ENVIRONMENT Management Manual 1

ENVIRONMENT
MANAGEMENT MANUAL
PART- 1 (EMM-1)
Rev Date Prepared By Approved by
0 01-Feb-2019 QHSE Department MD / FD
1 01-Mar-2020 QHSE Department MD / FD
LIST OF CONTENTS
Environment Management Manual, Part-1 01-Mar-2020 Rev 1 Page 1 of 2
Rev. Date Rev

0. Record of Changes 01-Mar-2020 1
1. List of Contents 01-Mar-2020 1
2. Introduction
2.1. Introduction 01-Feb-2019 0
2.2. New Vessel Takeover Procedures 01-Mar-2020 1
2.3. Environmental Control Officer 01-Feb-2019 0
2.4. Training, Awareness and Competence 01-Feb-2019 0
3. Machinery Spaces Bilge & Waste Oil Management

3.1. Control of Bilge Water 01-Feb-2019 0
3.2. Oily Water Separator and Oil Content Monitor 01-Feb-2019 0
3.3. Maintenance of Pollution Prevention Equipment 01-Feb-2019 0
3.4. Bilge Management Seals 01-Mar-2020 1
3.5. Management of Sludge and Waste Oil 01-Mar-2020 1
3.6. Operation of Incinerator 01-Feb-2019 0
3.7. Port State Control Inspection for MARPOL violations 01-Feb-2019 0
3.8. Flexible Hoses & Wilden Pumps 01-Feb-2019 0
3.9. Areas outside Engine Room 01-Feb-2019 0
4. Cargo Residues Management

4.1. Cargo Residues and Hold/Tank Washing Management 01-Mar-2020 1
5. Operational Hazard Management

5.1. Operational Hazard Management 01-Mar-2020 1
6. Sewage Management
6.1. Sewage Management 01-Feb-2019 0
7. Garbage Management
7.1. Garbage Management 01-Feb-2019 0
7.2. Garbage Categories – Handling Guidelines 01-Feb-2019 0
7.3. Garbage Disposal Restrictions - Placards 01-Mar-2020 1
7.4. Hazardous Waste Disposal 01-Feb-2019 0
7.5. Paints and Solvents 01-Feb-2019 0
8. Prevention of Transfer of Harmful Aquatic Organism

8.1. Ballast Water Management 01-Feb-2019 0
8.2. Bio-fouling Management 01-Feb-2019 0
9. Emission Control Management

9.1. SOx Emission Management 01-Mar-2020 1
9.2. NOx Emission Management 01-Feb-2019 0
9.3. Volatile Organic Compounds 01-Mar-2020 1
9.4. Ozone Depleting Substances 01-Feb-2019 0
9.5. Soot Blowing and Disposal 01-Feb-2019 0
10. Noise Management

10.1. Minimising Noise 01-Feb-2019 0
11. Energy Conservation Management

11.1. Energy Conservation Management 01-Feb-2019 0
LIST OF CONTENTS
Rev. Date Rev

12. Anti-fouling System
12.1. Anti-fouling System 01-Feb-2019 0
13. Document Management

13.1. Document Control 01-Mar-2020 1
13.2. Oil Record Book 01-Feb-2019 0
13.3. Vessel General Permit & NPDES Record Book 01-Feb-2019 0
13.4. Inventory of Hazardous Materials 01-Feb-2019 0
14. Reporting Procedures

14.1. Environmental Non-compliance Reporting System 01-Mar-2020 1
14.2. Environmental Compliance Declaration 01-Feb-2019 0
Annexes
Annex - 1 Environmental Non-compliance Reporting Form 01-Feb-2019 0
Annex - 2 Form for Inventory Control of Seals 01-Feb-2019 0
Annex - 3 Marine Bunker Oil – Details of Maximum Sulphur Allowed 01-Mar-2020 1
on Ships
2.1 Introduction
Environment Management Manual, Part-1 01-Feb-2019 Rev 0 Page 1 of 1
Purpose
To prevent impact on the environment from all known pollutants.
2.1.1 Purpose of Manual

To document the procedures for protection of the Marine Environment.
2.1.2 Application of Manual

Read this manual in conjunction with other statutory requirements, Company’s SMS manuals
and various other office instructions.
2.1.3 Pollutants
Company has identified the following as pollutants:
Oil
Noxious Liquid Substances
Sewage
Garbage
Ballast Water
Air Pollutants (NO X and SO X)
Ozone Depleting Substances
Noise
Forms and checklists: References:

CL
RA
WI
FORM
2.2 NEW VESSEL TAKEOVER PROCEDURES
Purpose
To outline environmental compliance procedures when taking a vessel into Company management.
2.2.1 Prior Taking Over

Send relevant IMO DCS ship specific data to mrv@angloeastern.com, as required for the
reporting software.
Additionally, for vessels likely to go to:
Europe, send the required information for preparation of the ship specific EU-MRV
monitoring plan to mrv@angloeastern.com. The plan needs to be submitted to the
verifier.
U.S.A, send the required information for the preparation of VGP ENOI (Electronic
Notice of Intent) to vgp@angloeastern.com
2.2.2 After Taking Over
S.No. Checks
Oily Water Separator (OWS) and Oil Content Meter (OCM)
Correct functioning of the Oily water Separator (OWS), including zero check and
1.
function test.
2. OWS overboard pipeline internal inspection. Clean if required.
3. Maintenance routines and records for the OWS / associated machinery.
Interconnection between bilge and sludge system (e.g. spectacle flange).

4. Note: Ensure both bilge and sludge systems are properly isolated and fitted with a
MARPOL seal, except for the common discharge pipe leading to shore connection.
Thoroughly search the ER for any magic pipes, portable hoses etc. indicating
violation.
5.
Caution: When such pipe exists, inform office immediately. Consult Vessel Manager
and remove the pipe from vessel with a clear change of custody.
Bilge Holding Tank
6. Inspect Bilge Holding Tank and clean up, if required.
Bilge Piping
Open, inspect and clean direct bilge well suction filters leading to the Fire & GS
7. and Bilge & GS pumps. Report condition to the Office with photographs before and
after cleaning.
Check that all bilge / sludge pipelines are in accordance with the original yard
plans. There should be documentation available indicating any modifications, and
same should be class approved.
8.
Note: In case of any deviation from the Original yard or Class approved plans, inform office
immediately. Destroy the set of plans which does not conform to the actual pipeline (not as
per original or Class approved) to avoid any confusion.
MARPOL Seals
Fit seals at all locations as specified in EMM chapter ‘Bilge Management Seals’
9.
and maintain records.
Sewage Treatment Plant
10. Correct functioning of Sewage Treatment Plant.
Open up to check condition and correct position of the 3-way valve on the black
water and grey water line.
11. Note: The valve handle position should correspond correctly with the position of the valve.
After checking, fit seal to the valve cover. In case, gate valves are fitted for isolation,
dismantle and check for the proper movement / functioning of this valve.
Internal inspection of Sewage Treatment Plant.
12. Note: Check for proper sewage flow into the plant and visible signs of oil. Fit environmental
seals to the inspection covers after completion of these checks.
Inspect the Sewage Holding tank / Grey water Holding tanks for any presence of
13. oil. Fit environmental seals to the manhole covers/ inspection sight glass covers
after these checks.
With proper risk assessment, open 1 section of the sewage and grey water
14. overboard piping (located near to the overboard valve) and inspect the internals for
presence of any oil.
Incinerator
15. Correct functioning of W.O. Incinerator.
Critical Spares
Availability of critical spares for MARPOL / associated equipment in accordance

with Company’s Minimum Spares List. Order for missing spares.
16.
Note: As standard spare, every ship taken into management with filtration type OWS must
have at least 2 spare coalescer / filter cartridges on board from day one.
Documentation and Logbooks
17. Validity of Oil Content Meter (OCM) calibration certificate.
IOPP Certificate for correct entries e.g. Equipment details, all bilge, sludge and
18. drain tanks including scavenge drain tanks are included with proper capacities etc.
Inform office if any discrepancies.
Availability of previous records as follows:
Oil record books – Last 3 years / as per flag requirement.
19.
Bunker Delivery Notes - Last 3 years / as per flag requirement.
MARPOL Bunker samples – Last 12 months / as per flag requirements
Start maintaining the following logs immediately:
Engine Log Book Supplement (MARPOL Annex VI Record Book),
20.
Engine Room Bilge Management Log Book & OWS maintenance register
Garbage Log
Environmental Protection Questionnaire :To evaluate the overall condition on board

Send the completed Environmental Protection Questionnaire (TEC-44 Form) to

21. Vessel Manager while copying in the Group Environmental Compliance Director as
soon as possible, and not later than 30 days after taking over.
22. If proceeding to a US port directly, send well before the arrival at 1st US port.
Training and Familiarisation
Conduct training session highlighting Company’s commitment for environment

23.
protection and procedures.
Installation and Use of Vessel Reporting Software
Install and use the latest vessel reporting software for sending vessel reports (At
24.
Sea, In Port, Arrival, Departure etc.)
Notices and Posters
Anti-pollution notices as per Gen. Circ#16 and stencil ‘'Do not open without
25.
permission of C/E'’ displayed at OWS overboard valve.
26. Bilge Pumping Plan posted near OWS

CL
RA
WI
FORM: TEC 44
2.3 ENVIRONMENTAL CONTROL OFFICER
Purpose
To outline procedures for designation and responsibilities of Environmental Control Officer.
2.3.1 Environmental Control Officer (ECO)

The Chief Engineer is the designated Environmental Control Officer (ECO) on board.
ECO and is fully responsible for the implementation of the Environmental Compliance Policy
on board.
The duties and responsibilities of the Environmental Control Officer are laid down in PAM
chapter ‘Job Responsibilities – Chief Engineer’.

CL
RA
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FORM
2.4 TRAINING, AWARENESS AND COMPETENCE
Purpose
To outline procedures on training, awareness and competence on Environment Management System.
2.4.1 Crew Training and Guidance

Masters and Chief Engineers should:
Provide training and guidance to all staff regarding Environmental Policies and
Procedures.
Demonstrate and reinforce commitment of the Top Management in overall
Environmental Management System.
As a minimum the training should include:

CEO & COO Messages
Compliance with environmental regulations, including Emission Control Area
(ECA) regulations and other local requirements as may be applicable
Operation of MARPOL equipment, i.e. Oily Water Separator, Incinerator,
Sewage Treatment Plant and ODME (for oil tankers)
Ballast Exchange rules and requirements
Disposal of Cargo / Tank residue
Garbage disposal regulations
OWS Maintenance and records
Fitting of seals on valves and flanges as per company guidelines
Importance of proper documentation

CL
RA
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FORM
3.1 CONTROL OF BILGE WATER
Purpose
To outline procedures on minimising the generation of bilge water and waste oil.
Explanation of Terms
Oil residue (sludge): Residual waste oil products generated during the normal
operation of a ship such as those resulting from the purification of fuel or
lubricating oil for main or auxiliary machinery, separated waste oil from oil filtering
equipment, waste oil collected in drip trays, and waste hydraulic and lubricating
oils.
Oily bilge water: Water which may be contaminated by oil resulting from leakage
or maintenance work in machinery spaces etc.
Note 1
Any liquid entering the bilge system including bilge wells, bilge piping, tank top or bilge holding tanks is
considered as oily bilge water.
Control Measures
Minimise generation of bilge water and waste oil by the following:
Proper maintenance of all equipment and machinery.
Prevent leakages from pump glands, pipe joints, seals etc.
In case of leaks, try to prevent the oil from mixing with bilge water.
Clean bilges, bilge wells and bilge tanks regularly to avoid the build-up of oily
deposits or sediment. These could reduce the efficiency of the separating systems.
Carry out regular skimming of Primary Bilge tank to prevent oil from going over to
the Bilge tank.
Minimise entry of particles, mud, soot, etc. in bilge wells and bilge tanks by using
simple filtering methods, preferably before it enters the Bilge tank.
Inserting of felt and loofah sponge into the bucket filters of bilge wells, bilge pump
and OWS bilge pumps gives excellent results and increases the time-between-
overhauls (TBO) of the OWS.
It is recommended to use ‘portable and semi-fixed filters’ to improve the efficiency
of bilge separating systems.
Note 2
Avoid using heavy duty detergents and emulsifying chemicals. Emulsions formed by these affect the
separation of oil and water in OWS, damages the coalesce filters thus preventing its efficient operation.
Order biodegradable detergents, whenever possible.
Caution
Ensure not to cross-contaminate Bilge Tank with fuel oil when draining the water from fuel oil tanks.

