NEWCROSS Exploration and Production Limited

DESIGN, SUPPLY, INSTALLATION AND COMMISSIONING OF A SKIDDED 600#,

4 HEADER, 24 SLOTS SEGMENTED INLET MANIFOLD AT EKULAMA 1
FLOWSTATION

Management of Change Procedure

DOCUMENT No: EKUF1-19001-FODE-PM-PL-1016

SAMSON
P 16/08/18 Issued for IDC AKI
O. FOSL
REV DATE ISSUE PURPOSE ORIG CHK APPR

APPROVED BY: COMPANY APPROVAL:

DATE: DATE:
Project Document Sequence
FODE Document Client Discipline Revision
Number Type Number
Control No.
19000 NWC PM PL 1016 P
 DESIGN OF SKIDDED 600#, 4 HEADER 24 SLOT SEGMENTED INLET
MANIFOLD
MANAGEMENT OF CHANGE PROCEDURE

ABOUT THE DOCUMENT

This document intends to outline the Management of Change (MoC) procedure for the
design of Skidded 600#, 4 Header 24 Slot Segmented inlet Manifold at Ekulama 1
Flowstation. This is developed in line with NewCross requirements for Management of
Change Procedure.

These set of guidelines is applicable to any change in process operation and personnel
throughout the entire project duration with the intention to ensure safe and reliable
operational activities and should be complied with by anyone who is directly involved in the
MoC process.

It is in the intention of the Company that all parties are ensured that the procedure being set
out in this document are strongly adhered to. However, the company on a stringent purpose
recognize that deviation from these guidelines may occur, thus any requests to deviate from
the requirements in this document must follow the process for deviating from a procedure,
including the completion of a MoC to be reviewed by the Company prior to approval for
change.
 DESIGN OF SKIDDED 600#, 4 HEADER 24 SLOT SEGMENTED INLET
MANIFOLD
MANAGEMENT OF CHANGE PROCEDURE

1 INTRODUCTION
This document sets out the management of Change procedures for the design of Skidded
600#, 4 Header 24 Slot Segmented inlet Manifold at Ekulama 1 Flowstation.
It is essential for any changes that may arise from the project activities from design to
completion to be guided by a structured management of change procedures to guide against
poorly managed changes that may result in unwanted consequences such as personnel injuries,
fatalities as well as asset damage.
Changes shall be evaluated to ensure that the health, safety, security, and environmental risks
arising from these changes are identified, assessed, understood, and controlled.
MoC Procedures shall be greatly employed to manage any form of temporary and permanent
changes that may arises during the Ekulama 1 Manifold Installation Project.
MoC shall be performed after the completion of the design phase of the project and prior to
change implementation through fabrication and construction.
Any emergency change shall have the MoC, including documentation completed within the
time period specified by the Approver to confirm that the change(s) have been made and to
assure there are no additional actions required to secure the long-term acceptability of the
change.
For the course of this project, this Management of Change will not typically cover:
 Replacement-in-kind (RIK) (i.e Like for Like)
 Activities covered by standard procedures that utilize established risk assessment
techniques and management controls including, but not limited to:
o Operational changes beyond normal conditions, but within approved
equipment, process design limits and process documentation.
All MoCs covered under this procedure shall use eMoC to record the management of change
event.
 DESIGN OF SKIDDED 600#, 4 HEADER 24 SLOT SEGMENTED INLET
MANIFOLD
MANAGEMENT OF CHANGE PROCEDURE

1.1 PURPOSE
 To set out applicable procedures being applicable to change management process
during the design and construction of SKIDDED 600#, 4 HEADER 24 SLOT
SEGMENTED inlet manifold at Ekulama 1 Flowstation.
 To establish roles, responsibilities, and general policy requirements for managing
change.
 To identify potential hazards that a change can introduce, then assessing the
risks associated with these hazards, and systematically addressing them.

1.2 SCOPE
The scope of this document is to develop the Management of Change (MoC)
procedure for the design of Skidded 600#, 4 Header 24 Slot Segmented inlet
Manifold at Ekulama 1 Flowstation in line with NewCross requirements for
Management of Change Procedure.
These procedure does not pre-empt or eliminate any more stringent requirements of other
safety procedures, policies or guides.
 DESIGN OF SKIDDED 600#, 4 HEADER 24 SLOT SEGMENTED INLET
MANIFOLD
MANAGEMENT OF CHANGE PROCEDURE

2 PROJECT OVERVIEW
COMPANY plans to replace the existing Inlet manifold that is severely corroded. This is a
measure to sustain continuous and safe production of the wells through the inlet manifold.
The corroded existing manifold shows possibilities of rupture and the decommissioning,
removal and replacement of the manifold will prevent and help safe guard people and the
environment. The new manifold shall not be a like for like, it shall be re-designed as an
upgrade of the existing manifold. The new manifold shall be rated at 600# with 4 Headers, 24
Slots and segmented in 6 slots each such that each segment can be fully and independently
isolated from the others by use of isolation valves installed on each 8” Header.

