Letter of credit Bank Specific Documentation !

Bank of India. Bank of Baroda. AXIS BANK.

L/C Limits Sancioned
Total 18.50 Crore (Rs.12.50 L/C + Rs.6.25 CC) Total 16.00 Crore (Rs.12.00 L/C + Rs.4.00 CC) Total _____ Crore (Rs.____L/C + Rs.____ C
I L/C Application. L/C Application. L/C Application.
1) Check Availibility of LC limits & Arrangement of 1) Check Availibility of LC limits & Arrangement 1) Check Availibility of LC limits & Arran
L/C Margins of L/C Margins of L/C Margins
2) Preparation of L/C Application on our Letter Head 2) Preparation of L/C Application on our Letter
& attach Proforma Invoice Head & attach of
3) Preparation Proforma Invoice. on Banks
L/C Application 2)
3) Attach Proforma
Preparation Invoice
of L/C Application on Ban
3) Preparation of L/C Application on Banks Format Format (Documentary Credit) & Get Rs.100 Format on Legal Paper (Documentary C
(Documentary Credit) & Get Rs.100 Franking Franking Rs.100 Franking
4) Fema Declaration (Declaration cum Undertaking) 4) Fema Declaration (Declaration cum 4) Fema Declaration (Declaration cum
on letter head. Undertaking) on letter head. Undertaking) on letter head.
5) EXIM Declaration (Import under export policy ) on 5) EXIM Declaration (Import under export 5) EXIM Declaration (Import under expo
letter head. policy ) on letter head. policy ) on letter head.
6) Entry in Excel Sheet 4) Filing
5) Entry in
of Excel
XeroxSheet
Copy Attach with Yellow 6) Filing
7) Entry in
of Excel
XeroxSheet
Copy Attach with Yell
7) Filing of Xerox Copy Attach with Yellow Sticker Sticker Sticker
8) Receipt of Swift Copy of L/C from Bank 6) Receipt of Swift Copy of L/C from Bank 8) Receipt of Swift Copy of L/C from Ban
9) Filing of Swift Copy alongwith Xerox of L/C 7) Filing of Swift Copy alongwith Xerox of L/C 9) Filing of Swift Copy alongwith Xerox
Application Application Application

II Acceptance Acceptance
1) Information received from bank through Acceptance
1) Information received from bank throu
1) Information received from bank through Letter / Letter / Fax / Phone for document received by Letter / Fax / Phone for document receiv
Phone for document received by bank Bank Bank
2) To collect Bill of Exchange, Covering Letter & 2) Prepare a letter of Undertakeng in lieu of 2) Prepare & Send Acceptance Letter al
Request for Stamp Duty from th Bank Franking of bill Of Exchange. Enclosures (A1 Form).
3) Our Request on Letter Head for Franking on Bill of 3) Receipt of Full Set of Original Import
( USD …… @ exchg rate…/1000 *1.25)
Exchange from bank.
4) To get Franking on Bill Of Exchange from Stamp 3) To get Franking done on our Undertaking
Office from Stamp Office
 4) Prepare & Send Acceptance Letter along with
5) Prepare & Send Acceptance Letter along with Enclosures (Franked Undertaking & A1
Enclosures (Franked BOE & A1 Form). Form)
6) Receipt of Full Set of Original Import Bills from 6) Receipt of Full Set of Original Import Bills from
bank. bank.
nk Specific Documentation !

AXIS BANK.
Limits Sancioned
Total _____ Crore (Rs.____L/C + Rs.____ CC)
L/C Application.
1) Check Availibility of LC limits & Arrangement
of L/C Margins

2)
3) Attach Proforma
Preparation Invoice
of L/C Application on Banks
Format on Legal Paper (Documentary Credit)
Rs.100 Franking
4) Fema Declaration (Declaration cum
Undertaking) on letter head.
5) EXIM Declaration (Import under export
policy ) on letter head.
6) Filing
7) Entry in
of Excel
XeroxSheet
Copy Attach with Yellow
Sticker
8) Receipt of Swift Copy of L/C from Bank
9) Filing of Swift Copy alongwith Xerox of L/C
Application

Acceptance
1) Information received from bank through
Letter / Fax / Phone for document received by
Bank
2) Prepare & Send Acceptance Letter along with
Enclosures (A1 Form).
3) Receipt of Full Set of Original Import Bills
from bank.
 AXIS BANK.
Total L/C Limit Rs.______ Crore { Rs.______Crore L

L/C Application.
1

Acceptance
1

3
 AXIS BANK.
Total L/C Limit Rs.______ Crore { Rs.______Crore L/C + Rs._____Crore CC }

L/C Application.
Check Availibility of LC limits & Arrangement of L/C Margins

Attach Proforma Invoice

Preparation of L/C Application on Banks Format on Legal Paper (Documentary
Credit) Rs.100 Franking
Fema Declaration (Declaration cum Undertaking) on letter head.

EXIM Declaration (Import under export policy ) on letter head.

Entry in Excel Sheet

Filing of Xerox Copy Attach with Yellow Sticker

Receipt of Swift Copy of L/C from Bank

Filing of Swift Copy alongwith Xerox of L/C Application

Acceptance
Information received from bank through Letter / Fax / Phone for document received
by Bank
Prepare & Send Acceptance Letter along with Enclosures (A1 Form).