CL MEPC.187(59)], MEPC.1 Circ.677
RA
WI
FORM
3.2 OILY WATER SEPARATOR AND OILY CONTENT MONITOR
Purpose
To ensure compliance with Annex I of MARPOL 73/78, international, national and local regulations
concerning disposal of oily bilge water, oil residues (sludge) and waste oil from machinery spaces.
3.2.1 Use of Oil Water Separator (OWS)- Administrative Controls

Chief engineer’s permission is required prior:
Using the OWS
Opening the bilge overboard valve, when required
Note 1
Keep the bilge overboard valve locked in the shut position and Chief Engineer should keep the control of
keys in a secure place.
3.2.2 Training and Familiarisation

All engineers must understand the operation of Oil Water Separator (OWS) and Oil Content
Meter (OCM), so as to be able to demonstrate the operation to any party.
3.2.3 Controls on Discharge of Bilge water / Oil / Oily Mixtures

When using OWS to discharge oil / oily mixtures, always comply with international and local
regulatory compliance and as far as possible:
Carry out all pumping operations in daylight.
Do not use OWS within 12 miles off the coast of any country. Always use the OWS
outside Exclusive Economic Zone, which is 200 miles from the coast of any country
complying with for vessels always operating within 200nm range, discuss
arrangement for use of OWS with the Vessel Manager.
Avoid discharge of bilge water through OWS in Special Areas. If unavoidable, first
obtain office permission and then use OWS (fitted with automatic stopping device)
to discharge bilge water in Special Areas. MARPOL does not prohibit discharge of
bilges through the OWS in Special Areas.
Note 2
Do not carry out pumping operation during UMS hours.
Caution
It is prohibited to pump out of bilge water or oily mixture, if the vessel is trading in the Polar region (Arctic
or Antarctic).
3.2.4 Operation of OWS

Prior to transfer operation, Chief Engineer must confirm vessel’s position with the Bridge,
with due consideration to the estimated duration of the operation.
Responsible Engineer should carefully monitor pumping operations in the Engine room.
For efficient separation, always use the heating system for OWS, if applicable.
Before and after use, flush OWS with sea / fresh water, as applicable, for a minimum of 15
minutes.
The Bridge watch should regularly monitor over side and the wake astern, to ensure there
are no traces of oil going overboard.
In case any oil is sighted:

Stop pumping operations immediately.
Investigate the cause.
Inform office.
Caution
When disposing oily bilge water overboard through the OWS from Bilge Holding Tank / directly from bilge
wells, if required, dilution by keeping the S.W. inlet valve partially open to the OWS is NOT permitted.
3.2.5 Record Keeping

Record details of operation in the Oil Record Book (ORB).
Person-in-charge should sign the records.
Check the quantity of bilges pumped overboard with the capacity of the bilge pump, keeping
in mind that the pump may not be operating at 100 % capacity.
For details, refer to Company ORB entry guidelines.
Caution
Prior making relevant ORB entries, check / verify the recording in OCM memory card, where fitted. This
is a MARPOL requirement and any contravention can have very serious consequences, resulting in
arrest / fine and detention of vessel.
3.2.6 Oil Content Monitor (OCM) Fitted with Memory Card

OCM’s meeting the requirements of MEPC.107 (49) are provided with a memory card that
records important data when the OWS is in use.
C/E and all certified engineers must know the procedure to review and interpret the
recording in the memory card.
A copy of the instructions for checking the data recorded in the OCM should be taken from
the instruction manual and kept near the OCM.
Monthly, check the UTC time of OCM clock and verify that the timings entered in the ORB
are same as recorded in the OCM memory card.
3.2.7 OWS Malfunctioning / Failure

If OWS / its alarm unit malfunctions during pumping operation:
Stop bilge pumping operation immediately.
Close all valves on the system.
Padlock OWS overboard valve and fit a seal.
Inform office immediately.
Record the failure in the ORB along with entries for the sealing of the overboard
valve.
Upon restoring proper operation, again make entries in ORB along with the entries for the
removal of the seal, which was fitted to the overboard valve. Examples of such entries are
given in Company ORB guidelines.
Note 3
Obtain Flag State dispensation in consultation with the office on all occasions when OWS becomes
inoperative and is not in use.
3.2.8 ‘White Box’ Procedures (Where Fitted)

‘White Box’ is a fail-safe and tamper-proof arrangement fitted in conjunction with the OWS,
OCM and 3 way valve so that accidental discharge of any bilge water with an oil content >
15 PPM does not occur.
It has a flow-switch to ensure bilge water cannot be discharged overboard without being
measured by the Oil Content Meter.
Following recordings are stored on a flash card memory:
Flow, through the flow meter.
PPM of bilge water.
Position of the 3 way valve (whether overboard or in recirculation mode)
The status of the system (on/off)
The position of the ship – latitude & longitude - through GPS (optional)
The door of the White Box is kept locked with a padlock. Opening the door during operation
will cause the 3 way valve to operate so as to stop overboard discharge and recirculating
the water back to the Bilge Holding tank.
If provided with such White Box, follow below procedures:
Secure the White Box door with lock and seal arrangement. EMS Seal should
remain intact except when opened for maintenance or inspection purposes.
Identify all White Box keys with tag. Master should keep these keys. Existence of
white box keys elsewhere is strictly prohibited.
Always open the White Box under the presence of Chief engineer and another
individual.
Record the removal from / return to the Master’s safe and use of White Box keys in
‘Engine Room Bilge Management Log Book & Oily Water Separator Maintenance
Register’. Master must ensure that the entries are timely and correctly made and
include the following details:
• Date and time of removal and return of the keys;
• Purpose of opening of the white box;
• Date, time and location when the white box door is opened and closed;
• Ranks and names of the Engineers who receive, use, witness the use and return the
keys
• Signatures of the Master and involved Engineers.
Example:
AT [time] HOURS THE CHIEF ENGINEER [name of Ch. Eng.] RECEIVED FROM THE MASTER A KEY
TO THE WHITE BOX FOR THE PURPOSE OF [Purpose of opening of the white box door]. THE WHITE
BOX DOOR WAS OPENED AT [time] HOURS IN POSITION [Lat / Long] AND CLOSED AT [time]
HOURS IN POSITION [Lat / Long]. OPENING AND CLOSING OF THE WHITE BOX DOOR WAS
PERFORMED BY [rank and name] AND WITNESSED BY [rank and name]. THE WHITE BOX KEY
WAS RETURNED TO THE MASTER AT [time] HOURS.
[Name, rank and signature of Chief Engineer, witnessing Engineer and Master]
Note 4
Record if carrying out any maintenance inside the White Box after opening in the Part B of ‘Engine Room
Bilge Management Log Book & Oily Water Separator Maintenance Register’ with relevant photographs.

CL MEPC.107(49)
RA LOG-07
WI
FORM
3.3 MAINTENANCE OF POLLUTION PREVENTION EQUIPMENT
Purpose
To outline maintenance procedures on pollution prevention equipment.
3.3.1 Care and Maintenance

Perform routine test and maintenance on OWS and OCM as per the maker’s instruction and
maintenance schedules listed in PMS, which must include:
Frequency Task
Check UTC time of OCM clock.
Note: If any difference is noted, carry out the corrections as per
maker’s instructions and make any entry in the Oil Record Book Part I.
Do not change clock time with the change of ship’s time.
Verify timings in the ORB with timings as recorded in the OCM
memory card, where fitted.
1M Carry out operational test of the OWS, where practicable, as per
procedures mentioned in this chapter.
Draw the samples of bilge water before and after the separator
from sample test cock. Take photos comparing samples ‘before
separator’, ‘after separator’ and ‘freshwater’ with date and record
in Part B of ‘Engine Room Bilge Management Log Book & Oily
Water Separator Maintenance Register’.
Carry out “15 ppm fluid function” test or “zero check” test as per
3M
maker’s instruction.
Clean and inspect OWS. Put photographs and record work done in
6M Part B of ‘Engine Room Bilge Management Log Book & Oily Water
Separator Maintenance Register’.
Clean Bilge Holding Tank once a year / whenever required, as per
12 M
procedures mentioned in this chapter.
Note:
Do not tamper Permanent recording devices in the OCM at any time.
Permanently set the clock (time indicated) in the OCM to UTC time.
When renewing the Filter/Coalescer element, record the date of renewal, the condition
before renewal with photographic evidence of condition in Part B of ‘Engine Room
Bilge Management Log Book & Oily Water Separator Maintenance Register’.
Note 1
Retain OCM’s last certificate of calibration on board the vessel for inspection by the authorities.
3.3.2 Operational Test of OWS

Carry out the test:
With 2 engineers, excluding the Chief Engineer, witnessing this test
For at least 20 minutes
Without dilution at the OWS inlet, storage tank or tricking of the OCM
Record the test as follows:
Performance of the OWS and OCM in the Part B of ‘Engine Room Bilge
Management Log Book & Oily Water Separator Maintenance Register’
State details if it was an overboard discharge / tank to tank transfer, during the test
Signed by the Chief Engineer and the other 2 witnessing engineers.
Also make an entry of this test in the Oil Record Book Part I
3.3 MAINTENANCE OF POLLUTION PREVENTION EQUIPMENT
Note 2
Chief Engineer to ensure that the OWS can be operationally tested in port with the overboard valve
closed. This is as per MEPC.60 (33) and MEPC.107 (49) paragraph 6.1.1 requirement, as applicable.
3.3.3 Cleaning of Bilge Holding Tank (BHT)

Clean the BHT to remove any accumulated oil/ sludge/ debris.
Plan the cleaning in advance, clearly identifying the storage of the final stripping quantity
and sludge.
Obtain Vessel Manager’s permission prior cleaning Bilge Holding tank.
Maintain records for the work carried out in Part A of ‘Engine Room Bilge Management Log
Book & Oily Water Separator Maintenance Register’ and Oil Record Book Part I.
3.3.4 OWS Sample Line

Paint the sample line from the OWS discharge connection to the sample line control valve
with bright yellow /orange colour to distinguish it from other tubing.
Do not make any additional connections including valves or cocks to the line. Remove any
cocks or valves if fitted.
Secure and tamper proof all union connections of the sample line, to prevent their
disconnection without Chief Engineer’s permission. E.g. fitting clamps and environmental /
MARPOL seals.
3.3.5 Spare Parts

Maintain sufficient spares for the Bilge and Sludge pump as per approved Minimum Spares
List. It must include:
2 spare sets of Filter / Coalescer elements onboard. Make requisition for spare as
soon as 1 set is used.
1 spare Bilge Pump Motor
1 spare stator (for screw type bilge pump)
1 spare set of valves and piston /bucket rings (for reciprocating type bilge pump)
3.3.6 Chief Engineer Handing / Taking Over Checks

Outgoing Chief Engineer’s handover notes should include description and status of all bilge
management equipment.
Incoming Chief Engineer upon joining should check the OWS, including the discharge
piping internally between the 3-way valve and the overboard valve.
Include the performance of these items in taking over report.
Note 3
The Chief Engineer must ensure that the OWS system and its piping are tamper proof.

CL MEPC.60(33), MEPC.107(49)
RA
WI
FORM: LOG 07
3.4 BILGE MANAGEMENT SEALS
Purpose
To outline procedures for using the seals and marking of crossover lines to prevent illegal discharge.
Fitting of Bilge Management Seals

To prevent any intentional or unintentional illegal discharge, Chief Engineer should
ensure the following are secured and fitted with company supplied numbered seals:
Items Location & Description
All flanges from the OWS Bilge pump discharge to the
overboard discharge valve.
All flanges on the lines leading to the Bilge tanks.
All ER bilge suction valves connected to other pumps. E.g.
Fire and GS pump.
All other bilge suction valves not connected to the Bilge main.
E.g. interconnection valve between cargo hold bilge discharge
& E/R bilges.
Bilge Pumping All flanges of the discharge lines leading from the bilge pump
and Piping and/or sludge pump.
System All flanges to the shore discharge connection up to the height
of 1.5 meters or until the height where it is possible to apply
seal without staging. (Not required if the piping and its flanges
are covered with lagging/insulation )
Alternatively, fit a blank with an EMS seal at the first flange on
the bilge and / or sludge pump discharge line leading to the
shore discharge connection. This blank and seal can be
removed when shore discharge is carried out and fitted again
after the same is completed.
Lock the valve wheels on main deck with a chain and
Bilge / Sludge
padlock. Control of key should be only with Chief Engineer
Shore Discharge
Fit seals on all flanges between deck penetration and the
Connections
valve.
Fit seals on inspection/ manhole covers of the following:
Sewage Treatment Plant and Sewage Holding Tank
Bilge Holding Tank
Inspection /
Clean Drain Tank
Manhole Covers
Separated Bilge Oil Tank
Sludge Tank
Any other covers which C/E may consider necessary
Eductor
Fit a blank with an EMS seal at the first flange next to the eductor.
Arrangement for
This blank can be removed to discharge contents of soot collection
discharging Soot
tank after completion of boiler water washing.
Collection Tank
To prevent unauthorised connections within ER and machinery
spaces, permanently secure and fit with seal on every blank flange
associated with any piping leading overboard, on systems such as:
Auxiliary sea water service
Overboard Blank
Main engine sea water cooling
Flanges
Steam blow or air blow connections to shipside valves
Boiler Blow down valve
Sewage overboard valve
Any other valve / flange, which C/E may consider necessary
Note 1
The blanking arrangement must be tamper proof so that the blank cannot be removed without removing
the seals completely.
3.4 BILGE MANAGEMENT SEALS
Caution
As per SOLAS Emergency Bilge Suction Valve is connected to the single largest capacity pump in the
engine room. Do not seal this valve with environmental ‘wire’ seals. In case if it is required to seal this
valve for vetting purpose or required by any port / other authorities, use a numbered plastic seal and
record its number as per Company procedures. This will allow for ready operation of this valve in case of
an emergency. For care and maintenance on emergency bilge suction valve, refer TMM Chapter –
‘Emergency Bilge Suction’.
Instructions on Use of Seals

For instruction on securing and fitting of seals, refer to Part A of ‘Engine Room Bilge
Management Log Book & Oily Water Separator Maintenance Register’.
Prepare a ship specific schematic diagram identifying all relevant flanges and valves in
numerical order, starting with “1” from the 1st flange on OWS bilge pump discharge side.
Attach this diagram in last section of Part A of ‘Engine Room Bilge Management Log Book
& Oily Water Separator Maintenance Register’.
Chief Engineer should maintain record of seal numbers in use with their location in the Part
A of ‘Engine Room Bilge Management Log Book & Oily Water Separator Maintenance
Register’.
Inventory Control of Seals

The Master must:
Keep unused seals in vessel’s safe.
Maintain a record of all the seals in his possession.
Maintain a log documenting when the seals were fitted or replaced with their
respective numbers as per the sample form provided in the annex of this manual.
Include this log in Masters Handover notes.
Dispose used seals in accordance with MARPOL Annex V regulations.
Replacement of Seals
If a seal has to be broken for any reason (maintenance, etc.), enter the reason for removal
of the seal and the new seal number in Part A of ‘Engine Room Bilge Management Log
Book & Oily Water Separator Maintenance Register’.
Verification of Seals
Every 3 months, Chief Engineer should check integrity of seals. Record result of these
checks in Part A of ‘Engine Room Bilge Management Log Book & Oily Water Separator
Maintenance Register’.
Note 2
Inform the management office and the Group Environmental Compliance Director if seals are found
tampered. Investigate the incident.
Vessel Manager and Internal auditor will check the seals randomly during visits.

