HINDUSTAN COPPER LIMITED Indian Copper Complex

(A Govt. Of India Enterprise) P.O.Ghatsila-832303

Dist. Singhbhum (East)
TIN NO.20661100020 Jharkhand
Phone : 06585-225869/225871
Materials & Contracts Department Fax : 06585/225806/225871
Mail:abhijit_s@hindustancopper.com
partha_sd@hindustancopper.com

TENDER DOCUMENT
Enquiry No. : I-10704/MJ/PSD Last Date of Submission of Offer :
Date : 09.08.2018 07.09.2018 Time: 11.00 AM.
To. Please note that your on-line quotation should
consist of the following basic information:
1. Validity. 2. Applicable Tax & Excise Duty
3. Delivery Period
4. EMD Amount: Rs. 4,100/-
Sub : PROCUREMENT OF SPARES FOR FEEDER
through Enterprise Procurement System (EPS)
Dear Sirs,

ON LINE Tenders are invited from suppliers having experience in carrying out similar nature of jobs
in Two Part Bid system (Part I – Techno Commercial and Part II – Price Bid) for spares for feeder to our
Indian Copper Complex Unit, Ghatsila, Dist. East Singhbhum, Jharkhand.

You are requested to submit your quotation through Enterprise Procurement System of M/s.
Mjunction Service Ltd. (MJ) who is the service provider to HCL, under two bid system for the following items
as per terms and conditions attached herewith.

The quotation must be quoted On-line at URL https://eps.buyjunction.in All terms and conditions can be
viewed and agreed upon along with Due Date of Closing and evaluation. The Specification of the
material and Pre-bid qualifications of the vendor is placed below and attached herewith.

Pre-bid Qualification criteria of the Vendor

(All documentary evidence along with EMD should reach HCL-ICC, Ghatsila
before the Opening Date of the tender enquiry) as specified below:
1) Bidder should be manufacturer of tendered item OR matching Steel items.
2) A copy of manufacturing certificate as a proof of manufacturer.
3) Party must have to provide order copy/ copies in PSUs/ Government Organization/ Listed
Organizations.
4) The bidder has to submit documentary proof of above at least of following volume in last 07 years
ending last day of the month previous to the date of publication of the enquiry,
a) One PO (Order Copy) of value Rs 3.27 Lakh. OR
b) Two PO (Order Copy) of vale Rs 2.04 Lakh each. OR
c) Three PO (Order Copy) of value Rs 1.63 Lakh each.
5) The Bidder shall have positive net worth as per their latest audited financial statement. Relevant
documentary evidence including copies of Annual Report, containing Profit & Loss Statement and
Balance Sheets for immediate preceding three (3) consecutive accounting years ending March
2018 or the last date on which the accounting year ends shall be furnished together with the Bid. The
bidder should have an average annual turnover of Rs.1.47 Lakhs (minimum), in the last three
preceding financial years.
6) Documentary evidence in support of above along with EMD must be submitted along with the
technical offer without which the offer could not be considered.

