12 Months To Go: Wedding Timeline/Checklist
12 Months To Go: Wedding Timeline/Checklist
12 Months To Go: Wedding Timeline/Checklist
1 W E D D I N G T I M E L I N E / C H E C K L I S T
1 2 M O N T H S T O G O
Announce engagement
Decide what type of wedding you want: style, size, location, time of day, etc.
Draft preliminary guest lists: Bride’s, Groom’s, Bride’s family, Groom’s family
1 1 M O N T H S T O G O
1 0 M O N T H S T O G O
Research marriage license and residency requirements if you’re getting married abroad
9 M O N T H S T O G O
Interview officiants
8 M O N T H S T O G O
russellandhazel.com
N o . 2 W E D D I N G T I M E L I N E / C H E C K L I S T
7 M O N T H S T O G O
6 M O N T H S T O G O
Book caterer
Book florist and determine overall style for personal flowers, ceremony and
reception décor
Book day of transportation for the bride, groom and bridal party
5 M O N T H S T O G O
Select bridesmaids’ attire and confirm that each bridesmaid has ordered her dress
Finalize invitation design and order wedding invitations, and don’t forget to order
extra outer-envelopes
russellandhazel.com
N o . 3 W E D D I N G T I M E L I N E / C H E C K L I S T
4 M O N T H S T O G O
Book honeymoon
3 M O N T H S T O G O
2 M O N T H S T O G O
russellandhazel.com
N o . 4 W E D D I N G T I M E L I N E / C H E C K L I S T
1 M O N T H T O G O
Send photo shot list to photographer and do/do not play list to band/DJ
Attend a hair and makeup trial and remember to take pictures of yourself
Schedule a haircut appointment for the groom for the week or two before the wedding
Send seating and place cards to calligrapher, or begin to write/print them yourself
1 W E E K T O G O
Send reception location manager final seating chart and drop off seating cards
Distribute wedding day timeline and contact list to vendors and bridal party
Arrange for someone to send your wedding dress to a preservationist and return your
groom’s tuxedo to the rental store
russellandhazel.com
N o . 5 W E D D I N G T I M E L I N E / C H E C K L I S T
D A Y B E F O R E
D A Y O F — S E E S E P A R A T E T I M E L I N E
A F T E R T H E W E D D I N G
Mail thank you cards to guests within 8 weeks of returning from your honeymoon
Notes
russellandhazel.com
N o . 6 B E A U T Y W O R K S H E E T — H A I R
H A I R S T Y L I S T
Name: Notes:
Salon:
Phone:
Address:
Hours:
WWW:
Email:
Trial Fee:
W E D D I N G D A Y A P P O I N T M E N T
Location: Notes:
Services included:
Overtime Rate:
russellandhazel.com
N o . 7 B E A U T Y W O R K S H E E T — M A K E U P
M A K E U P A R T I S T
Name: Notes:
Salon:
Phone:
Address:
Hours:
WWW:
Email:
Trial Fee:
L I S T M A K E U P C O L O R S H E R E :
W E D D I N G D A Y A P P O I N T M E N T
Location: Notes:
Services included:
Overtime Rate:
russellandhazel.com
N o . 8 B R I D A L P A R T Y C O N T A C T L I S T
M A I D – O F - H O N O R B E S T M A N
Name: Name:
Email: Email:
B R I D E S M A I D G R O O M S M A N
Name: Name:
Email: Email:
B R I D E S M A I D G R O O M S M A N
Name: Name:
Email: Email:
B R I D E S M A I D G R O O M S M A N
Name: Name:
Email: Email:
B R I D E S M A I D G R O O M S M A N
Name: Name:
Email: Email:
J U N I O R B R I D E S M A I D U S H E R