CL Part-A of Log-07
RA
WI
Form:
3.5 MANAGEMENT OF SLUDGE AND WASTE OIL
Purpose
To outline the procedures on management of sludge and waste oil.
Management of Sludge and Waste Oil

Collect and treat the sludge resulting from purification of fuel / lube oil in the
Separated Oil Tank or the Waste Oil Tank. Incinerate or land this sludge ashore.
Incinerate or land ashore other residues such as oil residues resulting from drainage,
leakage, exhausted oil etc. in the machinery spaces.
Account for all waste lubricating oil from Main Engine, Diesel Generator and other
auxiliaries. Incinerate or land it ashore.
Collect any other waste oil generated on the ship (Deck / ER) which does not have
an effective means of transfer in receptacles and dispose it according to MARPOL
regulations.
Transfers
Only transfer ER oil residue (sludge) and bilge water to a tank which is listed in the IOPPC
Supplement. In case of an emergency, transfer to non-IOPP tank, after consulting and
obtaining office permission.
The certified engineer in charge of the sludge and bilge transfer must promptly record it in
the ORB as required and sign the entry.
Shore disposal of Sludge

Request office to arrange for shore disposal of sludge without hesitation. Give as much
advance notice as possible. Some ports may not have adequate facilities.
Company will arrange sludge disposal through authorised local contractors or agents.
Discuss with reception facility in advance and in writing, the amount of sludge required to be
transferred. Use Company provided form.
Ensure that sludge landing receipts are properly signed and stamped by the shore reception
facility. Maintain records of these receipts for verification purpose and forward copy of the
receipt to the office.
Master must report to office any deficiencies / inadequacies of shore reception facilities.
Note 1
Check and comply with local requirements, which may require shore discharge, if tank contents exceeds
50 % of tank retention capacity.
Note 2
Comply with ship-specific checklist and take all precautions similar to a bunkering operation when
transferring sludge to shore facilities.
Caution
Check the barge / truck receiving capacity. Take all precautions to prevent overfilling the reception
facility. Monitor soundings to ensure correct quantity is discharged from designated tanks.
Recordkeeping
Maintain a proper account of all the bilge water and sludge generation in the ORB.
3.5 MANAGEMENT OF SLUDGE AND WASTE OIL
Guidelines for Calculating the Amount of Sludge Generated

The method of calculation used by Hamburg Waterways Police and by some of the Port
State Controls is as follows:
The Assessments are usually done for the few previous months.
1) Number of sea passage days = X days
Fuel oil consumption per day = Y tones
Total fuel oil consumed = X x Y = Z tonnes / day
Estimated amount of sludge generated = 0.01 x Z = A
2) Total quantity in the waste oil tank, sludge tank, bilge oil separator tank etc.…
(Tanks in the IOPP Cert) at the beginning of the assessed period = B
3) Incinerator capacity = P
Number of hours of incinerator operation as per log = Q
Efficiency of incinerator = P x Q x 0.8 = C
Total quantity of sludge burnt = C
4) Oil water mixture evaporated from the waste oil tank:

Quantity of W.O.T. after transferring oily waste from sludge tank (-) quantity of
W.O.T. after steam heating and purring of extractor fan (if fitted) = D
5) Quantity of sludge landed ashore = E
6) Total quantity of sludge and oily water disposed C + D + E = F
7) The final quantity of sludge in the tanks should approximately be equal to A + B - F
Sludge Generation in Modern Vessels / Purifiers

Generally, sludge generated in modern purifiers is considerably less compared to earlier
purifiers.
In order to estimate the quantity of sludge generated per day, most makers mention the
‘Sludge space volume’ of purifiers in their manuals. This volume multiplied by the number of
times the purifier desludges in 24 hours will give a fairly accurate estimate of sludge
generated per day.
The sludge generated by FO & LO Purifiers plus the stuffing box lube oil and the scavenge
drains collected over the course of 24 hours will give an accurate estimate of sludge
generated per day. On newer ships this can be less than 1% of Fuel consumption.

CL: E/09
RA: MMO 05
WI:
FORM: TEC-36
3.6 OPERATION OF INCINERATOR
Purpose
To outline the procedures on care and safe operation of incinerator.
Operation of Incinerator
Use incinerator only for the purpose of burning products such as sludge oil with flash point
above 60°C and / or other waste products which do not cause explosion.
Strictly follow maker’s instructions on items that can and cannot be incinerated.
Do not exceed the oil burning capacity as described by the makers. The quantity incinerated
depends largely on the “calorific value” of the oil residue (sludge).
Maintain the incinerator temperature between 850 – 1200 deg. C when burning sludge /
garbage.
Keep the area around the incinerator, well ventilated during use.
Caution
Maintain fire detection system in good working order and never isolate it during operation. If it is
inoperational, keep a constant attendance during operation.
Use of Incinerators in Port / Offshore Terminals

Prior entering port, contact the local agents for latest rules and regulations.
Some ports / special areas may have special rules on incineration – for example,
incineration is prohibited in the Baltic Sea.
Always follow local and territorial regulations.
Note 1
Do not use incinerators in ports, harbour, estuaries and at offshore terminals. To meet operational
requirements, the incinerator may be used at anchorage, provided this does not contravene any local
regulations.
Solid Waste Incineration

Do not feed waste into a continuous feed Incinerator (IMO approved, installed on or after
1st Jan 2000) when the furnace temperature is below 8500C.
Ensure that the burner is not used before the incinerator is sufficiently purged.
Display suitable warning near the incinerator regarding safe operation when incinerating
garbage.
Caution
Person handling the incinerator must keep clear of the charging door. Use complete body protection
including face and hand protection while charging solids into the incinerator.
Separately store the residue (ash) collected from incinerator and land ashore.
Post a notice near the incinerator regarding the prohibition of incinerating following
materials, since they can produce toxic emissions.
The incineration of the following materials is prohibited:

Cargo residues from MARPOL Annex I, II and III and any related contaminated
packaging
Polychlorinated biphenyl’s (PCB’s)
Garbage containing traces of heavy metals
Refined petroleum products containing halogen compounds
Rags soaked with oil / chemical residue from cargo tanks
Use the following table for reference to determine the handling precautions and incineration
characteristics.
Special handing Incineration Characteristics
by vessel
Typical Reduction
personnel before Combustibility Residual Exhaust
examples of volume
incineration
Plastic
Possibly
packaging, food Minor - easy to Powder
High Over 95% smoky and
and beverage feed into hopper ash
not
containers, etc.
hazardous, if
Plastic sheeting,
Moderate manual incinerator is
netting, rope Powder
labour time for size High Over 95% of approved
and bulk ash
reduction design
material
Paper
packaging, food Minor - easy to Powder
High Over 95%
and beverage feed into hopper ash
containers
Minor - reduce
Fibre and paper material to size for Powder
High Over 95%
board feed; minimum ash
manual labour
Major manual
Rubber hoses Powder
labour time for size High Over 95%
and bulk pieces ash
reduction
Metal food and
Minor - easy to
beverage Low Less 10% Slag
feed into hopper Possibly
containers, etc.
smoky and
Metal cargo, Major manual
Large metal not
bulky labour time for size
Very Low Less 5% fragments hazardous
containers, thick reduction (not
and slag
metal items easily incinerated)
Glass food and
Minor - easy to
beverage Low Less 10% Slag
feed into hopper
containers, etc.
Wood, cargo
Moderate manual
containers and Powder
labour time for size High Over 95%
large wood ash
reduction
scraps
Caution
Incineration outside an incinerator (e.g. in drums) is prohibited.
Care and Maintenance

Always maintain the Incinerator in good working condition and ensure following:
Test all alarms and trips as per PMS. List each alarm/ trip as separate items in
PMS.
Regularly examine smoke uptakes for proper fastening and cracks.
On incinerators designed to burn solid waste along with oil residue (sludge), put
solid wastes in small quantities to avoid excessive build-up of furnace temperature
and subsequent damage to the incinerator furnace.
Remove maximum water content from the oil residue (sludge) before incineration in
order to avoid refractory damage.
Every 3 months, examine the refractory and repair if required, as per the maker’s
instructions.
Recordkeeping
Certified engineer is in charge of the waste oil incineration and must appropriately record
and sign Oil Record Book.
2nd Engineer is in charge of the garbage incineration and must appropriately record and sign
the Garbage Record Book. For garbage incineration and recordkeeping, refer to EMM
Chapter ‘Garbage Management’.
As per MARPOL Annex VI, maintain following records for the incinerator (IMO approved
installed on or after 01-Jan-2000):
Incinerator furnace temperature and the running hours in the Engine Room Log
Book, whenever used for burning sludge / garbage.
Regular test of alarms and safety trips
Familiarisation and training records on incinerator operations, for all staff using the
incinerator
Type approval certificate for the incinerator and manufacturer’s operating manual.

CL IMO Res. MEPC 76/40
RA EMM-1, Section 15.16
WI
FORM
3.7 PORT STATE CONTROL INSPECTION FOR MARPOL VIOLATIONS
Purpose
To outline the procedures on preparation and conduct of Port State Control (PSC) inspection.
3.7.1 Conduct of Inspection

Chief Engineer must accompany PSC inspectors during ER inspection maintaining close
communication with Master.
Record all conversation with the authorities at the earliest to avoid missing out on any
details at later stage.
For detailed information on PSC inspection, refer to PAM Chapter ‘ Port State Control
Inspection’.
3.7.2 Custody and Transfer of Bilge / Oil Samples by Authorities

Inform office immediately, if the authorities request / take any samples of bilges or oil.
Take split samples (i.e. single sample drawn and divided into two parts. One is given to the
authority and the other retained on vessel).
Ensure the split samples are sealed and signed by all parties concerned.
Take photographs of the installation or location from where the sample is drawn. Set the
camera to local date and time.
For sampling procedures, refer to TMM chapter ‘Fuel Testing by Port Authorities’.
3.7.3 Areas of Likely Checks by PSC

Items Description / Checks
Maintain it precisely and correctly
Verify the quantity mentioned in individual tanks in ORB
tallies with the actual retention in each of the tanks in
engine room
Verify the timings recorded in ORB tallies with data
recorded in the OCM memory card (if applicable), OCM
Oil Record Book (ORB)
panel of the OWS and incinerator panel
Verify the alarm log print-outs of the Engine Control
Room printer and ORB entries to establish when OWS
or incinerator were used
Ensure using the new version of ORB and the new
codes, which came into force from 1st January 2011
Maintain it precisely and correctly
Last calibration certificate of the OCM
Bilge Management Log Book and OWS maintenance
Other Documentation register
and Records
Garbage Log –Take care of garbage incineration and
disposal of cargo residue. Logs maintained must reflect
the actual quantity of garbage generated and disposed
Check the effluent from the OWS, after 3-way valve can
be tested (with overboard valve closed)
OWS operation test
15ppm alarm test
OWS
Operation of 3-way valve / ‘Pump stop’
Data recorded in the OCM memory card
Check any temporary repair on:
• OWS casing by means of cold repair
3.7 PORT STATE CONTROL INSPECTION FOR MARPOL VIOLATIONS
Items Description / Checks

• OWS piping by means of rubber jointing or hose
band clips
Spares for OWS and bilge pumps
Check for residual chlorine content of treated water and
presence of any floating solids in the test sample
Sewage Treatment Check of activated sludge return flow through the flow
Plan return tubes for the sewage treatment plant
Check for any temporary repair done on sewage
treatment plant casing
Incinerator Test operation on waste oil for at least 30 min
General condition of bilges and seawater leakages
General Condition
Oil leaks in the engine room

CL PAM Chapter 17.4
RA
WI
FORM
3.8 FLEXIBLE HOSES AND WILDEN PUMPS
Purpose
To outline procedures on management of engine room flexible hoses and wilden pumps.
Labelling of ER Hoses and Wilden Pumps

Clearly identify and label with an ID number:
All flexible hoses of more than 1 inch diameter in engine room.
All Wilden pumps which are used for transfers in engine room.
Exclude all air and water hoses of up to 1 inch diameter from this inventory.
Control on Use of Hoses and Wilden Pumps

Keep all such flexible hoses and Wilden pumps in a locked store room with keys in
possession of Chief Engineer.
Do not use these equipment without Chief Engineer’s permission.
Note 1
Inform Vessel Manager prior using portable pump for any transfer of oil residues (sludge) / bilge water in
the engine room, giving reasons and adequate details of the transfer.
Record Keeping
On the last page of the ‘Engine Room Bilge Management Log Book & Oily Water Separator
Maintenance Register’, maintain the inventory of such flexible hoses and wilden pumps
stating:
ID number
Diameter
Length
Material
Normal purpose of use
In the work done section of the register, record the following in chronological order:
Date and time of use
ID number of hose and Wilden pump (as per inventory list)
Location and purpose of use including quantity transferred (approximate)
Chief Engineer is in charge of maintaining the register. Master should verify these entries
every month.

CL LOG 07.
RA
WI
FORM
3.9 AREAS OUTSIDE ENGINE ROOM
Purpose
To outline pollution prevention measures in areas outside Engine Room.
3.9.1 Spill Containers / Save-alls on Deck

Prior arrival port ensure they are empty of water and free of oil. E.g. Containers
fitted around fuel, diesel and lubricating oil tank vents, hydraulic winch motor, and
hatch cover motor, hatch cover rams etc.
In port, ensure drain plugs are in place.
3.9.2 Bilge Pumping Arrangement for Internal Spaces

Where there is a possibility of hydraulic, fuel or other oil accumulating in internal space bilges
wells (E.g. Forecastle store, Bow Thrusters Room etc.), ensure adequate arrangements are
in place for its safe disposal.
Caution
Where the system is fitted with hand pumps or eductors, secure the overboard valves against accidental
openings and post pollution prevention notices. Post a warning notice, in case the overboard valve for the
dewatering system and hydraulic cooling water outlet valve is the same, requiring it to be kept normally
open.