Page 1 of 10
Sl No Material Code Material Description Unit Quantity
1 372700048 SAND GATE SPINDLE AS PER DRG NO. HCL/M/C/714/92 NUMBER 10
KILOGR
2 191100013 GRATE GRILL PLATE 1000X800X3 MM 2000
AM
3 420600056 SPRING BOLT FOR JAW CRUSHER NUMBER 5
4 420600057 LINER BOLTS FOE JAW CRUSHER-SIDE CLAMPING BOLT NUMBER 20
5 420600059 TUFNOL BUSH FOR JAW CRUSHER NUMBER 4
SPRING & HOUSING FOR SOCKET SEALING RING 4' SYMON
6 420300248 NUMBER 100
CRUSHER
SPRING & HOUSING FOR SOCKET SEALING RING 5 1/2'
7 420300249 NUMBER 40
SYMON CRUSHER
8 373400012 SHAFT DRIVE DRG.HCL/MSB/CR/51 FOR E-9 SCREEN NUMBER 1
9 373400013 DRIVEN SHAFT DRG.HCL/MSB/51 FOR E-9 SCREEN NUMBER 1
GEAR & PINNION SET (1 SET CONSIST OF RH & LH GEARS)
10 373400015 NUMBER 2
ASPER DRG. NO. HCL/MSB/CR/48 FOR E-9 SCREEN
11 373400017 SPRING FOR E-9 SCREEN NUMBER 10
GEAR & PINNION SET (1 SET CONSIST OF RH & LH GEARS)
12 373400029 NUMBER 2
FOR E-11 SCREEN
IMPORTANT NOTE: While quoting following may please be taken into consideration that any deviation
may cause liable for rejection of the Bid.
1) Supply Item- please quote : “Is it 100% supply element”- Yes. -100% and for service element
0 % and No split in basic Price is acceptable. Following taxes & duties etc are applicable :
 Applicable Packing & Forwarding if any.
 Applicable Freight if any.
 Applicable GST & other applicable taxes/duties if any.
a) Please quote ITEM wise HSN CODE and % of GST applicable on each item.
b) PROVIDE GST Details along with part-I bid. Offers of parties not having GST number will not
be considered for evaluation.
NOTE-1: In the event of any bidder divided their quoted price against any item as mentioned above in to
supply element and service element HCL/ICC will competent enough to adding their quoted price i.e.
Supply Part & Service part together and above applicable taxes for computing Lowest price & ordering.
HCL’s decision in this regard shall be final and binding.
NOTE-2 : PARTIES SHOULD CLEARLY MENTION IF GST IS EXTRA AND ALSO PROVIDE THE GST RATE (%),
OTHERWISE IT WILL BE CONSIDERED THAT RATE IS INCLUSIVE OF GST.

The interested parties should go through the given specifications, and General Terms and
Conditions before submitting their offer on-line.

HCL reserves the right to cancel the tender or award the contract in part or full at its sole
discretion. General Terms and Conditions are enclosed herewith.

The Procurement would be done through Enterprise Procurement System, conducted by M/s.
Mjunction Services Limited, Kolkata.
Date : Tender Closing date : 07.09.2018 at 11.00 A.M.
Tender Opening (Part I) : 07.09.2018 at 14.00 P.M.
Price Bid Opening : Shall be intimated later.
Note1: Vendors may note that after the specified time and date of tender closing, same enquiry cannot
be accessed by the vendor. During the specified time when the tender is in open for bid submission, you
may modify the bids as per your convenient, where in case of multiple modifications the last submitted
offer will be taken into consideration.

Note 2 : EMD’s and any other necessary documents should reach AGM (Materials & Contract),
Hindustan Copper Limited, Indian Copper Complex, PO:Ghatsila-832303, Dist. East Singhbhum, Jharkhand,
on or before the Opening Date of the Tender as specified in the Enquiry, i.e.07.09.2018.
Note 3 : Bidders need to provide the following (if available) :-
 PAN No.
 TIN No.
 GST REGISTRATION DETAILS.
 PF Code

Page 2 of 10
You have to deposit the amount of Rs. 4100/- (Rupees Four Thousand One Hundred only) towards Earnest
Money Deposit in the form of Demand Draft/Pay Order/Banker’s Cheque in favour of “Hindustan Copper
Limited”, payable at Moubhandar. EMD in the form of Bank Guarantee is acceptable from any
Scheduled Commercial Bank except co-operative and Garmin Banks. You should indicate the details of
EMD at the special term box provided at the Bid submission page of Enterprise Procurement System.
Without EMD bids will not be considered. But, SSI units registered with NSIC for similar items are exempted
from payment of EMD against valid documentary evidence, which should be sent separately to HCL.
EMD to the unsuccessful bidders shall be refunded after finalization of order.

Thanking you,

Encl : 1. Special &General Terms & Conditions- Annexure – A.

2. BG Format for EMD.

Yours faithfully,
AGM (MECH)M&C, ICC

Page 3 of 10
All are requested to contact M/s. Mjunction Services Limited, Kolkata, for registration
and obtaining user id and password to access and quote for the tender enquiry.