Name: Name:
Special Assignment: R I N G B E A R E R
F L O W E R G I R L Name:
Special Assignment:
russellandhazel.com
N o . 9 B R I D A L S A L O N A P P O I N T M E N T
Salon: Notes:
WWW:
Salesperson:
Phone:
Fax:
Email:
Address:
M Y F A V O R I T E G O W N S :
Designer: Designer:
Description: Description:
Designer: Designer:
Description: Description:
A C C E S S O R I E S :
Shoes Veil
Designer: Designer:
Description: Description:
Headpiece Gloves
Designer: Designer:
Description: Description:
Wrap/Shawl
Designer:
Style No./Name:
Size: Price:
Description:
russellandhazel.com
N o . 1 0 B R I D E S M A I D F A S H I O N W O R K S H E E T
P U R C H A S E D B R I D E S M A I D D R E S S E S F R O M :
Store: Notes:
Salesperson:
Phone:
Email:
WWW:
Address:
Store hours:
Directions:
D R E S S D E T A I L S
Delivery/Pick-up Instructions:
S I Z E / M E A S U R E M E N T S
Bust: Waist:
Size Ordered:
A L T E R A T I O N S
Seamstress:
Phone: Fee:
D R E S S A C C E S S O R I E S
Shoes Wrap/Shawl
Designer: Designer:
Description: Description:
Handbag Jewelry
Designer: Designer:
Description: Description:
russellandhazel.com
N o . 1 1 B R I D E S M A I D F A S H I O N W O R K S H E E T F O R T H E B R I D E
Name
P U R C H A S E D B R I D E S M A I D D R E S S F R O M :
Store: Notes:
Salesperson:
Phone:
Email:
WWW:
Address:
Store hours:
Directions:
D R E S S D E T A I L S
Description:
C O N F I R M A T I O N O F O R D E R
Maid-of-Honor: Date:
Bridesmaid: Date:
Bridesmaid: Date:
Bridesmaid: Date:
Bridesmaid: Date:
Bridesmaid: Date:
D R E S S A C C E S S O R I E S
Shoes Wrap/Shawl
Designer: Designer:
Description: Description:
Handbag Jewelry
Designer: Designer:
Description: Description:
russellandhazel.com
N o . 1 2 B U D G E T W O R K S H E E T
One of the first wedding planning tasks to undertake is creating your wedding budget. Estimate that 50% of your budget will be allocated for the
reception (location, food and drinks) The remaining money should be divided among the other ceremony and reception categories – stationery,
W E D D I N G – R E L A T E D P A R T Y Estimated Cost Deposit Paid Date Paid Balance Due Date Paid
Engagement Party
Location Fee
Catering
Beverages
Favors
Miscellaneous
Bridesmaid Luncheon
Location Fee
Invitations
Catering
Beverages
Favors
Miscellaneous
Rehearal Dinner
Location Fee
Invitations
Catering
Beverages
Miscellaneous
Post–Wedding Brunch
Location Fee
Invitations
Catering
Beverages
Miscellaneous
Notes
russellandhazel.com
N o . 1 3 B U D G E T W O R K S H E E T
C E R E M O N Y Estimated Cost Deposit Paid Date Paid Balance Due Date Paid
Officiant’s Fee
Marriage License
Choir or Cantor
Ceremony Accessories
Marriage Contract/Ketubah
Unity Candle
Aisle Runner
Yarmulkes
R E C E P T I O N
Tents
Lighting
Rentals
Tables
Linens
Chairs
China
Glassware
Flatware
Parking/Valet
Coat Check
F O O D & D R I N K
Catering
Cocktail Hour
Reception Menu
Wait Staff
Bar
Bartenders
Wine
Liquor
Champagne
Non-alcoholic beverages
Beer
Gratuities
T R A N S P O R T A T I O N
Bridal Party
Guests
Gratuities
russellandhazel.com
N o . 1 4 B U D G E T W O R K S H E E T
P H O T O & V I D E O Estimated Cost Deposit Paid Date Paid Balance Due Date Paid