CL .
RA
WI
FORM
4.1 CARGO RESIDUES AND HOLD/TANK WASHING MANAGEMENT
Purpose
To outline procedures on handling of cargo residues, wash water and hold / tank washings.
Handling of Cargo Residues / Hold Washings

Always comply with MARPOL regulations.
For details on disposals and retention procedures of cargo residues and hold washings,
Refer BGCM Ch. ‘Cargo Hold Cleaning’.
Handling of Cargo Tank Washings / Slops

Always comply with MARPOL regulations.
For details on control of discharges, disposal of slops, Refer respective Cargo Operation
Manual Ch. ‘Tank Cleaning and Gas Freeing Operations’.
Caution
On Oil Tankers, bypassing of Oil Discharge Monitoring and Control System (ODMCS) is strictly
prohibited. For care and maintenance of ODMCS, refer OTM Ch. Tank Cleaning and Gas Freeing
Operations’
Caution
Discharge of Noxious Liquid Substances (NLS) or mixtures containing such substances are prohibited in
Polar Regions (Arctic or Antarctic Area)
Pumproom Bilges
Discharge oily water from pump room bilges in compliance with MARPOL Annex I
requirements. For details refer OTM Chapter ‘Pumproom Entry Procedures’

CL
RA
WI
FORM
5.1 OPERATIONAL HAZARD MANAGEMENT
Purpose
To outline procedures for prevention of pollution from operational hazards on board.
Tank Overflows
For procedures on bunkering and internal transfers, including LO bunkering in bulk, refer to
TMM section ‘Bunker Management’.
For detailed procedures, refer to individual Cargo Operations Manual.
Pollution during Transfer of Packaged Sources (E.g. Drums)

For transfers of persistent / non-persistent oils including grease and chemicals in packaged
form (e.g. drums), Responsible officer must:
Check that the equipment (E.g. sling) used for transfer is certified, suitable and in
good order.
Supervise the operation.
Ensure communication is maintained among all staff involved in the transfer.
Only trained personnel must handle the store handling gear.
Note 1
If transferring the content to a tank, ensure a Responsible officer is in charge and all engineers
understand the tank venting arrangements. Where applicable, comply with ship-specific checklists.
Pipeline / Flexible Hose Failures

For bunkering operation, refer to TMM chapter ‘Bunker Transfer Procedures’.
For cargo operations, refer to respective Cargo Operations Manuals.
For emergency response, refer to ECM section ‘Shipboard Emergency Response’ and
comply with applicable checklist.
Deck Hydraulic System Failures

Regularly inspect hydraulic system, including piping and hose connections as per
maintenance schedule.
Closely inspect locations where U-clamps are fitted, as these are prone to fretting.
Check for corrosion on pipes and fittings, such as T-pieces and stub pieces on the weather
deck (may be hidden under gratings).
Maintain spares for hydraulic machinery as per Minimum Spares List.
Note 2
Work on pressurised piping / vessel is a controlled task and require implementation of Permit-to-Work
(PTW) system procedures. Prior starting work on any hydraulic deck machinery or piping, ensure there is
no residual pressure in the hydraulic system.
Caution
Plug scuppers prior using hydraulic deck machinery in port to prevent hydraulic oil leakage going
overboard (especially in rain). If opened to drain collected rainwater, immediately plug back upon
completion of draining.
Stress Prevention on Ship-shore Pipeline Connections

Monitor and tend the moorings as required during the cargo and bunker operations
5.1 OPERATIONAL HAZARD MANAGEMENT
Inspect mooring winch brake linings as per maintenance schedule in PMS

Use new and suitable gasket during pipeline connection
For detailed procedures, refer to respective Cargo Operations Manuals.
Hull Failure
Carry out internal tanks inspections as per maintenance schedules in vessel PMS.
Check tanks specifically for stress related problems e.g. cracks
Maintain tank coatings in good condition with regular coating work, to prevent deterioration.
For details on inspection guidelines, refer to TMM section ‘Hull Structure and Fittings’.
Grounding and Collision

A collision or grounding could cause a major pollution.
Comply with navigational procedures as per Navigation and Mooring Manual
Always use IMO and local routing measures like Traffic Separation Schemes, Areas to be
avoided, Deep-water routes etc.
Conduct training of Navigating officers using incident reports received from various sources.

CL: E/09, E/10, E/11
RA: MMO 03, MMO 04, MMO 05, AMO 14, AMO 15, AMO 18
WI:
FORM:
6.1 SEWAGE MANAGEMENT
Purpose
To outline procedures on operation and maintenance of onboard sewage treatment facilities in
accordance with Annex IV of MARPOL 73/78 as amended.
6.1.1 Sewage Disposal Systems

Approved disposal systems found on vessels are:
Biological or Vacuum type Sewage Treatment Plant, compliant with the IMO
standards.
Sewage Comminuting and Disinfecting System, fitted with facilities for the
temporary storage of sewage when the ship is less than 3 nautical miles from the
nearest land.
Holding Tank of sufficient capacity for the retention of all sewage with a means to
indicate the amount of its contents visually.
Caution
Any tank holding sewage is a potential source of anaerobic activity, which produces toxic and flammable
gases such as H2S, Methane and Ammonia.
H2S is toxic even at low concentrations of 10 PPM. It is heavier than air and lethal gas
pockets may be formed in enclosed spaces.
Maintain adequate oxygen levels to prevent anaerobic conditions, using direct air injection /
air induction into the liquid, whilst pumping through an injector nozzle.
For systems not equipped with active aeration feature, completely empty and flush the tank
in 24 hours, where discharge is permitted, unless other method of treatment is used which
maintains satisfactory conditions.
6.1.2 Discharge of Sewage
Discharge into the sea is permitted under any of the following conditions:
The ship is discharging comminuted and disinfected sewage using an approved
system at a distance of more than 3 nautical miles from the nearest land; Or
Discharging sewage which is not comminuted or disinfected at a distance of
more than 12 nautical miles from the nearest land.
Provided that in any of the above cases, the sewage that has been stored in holding
tanks shall not be discharged instantaneously but at a moderate rate of discharge (in
accordance with MEPC.157(55) and the results of the calculation to be approved by
Classification Society on behalf of the Administration); Or
The ship has in operation an approved Sewage Treatment Plant and the effluent
shall not produce visible floating solids nor cause discoloration of the
surrounding water.
Note 1
Contact local agent to know of the local regulations / restrictions imposed in the proximity of territorial
waters and in the No Discharge Zones (NDZ), especially when going to Great Lakes, US, Black Sea,
Baltic Sea, Brazil, China and Canadian ports.
Note 2
USA Sewage disposal regulations have designated certain areas as No Discharge Zones (NDZs). In
these areas treated sewage is not allowed to be pumped over board. For details of NDZs refer to the US
Regulations Update file.
Note 3
Where discharge is not permitted, lock the overboard valve in shut position and open only with Chief
Engineer’s permission.
6.1.3 Vessels Trading in Polar Region

Avoid discharging treated / untreated sewage in the Polar region (Arctic or Antarctic).
To meet operational requirements, seek office permission and follow the below:
For Polar class ships of category ‘A’ and ‘B’:
Properly treated sewage as per MARPOL Annex IV can be discharged as far as
practicable from the nearest land, any ice-shelf, fast ice or areas of ice
concentration exceeding 1/10 ice coverage.
For vessels that operate in areas of ice concentrations exceeding 1/10 ice
coverage for extended periods of time, only discharge treated sewage after prior
approval from the Administration.
6.1.4 Storage of Effluent in Any Other Tank

When discharge is not permitted and effluent is collected in any tank other than the holding
tank e.g. aft peak tank, wash water tank, clean water tank, etc. the piping arrangement and
the tanks should be approved by the Flag or the Classification society.
If using a ballast tank for retention, make an entry in Ballast Water Record Book stating the
tank is used for retention of treated sewage and grey water.
Appropriately flush the ballast tanks if used as holding tank and make an entry in Ballast
Record Book.
Note 4
Use non-permanent connections (spool-pieces), blanks, isolation valves, as per the class approved
arrangement for proper segregation and prevent mixing between ballast and sewage system.
Caution
Always take office approval prior using flexible hoses for transfer of untreated/ treated effluent.
6.1.5 Storage of Treated Sewage / Grey Water in Holding Tank

When treated sewage/ grey water is stored in the holding tanks (retained onboard) make an
entry in E/R log book with date, time and location when overboard valves are shut and the
effluents are led to the holding tank.
Note 5
Make a similar entry when overboard valves are opened for discharge.
Note 6
Monitor and record on display board in the engine room, the daily sounding / level and quantity in
sewage holding tank.
6.1.6 Discharging Treated / Untreated Sewage and Grey Water from Holding Tank
Make a record for discharge from the holding tank of treated / untreated sewage and gray
water stored on board in ER logbook, Deck logbook as applicable and also in Ballast Water
Record book, if stored in ballast tank.
When discharging the content from holding tank, make the following entries in appropriate
log book for:
Date, location and quantity discharged at sea /ashore
Distance from land and ship's speed, when discharge is at sea
6.1.7 Standard Discharge Connection

Vessel should be fitted or equipped with shore reception flange with dimensions and details
as laid in ‘the revised text’ MARPOL Annex IV “Regulations for the Prevention of Pollution
by Sewage” Regulation 10.
6.1.8 Markings on Sewage Treatment Plant

The sewage treatment plant must have a nameplate providing following information:
Type
Serial number
Name of the manufacturer
Date of manufacture
On older vessels, if the information above is not available / missing, post a copy of the
details from the manuals.
Post a copy of approval letter from the Flag State or the Administrations.
6.1.9 Operation of Sewage Treatment Plant

Where applicable, regularly dose the system with disinfectants (E.g. Calcium hypochlorite or
Trichlorisocyanuric acid) at specified intervals with recommended quantity as per maker’s
instructions.
When using disinfectant tablets, use complete tablets. Do not break or use in powder form.
Ensure sufficient quantity of disinfectant is available on board.
The air compressors used for aerating the chambers should be of oil less type and the air
pressure gauge in good working order.
If fitted with sewage plants operating on the activated sludge or suspended aeration system:
Post a warning sign notice in each toilet mentioning “THE SHIP IS FITTED WITH
BIOCHEMICAL SEWAGE PLANT.”
Instruct all staff including supernumeraries, not to discharge any foreign matter into
the system.
Use only bacteria friendly chemicals to clean the toilets.
Note 7
In case of failure of sewage treatment plan, immediately inform office and make entry in ER log book.
Caution
If using an external air supply due to temporary breakdown of air compressor/s, ensure that air is
absolutely free from oil and at a pressure recommended by maker. Use blotting paper / filter paper test to
confirm air is absolutely free from oil.
6.1.10 Care and Maintenance

Perform routine tests and maintenance as per the maker’s manual and maintenance
schedules listed in PMS which must include:
Frequency Task
Test and record residual chlorine content in sewage effluent. The value
of the residual chlorine in the sewage effluent should not exceed 0.5
mg/l.
Weekly Note: Carry out the test weekly / at intervals as per maker’s instruction
if the sewage treatment plant is provided with test kit. Chief Engineer
may assign a competent person to carry out these tests. If test kit is
not available, consult and arrange through Vessel Manager.
Desludge the aeration chamber at sea.
2M / as per
maker’s Note: Empty 3/4th of the compartment and re-fill the tank with fresh
instruction seawater. If emptying full compartment, then let the re-filled water settle for
at least 4 to 6 hours before allowing sewage to re-enter.
Alarms / Trips as per vessel PMS
3M
Refer to TMM Annex 2 for further guidelines.
Carry out thorough inspections, which should include:
Removal of tank inspection covers and cleaning out any deposits.
Inspection of tank structure and internals.
Checking of sensing instruments, level measuring devices and
12 M
valves.
Confirmation that air distribution system is free from leaks and any
nozzles or diffuser elements used to introduce air are in satisfactory
condition.
Caution
Do not carry out any hot work on the holding tanks or treatment plant tank plating unless the tank or the
treatment plant has been certified gas free by a chemist. Comply with applicable Permit-to-Work system.
6.1.11 Documentation and Recordkeeping

Ensure maker’s type approval certificate and instruction manual is available on board.
Maintain records as mentioned in this chapter.

CL
RA
WI
FORM
7.1 GARBAGE MANAGEMENT
Purpose
To outline the procedures for garbage handling / disposal and compliance with MARPOL Annex V.
7.1.1 Garbage Management Plan (GMP)

Prepare a ship-specific Garbage Management Plan (GMP) and follow it for complying with
MARPOL Annex V Regulations.
7.1.2 Designated Officer for Garbage Management

Chief Officer is designated Garbage management compliance officer.

Master to ensure all staff are aware of garbage handling / disposal procedures by conducting
training on Garbage Management Plan.
Maintain records of such training.
7.1.4 Garbage Handling

Whenever possible:
Order consumable items with bulk packaging
Use compactors to minimise volume of the garbage
For details on handling different garbage categories, refer to the table in EMM chapter
‘Garbage Categories – Handling Guidelines’.
For handling and disposal of Hazardous waste, refer to EMM chapter ‘Hazardous Waste
Disposal’.
7.1.5 Garbage Receptacles

For ease of garbage segregation at source, provide following garbage receptacles:
Working Places (as identified in GMP) – at least 4 numbers
Crew Cabins – 2 numbers
Also, provide separate receptacles for:
Used Cooking Oil
E-Waste
Cargo Residue
Sharps
Clearly label and colour code each of these receptacles as per “Table of Garbage Disposal
Restrictions”.
Note 1
All receptacles and covers must be of non-combustible type. Covers should seal completely, be leak proof
and have no gaps to prevent insects from getting inside.
7.1.6 Disposal of Garbage

For disposal, follow ship-specific GMP and ‘Garbage Disposal Restriction’ table provided in
EMM chapter ‘Garbage Disposal Restriction – Placards’.
Post these placards (also available as QA posters) in:

Galley
Alleyways
Central garbage stations.
Note 2
Where Garbage is mixed with other discharges, having different disposal or discharge requirements, the
more stringent disposal requirement will apply.
Note 3
Report any non-availability of disposal facilities to the office.
Caution
Garbage incineration is prohibited in Baltic Sea.
7.1.7 Vessels Trading in Polar Region

Avoid discharging garbage in Arctic waters.
To meet operational requirements, seek office permission and follow below procedures:
Category Description
Food Waste Discharge of food wastes into sea is only permitted when it is
comminuted or ground and capable of passing through a screen
with openings no greater than 25 mm and the ship is as far as
practicable from areas of ice concentration exceeding 1/10 ice
coverage, but in any case not less than 12 nautical miles from the
nearest land, nearest ice-shelf, or nearest fast ice.
Is not discharged onto the ice.
Is not contaminated with any other garbage type.
Cargo Discharge of cargo residues, that cannot be recovered using
Residues commonly available methods for unloading which are contained in
cargo hold wash; water can be pumped out while the ship is
enroute and where all the following conditions are satisfied:
• Cargo residues, cleaning agents or additives, contained in hold
washing water do not include any substances classified as
harmful to the marine environment, in accordance with the
criteria set out in Appendix I of MARPOL Annex V.
• Both the port of departure and the next port of destination are
within Arctic waters and the ship will not transit outside Arctic
waters between those ports.
• No adequate reception facilities are available at those ports
Where the above conditions have been fulfilled, discharge of
cargo hold washing water containing residues could be made, as
far as practicable from areas of ice concentration exceeding 1/10
ice coverage, but in any case not less than 12 nautical miles from
the nearest land, nearest ice shelf, or nearest fast ice.
Other Discharge of any other garbage other than food waste and cargo
Categories residue contained in cargo hold wash water is prohibited in Arctic
waters.
Caution
In the Antarctic waters, discharge of garbage into the sea is prohibited, except in case of securing the
safety of a ship and those on board or saving life at sea.
Refer to Polar Code for more details for discharge of garbage in Polar region. Also refer to
table in EMM chapter ‘Garbage Disposal Restriction – Placards’.
7.1.8 Garbage Record Book (GRB)

Garbage Record Book consists of 2 parts:
Record Book Description
Entries for all garbage categories, other than cargo residue as
Garbage defined in Regulation 1.2 of MARPOL Annex V.
Record Book I.e. Categories A (Plastics), B (Food waste), C (Domestic waste),
Part-1 D (Cooking Oil), E (Incinerator ash), F (Operational waste), G
(Animal carcasses), H (Fishing gear), I (E-waste)
Garbage Entries for the category “Cargo Residues” as defined in Regulation
Record Book 1.2 of MARPOL Annex V
Part-2 Cargo residues are categorised as category J (Cargo residue non-
HME) and category K (Cargo residue HME).
Maintain Garbage Log in the Flag state or Company prescribed format

Garbage Record book must be a hard bound book and not held in loose leaflets.
7.1.9 Recordkeeping
Make entries as per instruction in the GRB.
Detailed examples of entries in the GRB are given in the Training Material # 152.
Retain record of all Garbage Landing Receipts for at least 2 years.
When making entries for garbage incineration in GRB, MARPOL Annex V Reg. (9) 3 (b)
requires to mention the “description of the garbage” being incinerated in addition to the
position and timings.
Whenever Oily rags are incinerated on board / landed ashore, make an entry in the GRB as
per MARPOL Annex V regulation 9.3 (b). Details should include, date, time, position of the
ship, description of the garbage (such as oily rags) and the estimated quantity.
2nd Engineer is in charge of the incineration operation and should record and sign
incineration of garbage in the GRB.
Note 4
Oily rags incineration entry is NOT required in the Oil Record Book Part I. Entry is required in the Oil
Record Book Part I for Sludge / Waste oil burning only.