2.1 EKULAMA FIELD OVERVIEW

Ekulama-1 flow station is located on piles on Oil Mining License 24 approximately 45km
South West of Port Harcourt. It is bounded by Awoba field to the south, Soku field to the
South East and close to Belema field. The field is accessible by air and by water. A journey
from Port Harcourt by air takes approximately 40 minutes while boat transportation takes
2hours 15minutes.

The flow station is a single bank with vessels for a two-stage separation. The processed crude
is pumped with gas driven crude oil export reciprocating pumps into the trunk line, while
the separated gas is flared with horizontal flare unit located in a bunded area outside the flow
station. Ekulama-1 field consists of 11 wells flowing into its flow station. These wells are
located in swampy area with dredged slot to each well head for easy access during wellhead
activities. Ekulama-1 flow station is currently producing 17,000bbls/d gross with an average
water cut of 38.85%. It is design to handle a maximum capacity of approximately
30.000bbls/d.

Accommodation for dedicated teams of technical personnel who visit the Ekulama-1 flow
station is provided at the nearest base station on Ekulama-2. Daily visit to Ekulama-1 by
 DESIGN OF SKIDDED 600#, 4 HEADER 24 SLOT SEGMENTED INLET
MANIFOLD
MANAGEMENT OF CHANGE PROCEDURE

means of sea transportation is required to carry out operational, maintenance activities and
troubleshooting of equipment and instruments failure.
 DESIGN OF SKIDDED 600#, 4 HEADER 24 SLOT SEGMENTED INLET
MANIFOLD
MANAGEMENT OF CHANGE PROCEDURE

3 ROLES AND RESPONSIBILITIES

3.1 CHANGE INITIATOR

Description: Initiator should be the person most familiar with the change.
Responsibilities

 Identify change
 Determine the type of the MOC
 Identify, and communicate change to Change Manager
 Initiate the MOC in the MOC system, completing all fields accurately
 Participate in activities that support the MOC process, as needed.

3.2 CHANGE MANAGER/VERIFIER

Description:
Responsibilities:

 Endorse or reject MOC based on the:

o merits of the change
o need for an MOC
 Notify the Initiator of the decision rationale if the MOC process does not apply
(e.g. RIK)

3.3 CHANGE COORDINATOR

Description: Coordinator oversees the MOC process to assure conformance
with MOC requirements. Project Managers often assume the role of Change
Coordinator.

Responsibilities:
 Provides appropriate documentation and information as requested by the MoC
Review Team and the Change Approver.
 Inputs all pre/post-implementation action items.
DESIGN OF SKIDDED 600#, 4 HEADER 24 SLOT SEGMENTED INLET
MANIFOLD
MANAGEMENT OF CHANGE PROCEDURE

 Ensures that all individuals selected to implement the change have the
necessary knowledge and competencies.
 Completes the eMoC work plan to include the risks identified and mitigation
actions provided by the MoC Review Team.
 Makes recommendations to the Change Approver, including conditions for
implementation and any necessary monitoring.
 Ensures that all pre-implementation action items are completed prior to
Authorization and commissioning.
 Ensures that a process is in place for effectively communicating MoC status
and required actions; in addition, the Change Coordinator shall ensure that all
affected internal and external parties are notified of the change prior to its
implementation.
 Maintains MoC records and associated supporting documentation for the
proposed change.
 Manages the electronic file (eMoC).
 Ensures close-out checks and post-implementation tasks are completed.
 Meets training and competency requirements, ensuring detailed knowledge of
the MoC process, related systems and procedures necessary to manage change.

3.4 CHANGE REVIEWER(S)

The MoC Review Team is comprised of relevant Subject Matter Experts, Engineering
Authorities, Technical Authorities and representatives of those businesses or functions
impacted by the change. This team shall review the scope of the change proposed.