Registration Procedure:
1. Please visit the Link https://eps.buyjunction.in
2. Click on Register button.
3. Put your Company GSTN/PAN No.
4. Click on INTERESTED Button on behalf of respective organization (HCL)
5. Fill up the Form, click on the next button fill your preferred procurement category and click on submit
button.
6. Download the pdf Form and take a printout of the same on your Organizational Letterhead (page 1,
4 and 5)
7. Duly Sign & Stamp on each page of the form
8. Attach One (1) Photocopy of your Organization PAN Card
9. Fax the same to 033-66031734 or scan and email the same to eps.customercare@mjunction.in
10. Courier the hard copy to the below mentioned address:
mjunction services ltd
Godrej Waterside, Tower - I,
3rd Floor, Plot No.5, Block-DP,
Sector - V, Salt Lake City
Kolkata - 700091
Upon receipt and verification of your properly filled up Declaration Form, we would be registering and
intimating you through an automated email to the email id as mentioned in your declaration form.

You may then login to EPS with the above mentioned EPS User ID & Password.

MJ Contact No's
For any Bidder Issue please contact.
Help Line: 1800-419-20001
Name: Mr. Chandi Charan Haldar Name: Ms. Nandita Mitra
Email: chandi.haldar@mjunction.in Email: nandita.mitra@mjunction.in
Phone no: 8584008100 Phone no: 033-66011715/4409 1715/ 9163348251
For any assistance required by Buyer (officials) please contact
Name: Mr. Bhaskar Chakraborty Name: Mr. Prosenjit Banerjee
( For EPS Buyer Support) (for Any Escalation )
Email: bhaskar.chakraborty@mjunction.in Email: prosenjit.banerjee@mjunction.in
Phone no: 8584008205 Phone no: 9163348244
For Further Queries related to EPS / Escalation Point , Please contact
Mr. Indranil Banerjee.
Account Manager , RM East
Mobile: 8584008224, Landline no: 033-44091876
Email ID: indranil.banerjee@mjunction.in

Mr. Akash Ahluwalia Regional Manager (East)

Contact nos- 033-66106120 / 9231000405
Email ID : akash.ahluwalia@mjunction.in

Note- Bidders can also use the Customer Complain Handling Portal and as requested they can log into
their suggestions and complains, if any through this portal. They need to click on 'Feedback' which is
available in the homepage and the issues will be resolved through CCHP portal itself

No. Participation fee is applicable for HCL Tender.

Page 4 of 10
 SPECIAL COMMERCIAL CONDITIONS
1) TERMS OF PAYMENT: Payment within 30 days ( interest Free Credit) after receipt, Trial run and
acceptance, of the material at our Stores. “No other payment terms except 30 days credit payment
term is acceptable. Offers received other than credit payment term of NIT is liable for rejection".
The company shall release the payment due to the supplier electronically. The e-payment facility is
available under INTERNATE mode through SBI. The supplier shall submit duly filled Bank Mandate
form in duplicate with due authentication from their banker along with a copy of cheque to avail
e-payment /RTGS facility. The prescribed Mandate form is enclosed.
2) REJECTION AND REMOVAL OF REJECTED GOODS : If Testing and Inspection reveals that the goods do
not comply with the specifications, they shall be rejected. The rejected goods will have to be lifted
by the supplier at their own cost within a month of receipt of rejection advice from HCL.
3) REPLACEMENT OF REJECTED GOODS: You will replace rejected goods within 15 days from the date
of our intimation. In case, it is not done, ground rent as per HCL standard norm shall be charged.
4) EARNEST MONEY DEPOSIT (EMD) : The offer should accompany with an amount of Rs.4,100/-
(Rupees Four thousand One Hundred only) towards Earnest Money Deposit in the form of Bank
Draft/Pay Order/Banker’s Cheque in favour of “Hindustan Copper Limited” payable at
Moubhandar /Ghatsila or in the form of Bank Guarantee from any Scheduled Commercial Bank
except Co-operative and Gramin Bank. Kindly note that this amount shall not bear any interest.
Offers without Earnest Money will be rejected outright. Similarly, EMD in any other form will not be
accepted. However, SSI units registered with NSIC are exempted from payment of EMD against
valid documentary proof, which has to be submitted along with Techno-Commercial Bid.
The EMD provided by the tenderers along with the tenders should be returned to the unsuccessful
tenderers within thirty days from the date of opening of price bid / placement of purchase
order/signing of the job contract, whichever is earlier. In the event the tender of any party is
rejected during the course of Techno-Commercial Scrutiny and Evaluation, the EMD should be
returned to such tenderer immediately within seven days from the date of rejection of its offer.
The following are exempted from submission of EMD
i. Public Sector Undertakings /Govt. Dept/Govt. Institutions
ii. Micro and Small Enterprises registered with Districts Industries Centers (DICs) / Khadi &
Village Industries Commissions (KVIC) / Khadi & Village Industries Board (KVIB) / Coir Board/
NSIC/ Directorate of Handicrafts and Handloom or any other body specified by Ministry of
Micro, Small & Medium Enterprises up to the extent of their monetary limit.