CL QA Poster 13
RA LOG 11, Training Material #152
WI
FORM
7.2 GARBAGE CATEGORIES - HANDLING GUIDELINES
Purpose
To ensure complete compliance with MARPOL Annex V and set guidelines for handling and disposal of different categories of garbage.
Refer to ship-specific Garbage Management Plan for handling of different categories of garbage. Some of guidelines are given below:
Handling of Different Garbage Categories

Category Handling Procedures
Whenever possible, request suppliers to supply items in non-plastic packing.
Collect all plastics at Designated Storage area and land ashore. Burn plastics only in IMO type approved certified incinerator. Incinerating plastics
produces toxic fumes.
Category A:
Store adequate packing materials (e.g. large plastic sheets ) and re-use for packing items when landing ashore.
Plastics
Return large plastic pallets, if any, along with all plastic material to the supplier.
Cigarette filters / butts are designed to trap tar and other toxic chemicals. They are made from cellulose acetate (a material similar to rayon) and
are coated with paper. A safe management option is to consider each filter/butt, together with the remnants of tobacco and paper, as “plastics“.
As far as practical the Company will persuade the Owners for fitting the Comminuter in the Galley.
Category B:
Chief Cook is responsible for the operation of Comminuter.
Food Waste
Do not bag the food waste in receptacles, if intended for disposal at sea.
Includes paper, rags, glass, metal, cans, crockery, expired medicines and similar refuse.
Category C:
It also includes ‘Sharps’ i.e. needles, syringes and razor blades, used for medical conditions or for wet shaving.
Domestic Waste
Keep such garbage generation to a minimum.
Land all domestic waste ashore.
Land cooking oil ashore with appropriate entry in GRB; OR
Category D:
Mix with rags / oily rags and burn in the incinerator. Enter approximate quantity in GRB against incineration;
Cooking Oil
Alternatively dispose as per any other Flag State / PSCO / Owner or Company guidelines to meet local port requirements.
Category E:
Land incinerator ash ashore.
Incinerator Ash
Operational wastes include, but are not limited to, cleaning agents and additives contained in cargo hold wash water, external wash water,
scavenge space carbon, paint buckets, empty oil drums ,wire ropes, condemned cargo gear wires, metal waste from workshop, synthetic
Category F: mooring rope, used L.O./F.O filter cartridges, dry soot from economiser cleaning , rust and scale debris.
Operational Waste Cleaning agents and additives contained in cargo hold wash water
Outside Special Area - These may be discharged into the sea. These substances must not be harmful to the marine environment and in
accordance with the criteria set out in Appendix I of MARPOL Annex V.

Note: In Australian waters the vessels also need to be enroute and more than 12 nm from the nearest land.
Within Special Area - The vessel should be enroute and as far as practicable greater than or equal to 12nm from the nearest land. These
substances must not be harmful to the marine environment and in accordance with the criteria set out in Appendix I of MARPOL Annex V.
Disposal is allowed only when following conditions are satisfied:-
a) Both port of departure and port of destination are within the Special Area and the ship is not transiting outside the Special Area during
her passage.
b) There are no adequate reception facilities are available at those ports.
Cleaning agents and additives contained in deck and external surfaces wash water:
Outside Special Area - These may be discharged into the sea. These substances must not be harmful to the marine environment and in
Note: In Australian waters the vessels also need to be enroute and more than 12 nm from the nearest land.
Within Special Area - These may be discharged into the sea. These substances must not be harmful to the marine environment and in
Note: For disposal of cleaning agent(s) or additive(s), the ship's record should contain evidence provided by the producer of the
cleaning agent or additive, that the product meets the criteria for not being harmful to the marine environment. This might form
part of a Safety Data Sheet or be a stand-alone document
All operational waste except for cleaning agents and additives contained in cargo hold wash water and deck and external surfaces wash water should
be landed ashore.
Category G: Outside Special Area - The vessel must be enroute and as far from the nearest land as possible.
Animal Carcasses Within Special Area - Disposal to sea is prohibited.
Category H: Outside Special Area - Disposal to sea is prohibited.
Fishing Gear Within Special Area - Disposal to sea is prohibited.
Means electrical and electronic equipment used for the normal operation of the ship or in the accommodation spaces, including all components,
subassemblies and consumables, which are part of the equipment at the time of discarding, in the presence of material potentially hazardous to
Category I : human health and/or the environment (e.g. electronic cards, gadgets, instruments, equipment, computers, printer cartridges, etc.)
E-Waste Collect in a separate receptacle and land ashore
Outside Special Area - Disposal to sea is prohibited.
Within Special Area - Disposal to sea is prohibited.
Category J : Disposal of cargo residues not contained in wash water (E.g. collected on deck / from sweeping of cargo holds):-
Cargo Residues Outside Special Areas: The vessel should be enroute and as far as practicable, greater than or equal to 12nm from the nearest land. These
(Non-HME) substances must not be harmful to the marine environment. For disposals make an entry under (Cat J) of GRB.

Within Special Areas: Discharge is prohibited.
Disposal of cargo residues contained in wash water:-
Outside Special Areas: The vessel should be enroute and as far as practicable, greater than or equal to 12nm from the nearest land. These
substances must not be harmful to the marine environment.
Within Special Areas: The vessel should be enroute and as far as practicable, greater than or equal to 12nm from the nearest land. These
substances must not be harmful to the marine environment in accordance with the criteria set out in Appendix I of MARPOL Annex V. Disposal
is allowed only when following conditions are satisfied:
a) Both port of departure and port of destination are within the Special Area and the ship is not transiting outside the Special Area during
her passage.
b) There are no adequate reception facilities are available at those ports.
Category K:
Cargo Residues Outside Special Area - Disposal to sea is prohibited.
(HME-Harmful To Within Special Area - Disposal to sea is prohibited.
Marine Environment)
Note:
Solid bulk cargoes, other than grain, shall be classified in accordance with Appendix I of MARPOL Annex V and declared by the shipper as to whether or not they are
harmful to the marine environment.
In all cases of disposal of cargo residues, only the actual / estimated quantity of cargo residue disposed of should be recorded under category J / K in the Garbage
Record Book, Part-II.
Refer to Training Material 152 for guidance on disposal and recording of hold wash water.
7.3 GARBAGE DISPOSAL RESTRICTIONS - PLACARDS
7.3.1 Garbage Disposal Restrictions (Outside Polar Region)

Use port reception facilities as the primary means of discharge for all garbage.
Garbage Disposal
Garbage Disposal at Sea Receptacle
Cat. Garbage Type at Sea
(Within Special Areas) Colour
(Outside Special Areas)
A Plastics Discharge Prohibited Discharge Prohibited Red
Food waste comminuted >3 nm from the nearest land, >12 nm from the nearest
or ground1 enroute and as far as land, enroute and as far as
practicable4 practicable
B Blue
>12 nm from the nearest
Food waste not
land, enroute and as far as Discharge Prohibited
comminuted or ground
practicable4
C Domestic Wastes Discharge Prohibited Discharge Prohibited Black
D Cooking Oil Discharge Prohibited Discharge Prohibited White
E Incinerator ashes Discharge Prohibited Discharge Prohibited Green
Operational Wastes Discharge Prohibited Discharge Prohibited Yellow

> 12nm from nearest land,
enroute and as far as
Cleaning agents or
practicable &
additives in cargo hold wash Discharge Permitted5 N.A.
Discharge only permitted in
F water (NON-HME).
compliance with Marpol Reg.
6.1.2 2
Cleaning agents or
additives in deck and
Discharge Permitted5 Discharge Permitted5 N.A.
external surface wash water
(NON-HME).
Discharge permitted
Must be en route and as far
G Animal Carcasses from the nearest land as Discharge Prohibited N.A.
possible. Should be >100 nm
and maximum water depth
H Fishing Gear Discharge Prohibited Discharge Prohibited N.A.
I E-Waste Discharge Prohibited Discharge Prohibited Silver

3
Cargo residues not
contained in wash water. Discharge Prohibited
(NON-HME)
> 12 nm from the nearest > 12nm from nearest land,
J land, enroute and as far as enroute and as far as Grey
3 practicable
Cargo residues contained practicable &
in wash water. (NON-HME) Discharge only permitted in
compliance with Marpol Reg.
6.1.22
K Cargo Residue (HME) Discharge Prohibited Discharge Prohibited Orange
When garbage is mixed with or contaminated by other substances prohibited from
Mixed Garbage discharge or having different discharge requirements, the more stringent
requirements shall apply
Discharge of all garbage types is prohibited from offshore platforms and from ships when alongside or within 500mtrs of such
offshore platform, except comminuted food wastes1 may be discharged into the sea from offshore platforms located more than
12 nautical miles from the nearest land and from all other ships when alongside or within 500 m of such platforms
1. Comminuted or ground food wastes must be able to pass through a screen with mesh no larger than 25 mm.
2. According to regulation 6.1.2 of MARPOL Annex V, the discharge shall only be allowed if:
a) Cargo residues contained in hold washing water do not include any substances classified as harmful to the marine environment
according.
b) Solid bulk cargoes as defined in regulation VI/1-1.2 SOLAS other than grain, shall be classified and declared by the shipper as
to whether or not they are harmful to the marine environment.
c) Cleaning agents or additives contained in hold washing water do not include any substances classified as harmful to the marine
environment taking into account guidelines developed by the Organisation;
d) Both the port of departure and the next port of destination are within the Special Area and the ship will not transit outside the
Special Area between those ports;
e) No adequate reception facilities are available at those ports taking into account guidelines developed by the Organisation; and
f) Where the above conditions have been fulfilled, discharge of cargo hold washing water containing residues shall be made as far
as practicable from the nearest land or the nearest ice shelf and not less than 12 nautical miles from the nearest land or the
nearest ice shelf.
3. Cargo residues means only those cargo residues that cannot be recovered using commonly available methods for unloading.
4. Discharge of food waste in Bohai Sea and Great Barrier Reef is prohibited.
5. For vessels in Australian waters the vessels also need to be en route and more than 12 nm from the nearest land.
7.3 GARBAGE DISPOSAL RESTRICTIONS - PLACARDS
7.3.2 Garbage Disposal Restrictions (In Polar Region)

Use port reception facilities as the primary means of discharge for all garbage.
Garbage Disposal Garbage Disposal
Receptacle
Cat. Garbage Type at Sea at Sea
Colour
(Arctic Region) (Antarctic Region)
A Plastics Discharge Prohibited Discharge Prohibited Red
As far as practicable from
areas of ice concentration
exceeding 1/10, but in any
Food waste comminuted
case > 12 nm from the
or ground1 Discharge Prohibited
nearest land, nearest ice-
B Blue
shelf or nearest fast ice. Food
waste shall not be discharged
onto the ice
Food waste not
Discharge Prohibited Discharge Prohibited
comminuted or ground
C Domestic Wastes Discharge Prohibited Discharge Prohibited Black
D Cooking Oil Discharge Prohibited Discharge Prohibited White
E Incinerator ashes Discharge Prohibited Discharge Prohibited Green
Operational Wastes Discharge Prohibited Discharge Prohibited Yellow

Cleaning agents or
additives in cargo hold Discharge Prohibited N.A.
Discharge only permitted in
F wash water (NON-HME).
compliance with
Cleaning agents or
paragraph 5.2.1.5 of part II-A
additives in deck and
of the Polar Code 3 Discharge Prohibited N.A.
external surface wash
water (NON-HME).
G Animal Carcass(es) Discharge Prohibited Discharge Prohibited N.A.
H Fishing Gear Discharge Prohibited Discharge Prohibited N.A.
I E-Waste Discharge Prohibited Discharge Prohibited Silver

2
Cargo residues not
contained in wash water. Discharge Prohibited Discharge Prohibited
(NON-HME)
J Discharge only permitted in Grey
Cargo residues 2 contained compliance with
in wash water. (NON-HME) paragraph 5.2.1.5 of part II-A
Discharge Prohibited
of the Polar Code 3
K Cargo Residues (HME) Discharge Prohibited Discharge Prohibited Orange
When garbage is mixed with or contaminated by other substances prohibited from
Mixed Garbage discharge or having different discharge requirements, the more stringent
requirements shall apply
Discharge of all garbage types is prohibited from offshore platforms and from ships when alongside or within 500mtrs of such
offshore platform, except comminuted food wastes1 may be discharged into the sea from offshore platforms located more
than 12 nautical miles from the nearest land and from all other ships when alongside or within 500 m of such platforms
1. Comminuted or ground food wastes must be able to pass through a screen with mesh no larger than 25 mm.
2. Cargo residues means only those cargo residues that cannot be recovered using commonly available methods for unloading.
3. According to paragraph 5.2.1.5 of part II-A of the Polar Code; while the ship is enroute
a) Cargo residues, cleaning agents or additives, contained in hold washing water do not include any substances classified as
harmful to the marine environment, taking into account guidelines developed by the Organisation;
b) both the port of departure and the next port of destination are within Arctic waters and the ship will not transit outside Arctic
waters between those ports;
c) no adequate reception facilities are available at those ports taking into account guidelines developed by the Organisation; and
d) where the above conditions are met , discharge of cargo hold washing water containing residues shall be made as far as
practicable from areas of ice concentration exceeding 1/10, but in any case not less than 12 nautical miles from the nearest
land, nearest ice shelf, or nearest fast ice
4. For more detailed guidance regarding the respective discharge requirements, refer to the text of MARPOL Annex V or to the 2017
Guidelines for the Implementation of MARPOL Annex V and part II-B of Polar Code {Resolution MEPC.264 (68)}.
7.4 HAZARDOUS WASTE DISPOSAL
Purpose
To outline procedures for handling / disposal of hazardous waste generated onboard ships.
7.4.1 Handling of Hazardous Waste

