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CONCEPT NOTE
NATIONAL DISASTER RESPONSE PLAN (NDRP)
ENHANCEMENT FOR HYDROMET AND FINALIZATION OF EARTHQUAKE AND
TSUNAMI WORKSHOP AND WRITESHOP

Background:

The National Disaster Response Plan (NDRP) is the Government of the Philippines’
“multi-hazard” response plan. Emergency management as defined in the NDRRM Act of 2010
(RA10121), is the organization and management of resources to address all aspects or
phases of the emergency, mitigation of, preparedness for, response to and recovery from a
disaster or emergency. The Office of Civil Defense (OCD), in consultation with NDRRMC
member agencies developed the NDRP. It outlines the processes and mechanisms to
facilitate a coordinated response by the national and/or at the local level
departments/agencies. Local government institutions are responsible for the development and
improvement of local response plans relative to their areas of responsibility and underlying
risks.

The NDRP acknowledges the existence of two levels of operation: one is at the
national level and the second is at the LGU level. The national level involves the National
Disaster Risk Reduction and Management Council (NDRRMC) and the Regional Disaster Risk
Reduction and Management Councils (RDRRMCs). The LGU level involves the
Provincial/City/Municipal Disaster Risk Reduction and Management Councils
(P/C/MDRRMCs). The content of the NDRP involves the operation at the national level only
but shows the integration of the national response to the LGU level of operation.

Memorandum Order No. 23, s.2014 dated 20 Oct 2014, NDRP for HydroMet officially
sealed the utilization of the new Philippine Cluster Approach System and its operational
workflow. Also, the NDRP for Earthquakes and Tsunamis was drafted and has been subjected
to series of simulation exercises/drills by the NDRRMC - Response Cluster to test its
applicability and effectiveness.

Now, at the national level, the response mechanisms has proven its effectiveness from
the past disasters specially for natural disasters like TY RUBY, GLENDA, LANDO, and even
during plan activities such as APEC 2015, Papal Visit, and Black Nazarene Traslacion. Thus,
an implementing group through the Vice-Chairperson for Response under the leadership of
the Department of Social Welfare and Development (DSWD) is recommended to re-focus for
the enhancement of the NDRP for HydroMet and finalization of the NDRP for Earthquake and
Tsunami. The plan is to organize a workshop composed of disaster response technical people
including partner civilian counterparts to address the important thematic areas of DRRM;
Response.

Objectives:

1. To enhance the cluster objectives, memberships and specific roles and

responsibilities of lead and supporting agencies/offices;

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2. To formally identify the distinct inclusions of the different alert levels, levels of action
and the clear procedures of the Response Cluster workflow; and

3. To address the needs to align and identify Cluster leaderships and memberships for
better command and control mechanism in relation with the Incident Management Teams
(IMT).

Expected Outcomes:

1. An immediate local operable and interoperable Response Clusters and IMT

mechanisms related to the updated NDRP for Hydro-Met and completed NDRP for
Earthquakes and Tsunamis Manual;

2. Well established and better functional, usable, useful, and used command and
control frameworks for the Emergency Operations Center (EOC) in disaster areas;

3. Identified standard alert levels, levels of action, and response operations workflow
for use at all levels; and

4. Clear mandated actions and resources of all Cluster leads and members including
IMTs during disaster response operations.

Concept of the Workshop:

With the approval of the National Disaster Response Plan for Hydro-Met, and the
final drafting of the NDRP for Earthquakes and Tsunamis, there is a need to revisit its
implementation to fortify its foundation through a series of workshops for the enhancement of
NDRP for Disaster Response Management Operations.While there are ongoing series of
events to highlight these undertakings from national down to local level, it is imperative that
parallel actions be undertaken to update and finalized such documents as mandated by the
new leadership of the NDRRMC.

The proposed workshop is a five (5)-day activity that will be participated by national
key players of the Response Cluster, IMTs and its partners from the private sectors and
volunteer groups from 30 August to 03 September 2016.

Invited participants are those with experiences in disaster response operations of the
National Response Cluster and National IMTs at the strategic level with delegated decision-
making authority or recommendatory functions.

