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Assignment Title:: Virtual Meetings: Smart Management

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Assignment Title: Virtual Meetings: Smart Management

Number of the Assignment: 01

Submitted to:

Md. Rahat Khan

Assistant Professor

Course Instructor: MIS 201 Introduction to Management Information System

Submitted by:

Toukir Ahmed

Program: BBA

Class ID: 173461012

Section: KB

MIS 201 Introduction to Management Information System

Department of Business Administration

City University

Khagan, Ashulia, Dhaka.

Date of Submission: 19-05-2020


Q-1: What are the advantages of using videoconferencing technologies? What are the
disadvantages?

Advantages of video conferencing:

1. No time constraint: Video conferencing can be conducted at any time of the day. Time

differences between countries do not matter when people use this method of communication

because they do not actually need to travel to attend meetings.

2. Dramatic travel saving: Not only is video conferencing a direct replacement for many

in-person business trip, but also there is virtually no cost for people to be involved in a virtual

meeting, you can easily bring the right them together.

3. Easy communication: People can use video conferencing to communicate with anyone with HD

video and other collaboration tools such as whiteboard, text exchange, file sharing, media

sharing, screen sharing, remote control, electronic voting, conference recording etc.

4. Increased productivity: By eliminating time and district barriers, meetings can be hold

anytime, anywhere with anyone. In this way, meetings are shorter and more effective. And also

with the rich collaboration tools, decisions can be made faster.

Disadvantages of video conferencing:

1. Lack of personal interaction: Some meetings require a personal touch to be

successful. Video conferencing can be less personal than meeting face to face, and it

can be possible to miss out on vital body language when you’re struggling with a

pixelated image or stuttering video.

2.Technical problems: The major disadvantages are the technical difficulties associated

with smooth transmissions that could result from software, hardware or network

failure. Remote connections are sometimes known to be hampered by environmental

changes. On some occasions, the absence of technical support personnel creates

difficulty for participants who are unfamiliar with the videoconferencing technological

Concepts.

3. International time zones: One of the very real disadvantages of using video

conferencing is that if you communicate regularly with people in other countries you

will be available at different times to them. Unfortunately, without the skills of a time

lord there’s not really a practical way to overcome this.

4. High cost of setup: Setting up video conferencing in an office can be a bit expensive

for small-sized companies. Simple features can fit into the budget, but if advanced

features are required, then a substantial amount of expenditure must be done.

In my opinion, Video conferencing advantages definitely outweigh its disadvantages. It

enables people from different place to communicate with each other in a more

convenient way
Q-2-What is telepresence and what sorts of companies are best suited to use it as a
communications tool?

A couple of the other answers have elaborated on what is Telepresence (it’s essentially just

another name for Video Conferencing with the emphasis that is probably a more immersive

room experience). I can say that GE is the type of company for whom this type of tool is

best suited for. GE is a large multinational and distributed organization with offices in over

150+ countries. This distribution carries all the way down to individual departments like

mine.

My department has co-workers in Austin, Detroit, New York, Massachusetts, Paris, Hungary,

Sweden, Switzerland and the United Kingdom. So, in order for us to feel like a more cohesive

group, we conduct video meetings to virtually bring the team together. It provides you a

chance to see your coworkers, laugh a little when your Hungary colleague is wearing his

ugly Christmas sweater, and look your teammates in the eyes, and gauge tone and emotion

in their responses.
Q-3- What kinds of companies could benefit from using videoconferencing? Are there any
companies that might not derive any benefits from this technology?

Video conferencing is a major part of doing business in the 21st century. It facilitates

fully visual communication with clients and colleagues anywhere and anytime.

Moreover, a video conference can save money and reduce environmental in some

surprising (but significant) ways. And with all the benefits, you could stand to lose your

competitive edge as more and more businesses adopt video conferencing as their go-to

mode of communication.

Read the full guide for an in-depth look at how video conferencing benefits your

business.

Video conferencing has been limited by high costs and network latency. Yet, tech-savvy

employees demand the latest tools to support professional efficiency. Companies

implementing this new tech quickly experience the benefits of video conferencing.

Initially, video conferencing was used simply to reduce travel costs. Now, the benefits

of video conferencing are far-reaching. Working together has never been easier.

Greater knowledge of the benefits of collaboration is fueling the growth of video

conferencing. The promise of video conferencing is to have:

Improved communication

Better business relationships

Greater meetings

Employee satisfaction

Improved competitive edge

The benefits of video conferencing all revolve around one key point: We move faster

towards our goals when we can see and interact with the people we’re working with.

Growing Demand for Video Conferencing

Today, the growing demand for video conferencing is making it broadly available. It’s

critical to many companies’ collaboration strategies. Video conferencing systems run

the gamut from basic desktops housed in huddle rooms to sophisticated telepresence

suites. Thanks to more reliable tech and lower prices, video conferencing is becoming

a core enterprise collaboration tool.

A steady stream of new tech has hugely improved usability. In 2015, 95% of users in

one survey said video conferencing has reliability improved. 92% said it was also easier

to use. Along with greater reliability, the total cost of ownership is dropping.

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