Always comply with ship-specific Garbage Management Plan, including the below
guidelines:
Type Procedure
Collect expired medicines in a designated box for disposal
and
Return to the supplier, wherever possible.
Sent to an authorised disposal company through agent.
Medical Waste In case the above disposal is not possible and in exceptional
circumstances, dispose these expired medicines by
incineration and maintain appropriate records.
Note: Maintain incinerator furnace temperature between 850
to 1200 deg C
Store sharps separately and do not land together with other
garbage.
Sharps Do not compress this using shipboard garbage
compressors.
Refer to H&S chapter ‘Risk from Sharps’.
For safety and ecological reasons, dispose expired
pyrotechnics ashore as soon as practical by:-
Returning them to the supplier directly / via their local
representative.
Contacting the local Coastguard or police for information
Expired Pyrotechnics on local arrangements.
Requesting a liferaft service station to accept the expired
pyrotechnics when life rafts are sent ashore for servicing.
Do not attempt to use / salvage any part of expired
pyrotechnics (e.g. line from expired LTA)
Dispose expired EPIRB ashore only.
Disconnect the battery from the expired EPIRB.
Expired EPIRB Until safely disposed ashore, store the expired EPIRB
separately in a known location with documented records.
As far as practical, return such large objects to the
Large Metal Objects (e.g. supplier directly / via their local representative.
oil drums, machinery Where not practical, Master to arrange disposal locally
components) through agents to local vendors dealing in / handling
steel scrap.
Land ashore all the rust and scale debris.
Rust / Scale Debris Store debris as operational waste Cat F.
Land ashore such equipment (E.g. Cabin fridges,
Equipment containing packaged air conditioning units for Control rooms,
Refrigerants workshops, Control air dehydrators etc.).
Electrical Components, Collect and land ashore.
Fluorescent and Note: As far as practical, ensure fluorescent and
Incandescent Bulbs incandescent bulbs are landed ashore in intact condition.
As far as practical Company will strive to supply the vessels
with biodegradable chemicals.
Used / Expired Chemicals Strictly follow manufacturer’s instructions regarding
dosages.
Land the expired chemicals ashore.
7.4 HAZARDOUS WASTE DISPOSAL
Type Procedure
Used / Expired Disposal Collect the filter cartridges and land ashore.
type Cartridge Filters (E.g. Land the damaged OWS coalescer elements.
for LO / FO)
Land the used Dry cells ashore for disposal
Dispose the used Lead Acid Batteries only to reception
Batteries facility authorised by the port state to accept Lead Acid
batteries for disposal.
7.4.2 Shore Disposal

Confirm through vessel agents that disposal company is authorised for collection and
disposal for this hazardous waste.
Obtain and retain receipts for all waste items landed ashore.
7.4.3 Recordkeeping
Refer to Training Material # 152 for making entries in the Garbage Record Book for the
disposal of these wastes.

CL Training Material #152
RA
WI
FORM
7.5 PAINTS AND SOLVENTS
Purpose
To prevent harm to marine environment by onboard use of paints and solvents.
7.5.1 Disposal of Paints and Solvents

Recycle, reuse or dispose the empty paint drums / cans as per Material Safety Data Sheet
(MSDS) information for the specific paint.
Caution
Do not attempt to burn paints or solvents in the incinerator due to the potential environmental and
hazardous effects from combustion of products.
7.5.2 Blasting Residues in Dry Docks

During Dry Docking, ensure that the blasting residues are collected and disposed of as per
prevailing environmental guidelines of the respective yards.

CL
RA
WI
FORM
8.1 BALLAST WATER MANAGEMENT
Purpose
To outline procedures for compliance with “International Convention for the Control and Management of
Ship’s Ballast Water and Sediments” and prevent the spread of harmful aquatic organism.
8.1.1 Ballast Water Management Plan

The plan contains 2 parts:
BWMP Part-A: All ships need to have Class / Flag approved Ballast Water
Management Plan
BWMP Part-B: This is a controlled document and regularly updated by the
company containing information on all the local Ballast Control requirements.
Master and Chief Officer must review and comply with the ship-specific Ballast Water
Management Plan (BWMP).
8.1.2 Designated Officer for Ballast Water Management

Chief Officer is the designated Ballast Management Officer.

Master to ensure all staff are aware of Ballast Water Management Procedures, including
Ballast Water Treatment Plan, if applicable as per BWMP.
Maintain records of such training.
8.1.4 Ballast Water Handling

Comply with:
BWMP Part-A: For Ballast Water Exchange / Treatment and reporting requirements
BWMP Part-B: National Quarantine Regulations requirements of countries.
To minimise the transfer of non-native organisms, limit / minimise ballasting in areas where
numbers of aquatic organism are likely to be increased locally such as:
In darkness when bottom dwelling organisms may rise up the water column
In very shallow water
Where propellers may stir up sediment
In areas specified by the Port state for avoidance or restriction of ballasting
Plan uptake and discharge of ballast water. In port, if practicable, avoid discharging ballast
loaded from another port. Give preference to adjusting stability by internal transfer of
ballast.
Monitor sediment build up and where practical carry out routine cleaning of ballast tanks to
remove sediments.
Caution
Discharge of sediments is not permitted in Ballast Water regulated areas.
8.1 BALLAST WATER MANAGEMENT
8.1.5 Ballast Water Exchange (BWE)

Carry out Ballast water exchange as per BWMP while complying with the following criteria:
Bridge Visibility standards
Propeller immersion
Minimum draft forward
Note 1
Carry out risk assessments whenever any sequence of exchange involves breaching of any above
criteria. Minimise the duration of such periods and maintain proper records.
8.1.6 Ballast Water Record Book

Make entries as per instruction in the Ballast Record Book.
Ballast Record book must be a hard bound book and not held in loose leaflets. Use
Company provided record books.
Maintain Tank wise Ballast Water Log showing history of all ballast water operations for a
particular tank.

CL BWMP Part A & B
RA
WI
FORM
8.2 BIO-FOULING MANAGEMENT
Purpose
To outline procedures for compliance with “International Convention For The Control And Management Of
Ship’s Ballast Water and Sediments” and prevent the spread of harmful aquatic organism.
8.2.1 Bio-Fouling Management Plan

Bio-fouling can also cause the transfer of invasive aquatic species. Posing a threat to human,
animal and plant life, economic and cultural activities and the aquatic environment.
For effective implementation of the Bio-fouling management system, each vessel to have a
vessel-specific:
Bio-Fouling Management Plan – Developed in accordance with guidelines laid down
in MEPC.207(62)
Bio-Fouling Record Book – Record details of all inspections and bio-fouling
management measures undertaken on the vessel in this record book
8.2.2 Bio-Fouling Record Book

Chief Officer is in charge of this record book and should keep it up-to-date.
Note 1
Master should inspect record book after every hull cleaning / dry dock and on joining the vessel within a
month.

CL
RA
WI
FORM
9.1 SOx EMISSION MANAGEMENT
Purpose
To outline procedures for prevention of air pollution from SOx & Particulate Matter emissions and
compliance with regulations of Annex VI of MARPOL 73/78.
9.1.1 Using Bunkers of Correct Specifications

Vessel must order, receive and use correct grade of oil meeting the maker’s, owners or
charterer’s standards and complying with international and local emission regulations such
as:
Emission Control Areas as specified in MARPOL Annex VI (revised)
California Air Resources Board (CARB)
European Union directives for ships at berth in EU ports
North America Emission Control Area effective from 01-Aug 2012
US Caribbean Sea Area, effective from 01-Jan-2014
Local National / Regional regulation
For other details on bunkering and sampling procedures for verification of compliance, refer
to TMM section ‘Bunker Management’.
Note 1
Refer to the circulars sent by office in the Regulation Update File for the latest information on the
requirements.
Note 2
For details of the maximum Sulphur content allowed in different areas of the world, refer to EMM Part-1
Annex 3 “Marine Bunker Oil - Details of Maximum Sulphur Allowed on ships”.
9.1.2 Pre-arrival Information

Contact agents as per vessel-specific work instruction ‘Pre-Arrival Questionnaire For
Agents’ to receive most updated port requirements.
Always comply with local port regulations.
9.1.3 Fuel Changeover Procedures

Comply with ship-specific Work Instructions on fuel changeover procedures for ECA and
other emission control areas.
Ensure changeover to low Sulphur fuel is complete before entering sea areas with specific
SOx requirements.
9.1.4 Management of Compliant Fuel

Refer TMM Ch. ‘Fuel oil Care and Maintenance’.
9.1.5 Exhaust Gas Cleaning Systems (EGCS) – Scrubber Units

For vessels fitted with EGCS, operate and maintain the system as per maker’s instruction
and maintenance manual to ensure emission & wash water discharge are within specified
limits.
For Company procedures, refer Company provided ‘Guidelines for use of Scrubber
(EGCS)’. Keep 1 hard copy of this ECR and additionally maintain soft copies in Master, C/E
and in ECR computer.
9.1 SOx EMISSION MANAGEMENT
C/E and 2/E must review the risk assessment and contingency procedure on joining, before
operating the scrubber.
Maintain the EGCS record book and record all break downs etc.
Note 3
All engineers must familiarize with maker’s instruction and maintenance manuals, Company provided
‘Guidelines for use of Scrubber (EGCS). Additionally, refer the procedures on management of compliant
fuel in TMM Ch. ‘Fuel oil Care and Maintenance’
Note 4
C/E and 2/E must monthly review the scrubber data and the EGCS record book. The Scrubber data
logger stores data for a minimum 18 months.
Note 5
Maintain critical spares as recommended by the makers and any additional spares as instructed from
office on board.
Caution
Various countries, coastal states and ports have implemented local regulations with additional
requirements, prohibiting wash water discharge from scrubbers.
Caution
Not running scrubber within discharge limits or not maintaining proper record keeping of alarms, etc. as
per guidelines provided in maker’s manual is non-compliance of MARPOL regulations.
9.1.6 Recordkeeping
Record fuel changeovers with the bunker details, in Engine Room Log Book Supplement
(MARPOL Annex VI Record Book).
Retain all Bunker Delivery Notes (BDN) for at least 3 years. For details on BDN information,
refer to TMM chapter ‘Bunker Transfer Procedures’. Outgoing Chief Engineer to brief the
incoming Chief Engineer on BDN requirements.
Retain MARPOL fuel samples for at least 1 year. For details on fuel oil sampling
procedures, refer to TMM chapter ‘Bunker Sampling Procedures’.
Additionally, comply with any additional record keeping requirements of the Flag State or
local authority.

CL: LOG 04
RA: MMO 12, MMO 13, MMO 14
WI: D/113, E/136, E/137, E/138
FORM:
9.2 NOx EMISSION MANAGEMENT
Purpose
To outline procedures for prevention of air pollution from NOX & Particulate Matter emissions and
compliance with regulations of Annex VI of MARPOl 73/78.
9.2.1 Regulatory Compliance

Ships constructed on or after 01-Janualy-2000 with engines above 130 KW (except
emergency engines such as Emergency Generator), should maintain following documents:
Record Book of Engine Parameters - Maintained by Vessel.
EIAPP Certificate(s) – Provided with vessel.
NOx Technical File(s) – Provided with vessel.
The EIAPP certificate and approved NOx technical file is valid for entire life the engine.
Keep them readily available for inspection by PSC.
Note 1
This regulation does not apply to emergency diesel engines, lifeboat engine or any other device intended
for use solely in case of emergency.
9.2.2 NOx Technical File

The approved NOx technical files provide details of the original engine components settings,
operating values and allowable adjustments. These ensure engine will continue to operate
within acceptable NOx emission limits.
Class carries out periodic verification surveys to confirm engine continues to operate within
the on-board NOx emission limits.
9.2.3 Monitoring Engine Performance

Monitor performance of engines for exhaust emission.
Maintain and operate the main engine system at optimum level.
9.2.4 NOx Emission Control Procedures

If the engine is complying with NOx Technical Code DO NOT ALTER:
NOx sensitive parameters
Timing for exhaust valve and fuel injection. This will change NOx characteristics of
the engine
Replace the emission sensitive components of the engine with genuine spare parts from the
maker. E.g. Fuel injection nozzle, fuel injection pump, fuel cam, turbocharger, charge air
cooler.
When replacing the cylinder cover / other NOx related spares, always use right spare parts
supplied by the maker to keep the combustion chamber geometry unaltered.
The following are list of components and settings that influence NOx Emission:
Fuel injection timing
Fuel injector nozzle
Fuel pump plunger and barrel
Fuel cam
Exhaust cam
Cylinder cover
9.2 NOx EMISSION MANAGEMENT
Piston crown
Cylinder liner
Turbocharger
Compressor wheel / turbine rotor
Diffuser / nozzle ring
Aux blower
Scavenge air cooler
Governor
Shim thickness to change the compression ratio and if shims used on the fuel pump
Maintain delivery receipts for NOx sensitive spares as proof of supply by original
manufacturer. Ensure the product code numbers of NOx sensitive spares provided in the
Technical file, are part of delivery receipt.
When adjusting FQS (Fuel Quality Setting) / VIT (Variable Injection Timing) keep within limits
mentioned in NOx technical file.
Note 2
For any adjustments to the engine outside the range specified in the NOx Technical File, consult engine
makers and Vessel Manager.
9.2.5 Secondary Means of Control

Secondary methods is reducing the emission level, using equipment that does not form part
of the engine itself (Selective catalytic reactor, exhaust gas re-circulation etc.).
Note 3
Modification or alteration are not allowed on secondary means of reducing the NOx emission, if fitted to the
engine.
9.2.6 Recordkeeping
When carrying out adjustments / part replacement in accordance with NOx Technical File,
chronologically record the following in Record Book of Engine Parameters:
All part replacements, including ‘like-for-like’ replacements (parts with same IMO
number).
Any adjustment / part replacement influencing NOx emission characteristics.
All routine PMS checking of settings, etc. likely to affect NOx emissions.
The NOx technical code mentions location of ID numbers. For e.g. the ID number of a
cylinder liner is stamped just above the scavenge ports and on the injection nozzle of a fuel
injector valve.