The attendees shall be tasked to organize and group according to their respective
mandate, expertise and capabilities following the NDRP’s Cluster Approach System and
Incident Command Systems’ organization:

 Food and Non-Food Item (FNI)

 Camp Coordination and Camp Management (CCCM)
 IDP Protection
 International Humanitarian Assistance (IHA)
 Law and Order (LAO)
 Health
 Logistics
 Emergency Telecommunications (ETC)
 Education

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 Search, Rescue and Retrieval (SRR)

 Management of the Dead and the Missing (MDM)
 National Incident Management Teams (NIMT)

Each Cluster and the IMT shall be facilitated by its lead agency and other disaster
response officer with vast experiences in response operations. There will be templates to be
used, checklists to be made and other tools that will be utilized as materials for the activity.

Preparatory Activities:

1. Convening of Response Clusterand IMT meetings;

2. Orientation of its members,documentorsand facilitators; and
3. Facilitators and documentors will prepare their respective checklists and other tools.

Program and Agenda:

DAY (1) ONE

TIME PARTICULARS METHODOLOGY OPR

0800H – 0830H Arrival and Registration Secretariat and
Operations Division
0830H – 0840H Invocation and National Anthem Plenary Session Secretariat and
(Audio Visual Presentation) Operations Division
0840H – 0850H Introduction of Participants Plenary Session Dir. Felino Castro,
DreamB, DSWD
0850H – 0900H Welcome Remarks Plenary Session Usec. Vilma B.
Cabrera
DSWD
0900H – 0910H Keynote Speech Plenary Session Usec. Ricardo B. Jalad
Executive Director,
NDRRMC and
Administrator, OCD
0910H – 0920H Photo Opportunity VIPs with all
Participants
0920H – 0930H Workshop Overview Plenary Session Ms. Susana E.
Quiambao, OIC,
Operations Division
0930H – 1030H Orientation on the National Lecture/Discussion LTC EDWIN C
Disaster Response Plan (NDRP) SADANG GSC (SC) PA,
for Hydro-Met, Earthquakes, SMA to CDA
and Tsunamis
1030H – 1200H Disaster Response Management Lecture/Discussion LTC EDWIN C
Operational Spectrum SADANG GSC (SC) PA,
SMA to CDA

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1200H – 1300H Lunch Break

1300H – 1330H Fundamentals of PDRA-APP Lecture/Discussion MS. LENIE ALEGRE
OIC, Operations
Service
1330H – 1400H Discussion on Cluster Approach Lecture/Discussion MR. SONNY PATRON,
System CDO II, OD
1400H – 1430H Basics of Incident Command Lecture/Discussion MR. JOEMAR PEREZ,
System TS II, ETD
1430H – 1500H Interoperability of Response Lecture/Discussion LTC EDWIN C
Cluster and IMT SADANG GSC (SC) PA,
SMA to CDA
&
MR. JOEMAR PEREZ,
TS II, ETD
1500H – 1600H Workshop 1: Formulation of Breakout Sessions / Facilitators, Cluster
the General and Specific Workshop Leads and Members
Objectives of the Clusters
1600H – 1700H Workshop 2: Identification of Breakout Session / Facilitators, Cluster
Cluster Members and Specific Workshop Leads and Members
Roles and Responsibilities of
Agencies
1700H – 1730H Administrative Announcement Plenary Session Secretariat

DAY (2) TWO

TIME PARTICULARS METHODOLOGY OPR

0800H – 0830H Registration and Recap Plenary Session Secretariat and
Operations Division
0830H – 1030H Presentation of Workshop 1 and Plenary Session Facilitators,Cluster
2 Outputs and Discussion on Key Leads and Members
Points
(Working Morning Break)
1030H – 1200H National Response Cluster Lecture/Discussion MR. CHRISTOPHER
Incident Management System GRAJO, ERIC
(IMS)
1200H – 1300H Lunch Break
1300H – 1500H Workshop 3: Formulation of Breakout Session / Facilitators,Cluster
Concept of Operations, Levels of Workshop Leads and Members
Response Action, Alert Levels,