For MSEs, the exemption from submission of EMD is to be granted only for the items for which
they are registered with the concerned authorities.
iii. Original Equipment Manufacturers (OEMs).
5) PERFORMANCE BANK GUARANTEE (PBG): NIL
6) SECURITY DEPOSIT (SD): NIL
7) GUARANTEE: N A
8) LIQUIDATED DAMAGE FOR DELAYED SUPPLIES: Time is the essence of the contract. Liquidated
Damages may be levied against suppliers / contractors in case of delay in supply of material /
execution of contract beyond the date of delivery/completion of job specified in Purchase Order /
Contract. In case the contractor fails to complete the work within the stipulated period, as fixed in
advance, he shall be liable to pay liquidated damage @ half percent per week of the delay
subject to a maximum of 10% of the total awarded value of the category (excluding taxes and
duties). L.D. will be recovered from the contractor’s bills or any other dues of contractor with the
company.
Extension of delivery / contract period may be granted at the discretion of the Competent
Authority of HCL.
The extension of delivery / contract period when granted shall be subject to the following
conditions:
a) No increase in price shall be granted if the same takes place during the extended period,
despite a variation clause in the order but reduction, if any, shall be availed of.
b) Any increase / decrease in taxes and duties on account of statutory increase / decrease fresh
imposition of any duties or taxes which take place during the extended period shall be
admissible / availed of, provided it is CENVATABLE / Set off is admissible against these levies.
c) If it is in the interest of HCL to ensure completion of supply / execution of job and / or fulfillment
of contractual obligations subject to levy of LD when reasons for delay are not attributable to
HCL.