CL NOx Technical File
RA
WI
FORM
9.3 VOLATILE ORGANIC COMPOUNDS
Purpose
To minimise the release of cargo vapour and inert gas into the atmosphere, including LNG Boil-off.
9.3.1 Volatile Organic Compound (VOC) Plan

Ensure the ship specific VOC management plan is available on board and implemented
accordingly.
9.3.2 Vapour Emission Control System (VECS)

If Vapour Emission Control System (VECS) is fitted, a plan approval and survey of the
system to be carried out by Class.

Carry out training on Vapour Emission Control System (VECS) as per the training planner
and maintain records.
9.3.4 Vapour Emission Control Procedures

For control of vapour emissions on tankers and gas carriers, refer respective Cargo
Operations Manual.
9.3.5 Care and Maintenance of Equipment

To prevent ‘Avoidable Emissions’ and for compliance, maintain and check the arrangement
and equipment, as per maker’s instruction and PMS, including:
Vapour Emission Control Systems (VECS)
Ullaging devices, high level alarm and auto shut off devices
Cargo tank and line relief valves
Maintain alarm test records and values at which they operate in the PMS system.
Note 1
Ensure all gauging systems and readouts in Cargo Control Room are functional. Carry out calibration of
gauges and level sensing equipment as per Company guidelines and maintain records.

CL
RA
WI
FORM
9.4 OZONE DEPLETING SUBSTANCES
Purpose
To prevent deliberate / operational emission of Ozone Depleting Substances (e.g. Refrigerants and
Halons) in compliance with regulations of MARPOL Annex VI (revised) and any local / regional
regulations.

Installations which contain Ozone depleting substances (ODS), other than Hydro-
Chlorofluorocarbons (HCFCs) are prohibited on ships constructed on or after 19 May 2005.
Installations which contain Hydro-Chlorofluorocarbons (HCFCs) are prohibited on ships
constructed on or after 01January 2020.
Refrigerants R-134a, R-404a, R-407c, R-410a and R-413a, R-417a, R-507, R-717, R-
744 and R-290 have Zero Ozone Depleting Potential (ODP) and are NOT considered to
be ODS
ODS Regulations do not apply to permanently sealed equipment with no refrigerant charging
connections or removable components containing ODS.
Comply with local requirements as they may be more stringent than MARPOL regulations.
Note 1
From 01 January 2020, use of virgin (i.e. unused in sealed and partly filled refrigerant bottles) HCFCs (R-
22, R-401 A and R-409A) is prohibited on European flagged vessels.
Note 2
The Safety of Life at Sea Convention, 1974, as amended, Regulation II-2/10, permits the use of
Halogenated Hydrocarbons (Halons) an ODS, as a fire extinguishing media on vessels built before 1
October 1994.
9.4.2 Controls on ODS Emissions

Existing systems and equipment are permitted to continue in service and may be recharged
as necessary.
Avoid operational losses (e.g. during purging). Prevent accidental losses by carrying out
proper maintenance, e.g. ‘leak detection tests’ and maintain records in PMS.
Avoid ordering aerosol products if alternatives are available.
Caution
Deliberate discharge of ODS to the atmosphere is prohibited. Deliberate discharge include emissions
occurring when maintaining, servicing, repairing or disposing of systems or equipment.
Minimal releases occurring during recapture or recycling of an ODS are not considered deliberate
emission.
9.4.3 Servicing / Decommissioning of Existing System

When servicing / decommissioning systems / equipment:
Collect ODS in a controlled manner. If not reusing the collected ODS, land it to an
authorised agency for banking or destruction.
Land ashore any redundant equipment or material containing ODS for appropriate
decommissioning or disposal.
9.4 OZONE DEPLETING SUBSTANCES
The agency should be equipped with necessary facilities for disposal of ODS in compliance
with requirements of approved environmental agencies.
9.4.4 Refrigerant Recovery Kit

In compliance with MARPOL Annex VI, all vessels using ODS as refrigerants in their
refrigerant systems, must have Refrigerant Recovery Kit.
On vessels provided with Refrigerant Recovery Kit, carry out maintenance and inspection of
kit as per maker’s instruction and maintenance schedule as per PMS on a (3M), which should
include:
Inspection of the components of the Refrigerant Recovery Kit.
Training for use of the refrigerant recovery kit.
Post the procedure for using the refrigerant recovery kit near the accommodation AC,
provision fridge systems and any other equipment fitted with refrigerant systems (e.g. cargo
re-liquefaction systems, IGG system etc.)
9.4.5 Recordkeeping
Maintain the record of Ozone Depleting Substance in Engine Room Log Book Supplement
(MARPOL Annex VI Record Book), which should include:
Discharge (deliberate or unintentional) to atmosphere
Re-charging and disposal to a shore reception facility
Chief Engineer and Second Engineer should sign the above records with date.
Record the consumption of refrigerants in the 4-monthly report.
Record leak testing of refrigeration systems in the PMS.
Additionally, comply and maintain any additional record keeping requirement mandated by a
Flag State or local authority.

CL
RA
WI
FORM
9.5 SOOT BLOWING AND DISPOSAL
Purpose
To outline procedures for reducing emission of harmful particulate matter during soot blowing and comply
with local and international regulations.
9.5.1 Soot Blowing Procedures

Chief Engineer must ensure that fuel-burning equipment for all Engines, Boilers, Generators
and Incinerators are maintained in an efficient condition. This will reduce emission of soot
and unburnt fuel exhausts (CO and HCs).
Before flashing up auxiliary boilers, check furnace for any leak-off fuel accumulation.
At sea, inform bridge prior soot blowing.
Note 1
For details on soot blowing procedures and fire hazards, refer to TMM chapter ‘Prevention of Emission of
Funnel Sparks’.
Note 2
Emission of heavy smoke, dust and particulate matter increases considerably during manoeuvring and
boiler flashing. Pay attention to temperature, air pressure etc. for efficient combustion during start up.
Caution
Do not carry out soot blowing within port limits (minimum 12 nm from nearest coast). A soot emission from
funnel causes air pollution and leads to heavy fines on ship.
Caution
In event of noticing any sooty emissions when in port, take immediate corrective actions. For details, refer
to TMM chapter ‘Duties of Engineer on Watch’.
9.5.2 Handling Soot Collection Tank Contents

Prior pumping out soot collection tank, Chief Engineer must ensure that there are no oil
traces in the water.
Whenever pumping such oil free water:
Ensure vessel is more than 12 nm from nearest land and not in Special Area as
designated under MARPOL Annex I and V.
Use only Class / Flag approved pipeline arrangement.
Make an entry in ER log book with time and positon.
Note 3
Strictly follow Flag State / Owner specific guidelines for handling of exhaust gas economiser wash water, if
available E.g. Marshall Islands. Company will send additional guidelines as circulars when issued by IMO
or vessel’s Flag State.
Caution
Do not use flexible pipe / portable pump arrangement or any other pipeline other than class / Flag State
approved or original yard provided fixed pipeline for pumping out this water.
9.5 SOOT BLOWING AND DISPOSAL
9.5.3 Disposal of Solid Soot

Land solid soot ashore.
Obtain a receipt and make an entry in GRB stating clearly soot disposal as per guidelines
provided in Training Material No. 152.

CL Training Material # 152
RA
WI
FORM
10.1 MINIMISING NOISE
Purpose
To outline procedures for minimising onboard noise levels.
10.1.1 Health and Safety Hazards

Though not an immediate hazard, noise pollution affects the hearing and health of an
individual.
Also, it can interfere with normal communications and make warnings harder to be heard.
10.1.2 Controls Measures

For managing occupational health and safety from noise hazards, refer to H&S chapter
‘Noise and Vibration Hazards’.
Comply with local regulations, if any, to avoid complaints from local population.
Note 1
Vessels built under the supervision of the Company to comply with the “Code of Noise Levels for vessels”.
10.1.3 Underwater Noise

Where applicable, follow local regulations for speed reductions.
This reduces the underwater noise and considerably helps with reducing adverse impacts on
marine life, especially marine mammals. E.g.: Refer to U.S Regulation Update 50 and Port
Information for Canada.

CL
RA
WI
FORM
11.1 ENERGY CONSERVATION MANAGEMENT
Purpose
To outline procedures for protecting the environment by conserving energy, also resulting in economical
running of vessels.
11.1.1 Ship / Tanker Energy Efficiency Management Plan (SEEMP /TEEMP)

Every vessel must have the ship-specific SEEMP /TEEMP.
Master and Chief Engineer to ensure its implementation and review it every 6 months. The
review should include the effectiveness of the implementation of the SEEMP and reviewing
/ setting of targets for the vessel, as appropriate.
File these reviews in the Annex section of the SEEMP with proper numbering and name as:
“Annex – SEEMP Evaluation – MMM / YYYY”.
11.1.2 EU MRV (Monitoring, Reporting, Verification) Regulation

Vessels trading in EU waters must have a ship specific EU MRV Monitoring plan approved
by the verifier.
File the ship-specific EU MRV Monitoring plan along with the SEEMP.
Upon joining, Senior Officers must review this plan along with the details of other sections of
the SEEMP.
11.1.3 IMO DCS (Data Collection System) Regulation

As per amendments to MARPOL Annex VI, before 31st December 2018, SEEMP shall
include a description of the methodology that will be used to collect the data and the
processes that will be used to report the data to the vessel’s Flag. This will be included in
the SEEMP as Part-II.
Office will send ship-specific SEEMP Part-II and a ‘Confirmation of Compliance’. File them
along with the existing SEEMP.
Since this data is collected from the noon reports sent by vessels, ensure that they are
accurate for proper recording of the data to Flag States.
Regularly, the office will review this data and inform the vessel if found in error. Promptly
check and rectify these errors and send back the corrected report to office.
In case of the breakdown of flow meters, calculate fuel consumption from tank soundings /
level gauges.

All shipboard staff should familiarise themselves with the training CBT on Energy
conservation.
During QHSE meetings discuss:
Importance of energy conservation
Ship-specific SEEMP and motivate ship staff to give suggestions in saving energy
on board
11.1.5 Energy Conservation Measures

In order to conserve energy, implement the Best Management Practices listed out in ship-
specific SEEMP / TEEMP, including below:
System Measures
While planning the passage, consider the most fuel efficient
safe route. Make best use of assisting tides and currents.
Note: Shortest route is not always the optimal route. Make a
detailed appraisal before selecting the route.
Passage
Planning Monitor the daily weather report and alter course in good time
based on prevailing and forecasted weather.
In bad weather, consider reduction of RPM if the vessel is
consuming fuel without achieving much speed. Safety of the
vessel and crew, however, will be considered first.
Operate and monitor Main and Aux. engines and Boilers for
optimum efficiency. Where required, carry out adjustments for
correcting any deviations from optimum performance.
Shut general service air and steam when not in use, except
when service air is used for ship’s whistle.
For efficient running of air compressor and boiler, promptly
attend the leaks in the compressed air and steam systems.
Maintain all steam laggings and insulations to avoid energy
losses. This includes hot water pipes and exhaust systems.
Switch-off the stand-by machinery when not required, without
affecting the safety of the vessel.
Machinery
Spaces Maintain hot well temperatures as high as possible to restrict
heat loss.
Carry out regular boiler chemical treatment and soot blowing /
washing for clean heat transfer surfaces.
Carry out settling, filtering and separation as a part of fuel pre-
treatment to achieve optimum combustion and power output.
Regularly clean Fresh Water Generator heat exchanger units for
maximum production of fresh water. This will make the vessel
self-sufficient and not be reliant on shore base water supplies.
In cold climates, maintain Engine room as high as practicable to
minimise waste of energy due to the cold air entering the
engines for combustion.
When ordering luminaries / lighting systems, make requisition
Electrical for newer and lesser power consuming items (e.g. CFLs instead
of conventional bulbs).
Switch-off the equipment and lights in common spaces (e.g.
smoke rooms, gym, galley etc.) and extra cabins when not
required.
Accommodation
Maintain air conditioners in good condition and keep all doors to
Space
the accommodation shut to minimise losses. Consider part
recirculation of air in order to preserve conditioned air.
Maintain domestic refrigeration systems in good condition.
Minimize the amount of Ballast carried without comprising on
Cargo and the safety of the vessel and other operational requirements
Ballast System Plan the cargo stowage to achieve best trim for the intended
voyage, providing minimum resistance to water resulting in
System Measures
reduced fuel consumption. Refer to vessel’s Trim and Stability
Booklet or vessel’s past experiences.
The QHSE Committee should monitor and constantly strive for
continuous improvement of energy conversation.
Monitoring and Include in Master and Chief Engineer's handing over reports,
Reviews improvements in performance and steps taken to save energy
and fuel consumption. Include these improvements in Master's
Annual SMS Review under the heading – Environment.

CL SEEMP
RA
PR
12.1 ANTI-FOULING SYSTEM
Purpose
To prevent harm to marine environment by onboard use of anti-fouling paint.
12.1.1 Anti-fouling Paints on Ship Side
As a policy, Company is committed to use only environmentally safe ‘Tin Free’ anti-fouling
paints.
Note 1
Usage of tributyltin (TBT) is banned. It causes harm to marine organisms, thus altering the Marine eco
systems. Refer to ‘International Convention on the Control of Harmful Anti-fouling Systems on Ships’ -
Use of organotin tributyltin (TBT).
12.1.2 Recordkeeping
Maintain records of the anti-fouling paints used, in the dry-dock files. The Certificate issued
by Class or Paint Manufacturer must include the Chemical Abstracts Services Registry
Number (CAS number).