Responsibilities include:
 Reviews the MoC based on the competency of their selection. (Electrical
Engineers review electrical documentation, HSE personnel review Safety
concerns, Mechanical etc....)
 Actively participates in the MoC Review Team meeting, utilizing risk
assessment techniques appropriate to the proposed change.
DESIGN OF SKIDDED 600#, 4 HEADER 24 SLOT SEGMENTED INLET
MANIFOLD
MANAGEMENT OF CHANGE PROCEDURE

 Identifies all potential risks and impacts to other site systems, processes,
equipment and people.
 Specifies mitigation actions that will adequately address the potential risks.
 Provides comments to document basis when signing off as “NO”; may provide
comments to document basis when signing off as “YES”.

3.5 PRE APPROVAL ACTIONS

Description: Initiator and Reviewer(s) ensure the correct actions and

Responsible Parties are identified.
Responsibilities:

 Complete designated actions in a timely manner

 Confirm action completion in the MOC system and load any supporting
documentation
 Share any concerns with the MOC Initiator

3.6 CHANGE APPROVER(S)

Responsibilities:
 Grants initial approval or rejection of a change to begin implementation.
 In granting approval for emergency changes, ensures MoC is initiated, serves
as Approver and Authorizer for the MoC, and ensures MoC is completed within
a specified timeframe.
 Accepts (YES) or rejects (NO) the outcome of the review assessment.
 Ensures that all changes stay within the defined scope of the project and that
the recommendations of the assessment are addressed.
 Provides feedback to the Change Initiator when rejecting a proposed change.
 Documents any MoC rejections.
 Ensures individuals with the correct skills, training, and competence are in place
to deliver the change.
 Ensures an appropriate budget and financial approval for the change.
DESIGN OF SKIDDED 600#, 4 HEADER 24 SLOT SEGMENTED INLET
MANIFOLD
MANAGEMENT OF CHANGE PROCEDURE

 Meets training and competency requirements, ensuring detailed knowledge of

the MoC process.

3.7 CHANGE AUTHORIZER

Responsibilities
 Confirm Pre-Startup Safety Review is complete
 Verify appropriate actions have been identified and completed as indicated
 Confirm the appropriate level of management has participated in the
Verification, Risk Assessment, Review and Approve stages and is documented
within the MOC System
 Authorize Startup once satisfied the above is achieved
 Work with the Initiator to attempt to resolve issues prior to rejecting an MOC

3.8 CLOSURE
Description: Coordinator completes close out to verify conformance with MOC
requirements
Responsibilities
 Confirm all actions and documentation are complete
 Close MOC
 Close out the MOC prior to the 90-day post-Authorization close out rule
 Follow-up on the disposition of Temporary MOCs
 DESIGN OF SKIDDED 600#, 4 HEADER 24 SLOT SEGMENTED INLET
MANIFOLD
MANAGEMENT OF CHANGE PROCEDURE

4 MOC PROCEDURE
4.1 MOC SCOPE
The Management of Change Procedure (MoC) scope at a minimum will include the
following types of changes (Both Temporary and Permanent) affecting the overall
manifold installation project at Ekulama 1 Flowstation. MoC will address changes that
basically include:

1. Facility Modification Changes:

These shall include changes to
i. Existing manifold layout arrangement (inclusive of manual valves for
isolation)
ii. Existing flowline ligament sizes,
iii. Existing manifold header sizes,
iv. Existing structural arrangements/integrity
v. Material of constructions specifications,
vi. Existing Control system or ESD (Emergency Shutdown) logic which
alters original design intent
vii. Existing Manifold Demolition activities
viii. Inspection or maintenance intervals
ix. Temporary facilities during Installation
x. Any other change that requires design work, alteration to Technical
Records or drawings
2. Process Operation/Policy /Procedures Changes
These shall include changes to
i. Existing Standard Operating Procedure
ii. Emergency Response Plans
iii. HSE Plan
iv. Security and Community Plan
v. Project Execution Plan
vi. Project Scope of Work & Contract Terms
 DESIGN OF SKIDDED 600#, 4 HEADER 24 SLOT SEGMENTED INLET
MANIFOLD
MANAGEMENT OF CHANGE PROCEDURE

vii. Company Existing Standards and Codes

viii. Any other changes that require deviation from existing modulus
operandi
3. Project Staffing and Organizational Changes
4.1.1 Temporary Changes
Temporary changes shall not be extended beyond the approved time period (which is not
to exceed 90 days after the project commissioning) after there shall be post implement
actions to return to the facility original configuration.

Furthermore, any temporary changes that may extend beyond 90 days shall be available
for further assessment and authorization prior to implementation

4.1.2 MOC Limitation

A formal MoC process shall NOT be applied for the following operation activities
i. Installation of the Manifold as Replacement-in-kind (RIK) operation (i.e. “Like for
Like” replacement)
ii. Any Operational changes beyond normal conditions, but within approved
equipment, process design limits and process documentation.

