report see Page A-46.

BMS3 - M .5E - IBMS Management Information System Manual - 17 Oktober 1992 5 - 20

5. DATA ENTRY Traffic

Traffic Data

Use the following procedure to modify traffic counts for a Link or to add a traffic count for
an existing Link on which there is currently no traffic data.

Note: Following changes to the traffic data, the projected traffic counts will be
calculated automatically (Refer page 5-20).

Procedure

Highlight the 'Admin Data' option in the Data Entry Menu and select Option 2 'Traffic Data'
from the pop-up menu to display the following screen:

Figure 5.15 - Traffic Data

Screen Movement

Use the Ï Ð or PgUp/PgDn keys to locate and display the traffic data for each Link.

Press A to add a Link to the Traffic Data database. A list of valid links from the Link
Database will be displayed in a pop-up. Highlight the Link and press Enter to add the Link
to the Traffic Data database. The data can then be edited.

To edit the traffic count or year of survey, highlight the Link and field, then press Enter to
commence editing

Note: If traffic data is changed the technical screening should be re-run.

BMS3 - M .5E - IBMS Management Information System Manual - 17 Oktober 1992 5 - 21

5. DATA ENTRY Traffic

Traffic Data (Cont'd)

To go directly to a particular Link, type the Link Number and press Enter.

Mouse Support

This screen has mouse support - refer page 3-16.

BMS3 - M .5E - IBMS Management Information System Manual - 17 Oktober 1992 5 - 22

5. DATA ENTRY Traffic

Importing Traffic Data From IRMS

Use the following procedure to update the IBMS Traffic file directly by the most recent
IRMS Traffic Data file.

Procedure

• Select the Database Utilities module from the Front End Menu, highlight the
'Restore Data' option, and select Option 3 'Traffic Data - IRMS' from the
pop-up menu.

• Enter the file name of the IRMS Traffic Database (include any directory
information required) eg. A:\TRAFFIC

• Insert the disk (if necessary) and press Enter

• If the nominated file exists, the process will commence.

• Projected traffic counts will be calculated after completion of the import

process.

Notes : The entire IRMS Traffic file is replaced, for the particular province.

Technical screening must be re-run following the importing process.

BMS3 - M .5E - IBMS Management Information System Manual - 17 Oktober 1992 5 - 23

5. DATA ENTRY Administrative Date

ADMINISTRATIVE DATA - Cabang Dinas Codes

Use the following procedure to maintain the list of Cabang Dinas Codes for a Province.
Only codes from this list can be used during entry of bridge inventory data.

Procedure

Highlight the 'Admin Data' option in the Data Entry Menu and select Option 3 'Cabang
Dinas Codes' from the pop-up menu.

Figure 5.16 - Cabang Dinas Codes

Screen Movement

Use the Ï Ð or PgUp/PgDn keys to locate and view Cabang Dinas Codes.

Only new codes which do not already exist can be added.

A Code cannot be deleted if there are bridges in the Database with that Code.

If there are bridges with the Code which is to be deleted, the user is prompted to change the
Code only,' rather than delete it. Press Esc if you do not wish to proceed with deletion
of the Code.

To change a Cabang Dinas Code, highlight the Cabang and field, then press Enter to
commence editing. When a Code is changed, all bridges with the old code will be changed
to the new code automatically.

BMS3 - M .5E - IBMS Management Information System Manual - 17 Oktober 1992 5 - 24

5. DATA ENTRY Administrative Data

Cabang Dinas Codes (Cont'd)

Mouse Support

This screen has mouse support - refer Page 3-16.

Printing

Cabang Dinas Codes : Report No. IBMS-AD1 - Sample Report see Page A-36.

BMS3 - M .5E - IBMS Management Information System Manual - 17 Oktober 1992 5 - 25

5. DATA ENTRY Administrative Data

NIP Information

Figure 5.77 - NIP Information

Screen Movement

Use Ï Ð or PgUp/PgDn keep to scroll through the list of NIPs.

Press A to add a new NIP

Press D to delete a NIP. A NIP can only be deleted if it has not been used ie. not
assigned to a bridge during an inspection.

To select a NIP (only available during Data Entry), place the cursor in Column 1 on the
required line, and press Enter.

To edit NIP information, highlight the field and press Enter.

Mouse Support

This screen has mouse support. Refer page 3-16.

Printing

Inspector NIP : Report No. IBMS-AD5 - Sample Report see Page A-44.

