Date: _____________________

Groom & Bride:

_____________________
_____________________

Dear Groom & Bride,

This will be act as a memorandum of understanding regards to your wedding and during which we discussed
your wedding and my professional role in helping you plan it.
It is my understanding that, you will retain me as a Professional Wedding Consultant and Wedding
Coordinatorfor your wedding scheduled on_________________.

Description of Services for ON THE DAY COORDINATION:

 Unlimited phone and email consultation regarding theme, design and third party suppliers.
 Preparation of time table and task management
 Distribution of Invitation is no longer part of our job description.
 Organization of wedding rehearsal.
 Follow –ups, coordination with suppliers.
 Time management
 Coordinate with bride & groom, together with suppliers and wedding party to formulate a time table for
your day from breakfast to closing party.
 Program management.
 Assist the bride & groom to all their needs on their wedding day
 Finalization, execution and over all coordination of all plans and details.
 Visit to both ceremony and reception sites prior to wedding
 Development of a detailed wedding timeline and floor plan for contracted vendors and bridal party
 Follow up telephone calls to all contracted vendors 1 – 2 weeks before wedding day
 Wedding Rehearsal Supervision 6 hours maximum)
 On-site coordination and supervision at the ceremony site and during the reception for up to 8 hours on
the day of your wedding
 An additional event manager, on site, the day of the wedding

The wedding day:

 Come at least 6 hours earlier than scheduled time for the wedding(but as your Coordinator, We are
obliged to come early in order for us to finalize the reception area, stuffs and other things needed before
the wedding starts.
 Help and assist the bride organize the things for pick up from room to church/ reception.
 Assist the bride during her make up and make up session, same thing with the groom.
 We assist from distribution of food for suppliers and entourage only, during wedding.
  Get acquainted with other members of the bridal party( same with the groom) if they are also in the
room and orient them of the processional line up at the church (give special instructions to parents, if
needed)
 Assist in the distribution of flowers and putting of head dresses to bridal party members, if needed.
 Coordinate with florist to set up the bouquet for the bridal car (if needed).
 Remind the bride and bridal party of the time when she should leave the place same with the groom (it
should be at least 30 minutes -1 hour before the scheduled time of wedding depending on the proximity
of the church from the place.

Ceremony site
 1 staff to arrive early on the church (advance party).
 Over all supervision of ceremony set-up like seating arrangement of entourage, couple’s pew and chairs,
unity candle set-up, carpet placement, floral arrangement set-up (with coordination with the church
personnel.
 Check on the arrival of specific suppliers ( musicians, priest, minister, wedding participants, lector,
readers, offerors)
 Distribute the Missalets
 Put on the corsage/ boutonnieres, if needed.
 In charge of the processional and recessional line up.
 Turn-over ring pillow, arrhae, pillow and bible to corresponding bearers.
 Coordinate with the music, choir, and soloist if there are particular song to be sung.
 Arrange offertory sequence.
 Collect candles, ring pillow, veil cord, arrhae, pillow, bible, etc. after the ceremony.
 Assist the pictorials inside the church.
 Distribute petal shower/ confetti/ bubble paraphernalia to guests before the recessional.
 In charged of the items left in the altar (including the unity candle, bridal pillow, etc.
 Get the cds tapes used in the church, if those are owned/ provided by the couple.

Reception site
 1 staff arrive early on the reception (advance party)
 Check layout of venue (check correct table numbers & chair count).
 Check the setup of the layout of special linens and chairs in accordance with job order
 Check delivery of cake and set up of cake table.
 Check delivery of flowers and decorate set up.
 Check arrival of suppliers (musicians, emcee, sound system, lights, cake, and audio visual presentation.
 Organize registration table, signature frame, and program distribution.
 Helps the guest (s) register their names and assist them to their assigned table’s number.
 Gift numbering and safe keeping of gifts(depending on venue)
 Organize presentation of the bridal party before the program starts.
 Coordinate with the sound director if there are particular songs to be played during the reception
program.
 Ensure the guest book is routed while the guest is eating.
 Confer and coordinate with captain waiter or banquet sales officer of set up and head count of guest.
  Assist the photographer and/or videographer where they are needed to ensure smooth transition of
photos.
 Oversee and directs the cutting of the cake, toast, first dance, and garter/ bouquet tosses.
 Ensure the smooth distribution of wedding souvenirs.
 Maintain timing of each event for smooth flow of the program with coordination with emcee/host.

Wrap up
 Take charge of the payments to be made to different suppliers using cash / prepared checks made by the
couple.
 Assist in safe-keeping and turnover of items, gifts, and bridal accessories at the end of the program and
endorsing them to the person responsible.
 Handle the wrapping of leftover food, cake unused bottles, wine and other items as requested by the
client.
 Collect all reception materials, (tapes, cd’s etc.) and paraphernalia and endorse them to the authorized
person of the couple.
 Surrender all remaining set-up decorations and items used in the church and at the reception to couple
of their authorized person.
 Assist in packing up all gifts and endorse them to the couple of their authorized person.
 Surrender all receipts either to the couple or their authorized person.
 Ensure the affairs is over and all the things are done before leaving the venue.

P.A of the bride

 Her role is to assist the bride’s needs only, not to the needs of the family. Ironing of clothes is not her
role or any helper duties ( katulong role) her job is to assist and help you to be comfortable in your
wedding.

P. A of the groom
 His role is to assist the groom needs not to the extent that he needs shine shoes, ironing of clothes and
other task that helper do. He’s role is to assist the groom prepare the clothes of the groom needed for
pictorial. And to keep him company he will coordinate with the photographer and videographer, give
instructions entourage to remind about the timeline and needed for the photo and video coverage.