Photographer’s Fee
Engagement Portrait
Proofs
Wedding Album
Parents’ Albums
Additional Prints
Videographer’s Fee
M U S I C
Ceremony Musicians
Reception Music
S T A T I O N E R Y
Save-the-Date Cards
Invitations
Reply Card
Reception Card
Map/Directions Card
Inner Envelope
Outer Envelope
Wedding Programs
Seating Cards
Table Numbers
Place Cards
Menu Cards
Cocktail Napkins
Coasters
Matchbooks or Barrels
Postage
Calligraphy
Guest Book
Announcements
Shipping Charges
Notes
russellandhazel.com
N o . 1 5 B U D G E T W O R K S H E E T
W E D D I N G C A K E Estimated Cost Deposit Paid Date Paid Balance Due Date Paid
Bride’s Cake
Groom’s Cake
Cake Topper
Serving Set
Cake Boxes
Delivery Charges
F L O W E R S & D É C O R
Bride’s Bouquet
Attendants’ Bouquets
Boutonnières
Car Decorations
Entranceway Decorations
Restroom Arrangements
Wreaths
Garlands
Delivery Charges
Notes
russellandhazel.com
N o . 1 6 B U D G E T W O R K S H E E T
W E D D I N G A T T I R E & B E A U T Y Estimated Cost Deposit Paid Date Paid Balance Due Date Paid
Wedding Dress
Accessories
Shoes
Hosiery
Undergarments
Garter
Jewelry
Hair
Makeup
Groom’s accessories
Shoes
Cufflinks
Tie
Pocket Square
Wedding Rings
G I F T & F A V O R S
Wedding Favors
H O N E Y M O O N
Airfare
Hotel Accommodations
Meals
Notes
russellandhazel.com
N o . 1 7 C E R E M O N Y W O R K S H E E T
P R O C E S S I O N A L O R D E R
No.1 and
No.2 and
No.3 and
No.4 and
No.5 and
No.6 and
No.7 and
No.8 and
No.9 and
No.10 and
R E C E S S I O N A L O R D E R
No.1 and
No.2 and
No.3 and
No.4 and
No.5 and
No.6 and
No.7 and
No.8 and
No.9 and
No.10 and
C E R E M O N Y P A R T S
IIn the numbered list below, list the parts of your ceremony, and who is assigned to each part: (readings, songs, etc…)
No.1 and
No.2 and
No.3 and
No.4 and
No.5 and
No.6 and
No.7 and
No.8 and
No.9 and
No.10 and
russellandhazel.com
N o . 1 8 D AY – O F W E D D I N G C H E C K L I S T
Jewelry
Gloves, if wearing
Emergency Kits, for the bride, groom and bridesmaids (see separate template)
Copies of vendor and bridal party contact list and timeline for the day
Wedding programs, if you haven’t already delivered them to the ceremony site
Wedding favors, if you haven’t already delivered them to the reception site
Marriage license
Suitcase, airline tickets and passports if you’re leaving for your honeymoon from the reception
Notes:
russellandhazel.com
N o . 1 9 D E S T I N A T I O N W E D D I N G E V E N T S C H E D U L E
D A Y 1
Date: Contact:
Time: Email:
Event: Phone:
Location: Fax:
WWW: Address:
Items to bring:
D A Y 2
Date: Contact:
Time: Email:
Event: Phone:
Location: Fax:
WWW: Address:
Items to bring:
D A Y 3
Date: Contact:
Time: Email:
Event: Phone:
Location: Fax:
WWW: Address:
Items to bring:
D A Y 4
Date: Contact:
Time: Email:
Event: Phone:
Location: Fax:
WWW: Address:
Items to bring:
Notes
russellandhazel.com
N o . 2 0 D E S T I N A T I O N W E D D I N G T R A V E L W O R K S H E E T
L O D G I N G
Contact: Contact:
Phone: Phone:
Email: Email:
Address: Address:
WWW: WWW:
Contact: Contact:
Phone: Phone:
Email: Email:
Address: Address:
WWW: WWW:
G R O U N D T R A N S P O R T A T I O N
Company: Company:
WWW: WWW:
Contact: Contact:
Email: Email:
Phone: Phone:
Fax: Fax:
Phone:
Cell Phone:
Fax:
Email:
WWW:
Notes
russellandhazel.com
N o . 2 1 E M E R G E N C Y K I T S
F O R T H E B R I D E F O R T H E B R I D E S M A I D S
Antacid Antacid
Comb
Hairspray F O R T H E G R O O M & G R O O M S M E N
russellandhazel.com
N o . 2 2
Band Stand
Dance Floor
russellandhazel.com
N o . 2 3
Band Stand
F L O O R
russellandhazel.com
N o . 2 4
Band Stand
F L O O R
russellandhazel.com
N o . 2 5 F L O W E R W O R K S H E E T
Company: Notes:
WWW:
Contact:
Phone:
Fax:
Email:
Address:
Bride’s Bouquet
Maid-of-honor’s bouquet
Bridesmaids’ bouquets
Groom’s boutonnière
Groomsmen/Ushers’ boutonnières
Tossing bouquet
C E R E M O N Y D É C O R
Aisle runner
Pew/chair decorations
Altar/chuppah decorations
Entranceway arrangement
Wreaths
Garland
Tossing petals
Other arrangements
R E C E P T I O N D É C O R
Entranceway arrangement
Bar decorations
Reception centerpieces
Cake decor
Cake-table decorations
Restroom baskets/arrangements
Other arrangements
russellandhazel.com
N o . 2 6 G R O O M & G R O O M S M E N F A S H I O N W O R K S H E E T
Name
P U R C H A S E D / R E N T E D T U X E D O F R O M :
Salesperson:
Phone:
Email:
WWW:
Address:
Store hours:
Package Name:
Cancellation Terms:
M E A S U R E M E N T S
Pants
Jacket
Shirt
Shoe Size:
Tie:
Vest:
Cummerbund:
Suspenders:
Cufflinks:
Studs:
Pocket Square:
Formal Socks:
Shoes:
Other:
russellandhazel.com
N o . 2 7 G R O O M & G R O O M S M E N F A S H I O N W O R K S H E E T F O R B R I D E
P U R C H A S E D / R E N T E D T U X E D O F R O M :
Store: Notes:
Salesperson:
Phone:
Email:
WWW:
Address:
Store hours:
Directions:
Package Name:
Cancellation Terms:
C O N F I R M A T I O N O F O R D E R
Groom: Date:
Groomsman: Date:
Groomsman: Date:
Groomsman: Date:
Groomsman: Date:
Groomsman: Date:
Usher: Date:
Usher: Date:
Tie:
Vest:
Cummerbund:
Suspenders:
Cufflinks:
Studs:
Pocket Square:
Formal Socks:
Shoes:
Other:
russellandhazel.com
N o . 2 8 G U E S T L I S T T R A C K E R
Name(s): Name(s):
Children: Children:
Address: Address:
City, State and Zip Code: City, State and Zip Code:
Invitation mailed: Thank you card mailed: Invitation mailed: Thank you card mailed:
Parties: Parties:
Engagement Party Yes No Thank you card mailed: Engagement Party Yes No Thank you card mailed:
Bridal Shower Yes No Thank you card mailed: Bridal Shower Yes No Thank you card mailed:
Notes: Notes:
Name(s): Name(s):
Children: Children:
Address: Address:
City, State and Zip Code: City, State and Zip Code:
Invitation mailed: Thank you card mailed: Invitation mailed: Thank you card mailed:
Parties: Parties:
Engagement Party Yes No Thank you card mailed: Engagement Party Yes No Thank you card mailed:
Bridal Shower Yes No Thank you card mailed: Bridal Shower Yes No Thank you card mailed:
Notes: Notes:
Name(s): Name(s):
Children: Children:
Address: Address:
City, State and Zip Code: City, State and Zip Code:
Invitation mailed: Thank you card mailed: Invitation mailed: Thank you card mailed:
Parties: Parties:
Engagement Party Yes No Thank you card mailed: Engagement Party Yes No Thank you card mailed:
Bridal Shower Yes No Thank you card mailed: Bridal Shower Yes No Thank you card mailed:
Notes: Notes:
russellandhazel.com
N o . 2 9 H O N E Y M O O N T R A V E L D E T A I L S
D E S T I N A T I O N :
Air Travel
To:
Date: Time:
Date: Time:
From:
Date: Time:
Date: Time:
Total Cost:
Contact/Phone: Contact/Phone:
Rate: Rate:
Contact/Phone: Contact/Phone:
Rate: Rate:
Accommodations Reservations
Phone: Address:
Address: Phone:
WWW: Date/Time:
Package: Address:
Phone: Date/Time:
Address: Entertainment
T Y P E O F M E A L M A I N C O U R S E
Brunch Fish
Luncheon Beef
Cocktails Poultry
Dinner Lamb
T Y P E O F S E R V I C E
Pasta
Vegetarian
Cocktail Hour
Other:
Passed hors d’oeuvres
D I E T A R Y R E S T R I C T I O N S
Hors d’oeuvre stations
Russian Service D E S S E R T
Buffet Meal
Wedding Cake
Staff-served
Groom’s Cake
Self-serve
Dessert Buffet
Food Stations
Candy Bar
T Y P E O F F O O D Other:
Seasonal B E V E R A G E S
Regional
Full Bar
Continental
Open
Ethnic
Limited
Other:
Wine only
N U M B E R O F C O U R S E S Beer and Wine only
Salad
Appetizer
Pasta
Main
Fruit/Cheese
Dessert
Notes
russellandhazel.com
N o . 3 1 M U S I C P L AY/ D O N O T P L AY L I S T
B R I D E & G R O O M ’ S S O N G S U G G E S T I O N S
Song Artist
B R I D A L P A R T Y S O N G S U G G E S T I O N S
Song Artist
D O N O T P L A Y L I S T
Song Artist
russellandhazel.com
N o . 3 2 M U S I C W O R K S H E E T
Processional
Honored guests
Grandparents
Best man
Groom
Maid-of-honor
Ceremony
Interlude
Choir
Vocal/Solo
Recessional
C O C K T A I L H O U R
Receiving Line
Cocktail Hour
R E C E P T I O N
Father/daughter dance
Mother/son dance
Traditional Dance
Dinner Music
Dancing
Cake Cutting
Bouquet Toss
Garter Toss
Special Request
Last Dance
russellandhazel.com
N o . 3 3 P H O T O S H O T L I S T
P O R T R A I T S
russellandhazel.com
N o . 3 4 R E G I S T R Y I N F O R M A T I O N
Store: Notes:
Contact:
Phone:
Email:
WWW:
Address:
Store hours:
Directions:
Store: Notes:
Contact:
Phone:
Email:
WWW:
Address:
Store hours:
Directions:
Store: Notes:
Contact:
Phone:
Email:
WWW:
Address:
Store hours:
Directions:
Store: Notes:
Contact:
Phone:
Email:
WWW:
Address:
Store hours:
Directions:
Store: Notes:
Contact:
Phone:
Email:
WWW:
Address:
Store hours:
Directions:
russellandhazel.com
N o . 3 5 R E G I S T R Y W O R K S H E E T
D I N I N G R O O M
russellandhazel.com
N o . 3 6 R E G I S T R Y W O R K S H E E T
Measuring spoons L I V I N G R O O M
Cake pans Picture frames
Muffin tin Vases
Quiche pan Tiered server
Rolling pin Cake plate
Baking sheet Pitcher
Mixing bowl Candlestick holder
Loaf pan Centerpiece bowl
Bread pans Divided serving tray
Kitchen Linens Chip ‘n’ dip bowl
Tablecloth
Napkins
Pot holders
Dishtowels
Aprons
Chair pads
russellandhazel.com
N o . 3 7 R E N T A L S W O R K S H E E T
Phone:
Email:
Fax:
Address:
WWW:
Phone:
Email:
Fax:
Address:
WWW:
Phone:
Email:
Fax:
Address:
WWW:
R E N T A L I T E M S
Tent: Stage
Size Height Width Length
Height Width Length Tables:
Style Cocktail Tables Style No.:
Frame Quantity
Pole Size
Canopy Cocktail Hour Chairs Style No.:
Sidewalls Quantity
Solid white Reception Tables
Windows Round: Style No.: Quantity:
Clear 48” Seats number of guests
Flooring 54” Seats number of guests