BMS3 - M .5E - IBMS Management Information System Manual - 17 Oktober 1992 5 - 26

5. DATA ENTRY IRMS Road Data

IRMS ROAD DATA - Importing Road Width Data

Use the following procedure to update the IBMS Road Width (RNI) file directly by the most recent
IRMS Road Width Data file.

Procedure

• Select the Database Utilities module from the Front End Menu, higlight
the 'Restore Data' option and select Option 4 'Road Data - IRMS' from
the pop-up menu.

• Enter the file name of the IRMS Traffic Database (include any directory
information required) eg. A:\RNI

• Insert the disk (if necessary) and press Enter

• If the nominated file exists, the process will commence.

Notes : The entire IBMS Road Width file for the particular province is replaced.

Technical screening must be re-run following the importing process.

BMS3 - M .5E - IBMS Management Information System Manual - 17 Oktober 1992 5 - 27

5. DATA ENTRY IRMS Road Data

Importing Road Planning Data From IRMS

Use the following procedure to update the IBMS Road Planning file directly by the most
recent IRMS Road Planning Data file.

Procedure

• Select the Database Utilities module from the Front End Menu, highlight the
'Restore Data' option, and select Option 5 'Planning Data - IRMS'
from the pop-up menu.

• Enter the file name of the IRMS Planning Database (include any directory
information required) eg. A:\MNPLAN

• Insert the disk (if necessary) and press Enter.

• If the nominated file exists, the process will commence.

Notes: The entire IBMS Road Planning file for the particular province is replaced.

Technical screening must be re-run following the importing process.

BMS3 - M .5E - IBMS Management Information System Manual - 17 Oktober 1992 5 - 28

6. INSPECTION PROGRAMS

6. INSPECTION PROGRAMS

GENERAL INFORMATION

Figure 6. 1 - IBMS Inspection Programs Menu

Inspection Programs or 'Pakets' are lists of bridges that are to receive a Detailed or Routine
Inspection. The process of generating these lists can be done entirely by the IBMS or they can be
modified by the user to meet the Province's needs.

After being generated, an Inspection Paket remains unchanged (and can therefore be
printed at any time in the future) until the following occurs :

• Another Inspection Paket is created, or

• Bridge data is imported from a different source.

In the 'Review Inspection Pakets' option, bridges can be added to or deleted from an
Inspection Paket, or moved from one Inspection type to another, regardless of other criteria
applied during the generation of the Paket.

The basis for creating a Paket is described on Page 6-4.

BMS3 - M .3E - IBMS Management Information System Manual - 17 Oktober 1992 6-1
6. INSPECTION PROGRAMS Inspection Planning

INSPECTION PLANNING

Selecting the 'Planning' option from the Inspections Program Menu will display the
following screen :

Figure 6. 1 - Inspection Planning Screen

This screen displays 2 sets of figures. The first set details the actual length of inspections that
have taken place in previous years. The second set represents the length of bridges
requiring inspections in this and later years, according to the Policy for Inspections.

Policy for Inspections

All bridges will have a Detailed Inspection at least once every 5 years. All bridges not
undergoing a treatment will have a Routine Inspection that year.

Bridges which are to have a Detail Inspection in a particular year will not have a Routine
Inspection that year.

A bridge with Condition Mark 3 or more will be scheduled for a Detailed Inspection at two
yearly intervals.

Procedure

The date the figures were previously updated is displayed. To ensure the latest figures are
displayed, select the Update option by pressing U.

BMS3 - M .3E - IBMS Management Information System Manual - 17 Oktober 1992 6-2
6. INSPECTION PROGRAMS Inspection Planning

INSPECTION PLANNING (Cont'd)

This screen can be printed by pressing P.

Notes: The lengths of bridge displayed do not include short bridges (< 6m) or wet
crossings.

Routine Inspection figures include Inventory Inspections. The years represent

Financial Years.

The figures for 'Required Inspections' in successive years assume that the
required Detailed Inspections are carried out in the earlier years.

BMS3 - M .3E - IBMS Management Information System Manual - 17 Oktober 1992 6-3
6. INSPECTION PROGRAMS Create Inspection Pakets

CREATE INSPECTION PAKETS

Selecting the 'Create' option from the Inspections Pakets Menu will display the following
screen :

Figure 6.2 - Create Paket Screen

The previous budget length is used as the default. Type a new budget length and press
Enter. You will then be asked if you want to include both National and Provincial bridges or only one
category. Select the required option (usually both). The Paket will then be created and
the following screen is then displayed :

Figure 6.3 - Inspection Paket Lengths

Notes: The Routine Inspection Paket Length is created as a by-product of the Detailed
Inspection Paket creation. The Scheduled figure is the length that should have
been inspected according to Policy (Refer Page 6-2).