As a consultant my role includes:

-I am open to any comments/suggestions regards to the concepts and themes respects to the event I am
working/handling at the moment. If something is not well in some particular way and/or part, you may talk to
me privately and avoid making some actions which may cause trouble and difficulties to my side. As a
coordinator I work smoothly as possible. I will meet my client’s satisfaction as I can.
- My job here is to be your coordinator and planner. Which mean that I will work with you to plan and execute
the things in your wedding. My team and I, will not be working on beyond and which are no longer part of our
job. Please refer to the Description and Services in this contract.
- We are not liable to your own personal things and belongings. If something is misplaced and/or
disappeared, we are not accountable for it. Please be responsible.
- All the bible, arhhae pillow, aarhe, ring pillow will be given to the entourage assign to carry this, after that we
are no longer responsible for any loss of the said items.
- On the day of your wedding, all your belongings handled by me and/or by my team, will be submitted to you
or to any person in controlled to it. We are not responsible to any possessions.
- Any last minute changes and/or revisions to the concept and/or programme that has been finalized is
not allowed. A fine of P1000 pesos to any changes and/or revisions.
- Once you have said the word final to a supplier it means its final, we don’t tolerate changing of decision
to avoid any conflicts from suppliers .We required a cancellation fee of P2,000.
- All the necessary things are already included to this contract. Don’t look anything which was not
encompassed.
- If I and my team felt violated thru verbal and emotional, we may demand for a contract withdrawal. A
total of 20% will be refunded to you from the total payment you have paid.
-As the client, you will rely on me to work as many hours as may be reasonably necessary to fulfill my
obligations under this agreement. I’m willing to do last minute errands but additional fee(s) shall be added. If
incase for any special request, please let us know earlier and we may demand for a transportation fee.

Conditions

− I understand that my role will be that of advisor and coordinator. You will make the actual selections of
service providers and I will implement those selections.
− You will make payments directly to me. I do not accept any commissions from recommended suppliers and
cannot guarantee any service provider’s performance or product.
-Payments to all the suppliers should be given to me a day before the wedding to avoid disturbance during the
day of the wedding itself.
-We entail to have a meal for the suppliers before and during the wedding day.
-Close-Door meeting for the intimate family will be ask before the wedding to explain the flow of the program
and to give both families the ideas on how the timeline will go through during the wedding. (This is a
requirement for both families)
-If it’s a highlander wedding we require a closed door meeting for the elders to allow us to discuss our
programme.
-In the event of any supplier/service provider’s cancellation, GLAM AND STYLE WEDDINGS AND
EVENTS may substitute a new supplier/service provider with or without advance notice to the couple at its
discretion and any additional costs to be paid by the couple.

The bridal couple gives permission and shall allow GLAM AND STYLE WEDDINGS AND EVENTS to use
any photograph of them, the wedding ceremony/reception setting for viewing on our website for promotional
purposes only.
The photographer’s name/website will be promoted underneath the photos (if applicable).GLAM AND STYLE
WEDDINGS AND EVENTS gives permission and shall allow the couple to use any photographs/videos in
which the wedding planner appears.

This agreement can only be modified in writing and all changes must be agreed and signed by all parties, or by
the acknowledgment of email received by both parties.
− It is your responsibility to provide me with contact names, telephone numbers and any scheduled time tables
for all service providers involved in the wedding ceremony/reception no later than 14 days prior to the wedding
or upon the signing of this letter.
− It is also your responsibility to notify me of any changes in a timely manner. I shall not be held liable for
any changes made by you or your selected service providers.
− I will use my professional judgment when taking action in regard to changes, weather, tardiness, non-
performance, etc. based on the situation, time limitations and/or your wishes.
− In the event a venue coordinator is on site I will work with you and the coordinator as needed.

Fees & Payment Schedule

GLAM AND STYLE WEDDINGS AND EVENTS Weddings and Events accept cash. A personalized payment
plan can be arranged. Generally, a payment of P 7,000 of the contract amount is due upon signing of contract.
The final payment which is the remaining P 13,000 of the contract balance is due at the end of your wedding.

For my services you will pay me a total of P_________

Payment will be made as follows:
DOWNPAYMENT P 5,000 on _______________
P ________Due on _______________

Note: GLAM AND STYLE WEDDINGS AND EVENTS Weddings and Events doesn’t accept cheque and
we require to receive payments thru cash or bank deposits only.

Bank details (only for cash deposits):

Bank Name: BPI

Bank Acct. Name: AZALEA NIKKOLLI CASTRO MACOB
Acct.#: 1219046355

Bank Name: Banco De Oro

Bank Acct. Name: AZALEA NIKKOLLI CASTRO MACOB
Acct.#: 000940272857

Term/Termination
This agreement will terminate automatically upon completion of the services required by this letter of
agreement.

Changes/Cancellations
Any changes made to this letter of agreement must be made in writing and signed by all parties. You may
cancel this agreement, in writing, for any reason. If the wedding is canceled, refunds are limited to unearned
fees, funds in excess of unused or non-refundable fees and out-of-pocket expenses. If you cancel less than [30]
days before the wedding – except for the death of a member of your immediate family – there will be no refund.
If the wedding is not canceled, there will be no refund.

I will require payment only for the time actually spent planning your wedding. If your understanding parallels
mine, please sign one copy of this letter and return it to me along with your payment in the amount of P 10,000

Acts of God
If an act of God, such as a fire, flood, earthquake or other natural calamity shall cause you to cancel your
wedding; I wish you all the happiness in the world and look forward to working with you to make your wedding
the most
enjoyable and memorable day of your life.

Sincerely,

_______________________________
Azalea Nikkolli Chan Castro-Macob
Wedding Coordinator& Stylist
Glam & Style Weddings & Events

Accepted:

Bride’s signature ________________________________________

Groom’s signature ________________________________________
Date: ___________________________