Receipt of Full Set of Original Import Bills from bank.

 Bank of Barod
Total L/C Limit Rs.16.00 Crore { Rs.12.00 Crore

L/C Application.
1
2
3

Acceptance
1

5
 Bank of Baroda.
Total L/C Limit Rs.16.00 Crore { Rs.12.00 Crore L/C + Rs.4.00 Crore CC }

L/C Application.
Check Availibility of LC limits & Arrangement of L/C Margins
Preparation of L/C Application on our Letter Head & attach Proforma Invoice.
Preparation of L/C Application on Banks Format (Documentary Credit) & Get
Rs.100 Franking
Fema Declaration (Declaration cum Undertaking) on letter head.

EXIM Declaration (Import under export policy ) on letter head.

Entry in Excel Sheet

Filing of Xerox Copy Attach with Yellow Sticker

Receipt of Swift Copy of L/C from Bank

Filing of Swift Copy alongwith Xerox of L/C Application

Acceptance
Information received from bank through Letter / Fax / Phone for document
received by Bank
Prepare a letter of Undertakeng in lieu of Franking of bill Of Exchange.

( USD_______ @ Exchg Rate1______1000 *1.25)

To get Franking done on our Undertaking from Stamp Office

Prepare & Send Acceptance Letter along with Enclosures (Franked Undertaking
& A1 Form)
Receipt of Full Set of Original Import Bills from bank.
 Bank of India
Total L/C Limit Rs.18.50 Crore { Rs.12.50 Cror

L/C Application.
1

Acceptance
1

6
 Bank of India.
Total L/C Limit Rs.18.50 Crore { Rs.12.50 Crore L/C + Rs.6.25 Crore CC }

L/C Application.
Check Availibility of LC limits & Arrangement of L/C Margins

Preparation of L/C Application on our Letter Head & attach Proforma Invoice
Preparation of L/C Application on Banks Format (Documentary Credit) & Get
Rs.100 Franking
Fema Declaration (Declaration cum Undertaking) on letter head.

EXIM Declaration (Import under export policy ) on letter head.

Entry in Excel Sheet

Filing of Xerox Copy Attach with Yellow Sticker

Receipt of Swift Copy of L/C from Bank

Filing of Swift Copy alongwith Xerox of L/C Application

Acceptance
Information received from bank through Letter / Phone for document received by
bank
To collect Bill of Exchange, Covering Letter & Request for Stamp Duty from th
Bank
Our Request on Letter Head for Franking on Bill of Exchange

To get Franking on Bill Of Exchange from Stamp Office

Prepare & Send Acceptance Letter along with Enclosures (Franked BOE & A1
Form).
Receipt of Full Set of Original Import Bills from bank.
Remittances

DP Delivery on Payment. Normal Remittance L/C Remittance

1 Tri party agreement quoting 1 Request letter 1 To be done as on due

( Destination , Name , Qty , Type date no correspondence.
of Product .) 2 A1 Form.

2 A1 Form. 3 Invoice copy

3 FEMA Declaration. 4 B/L copy.

(Note * Exchange rate to be
taken as per us) 5 BOE ( Triplicate )

6 Fema Declaration
(Note *if Payment is greater than
6 months old it requires Auditors Letter.)

Submission
Take exchange rate (Note name of person
from whom exch rate is taken and note on
request letter.)
date no correspondence.
 DP Remittances
OBL (Original bill of Lading) sent by the supplier in our Bank and we have to get
released from Bank by making Payment.

7
 DP Remittances
OBL (Original bill of Lading) sent by the supplier in our Bank and we have to get
released from Bank by making Payment.

Steps For DP Remittance

Preparation of Remittance request letter along with following enclosures -
I A1 Form
ii FEMA Declaration
iii Triparty Agreement .

Checking of Excel remittance sheet ( USD amount etc).

Tally Exchange rate from Treasury Bank.

Preparation of request letter.

Sending of Original letter to bank ( If documents are urgent then Fax the Request
letter to bank .

Reciept of full set of Original documents from bank.

Preparing CHA Documents.

Submission

Note- Take exchange rate (Note name of person from whom exch rate is taken and
note on request letter.)
 Normal Remittances

5
 Normal Remittances
Steps For Normal Remittance.

Checking amount in Excel Sheet.

Checking of Bill and comparing it with DP Document

( To see that there is no duplication of Payment .)

Taking Exchange Rate from Treasury Bank.

Preparation Remittance request letter Along with Following enclosures -

I A1 Form
ii Commercial Invoice . ( CI)
iii Bill of Lading Xerox.
iv Bill of entry ( Exchange control copy )
v FEMA Declaration
vi Auditors Letter ( Incase bills are outstanding for 6 months or 180 days )

sending Request letter to bank

Submission

Note- Take exchange rate (Note name of person from whom exch rate is taken and
note on request letter.)
 L/C Remittances
Steps For L/C Remittance.

1 Checking of Excel sheet USD amount and interest amount .

2 Taking Exchange Rate from Treasury Bank.

3 Preparation of Request letter

4 Fax or sending of Request Letter.

5 Geting Bank advise of request letter.

6 Entry of Remittance charges in remittance Excel Sheet.

7 Taking action in case of Diffrence of Charges .