The selection of bridges for the Paket is carried out automatically according to the
Policy for Inspections. The selection process starts from the first bridge in the
province ie. Bridges on Link 001, and proceeds to the higher-number links.

If this method is not appropriate (eg. in the early stages of IBMS implementation while there
are still many bridges requiring Detailed Inspections), then the Paket can be modified
using the 'Review' option.

BMS3 - M .3E - IBMS Management Information System Manual - 17 Oktober 1992 6-4
6. INSPECTION PROGRAMS Printing Options

PRINTING OPTIONS

Several options are available for printing Inspection Pakets and other Inspection documents.

Figure 6.4 - Printing Options Screen

Routine Inspection Paket : This option will print every bridge in the Province with a
note in the 'CATATAN' column of the Report indicating
the requirement for inspection. (Sample Report IBMS-DI1
Page A-60)

Bridges with a blank in this column should have a Routine

Inspection.

Detailed Inspection Paket : This option will print only those bridges in the Detailed
Inspection Paket. Bridges are listed according to Link
Number but are grouped into their respective Cabang.
(Sample Report IBMS-DI2 Page A-62)

Routine Inspection Form : This option will print the Routine Inspection Form (one
bridge per page) for all bridges in the Routine Paket.
(Sample Report IBMS-DI3 Page A-64)

Detailed Inspection Form : This option will print the bridge Inventory and Detailed
Inspection data (one bridge per page) for all bridges in the
Detailed Paket, for updating in the field. (Sample Report
IBMS-DI4 Page A-66)

Inventory Data Form : This option prints the Inventory data only, for all bridges in
the particular province. Normal Scoping and Filtering can
be applied (Refer Page 12-6). eg. to restrict the report to
those bridges in the Detailed Paket, set a condition or
filter to COMINSPEC = 'D'. (Sample Report IBMS-DI5
Page A-68)

Reconciliation - Detailed : This option prints a 'Reconciliation Report' comparing the

current Detailed Inspections Paket with those bridges
actually receiving a Detailed Inspection in the current
financial year. (Sample Report IBMS-D16 Page A-70)

Bridges Not Yet Inspected : This option prints a report listing all bridges marked for an
inspection in this financial year which have yet to be
inspected. (Sample Report IBMS-D17 Page A-72)

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6. INSPECTION PROGRAMS Review Inspection Pakets

REVIEW INSPECTION PAKETS

Selecting the 'Review' option enables the user to modify the current Inspection Paket by
including or excluding individual bridges. This is normally done after creating a paket.

This option can also be used to view the Inspection Paket in its current form.

When this option is selected the following screen is displayed :

Figure 6.5 - Review Inspection Paket

Procedure

Screen Movement

Use the Ï Ð keys or PGUP/PGDN keys to scroll through the bridges.

Pressing Enter toggles the 'Incl' status as does pressing Space, W, D or R. As the status
changes so do the total lengths in the Detailed and Routine Pakets.

To go to a particular bridge, press F to select the 'Find a Bridge' function.

To go directly to a particular Link, type the Link Number and press Enter.

BMS3 - M .3E - IBMS Management Information System Manual - 17 Oktober 1992 6-6
7. PLANNING

7. PLANNING

GENERAL INFORMATION

Bridge Planning under the IBMS consists of three processes:

• Technical Screening - to identify bridges which are in poor condition or

which have insufficient load or traffic capacity, and to recommend a
treatment for those bridges.

• Economic Evaluation - to evaluate the recommenced treatments assigned to

bridges in the Technical Screening process, and to rank the bridges in terms
of economic priority.

• Preparation of Indicative Works Programs - to allocate bridges to

Works Programs in a specific year.

The Bridge Planning Module in the IBMS uses a Systems Analysis approach to Economic
Evaluation, and is used to prepare 'indicative' works programs and 'long lists' of bridges.

A different approach to Economic Evaluation is used to finalise the works programs. This
process is carried out under the Bridge Programming Module (refer Section 8), and involves
selecting alternative 'treatment strategies' for individual bridges.