Page 5 of 10
 d) If the delay in completion of supply / execution of job is attributable to HCL, or due to a Force
Majeure event, then Competent Authority may consider waiving of LD, provided the
occurrence of the event is informed by notice to HCL, immediately thereof.
9) Events of Default:
The following events shall be termed as Events of Default:
If the Insurance provider shall not execute the contract in the manner as stipulated in the contract
or if it, in the opinion of HCL:
Does not execute the contract in conformity with the provisions of the contract, or
a) Substantially suspends any part of its execution for a period of fourteen (14) days without
authority from HCL, or
b) Fails to carry on and execute the contract to the satisfaction of HCL, or
c) Commits or permits any beach of any of the provisions of the contract (on the part of the insurer
to be performed or observed), or persists in any of the above mentioned breach of the contract
for fourteen (14) days, after notice in writing shall have been given to the contractor by HCL
requiring such breach to be remedied, or
d) Abandons the work(s), or
e) During the continuance of the contract, becomes bankrupt, makes any arrangement or
composition with its creditors, or permits any execution to be levied or goes into liquidation
other than for the purpose of amalgamation or reconstruction, or
f) Does not perform as per the agreed programme submitted by the contractor.
10) Termination due to Events of Default:
a) If HCL decides to terminate this contract, it shall in the first instance issue Preliminary Notice to
the contractor. Within 15 days of receipt of the Preliminary Notice, the contractor shall submit to
HCL in sufficient detail, the manner in which it proposes to cure the underlying Event of Default
(the “Contractor’s Proposal to Rectify”). In case of non submission of the Contractor’s Proposal
to Rectify within the said period of fifteen (15) days, HCL shall be entitled to terminate this
contract by issuing Termination Notice, and to appropriate any Security, if subsisting.
b) In the Contractor’s Proposal to Rectify is submitted within the period stipulated thereof, the
contractor shall have to its disposal a further period of fifteen (15) days to remedy / cure the
underlying Event of Default. If, however, it fails to remedy / cure the underlying Event of Default
within the stated period, HCL shall be entitled to terminate this contract and to appropriate the
Security, if subsisting.
11) Foreclosure of Contract in Full or in Part:
If at any time after acceptance of the Tender, HCL shall decide to foreclose or reduce the scope of
the work(s) and hence not require the whole or any part of the work to be carried out, the
Engineer-in-Charge shall give 10 days notice in writing to that effect to the contractor, provided
that:
In the event, any such action is taken by HCL, the contractor shall be paid full amount for the up to
date quantum of work executed at work site as per billing schedule under the relevant items of
work under this contract and in addition, a reasonable amount as certified by the Engineer-in-
Charge or any other agency appointed by HCL for those supplied items which could not be utilized
for execution of the work to the full extent because of the foreclosure.
12) Force Majeure Events:
If at any time during the continuance of this contract, the performance in whole or in part by either
party of any obligation under this contract shall be prevented or delayed by reason of war, act of
hostility of public enemy, civil disruption or sabotage, fires, floods, explosions, epidemics, quarantine
restrictions, strikes, lock-outs or acts of God (here-in-after referred to as events), provided notice of
the happening of any such eventuality is given by the either party to the other within 21 days from
the date of occurrence thereof, neither party shall by reasons of such event be entitled to
terminate this contract nor shall either party have any claim for damages against the other in
respect of such non-performance or delay in performance / execution under the contract.
Provided also that such performance / execution under the contract should commence as soon as
practicable, after such event has come to an end or ceased to exist and the decision of HCL as to
whether the performance in whole or in part or any execution under this contract is prevented or
delayed by reasons of any such event for a period exceeding 60 days, either party may opt to
terminate the contract. If the contract is terminated under this clause, HCL shall have the liberty to
take over from the contractor at a reasonable price, all unused, undamaged and acceptable
materials, machinery, equipments, etc. at the site, being used for the performance of the contract
and in the possession of the contractor at the time of such termination of such portion thereof as
HCL may deem it fit, except such materials, equipments, etc. that the contractor may with the
concurrence of HCL elect to retain. It is also understood in addition that this Force Majeure clause

Page 6 of 10
 will cover parties’ inability to perform on account of change in law or imposition of rules or
restrictions by the Government.
13) Amicable Resolution:
a) Save where expressly stated to the contrary in this contract, any dispute, difference or
controversy of whatever nature between the Parties, howsoever arising under, out of or in
relation to this contract including disputes, if any, with regard to any acts, decision or opinion of
the Engineer-in-Charge and so notified in writing by either Party to the other (the “Dispute”) shall
in the first instance be attempted to be resolved amicably in accordance with the procedure
set forth in part (b) below.
b) Either Party may require such Dispute to be referred to the work in charge of HCL and the
contractor for amicable settlement. Upon such reference, the two shall meet at the earliest as
per their mutual convenience and in any event within fifteen (15) days of such reference to
discuss and attempt to amicably resolve the Dispute. If the Dispute is not amicable settled within
fifteen (15) days of such meeting, either Party may refer the Dispute in accordance with the
provisions of part (c) below.
c) In the event that any Dispute has not been resolved as per the provisions of (b) above, the
same shall be referred to the Director or a person of equivalent designation, of HCL and the
contractor for amicable settlement. Upon such reference, the two shall meet at the earliest as
per their mutual convenience and in any event within fifteen (15) days of such reference to
discuss and attempt to amicably resolve the Dispute. If the Dispute is not amicable settled within
fifteen 915) days of such meeting between the two, either Party may refer the Dispute to
arbitration in accordance with the provisions of Arbitration clause.
14) ARBITRATION
Any dispute(s) of different(s) of any kind whatsoever arising between the parties out of, or relating
to the construction, meaning, scope, operation or effect of the contract or its validity or its breach
thereof, if not settled mutually, shall be referred by the parties to this contract for Arbitration under
the Arbitration and Conciliation Act, 2015 and the provisions there under, and the award made in
pursuance thereof shall be binding on the parties.
 The Arbitrator will be appointed within 30 days of reference to arbitration. A Sole Arbitrator will
be nominated by the Chairman-cum-Managing Director of Hindustan Copper Limited (HCL),
who, according to the 2015 Act, will not stand in conflict of interest with any of the
organizations. A declaration to the effect shall be submitted by the Arbitrator, to guarantee
impartiality in the proceedings. In case of a dispute of very high value, the dispute may be
referred to an arbitral tribunal, consisting of an Arbitrator nominated by both parties each and
one arbitrator appointed by both the above arbitrators.
 In the event of such an arbitrator to whom the matter is originally referred, being transferred or
has vacated his office because of retirement, or resignation or otherwise or refuses to act or is
incapable of acting for any reason whatsoever, the Chairman-cum-Managing Director of
HCL shall appoint another person to act as arbitrator in his place, who again would not stand
in any conflict of interest with both the parties. Such person(s) shall be entitled to proceed
from the stage at which his predecessor left it.
 The duration of proceedings and the fee structure will be governed by the 2015 Act. The
venue of the arbitration shall be Kolkata only. The award of the arbitrator shall be final and
binding on the parties. Any dispute, which arises at any point of time out of arbitration, shall
have the jurisdiction of Court of Kolkata, West Bengal.
 Subject to the above, the provision of Arbitration and Conciliation Act, 1996 and the rules
there under and the statutory modifications thereof shall govern such arbitration proceedings
and shall be deemed to apply and be incorporated in this contract.
15) RISK PURCHASE: The supply of above item should be made as per the laid out specification and
within stipulated delivery period failing which the Purchaser reserves the right to purchase materials
from other sources at supplier’s risk and cost in addition to the L/D stipulated in Clause No.6.
16) FIRM AND FIXED PRICE : The price quoted shall remain FIRM & FIXED.
17) DELIVERY SCHEDULE: As mentioned above or earlier.
18) INSPECTION : Inspection to be carried out at our end.
19) CANCELLATION/TERMINATION: Hindustan Copper Limited reserves the right to cancel/terminate in
full or part of the ordered quantity during the currency of the contract without assigning any
reasons.