4.2 MOC PROCESSES

For the purpose of the project, the formal MoC shall conform to the processes as
specified below:

Activities Designation Action Party MoC Status

Step 1 CHANGE Change Any member
IDENTIFICATION Initiator of the Project
 Identify or proposed a including third
Change party
 Describe and document contractors
the proposed change in MoC Raised
eMoC or Request for
Change Form (See
Appendix C)
 Notify the Change
Verifier
 DESIGN OF SKIDDED 600#, 4 HEADER 24 SLOT SEGMENTED INLET
MANIFOLD
MANAGEMENT OF CHANGE PROCEDURE

Activities Designation Action Party MoC Status

Step 2 CHANGE Change
VERIFICATION: Verifier
 Determine the Validity of
the Change (i.e it is not a
RIK)
MoC Not
 Accept or Reject the
Approved
Proposed Change
( If Rejected)
 Complete the RFC and
notify the Change
MoC in
Initiator (If the proposed
Review
change is rejected)
 Appoint Change
Coordinator for further
review (If the proposed
change is accepted)
Step 3 CHANGE Change
COORDINATION Coordinator
 Document Collation as
per the required change
scope and design (PFD,
PID, Basis of design
MoC in
document, e.t.c
Review
 Select the MoC Review
Team, Approver and
Authorizer
 Determine pre and post
implementation action
items
Step 4 CHANGE REVIEW MoC Review
 Perform Review Team
 Perform Risk
Assessments
MoC Not
 Perform Disciplinary
Approved
Review
( If Rejected)
 Identify Any Hazards
associated with the MoC in
change. Review
 Make Recommendations
for further
implementation or
rejecting the change
 DESIGN OF SKIDDED 600#, 4 HEADER 24 SLOT SEGMENTED INLET
MANIFOLD
MANAGEMENT OF CHANGE PROCEDURE

Activities Designation Action Party MoC Status

 Determine Additional
Pre-Implementation and
Post Implementation
Tasks
 Notify the Change
approval if the Change is
accepted.
Step 5 CHANGE APPROVAL Approver
 Review MoC Review MoC
Team Recommendations Approved
 Approve or Reject the
Recommendation
Step 6 COMPLETION OF PRE-
IMPLEMENTATION
TASK ITEMS
 Updating operating
procedures.
 Updating engineering MoC
documentation, including Approved
piping and instrumentation
drawings (P&IDs) and
electrical drawings.
 Updating the emergency
response plan.

Step 7 CHANGE Change

AUTHORIZATION Authorizer
 Review and Ensure the MoC
completion of pre- Authorized
implementation tasks
 Authorizing Change for
Implementation.
Step 8 COMPLETION OF POST
IMPLEMENTATION MoC
TASK ITEMS Implemented

Step 9 CHANGE CLOSURE Change

 Close the MoC upon Coordinator
completion of all post-
Close- Out
implementation activities
DESIGN OF SKIDDED 600#, 4 HEADER 24 SLOT SEGMENTED INLET
MANIFOLD
MANAGEMENT OF CHANGE PROCEDURE

Activities Designation Action Party MoC Status

by use of checklists (See
Appendix B)
 Notify the Initiator and
everyone else the MoC has
been completed through the
eMoC system.

4.3 Emergency Situations

The project shall recognize that changes can arise under emergencies which may be
practicable to go through the process of formal MoC for implementation, such changes
shall however be managed as close to the MoC process as possible, via meetings out
in the field, verbal approval from the appropriate authorities, or other decision-making
processes. The implementation of tasks associated with the emergency shall follow
the Risk Assessment protocols.

The MoC process, including documentation, shall be completed within the time period
specified by the Approver to confirm that the change(s) have been made and to assure
there are no additional actions required to secure the long-term acceptability of the
change.

Emergency changes may require coordination and communication between Site HSE
Management and facility operations.

The person who approves that the emergency corrective actions be performed shall
also become the Approver within the eMoC tool to document the change.