The BMS Planning and Programming Manual contains a more detailed description of the
Economic Analysis Methodology.

BMS3 - M .7E - IBMS Management Information System Manual - 17 Oktober 1992 7-1
7. PLANNING Technical Screening

TECHNICAL SCREENING

Procedure :

• Select the Planning Menu from the Main Menu (Option 4)

• Highlight the 'Screening' option and select Option 1 from the pop-up
menu

• Press Enter to commence the Technical Screening process

• The IBMS will only screen those bridges which require it.

When to Run Technical Screening

• After editing bridge data

• After importing new province data

• After importing IRMS data

• After modifying LINK/TRAFFIC data

• After changing the base year

• After removing bridges from a Works Program.

Printing

Technical Screening : Report No. IBMS-PP1 - Sample Report Page A-20.

This report is available from Option 2 in the 'Screening' popup menu, or from the
Reporting/Viewing Level 2 Menu.

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7. PLANNING Economic Evaluation

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7. PLANNING

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DOCUMENT No. BMS3-M.E
APPENDIX

Appendix – IBMS Management System Manual – 5 October 1992 A-2

APPENDIX

Appendix – IBMS Management System Manual – 5 October 1992 A-3

APPENDIX

Appendix – IBMS Management System Manual – 5 October 1992 A-4

APPENDIX

Appendix – IBMS Management System Manual – 5 October 1992 A-5

APPENDIX

Appendix – IBMS Management System Manual – 5 October 1992 A-6

APPENDIX

Appendix – IBMS Management System Manual – 5 October 1992 A-7

APPENDIX

Appendix – IBMS Management System Manual – 5 October 1992 A-8

APPENDIX

Appendix – IBMS Management System Manual – 5 October 1992 A-9

APPENDIX

Appendix – IBMS Management System Manual – 5 October 1992 A-10

APPENDIX

Appendix – IBMS Management System Manual – 5 October 1992 A-11

APPENDIX

Appendix – IBMS Management System Manual – 5 October 1992 A-12

APPENDIX

Appendix – IBMS Management System Manual – 5 October 1992 A-13

APPENDIX

Appendix – IBMS Management System Manual – 5 October 1992 A-14

APPENDIX

Appendix – IBMS Management System Manual – 5 October 1992 A-15

APPENDIX

Appendix – IBMS Management System Manual – 5 October 1992 A-16

APPENDIX

Appendix – IBMS Management System Manual – 5 October 1992 A-17

APPENDIX

Appendix – IBMS Management System Manual – 5 October 1992 A-18

APPENDIX

Appendix – IBMS Management System Manual – 5 October 1992 A-19

APPENDIX

Appendix – IBMS Management System Manual – 5 October 1992 A-20

APPENDIX

Appendix – IBMS Management System Manual – 5 October 1992 A-21

APPENDIX

Appendix – IBMS Management System Manual – 5 October 1992 A-22

APPENDIX

Appendix – IBMS Management System Manual – 5 October 1992 A-23

APPENDIX

Appendix – IBMS Management System Manual – 5 October 1992 A-24

APPENDIX

Appendix – IBMS Management System Manual – 5 October 1992 A-25

APPENDIX

Appendix – IBMS Management System Manual – 5 October 1992 A-26

APPENDIX

Appendix – IBMS Management System Manual – 5 October 1992 A-27

APPENDIX

Appendix – IBMS Management System Manual – 5 October 1992 A-28

APPENDIX

Appendix – IBMS Management System Manual – 5 October 1992 A-29

APPENDIX

Appendix – IBMS Management System Manual – 5 October 1992 A-30

APPENDIX

Appendix – IBMS Management System Manual – 5 October 1992 A-31

APPENDIX

Appendix – IBMS Management System Manual – 5 October 1992 A-32

APPENDIX

Appendix – IBMS Management System Manual – 5 October 1992 A-33

APPENDIX

Appendix – IBMS Management System Manual – 5 October 1992 A-34

APPENDIX

Appendix – IBMS Management System Manual – 5 October 1992 A-35

APPENDIX

Appendix – IBMS Management System Manual – 5 October 1992 A-36

APPENDIX

Appendix – IBMS Management System Manual – 5 October 1992 A-37