Page 7 of 10
20) VALIDITY: The offers submitted by the tenderers must be valid for acceptance for 120 days from the
date of opening of Techno-Commercial Bids.
21) Any order resulting from this enquiry shall be governed by the terms and conditions in
addition to those mentioned in order. Where counter terms and conditions have been offered
by the supplier, the purchaser shall not be governed by them unless specific acceptance has
been given in writing in the order by the purchaser.
22) Acceptance of all the terms and conditions as per NIT should be confirmed.

AGM (MECH)M&C, ICC

Page 8 of 10
 GENERAL CONDITIONS OF TENDER ENQUIRY

1. All entries in the quotation should be entered at on-line submission form without any ambiguity and
can be corrected by the vendor till the date and time of closing. The last modified quotation will
be taken into consideration only.
2. Quotation cannot be accessed on-line after the DUE DATE.
3. Any order resulting from this enquiry shall be governed by the following terms and conditions in
addition to those mentioned in order.
4. Where counter terms and conditions have been offered by the supplier, the purchaser shall not be
governed by them unless specific acceptance has been given in writing in the order by the
purchaser.
5. PRICE: Price Bid shall be submitted through Enterprise Procurement System through Internet, among
Techno-commercially acceptable tenderers as assessed by HCL. The schedule and details of e-
procurement event shall be available to HCL vendors.

Price quoted should be on FOR Ghatsila basis. Please give the break-up of rates such as, basic
rate, excise duty, sales tax, transportation charges, Insurance etc.

 Key features in Purchase Procedures :