Subfloors – Height off ground 60” Seats number of guests
Floor 66” Seats number of guests
Carpeting Color: 72” Seats number of guests
Artificial turf Square: Style No.: Quantity:
Dance floor 48” Seats number of guests
Lighting 60” Seats number of guests
Generators 72” Seats number of guests
Uplighting Rectangle: Style No.: Quantity:
Stage lighting 4’ Seats number of guests
Spot lighting 6’ Seats number of guests
Ceremony lighting 8’ Seats number of guests
Dance floor lighting Head Table
Temperature Size Shape Style No.:
Heaters Cake Table
Air conditioning Size Shape Style No.:
russellandhazel.com
N o . 3 8 R E N T A L S W O R K S H E E T
Reception Chairs
Folding - Wood Style No.: Color: Quantity:
Folding - Other Style No.: Color: Quantity:
Bentwood Style No.: Color: Quantity:
Reception Style No.: Color: Quantity:
Style No.: Color: Quantity:
China:
Dinner plates Pattern: Style No.: Quantity:
Salad plates Pattern: Style No.: Quantity:
Rimmed soup bowls Pattern: Style No.: Quantity:
Chargers Pattern: Style No.: Quantity:
Dessert plates Pattern: Style No.: Quantity:
Tea cups and saucers Pattern: Style No.: Quantity:
Bread and butter plates Pattern: Style No.: Quantity:
Hors d’oeurves plates Pattern: Style No.: Quantity:
Flatware:
Salad fork Pattern: Style No.: Quantity:
Dinner fork Pattern: Style No.: Quantity:
Dinner knife Pattern: Style No.: Quantity:
Fish fork Pattern: Style No.: Quantity:
Fish knife Pattern: Style No.: Quantity:
Butter knife Pattern: Style No.: Quantity:
Teaspoon Pattern: Style No.: Quantity:
Tablespoon Pattern: Style No.: Quantity:
Glassware:
Water goblets Style No.: Quantity:
White Wine glasses Style No.: Quantity:
Red Wine glasses Style No.: Quantity:
Champagne Flutes Style No.: Quantity:
Rock glasses Style No.: Quantity:
Tumblers Style No.: Quantity:
Style No.: Quantity:
Style No.: Quantity:
Linens:
Round Tablecloths Style No.: Size: Color:
Long Tablecloths Style No.: Size: Color:
Buffet Table Linens Style No.: Size: Color:
Table Pads or Liners Style No.: Size: Color:
Overlays/Skirting Style No.: Size: Color:
Cake table linens Style No.: Size: Color:
Seating card table linens Style No.: Size: Color:
Cocktail table linens Style No.: Size: Color:
Dinner Napkins Style No.: Size: Color:
Cocktail Napkins Style No.: Size: Color:
Chair Covers Style No.: Size: Color:
russellandhazel.com
N o . 3 9 R E N T A L S W O R K S H E E T
Service Trays:
Round Style No.: Quantity:
Oval Style No.: Quantity:
Square Style No.: Quantity:
Rectangular Style No.: Quantity:
Tray Stands Style No.: Quantity:
Serving Pieces:
Chafing Dishes Style No.: Quantity:
Coffee Pot Style No.: Quantity:
Coffee Urn Style No.: Quantity:
Creamer and Sugar Sets Style No.: Quantity:
Platters Style No.: Quantity:
Salt and Pepper Shakers Style No.: Quantity:
Serving Bowls Style No.: Quantity:
Tea Service Style No.: Quantity:
Water Pitchers Style No.: Quantity:
Wine Carafes Style No.: Quantity:
Other:
Dance Floor Style No.: Size:
Candle Holders Style No.: Quantity:
Portable Toilets Style No.: Quantity:
Candelabras Style No.: Quantity:
Style No.: Quantity:
Style No.: Quantity:
Style No.: Quantity:
Style No.: Quantity:
Style No.: Quantity:
Rentals