APPENDIX

Appendix – IBMS Management System Manual – 5 October 1992 A-38

APPENDIX

Appendix – IBMS Management System Manual – 5 October 1992 A-39

APPENDIX

Appendix – IBMS Management System Manual – 5 October 1992 A-40

APPENDIX

Appendix – IBMS Management System Manual – 5 October 1992 A-41

APPENDIX

Appendix – IBMS Management System Manual – 5 October 1992 A-42

APPENDIX

Appendix – IBMS Management System Manual – 5 October 1992 A-43

APPENDIX

Appendix – IBMS Management System Manual – 5 October 1992 A-44

APPENDIX

Appendix – IBMS Management System Manual – 5 October 1992 A-45

APPENDIX

Appendix – IBMS Management System Manual – 5 October 1992 A-46

APPENDIX

Appendix – IBMS Management System Manual – 5 October 1992 A-47

APPENDIX

Appendix – IBMS Management System Manual – 5 October 1992 A-48

APPENDIX

Appendix – IBMS Management System Manual – 5 October 1992 A-49

APPENDIX

Appendix – IBMS Management System Manual – 5 October 1992 A-50

APPENDIX

Appendix – IBMS Management System Manual – 5 October 1992 A-51

APPENDIX

Appendix – IBMS Management System Manual – 5 October 1992 A-52

APPENDIX

Appendix – IBMS Management System Manual – 5 October 1992 A-53

APPENDIX

Appendix – IBMS Management System Manual – 5 October 1992 A-54

APPENDIX

Appendix – IBMS Management System Manual – 5 October 1992 A-55

APPENDIX

Appendix – IBMS Management System Manual – 5 October 1992 A-56

APPENDIX

Appendix – IBMS Management System Manual – 5 October 1992 A-57

APPENDIX

Appendix – IBMS Management System Manual – 5 October 1992 A-58

APPENDIX

Appendix – IBMS Management System Manual – 5 October 1992 A-59

APPENDIX

Appendix – IBMS Management System Manual – 5 October 1992 A-60

APPENDIX

Appendix – IBMS Management System Manual – 5 October 1992 A-61

APPENDIX

Appendix – IBMS Management System Manual – 5 October 1992 A-62

APPENDIX

Appendix – IBMS Management System Manual – 5 October 1992 A-63

APPENDIX

Appendix – IBMS Management System Manual – 5 October 1992 A-64

APPENDIX

Appendix – IBMS Management System Manual – 5 October 1992 A-65

APPENDIX

Appendix – IBMS Management System Manual – 5 October 1992 A-66

APPENDIX

Appendix – IBMS Management System Manual – 5 October 1992 A-67

APPENDIX

Appendix – IBMS Management System Manual – 5 October 1992 A-68

APPENDIX

Appendix – IBMS Management System Manual – 5 October 1992 A-69

APPENDIX

Appendix – IBMS Management System Manual – 5 October 1992 A-70

APPENDIX

Appendix – IBMS Management System Manual – 5 October 1992 A-71

APPENDIX

Appendix – IBMS Management System Manual – 5 October 1992 A-72

APPENDIX

Appendix – IBMS Management System Manual – 5 October 1992 A-73

APPENDIX

Appendix – IBMS Management System Manual – 5 October 1992 A-74

APPENDIX

Appendix – IBMS Management System Manual – 5 October 1992 A-75

APPENDIX

Appendix – IBMS Management System Manual – 5 October 1992 A-76

APPENDIX

Appendix – IBMS Management System Manual – 5 October 1992 A-77

APPENDIX

Appendix – IBMS Management System Manual – 5 October 1992 A-78

APPENDIX

Appendix – IBMS Management System Manual – 5 October 1992 A-79

APPENDIX

Appendix – IBMS Management System Manual – 5 October 1992 A-80

APPENDIX

Appendix – IBMS Management System Manual – 5 October 1992 A-81

APPENDIX

Appendix – IBMS Management System Manual – 5 October 1992 A-82

APPENDIX

Appendix – IBMS Management System Manual – 5 October 1992 A-83

APPENDIX

Appendix – IBMS Management System Manual – 5 October 1992 A-84

APPENDIX

Appendix – IBMS Management System Manual – 5 October 1992 A-85

APPENDIX

Appendix – IBMS Management System Manual – 5 October 1992 A-86

APPENDIX

Appendix – IBMS Management System Manual – 5 October 1992 A-87

APPENDIX

Appendix – IBMS Management System Manual – 5 October 1992 A-88

APPENDIX

Appendix – IBMS Management System Manual – 5 October 1992 A-89