The Change Coordinator is responsible for completing all of the documentation for
the emergency situation in the eMoC tool, and communicating the changes to affected
parties.
DESIGN OF SKIDDED 600#, 4 HEADER 24 SLOT SEGMENTED INLET
MANIFOLD
MANAGEMENT OF CHANGE PROCEDURE

4.4 Documentation
MoC documentation is dynamic, and shall be updated and uploaded to eMoC during
each step of the MoC process.
The MoC process shall formally document the following information:
 Accountable persons (documented via eMoC roles, actions).
 Reasons and justification for the proposed change. Departures from the
original plan shall be recognized. Note: If a scope change is made after
Reviewers have signed off, eMoC will notify all Reviewers of the scope
changes. Depending on the extent of change, further review or a new MoC
may be required.
 Details of the proposed change. In the case of organizational change, the
affected jobs and roles shall be listed.
 Summary of risks discussed by Reviewers. (If other Risk Assessments used,
e.g., Process Safety Review, a copy of the minutes from that assessment should
be attached to the eMoC record.)
 Details of the work plan actions, their status and all authorizations.
 Time limitations for temporary changes and authorization of any change.
 Applicable external impacts.
 Authorization to commission the change.
MoC documentation shall be retained for the lifetime of the operation or facility.
eMoC shall be used as a document retention tool.

4.5 Communication of Changes

The Change Coordinator shall ensure that the change and all the associated risks,
consequences and mitigation information is communicated to affected internal and
external parties (including contractors) prior to its implementation. The Change
Coordinator shall also ensure that all impacted parties are notified when
implementation of the change is complete. Note: If impacted parties are part of the
MoC process in eMoC, the eMoC system will notify them automatically that the
change has be Authorized.
 DESIGN OF SKIDDED 600#, 4 HEADER 24 SLOT SEGMENTED INLET
MANIFOLD
MANAGEMENT OF CHANGE PROCEDURE

The Change Coordinator shall ensure a process is in place that effectively

communicates MoC status and the required actions. Note: This is managed
automatically by the eMoC system.

The Change Coordinator is Responsible for coordinating all documentation and

communications for Emergency Activities that meet the requirements for MoC
execution.

4.6 MOC FLOWCHART

See Appendix A for detailed MoC Flow Chart
 DESIGN OF SKIDDED 600#, 4 HEADER 24 SLOT SEGMENTED INLET MANIFOLD
MANAGEMENT OF CHANGE PROCEDURE

5 APPENDIX A: MOC FLOW CHART

IDENTIFY THE NEED FOR CHANGE

STAGE 1 -
INITIATION
DEVELOP AND COMPLETE A
Designation : Change Initiator REQUEST FOR CHANGE FORM
Action Party : Any Member of the (See Appendix A)
Project Team

CONSIDERATION COMPLETE RFC AND

FOR THE
NO
RETURN TO CHANGE
PROPOSED
INITIATOR
CHANGE

INITIAL REVIEW
STAGE
YES

CHANGE NO, RIK EFFECT CHANGE COMPLETE RFC

BEING OUTSIDE MOC FILE FOR
CONSIDERED AUDITING
AS MOC ?

DISCIPLINARY
REVIEW STAGE YES

PERFORM REVIEW
PER DISCIPLINE
 DESIGN OF SKIDDED 600#, 4 HEADER 24 SLOT SEGMENTED INLET MANIFOLD
MANAGEMENT OF CHANGE PROCEDURE

REVIEW FOR RISK

ASSESSMENT

CONDUCT DISCIPLINARY CONDUCT INDIVIDUAL REVIEW

REVIEW TO IDENTIFY TO IDENTIFY POTENTIAL
POTENTIAL HAZARDS FOR HAZARDS FOR ASSOCIATED
ASSOCIATED RISKS RISKS

TASKS COMPLETION BEFORE

IMPLEMENTATION

AUTHORIZATION & PRE- NO COMPLETE IDENTIFIED

IMPLEMENTATION PRE – IMPLEMENTATION
APPROVAL STAGE
TASKS COMPLETED TASKS

YES

IMPLEMENTATION OF CHANGES
 DESIGN OF SKIDDED 600#, 4 HEADER 24 SLOT SEGMENTED INLET MANIFOLD
MANAGEMENT OF CHANGE PROCEDURE

POST NO COMPLETE IDENTIFIED

IMPLEMENTATION POST- IMPLEMENTATION
CLOSE OUT STAGE
TASKS COMPLETED TASKS

YES

COMPLETE MOC
DOCUMENTATION
 DESIGN OF SKIDDED 600#, 4 HEADER 24 SLOT SEGMENTED INLET
MANIFOLD
MANAGEMENT OF CHANGE PROCEDURE

6 APPENDIX B: REQUEST FOR CHANGE FORM

EKULAMA PROJECT
CHANGE REQUEST FORM.doc
7 APPENDIX C: MOC CHECKLIST

EKULAMA
CHECKLIST.docx