CL
RA
WI
FORM
13.1 DOCUMENT CONTROL
Purpose
To outline the company requirements on document control procedures of Environment management.
13.1.1 Recordkeeping and Logbooks

Maintain records correctly and promptly.
Do not leave empty lines.
Do not overwrite any errors. Strike through the errors with the single line, initialled and
dated. Do not use correction fluid or ink.
Refer to the instructions available in the front page of each logbook.
Caution
Making false entries is a criminal offence and can lead to fines and / or imprisonment.
Note 1
Software systems meeting requirements of IMO, MARPOL, SOLAS and Flag States maybe an
acceptable means of logbook entries replacing many of the traditional paper logs.
13.1.2 Company Logs

Company provides the following Logs for maintaining environmental management records:
No. Log Description
Refer to EMM Part 1 chapters – ‘SOx
MARPOL Annex VI Record Emission Management’, ‘Ozone Depleting
LOG-04
Book Substances’ and as per the instructions
provided in the log book.
Refer to EMM chapter ‘Ballast Water
LOG-06 Ballast Record Book
Management’
The book is divided into two parts as
follows:-
Part A- Engine Room Bilge Management
Log book
Engine Room Bilge
Part B- Oily Water Separator
LOG-07 Management Log Book &
Maintenance register
OWS Maintenance Register
Maintain this log book as per instructions
provided on the first page of both part A & B.
Retain the log book for a period of 3 years
from the date of final entry.
Refer to EMM chapter ‘Vessel General
LOG-10 NPDES Record Book
Permit & NPDES Record Book’
Garbage Record Book Part Refer to EMM chapter ‘Garbage
LOG-11.1
1 Management’
Garbage Record Book Part Refer to EMM chapter ‘Garbage
LOG-11.2
2 Management’
Maintain the records as per the instructions provided in the each Record Book.
13.1.3 Engine Room Tank Soundings

13.1 DOCUMENT CONTROL
Daily, monitor the levels of various tanks in engine room, to asses any unforeseen increase
in levels.
Record soundings on a white board / black board in the engine room.
13.1.4 Oil Record Books (ORB)

Maintain the ORBs as per instructions provided in Flag state ORB.
For details, refer to EMM Part 1 chapter ‘Oil Record Book’.
13.1.5 Cargo Record Book

Follow codes given in Cargo Record Book for making entries.
For details, refer to ‘Chemical Tanker Operations Manual’.
13.1.6 SOPEP / SMPEP

Refer to instructions for use and review of SOPEP / SMPEP manual.
All the Officers and Engineers must be familiarised with the SOPEP / SMPEP.
13.1.7 Environmental Protection Questionnaire (TEC 44)

It details various capacities and performance characteristics of all Environmental Protection
Systems / Equipment’s / Machinery fitted on board.
Send the completed Environmental Protection Questionnaire (TEC-44 Form) to Vessel
Manager with copy to Environmental Compliance Director:
For new take-overs, as soon as possible, in any case not later than 30 days after
take over. If proceeding to a US port directly, send well before arrival 1st US port.
In case of any changes to the data.
Note 2
Chief Engineer should review TEC-44 within a month of joining and send the amended form to office, in
case of any important changes.

CL LOG 04, 06, 07, 10, 11
RA
WI
FORM
13.2 OIL RECORD BOOK
Purpose
To outline the company guidelines for Oil Record Book (ORB) entries.

Make all ORB entries as per:
The latest IMO regulations and amendments in force
Guidelines printed in latest Flag ORB front pages
Additional Flag requirement such as by Panama Flag. (ORB Part III)
Company guidance notes and circulars
EMM Part 2 section ‘Machinery Spaces Bilge and Waste Oil Management’ (for
ORB Part I)
Oil Tankers Operations Manual (for ORB Part II)
13.2.2 Oil Record Book Part - I

The company issues guidelines for filling up the Oil Record Book from time to time as an ‘All
Ship Message’ or ‘Training Material’ based on latest IMO / Flag State guidelines.
All engineers should familiarise themselves with these guidelines and ensure the oil record
book entries are made as per these guidance.
A certified engineer performing the task or the watch engineer will sign the entries made
into the ORB. Chief Engineer will countersign the entries.
Master must check and sign each completed page.
Make all entries in ORB promptly as the operation is carried out. Do not delay the entries to
the next day.
Chief engineer is responsible for all entries in the Oil Record Book.
Chief Engineer must ensure that the entry requirements are fully understood by all
engineers and no mistakes or ambiguity exist in the records.
Caution
Improper or missing entries can be construed as contravention of MARPOL with possible arrest of ship’s
personnel responsible.
Discrepancies in the entries of ORB are considered as submission of forged document. In
many countries it is considered as a criminal offence. Following are examples of
discrepancies:-
Recorded timings not matching with data recorded in the Oil Content Meter
Recorded timings not matching with data recorder on incinerator panel
Presence of sludge or bilge water found in the tanks that is unaccounted for in the
Oil Record Book.
Note 1
Chief engineer should ensure that soundings of all tanks are checked physically and tally with Oil Record
Book. This will prevent disputes with Port State Control or any other external regulatory agency.
13.2 OIL RECORD BOOK
13.2.3 Oil Record Book Part -II

Entries made into the ORB should be signed by the certified officer who performed the
specific task or during whose watch the operation takes place. Chief Officer must
countersign the entries.
Each completed page must be scrutinised and signed by the Master.
Make all entries in ORB promptly as the operation is carried out. Do not delay the entries to
the next day.
13.2.4 Oil Record Book Part -III

Panama requires its vessels to maintain ORB Part – III.
The guidelines for such entries are provided in the Panama Oil Record book.
When making such entries specify in the column “Code (Letter)”: Part III, so as to indicate
that it is an entry associated with ORB Part-III.
Items related to the following are required to be recorded in Part-III of Panama Oil Record
book:
Ozone Depleting Substances,
Sulphur Oxides (after every bunkering operation)
Volatile Organic Compounds (tanker vessels only)
Incinerator (whenever it is used)
Record requirements for operational compliance with NOx Tier III emission control
areas.
These Part III entries are to be made in ORB Part-I by engineers except for Volatile Organic
Compounds (tanker vessel only) which should be made in Part – II by Chief Officer.
Note 2
These entries are required to be made ONLY in the Oil Record Book of Panama registered vessels.

CL
RA
PR
13.3 VESSEL GENERAL PERMIT & NPDES RECORD BOOK
Purpose
To outline the procedures to comply with United States Environmental Protection Agency (EPA)’s VGP
requirements for vessels visiting USA.
13.3.1 Vessel General Permit (VGP)

EPA requires vessels visiting U.S. ports to:
Have a Vessel General Permit (VGP)
Maintain records of various inspections- Weekly, Quarterly, Annual and Dry-dock
inspection
Continuously monitor, whilst in permit waters, for compliance to their discharge
requirements
Company provides regular guidelines through U.S Regulation Updates (RU) and company
circulars.
Strictly follow these guidelines and keep fully apprised with the latest requirements.
13.3.2 NPDES Record Book

Company provides National Pollution Discharge Elimination System (NPDES) Record Book
for record keeping.
Follow the instruction provided in NPDES Record Book.
Senior officers should carry out regular training of staff, particularly before arriving USA and
should maintain record in the appropriate section of NPDES Record Book.

CL Log 10
RA
PR
13.4 INVENTORY OF HAZARDOUS MATERIALS
Purpose
To ensure compliance with the “Hong Kong International Convention for the Safe and Environmentally
Sound Recycling of Ships, 2009 and EU Ship Recycling Regulation” (EU) 1257/2013
13.4.1 Inventory of Hazardous Material (IHM)

IHM is a structured system to control hazardous materials onboard ships and achieve
compliance with the Hong Kong Convention for the Safe and Environmentally Sound
Recycling of Ships.
Vessel with Inventory of Hazardous Materials (IHM, IHM EU-SRR) Certificate, will maintain
and update the inventory throughout the lifetime of the vessel and in between renewal
surveys.
Senior officers must review the IHM Maintenance Manual provided to the vessel at the time
of certification and follow the guidelines.
13.4.2 Responsibility
The Chief Engineer is responsible for maintaining the IHM recordkeeping on board.
13.4.3 Control Measures

Follow the instructions provided in IHM Maintenance Manual.
Request for Material Declaration (MD) and Suppliers Declaration of Conformity (SDoC) when:
Ordering spares/stores
Receiving any spares / stores containing potential hazardous material
Installation of new equipment or any material due to change in structure / design.
Renewal of hull coating
Check and file the MD and SDoC in IHM File.
13.4.4 Recordkeeping
Maintain and update the IHM Record Book with relevant Hazardous Material details as
applicable depending on its threshold value. If this material is not an exempted material (as
per MEPC.269 (63)), also state its location, quantity etc.

CL IHM Maintenance Manual
RA MEPC. 269 (68), (Regulation (EU) 1257/2013,
PR
14.1 ENVIRONMENTAL NON-COMPLIANCE REPORTING SYSTEM
Purpose
To outline procedures on reporting of environmental non-compliance by employees and crew members.
14.1.1 Environmental Non-compliance Reporting

For reporting any Environmental violations refer to PAM Chapter- Speak Up Programme.
Caution
The company strongly prohibits any non-compliance to Environment Management System / MARPOL
requirement and will take stern action against any offenders.

CL
RA
WI
FORM
14.2 ENVIRONMENTAL COMPLIANCE DECLARATION
Purpose
To outline procedures on declaration of environmental compliance / non-compliance by off-signing crew.
14.2.1 Environmental Compliance Declaration

At the time of sign-off, each crew member has an option to confirm in agreement / deny if not
in agreement by signing a declaration provided in the section of ‘Closing Account of Wages’
(Form ACC-04).
This section states that during his/her tenure on board he/she has not been involved with or
witnessed or have knowledge of any breaches and violations of MARPOL and company’s
Environmental Policy and Procedures.
The Master should get this section of the form signed by the crew member prior his / her
signing off the vessel and retain the completed forms on board for 2 years after the date of
sign-off of the crew member.
Note 1
Inform Environmental Compliance Department and FPD by an email if crew member chose not to sign the
declaration or signs for non-agreement with the statement. Crew member may not provide reason to
Master for not signing the declaration. Office will contact the crew member after sign-off to inquire about
reasons for not signing the declaration.

CL
RA
WI
FORM : ACC-04
ANNEX 1 – ENVIRONMENTAL NON-COMPLIANCE REPORTING FORM
ENVIRONMENTAL NON-COMPLIANCE REPORTING FORM

Vessel Place
Date Time
Description of Incident Concerning Non-compliance:
Reported by: Name of Seafarer (optional):
Rank (Optional) :
Date Joined Vessel (Optional) :

ANNEX 2 - FORM FOR INVENTORY CONTROL OF SEALS
Inventory Control and New Seals to be Retained by the Master

Date Date Date
S. No Seal No Remarks
Received Used Seal Broken
Page 1 of 4

Date Date Date
Page 2 of 4

Date Date Date
Page 3 of 4

Date Date Date
Page 4 of 4
ANNEX 3 – Marine Bunker Oil – Details of Maximum Sulphur Allowed on Ships
Environment Management Manual, Part-1 01/Mar/2020 Rev 1 Page 1 of 1
Regulatory Type of From

Operating Area Currently in Force
Authority Marine Oil 1st Jan. 2022
IMO
IFO
MARPOL
Global Maximum Limit MDO/DMB 0.50%
Annex VI
MGO/DMA
(RU 66)
ECAs (Emission Control Areas) IMO
IFO
1) Baltic Sea and North Sea MARPOL
MDO/DMB 0.10%
2) 200 Nautical Miles of the US and Canadian Coastlines Annex VI
MGO/DMA
3) USA Caribbean Sea (EU 07S, RU 64, RU 85)
IFO
EU Ports**(at berth & at anchorage within port limits, other than EU Directive 2005/33/EC
MDO/DMB 0.10%
those in outermost regions) (EU 08)
MGO/DMA
China inland waters ECA PRC Air Pollution Prevention IFO
0.10% in inland water ECA
Law MDO/DMB 0.10% in Hainan ECA
(Yangtze River and Xijiang River) (Yangtze River and Xijiang River)
(RU 125, RU125A) MGO/DMA
Within 24 nautical miles of US CARB IFO 0.10 % (Vessel can use IFO only with special permission)
Regulation MDO/DMB
USA Californian Coastline
(US040, US 066) MGO/DMA 0.10%
IFO
Norway requirement
Norway (similar to EU ports) MDO/DMB 0.10%
(EU 16)
MGO/DMA
Turkey (for ships at berth & at anchorage within port limits in IFO
Turkey requirement
Turkish ports, in Turkish inland waterways and in waters MDO/DMB 0.10%
(RU 67)
under the Turkish maritime jurisdiction) MGO/DMA
Env. Agency of Iceland IFO
Iceland Territorial Waters Reg. No. 124/2015 MDO/DMB 0.10%
(RU 102) MGO/DMA
Knowledge Manager / AESM Hong Kong / 02 Documents for ships/ Port information / Panama Canal, Port of
Other Countries / Local requirements in Ocean Manager
Naples (Italy) / Port of Ashkelon and Port of Hadera (Israel)
NB: Sulphur limits currently in force are shown in blue for each area
**European Union (EU) Countries - Austria, Belgium, Bulgaria, Croatia, Republic of Cyprus, Czech Republic , Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Ireland, Italy,
Latvia, Lithuania, Luxembourg, Malta, Netherlands, Poland, Portugal, Romania, Slovakia, Slovenia, Spain, Sweden and The United Kingdom.

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ENVIRONMENT

Rev. Date Rev

1. List of Contents 01-Mar-2020 1

3. Machinery Spaces Bilge & Waste Oil Management

4. Cargo Residues Management

5. Operational Hazard Management

8. Prevention of Transfer of Harmful Aquatic Organism

9. Emission Control Management

10. Noise Management

11. Energy Conservation Management

Rev. Date Rev

13. Document Management

14. Reporting Procedures

2.1.1 Purpose of Manual

2.1.2 Application of Manual

Forms and checklists: References:

2.2.1 Prior Taking Over

2.2.2 After Taking Over

Oily Water Separator (OWS) and Oil Content Meter (OCM)

2. OWS overboard pipeline internal inspection. Clean if required.

3. Maintenance routines and records for the OWS / associated machinery.

Interconnection between bilge and sludge system (e.g. spectacle flange).

Bilge Holding Tank

6. Inspect Bilge Holding Tank and clean up, if required.

Sewage Treatment Plant

10. Correct functioning of Sewage Treatment Plant.

15. Correct functioning of W.O. Incinerator.

Availability of critical spares for MARPOL / associated equipment in accordance

Documentation and Logbooks

17. Validity of Oil Content Meter (OCM) calibration certificate.

Environmental Protection Questionnaire :To evaluate the overall condition on board

Send the completed Environmental Protection Questionnaire (TEC-44 Form) to

Training and Familiarisation

Conduct training session highlighting Company’s commitment for environment

Installation and Use of Vessel Reporting Software

Notices and Posters

26. Bilge Pumping Plan posted near OWS

Forms and checklists: References:

2.3.1 Environmental Control Officer (ECO)

Forms and checklists: References:

2.4.1 Crew Training and Guidance

As a minimum the training should include:

Forms and checklists: References:

Forms and checklists: References:

3.2.1 Use of Oil Water Separator (OWS)- Administrative Controls

3.2.2 Training and Familiarisation

3.2.3 Controls on Discharge of Bilge water / Oil / Oily Mixtures

3.2.4 Operation of OWS

In case any oil is sighted:

3.2.5 Record Keeping

3.2.6 Oil Content Monitor (OCM) Fitted with Memory Card

3.2.7 OWS Malfunctioning / Failure

3.2.8 ‘White Box’ Procedures (Where Fitted)

Forms and checklists: References:

3.3.1 Care and Maintenance