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Triggers for Actions-Localand

International Key Responders
(Working Afternoon Break)
1500H – 1700H Presentation of Workshop 3 Plenary Session Facilitators,Cluster
Outputs and Discussion on Key Leads and Members
Points
1700H – Administrative Announcement Plenary Session Secretariat
1730H

DAY (3) THREE

TIME PARTICULARS METHODOLOGY OPR

0800H – 0830H Registration and Recap Plenary Session Secretariat and

Operations Division
0830H – 1200H NDRP HydroMet and Earthquake Plenary Workshop Facilitators, Cluster
& TsunamiInitial Writeshop Leads and Members
(Working Morning Break)
1200H – 1300H Lunch Break
1300H – 1700H Presentation and Discussion on Plenary Workshop Facilitators, Cluster
the Cluster Operational Leads and Members
Guidelines
(Working Afternoon Break)
1700H – Administrative Announcement Plenary Session Secretariat
1730H

DAY (4) FOUR

TIME PARTICULARS METHODOLOGY OPR

0800H – 0830H Registration and Recap Plenary Session Secretariat and

Operations Division
0830H – 0930H Briefing of the Simulation Plenary Session LTC EDWIN C
Exercise (SIMEX) Mechanics SADANG GSC (SC) PA,
SMA to CDA
0930H – 1600H Start of SIMEX Plenary Workshop LTC EDWIN C
(Working Morning Break) SADANG GSC (SC) PA,
(Working Lunch) SMA to
(Working Afternoon Break) CDAFacilitators,
Cluster Leads and
Members

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1600H – 1700H Hotwash, Lessons Learned, Best Plenary Workshop LTC EDWIN C
Practices, and Evaluation SADANG GSC (SC) PA,
SMA to CDA
Facilitators, Cluster
Leads and Members
1700H – Administrative Announcement Plenary Session Secretariat
1730H

DAY (5) FIVE

TIME PARTICULARS METHODOLOGY OPR

0800H – 0830H Registration and Recap Plenary Session Secretariat and

Operations Division
0830H – 0930H Briefing of the Final Writeshop Plenary Session Dir. Felino Castro,
Mechanics DreamB, DSWD
0930H – 1130H Workshop 4: Formulation and Plenary Workshop LTC EDWIN C
Submission of Cluster’s Directory SADANG GSC (SC) PA,
and List of Inventory of SMA to CDA
Resources at the National Level Facilitators, Cluster
Leads and Members
1130H – 1200H Presentation of Workshop 4
Outputs
0930H – 1500H Start of Final Writeshop Plenary Workshop LTC EDWIN C
(Working Morning Break) SADANG GSC (SC) PA,
(Working Lunch) SMA to CDA
(Working Afternoon Break) Facilitators, Cluster
Leads and Members
1500H – 1600H Ways Forward and Next Steps Plenary Workshop Dir. Felino Castro,
DreamB, DSWD
1600H – 1700H Closing Ceremony Plenary Session Workshop
- Handover of Deliverables Secretariat
of the Most Senior
Participants to Sec. Judy
Taguiwalo, DSWD
- Signing of the Declaration
of Commitment
- Closing Message of Sec.
Taguiwalo

Participants / Facilitators / Support Staff

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The following shall act as resource persons and facilitators for the different Response
Cluster during the summit:

Resource Persons and Facilitators

1. Director Felino Castro
2. LTC EDWIN C SADANG GSC (SC) PA
3. Mr. Christopher Grajo

Facilitators
4. Ms. Susan Quiambao
5. Mr. Sonny Patron
6. Ms. Sarah Ulat

Secretariat & Documenter

7. 3 Staff from ERIC
8. Ms. Jacqueline Manara

The following participants or their authorized representatives with delegated decision-

making authority or recommendatory functions that is part of the decision making
process.