Subtotal: Deposit: Deposit Paid: Balance: Balance Paid:
Tents
Subtotal: Deposit: Deposit Paid: Balance: Balance Paid:
Lighting
Subtotal: Deposit: Deposit Paid: Balance: Balance Paid:
Total Due:
Notes:
russellandhazel.com
N o . 4 0 T R A N S P O R TAT I O N W O R K S H E E T
Company: Notes:
Contact:
Phone:
Email:
Fax:
Address:
WWW:
B R I D E & F A T H E R O F T H E B R I D E
Type of Car:
Classic Car Capacity: Cost/hr: Est. Hrs: Total Cost:
Limousine Capacity: Cost/hr: Est. Hrs: Total Cost:
Town Car Capacity: Cost/hr: Est. Hrs: Total Cost:
Horse & Carriage Capacity: Cost/hr: Est. Hrs: Total Cost:
Other Capacity: Cost/hr: Est. Hrs: Total Cost:
Own Cars
Make/Model: Purpose:
Pick-Up Location: Drop-off Location:
Pick-up Time: Drop-off Time:
Driver’s Name: Driver’s Cell Number:
Special instructions: Overtime Rates:
B R I D A L P A R T Y
Type of Car:
Limousine Capacity: Cost/hr: Est. Hrs: Total Cost:
Town Car Capacity: Cost/hr: Est. Hrs: Total Cost:
Van Capacity: Cost/hr: Est. Hrs: Total Cost:
Chartered Bus Capacity: Cost/hr: Est. Hrs: Total Cost:
Other Capacity: Cost/hr: Est. Hrs: Total Cost:
Own Cars
Make/Model: Purpose:
Pick-Up Location: Drop-off Location:
Pick-up Time: Drop-off Time:
Driver’s Name: Driver’s Cell Number:
Special instructions: Overtime Rates:
G U E S T S
Type of Car:
Van Capacity: Cost/hr: Est. Hrs: Total Cost:
Chartered Bus Capacity: Cost/hr: Est. Hrs: Total Cost:
Rented Trolley Capacity: Cost/hr: Est. Hrs: Total Cost:
Other Capacity: Cost/hr: Est. Hrs: Total Cost:
Own Cars
Make/Model: Purpose:
Pick-Up Location: Drop-off Location:
Pick-up Time: Drop-off Time:
Driver’s Name: Driver’s Cell Number:
Special instructions: Overtime Rates:
Total Cost:
Deposit: Date Paid: Balance Due: Date Paid:
russellandhazel.com
N o . 4 1 T R A V E L & A C C O M M O D A T I O N S W O R K S H E E T
Whether or not you are having a destination wedding, you may have some guests who need to make travel arrangements. Secure a discounted/
group rate at a local hotel and let your guests know in which hotel they should reserve a room. If you have a large group flying in for your wedding,
you can also secure a discounted rate with an airline. Use this worksheet to keep track of travel arrangements for your guests.
H O T E L
Name: Notes:
Address:
Main Number:
WWW:
Contact:
Email:
Phone:
Fax:
Room Rate:
Reservation Code:
Confirmation Number:
A I R L I N E
Carrier: Notes:
Contact Person:
Email:
Phone number:
WWW:
Arriving Airport:
Reservation Deadline:
Reservation Code:
Confirmation Number:
G R O U N D T R A N S P O R T A T I O N
Company: Notes:
Contact Person:
Phone:
Email:
WWW:
Pick-up Location/Time:
Reservation deadline:
Confirmation Number:
russellandhazel.com
N o . 4 2 V E N D O R C O N T A C T I N F O R M A T I O N
B A K E R
WWW:
Contact:
Phone:
Fax:
Email:
Address:
Notes:
russellandhazel.com
N o . 4 3 V E N D O R C O N T A C T I N F O R M A T I O N
C A T E R E R
WWW:
Contact:
Phone:
Fax:
Email:
Address:
Notes:
russellandhazel.com
N o . 4 4 V E N D O R C O N T A C T I N F O R M A T I O N
C E R E M O N Y L O C A T I O N
WWW:
Contact:
Phone:
Fax:
Email:
Address:
Notes:
russellandhazel.com
N o . 4 5 V E N D O R C O N T A C T I N F O R M A T I O N
F L O R I S T
WWW:
Contact:
Phone:
Fax:
Email:
Address:
Notes:
russellandhazel.com
N o . 4 6 V E N D O R C O N T A C T I N F O R M A T I O N
M U S I C I A N S / D J
WWW:
Contact:
Phone:
Fax:
Email:
Address:
Notes:
russellandhazel.com
N o . 4 7 V E N D O R C O N T A C T I N F O R M A T I O N
O F F I C I A N T
WWW:
Contact:
Phone:
Fax:
Email:
Address:
Notes:
russellandhazel.com
N o . 4 8 V E N D O R C O N T A C T I N F O R M A T I O N
P H O T O G R A P H E R
WWW:
Contact:
Phone:
Fax:
Email:
Address:
Notes:
russellandhazel.com
N o . 4 9 V E N D O R C O N T A C T I N F O R M A T I O N
R E C E P T I O N L O C A T I O N
WWW:
Contact:
Phone:
Fax:
Email:
Address:
Notes:
russellandhazel.com
N o . 5 0 V E N D O R C O N T A C T I N F O R M A T I O N
S T A T I O N E R
WWW:
Contact:
Phone:
Fax:
Email:
Address:
Notes:
russellandhazel.com
N o . 5 1 V E N D O R C O N T A C T I N F O R M A T I O N
V I D E O G R A P H E R
WWW:
Contact:
Phone:
Fax:
Email:
Address:
Notes:
russellandhazel.com
N o . 5 2 V E N D O R C O N T A C T I N F O R M A T I O N
W E D D I N G P L A N N E R
WWW:
Contact:
Phone:
Fax:
Email:
Address:
Notes:
russellandhazel.com
N o . 5 3 W E D D I N G C A K E W O R K S H E E T
Baker: Notes:
Contact:
Phone:
Email:
Fax:
Address:
WWW
Flavors:
Cake:
Fillings: Number of Slices:
Special Instructions:
Estimated Cost: Total Cost:
russellandhazel.com
N o . 5 4 W E D D I N G D AY T I M E L I N E
Use this outline to plan the schedule for your wedding day. Adjust the timeline to fit the start time of your ceremony. We left blank lines throughout
the list so you can customize the schedule to fit your plans.
Flower delivery and reception set-up begin Cocktail hour begins (1 hour)
Bride’s makeup appointment (1 hour) Bride and Groom pose for portraits (30 minutes)
Bride begins getting dressed (30 minutes) Bridal Party Entrance (10 minutes)
Bride and Groom begin taking formal portraits (30 minutes) First course served
Formal portraits with bridal party and family members (1 hour) Second course served
Guests begin to arrive (30 minutes) Best Man’s toast (10 minutes)
Bridal Party and guests drive from ceremony site to Getaway car scheduled to leave
reception location
russellandhazel.com
N o . 5 5 W E D D I N G G O W N & A C C E S S O R I E S O R D E R W O R K S H E E T
Salesperson:
Phone:
Fax:
Email:
Address:
G O W N O R D E R
Fabric: Color:
Price:
A C C E S S O R I E S O R D E R
Shoes
Veil
Headpiece
Gloves
Wrap/Shawl
Cancellation/Refund Policy:
F I T T I N G S C H E D U L E
Seamstress:
russellandhazel.com
N o . 5 6 W E D D I N G I N V I T A T I O N W O R K S H E E T
H O S T L I N E :
R E Q U E S T L I N E :
B R I D E ’ S & G R O O M ’ S N A M E S :
W E D D I N G D A T E & T I M E :
L O C A T I O N L I N E :
A T T I R E :
R E C E P T I O N C A R D :
R E P L Y C A R D :
P R I N T I N G :
Typeface/Font:
Style Number/Name:
Description:
Address:
Total Cost:
russellandhazel.com
N o . 5 7 W E D D I N G S T A T I O N E R Y O R D E R W O R K S H E E T
P R E – W E D D I N G
W E D D I N G I N V I T A T I O N S
Invitations Quantity
Inner-Envelopes Quantity
Outer-Envelopes Quantity
C E R E M O N Y / R E C E P T I O N
Program Quantity
P O S T – W E D D I N G
russellandhazel.com