 Use of Enterprise Procurement System for bid evaluation.
 Vendor can access the evaluation statement on-line after the bid evaluation is over.
 Price evaluation will be on Landed Cost net of Cenvat basis.
6. GST : The Seller/Vendor should clearly indicate the GST registration number, GST rate and HSN /
SAC code of the items.
8. RIGHT OF ACCEPTANCE: The purchaser does not bind himself to accept the lowest or any other
tender and reserves the right of accepting the whole or any part of the tender or portion of the
quantity offered.
9. The Company has the right to reject any or all the tenders received in part or full without assigning
any reason thereof.
10. The Company has the right to cancel the enquiry or extend the due date of receipt of quotation
without assigning any reason thereof.
11. While submitting tender on-line the vendors cannot access the tender after the expiry of the due
date and specified time in the enquiry.
12. Any dispute arising out of this enquiry shall come under the sole jurisdiction of the District Court of
Ghatsila, Jharkhand. Any dispute arising out of the supplied material will be as per Clause No. 15.
13. WE REQUEST YOU TO RESPOND TO THIS ENQUIRY WITHOUT FAIL. IN CASE YOU ARE NOT IN A
POSITION TO SUBMIT YOUR OFFER, YOU ARE REQUESTED TO AT LEAST SEND YOUR REGRET LETTER AS
AVAILABLE ON-LINE AT ENTERPRISE PROCUREMENT SYSTEM, IF NO RESPONSE IS RECEIVED; YOUR
NAME IS LIABLE TO BE DELETED FROM OUR MAILING LIST.
14. APPLICABLE LAWS: The Indian Acts will be applicable in all matters.
15. JURISDICTION OF THE COURT: Only the Court of Ghatsila, Jharkhand having original jurisdiction to
entertain suit shall have jurisdiction to receive and decide any application/applications under the
Arbitration and Conciliation Act, 1996 and no other court shall have any jurisdiction whatsoever.
16. STATUTORY REGULATIONS: The supply, dispatch and delivery of material shall be arranged by the
supplier in strict conformity with the all applicable statutory regulations. HCL/ICC disowns any
responsibility on account of violation of statutory provisions, any irregularities or contraventions of
any of the statutory regulations in manufacture and the supply of the said material covered by the
order.
17. REPEAT ORDER: HCL may place repeat the order up to 50% of the ordered quantity on the same
rate, terms and conditions.

Page 9 of 10
IMPORTANT NOTE:
1) Micro and Small Enterprises [MSEs] shall be eligible for availing all the benefits as
laid down under the Public Procurement Policy for MSEs [Order 2012]

2) The condition of prior turnover and prior experience shall be relaxed for Startup
Medium Enterprises [whether MSEs or otherwise] subject to meeting of quality and
technical specifications of the tender.

3) The parties participating in the bidding shall have to provide documentary

evidence of being registered as MSMEs to avail benefits available in this segment.

4) ) Declaration of UAM number by MSE bidders on CPP portal is mandatory, failing

which such bidders will not be able to enjoy the benefits as per the Public Procurement
Policy for MSE Order, 2012.
.

POLICY FOR MSEs UNDER PUBLIC PROCUREMENT BILL 2012:

Those MSEs which are registered with Districts Industries Centers (DICs) / Khadi & Village Industries
Commissions (KVIC)/ Khadi& Village Industries Board (KVIB) / Coir Board/ NSIC/Directorate of
Handicrafts and Handloom or any other body specified by Ministry of Micro, Small & Medium
enterprises are eligible for availing benefits under the Public Procurement Policy.

In tender, participating MSEs quoting price within band of L1+15% shall also be allowed to supply
a portion of requirement by bringing down their price to L1 price in a situation where L1 price is
from someone other than an MSE. Such MSEs shall be allowed to supply up to 20% of total
tendered value. In case of more than one such MSE, the supply will be shared proportionately.

Policy is meant for procurement of only goods produced and services rendered by MSEs.

Out of 20% target of annual procurement from MSEs, a sub target of 4% (Four per cent) is
earmarked for procurement from MSEs owned by Scheduled Caste (SC)/ Scheduled Tribe (ST)
Entrepreneurs. However, in the event of failure of such MSEs to participate in tender process or
meet tender requirements and L1 Price, 4% sub-target for procurement earmarked for MSEs
owned by SC/ST Entrepreneurs will be met from other MSEs. MSEs participating against the
tender should submit necessary documentary evidence for availing the facility of the policy. The
MSEs owned by SC/ST has to submit cast certificate issued by competent authority along with
the offer.

MSEs owned by SC/ST has to submit caste certificate issued by competent authority along with
the offer.

Supply will only be shared if it is feasible.

However HCL reserves the right entirely at their sole discretion to place order in part or full on
different suppliers.

For Hindustan Copper Limited

AGM (MECH) M&C, ICC

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