DSWD: USec Vilma Cabrera plus 3 staff

DOH: Director Gloria Balboa
PHIVOLCS: Dir. Renato U. Solidum Jr.
PAGASA: Mr. Vicente Malano
DFA: Director Edward Yulo
DPWH: Engr. Visna Manio
NEDA: Dir. Cynthia Villena
DepED: Dir. Ronilda Co
DOE: ASec. Matanog Mapandi
AFP: One (1) each HADR Officer of the following offices;
- J3, AFP
- J7,AFP
- J6, AFP
- J4, AFP
- J5, AFP
- Health Service, AFP
DILG: Dir. Allan Tabell
PNP: PSSUPT ROMEO SJ STA ANA JR
PSUPT JOHNNY CAPALOS
BFP: FSUPT JOSELITO A CORTEZ
PCG: CAPT JUANCHO MARAÑO
DOTC: Mr. Emil M. Ocfemia
PRC: Mr. Leonard Ebajo
MGB: Usec. Mario Luis Jacinto
NOAH: Dr. Mahar Lagmay
MMDA: Dir. Ramon Santiago
NWRB: Dr. Sevillo David Jr.
OCD: Mr. Kelvin Ofrecio, CEIS Division
Ms. Almarose Tabliago, Installation and Logistics Division

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Ms. Lenie Alegre, Operations Service

Ms. Shelby Ruiz, Operations Service
Mr. Relan Jay Assuncion
Dir. Mechito Castro, OCDRO I
Dir. Norma Talosig, OCDRO II
Dir. Alex Uy, OCDRO CAR
Dir. Josefina Timoteo, OCDRO III
Dir. Vicente Tomazar, OCDRO IV-A
Dir. Bernardo Rafaelito Alejandro IV, OCDRO V
Dir. Rosario Cabrera, OCDRO VI
Dir. Olivia Luces, OCDRO VII
Dir. Ana Cañeda, OCDRO X
Dir. Liza Mazo, OCDRO XI
Dir. Susana Cruz, OCDRO NCR

Administrative Arrangements & Responsibilities:

1. Department of Social Welfare and Development (DSWD) as the Vice

Chairperson for Response, will be the lead agency on the significant actions that
needs to be accomplished in relation with the NDRP Enhancement Workshop and
Writeshop in coordination with OCD.

2. Office of Civil Defense as the Coordinator will be responsible for the coordination
process of the workshop and other pertinent activities prior to its implementation. Also,
will take on the responsibility of organizing the participants through inter-agency
meetings prior to the D-Day.

3. Member Agencies of Each Response Cluster will provide their respective

representatives who will act as the lead and members of the cluster, together with the
initial list of optimal resources, systems and equipment to commit during actual
disaster operations.During the duration of the exercise, they will act as the focal
persons of their respective departments and agencies.

Dates and Location of the Workshop:

Dates: 12 September – 16 September 2016
Venue: To be determined (TBD)

Uniform
Day 1: Respective agency’s Uniform of the Day (UOD)
Day 2 – 4: Smart Casual
Day 5: Respective agency’s Uniform of the Day (UOD)

Funding:
Funding will be co-shared by OCD and DSWD. OCD will shoulder the cost for
accommodation, supplies and materials, communications expenses and other incidental
expenses amounting to Php 461,150.00 chargeable against the APB CY 2016 Operations
Division.

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Travel Expenses
The travel expenses of regional participants during the training proper are chargeable
to the respective APB 2016 of their regional offices.

Coordinating Guidelines
1. Recommended attendees/participants must be in the level of decision makers;
2. Names of participants must be provided to the Secretariat three (3) days prior the
activity. Participants may contact the Secretariat at (02) 376-4240 or at
ocd_opnsdiv@yahoo.com.
3. Participants are required to bring their respective laptop;
4. Participants are instructed to have their respective agency’s contact person and details
including their list of resources for response operations at the national level;
5. All participants are directed to register online, submit all requirements and monitor
other announcements at responseops.ph;
6. All participants are required to inform the Secretariat of their check-in dates for
coordination with the designated hotel; and
7. The Secretariat shall manage the time strictly. All participants are encourage to
cooperate.

Concept Note for the NDRP Review and Evaluation Workshop