India Government Mint,

IDA, Phase-II,
Cherlapally,(R.R district), Hyderabad
Pin-500051 India
Ph. No: 91-40-27261731-34, 27266095
Fax No: 040-27262951 CIN: U22213DL2006GOI144763
E-Mail: igm.hyderabad@spmcil.com
Web: http://igmhyderabad.spmcil.com

PR Number PR Date Indenter Department

17001155 02.02.2015 SL007630 GWS
17001230 31.03.2015 SL007630 GWS
Not Transferable

Security Classification:

TENDER DOCUMENT FOR PURCHASE OF: SPARES FOR GODREJ

MAKE 3 TON FORKLIFT
Tender Number: 6000005992/21/GWS, Dated: 04.05.2015
This Tender Document Contains__________Pages.

Details of Contact person in SPMCIL regarding this tender:

Name: RAVI PRAKASH YADAV

Designation: OFFICER (MATERIALS)
Address: IGMH (India Government Mint, Hyd)
India

Regd. Office:-Jawahar Vyapar Bhawan, Janpath, New Delhi-110001

T01.1
 Tender Number:6000005992

Section1: Notice Inviting Tender (NIT)

6000005992 /21/GWS 04.05.2015
(SPMCIL's Tender SI No.) (Date)
1. Sealed tenders are invited from eligible and qualified tenderers for supply of following goods & services:
Sch Brief Description Quantity Earnest Money Remarks
d. of Goods/services (with unit) (In Rs.)
No.
set of seals Pno MH 5917355 1.000 nos 0.00 QTN.ENVELOPE
1 CMZZ004305 0.00 SHALL BE
SUPERSCRIBED WITH
OUR ENQ.NO.& DATE
OF OPENING
Hose typesae 100R2NW10102.25 3.000 nos
2 PnoMH569018

.301IDx.70W inch 25K-20010 Pno 4.000 nos

3 MH 561574

Dowty seal GX (Kit 02093743) 10.000 nos

4 Pno MH02142

Hose Pno MH02006969 1.000 nos

5
O ring (02073684) Pno 2.000 nos
6 MH56158834

Bush (02251741) Pno 4.000 nos

7 MH02234513

BRG Set (54097559) Pno 2.000 nos

8 54099933

A steering Knuckle Pin MH 2.000 nos

9 02125181

Pin Pivot rear (02002060) Pno MH 4.000 nos

10 0200204

Thrust bearing Pno MH55400004 4.000 nos

11 CMZZ004308
Shim steer Knuckle GX Pno MH 20.000 nos
12 02234571

Seal hub Oil Pno MH 02006675 2.000 nos

13
Pivot pin ST axle 2/3 Pno 4.000 nos
14 Mh02242060

Regd. Office:-Jawahar Vyapar Bhawan, Janpath, New Delhi-110001

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 Tender Number:6000005992

Sch Brief Description Quantity Earnest Money Remarks

d. of Goods/services (with unit) (In Rs.)
No.

A bush-Knuckle (B/O) Pno 2.000 nos

15 MH02245991

Steainer Pno MH02145279 1.000 nos

16
Single joint assy 112428 Pno 1.000 nos
17 MH02016650

Clevis pin 2 TE-L Pno 4.000 nos

18 MH02019619

Cot pin 2.5x20mm Pno MH 4.000 nos

19 53360250

Pin fork stop 5T SB Pno MH 2.000 nos

20 02008369

Washer 22.2x16.7x1.6mm Pno 2.000 nos

21 MH02029805

Spring Pno MH 02008372 2.000 nos

22
Lever fork stop pin Pno MH 2.000 nos
23 02002370

Roll pin 1JM-50030 Pno Mh 2.000 nos

24 02871192

Fan Belt LP-Fr S4 Pno MH 1.000 nos

25 02559902

Anti Vib MTG Pno MH 59035299 2.000 nos

26
S4 Eng Lub Oil Flt-GX Pno Mh 3.000 nos
27 59035484

Filt Element Mico GX Pno MH 4.000 nos

28 02590057

Per Filter element GX Pno Mh 4.000 nos

29 02590031

Element GX Pno MH 02012102 4.000 nos

30

Regd. Office:-Jawahar Vyapar Bhawan, Janpath, New Delhi-110001

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 Tender Number:6000005992

Sch Brief Description Quantity Earnest Money Remarks

d. of Goods/services (with unit) (In Rs.)
No.
Brake shoe assy,Bond+Rivet GX 4.000 nos
31 Pno MH 591

Adjuster assy Pno MH 02018612 4.000 nos

32
WC Assy G/GX3T Pno MH 2.000 nos
33 02570802

Spring Pno MH 02025670 4.000 nos

34
Guide pin spring Pno MH 4.000 nos
35 02025328

Copper washer 2 TE Pno Mh 4.000 nos

36 53175755

M C kit Pno MH 02014713 1.000 nos

37
Lat STR Cyl dental Pno MH 1.000 nos
38 59172901
CMZZ004310
A lock plate Pno MH 02249902 8.000 nos
39
Cot pin 5.0x50mm Pno MH 2.000 nos
40 53360812

Resister 330HM 5W5% cermic 2.000 nos

41
Led indicator lamp Red 12 V Pno 2.000 nos
42 MH 60008

Spacer 89x20x1mm Pno MH 4.000 nos

43 02014164

Hose Pno MH 02013688 2.000 nos

44
Hose Pno MH 02013703 2.000 nos
45
Engine stop cable Pno MH 1.000 nos
46 02001203

Packing Pno MH 02549576 2.000 nos

47
Joint Pno MH 02549365 2.000 nos
48

Regd. Office:-Jawahar Vyapar Bhawan, Janpath, New Delhi-110001

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 Tender Number:6000005992

Sch Brief Description Quantity Earnest Money Remarks

d. of Goods/services (with unit) (In Rs.)
No.
Hose 2 1/4 O D Pno MH 2.000 nos
49 02913148

Hose clamp 2 1/2"Pno MH 4.000 nos

50 02875260

Hose Pno MH 02012649 1.000 mtr

51
Hose eng to Rad Pno MH 2.000 nos
52 02006899

Flex exhaust pipe Pno MH 1.000 nos

53 02157795
CMZZ004311
Exhaust top Bkt Pno MH 1.000 nos
54 02091918

U Bolt Pno MH 02003009 2.000 nos QTN.ENVELOPE

55 SHALL BE
SUPERSCRIBED WITH
OUR ENQ.NO.& DT. OF
OPENING
HT Hexnut M8x1.2 P Pno MH 2.000 nos
56 52414509

Supp bracket- Exhaust Muffler 1.000 nos

57 Pno MH 023

HT Hex blt M24x90x 10.9G PtNo 6.000 nos

58 MH49942819

HT Hex nut HT M24x3p Ptno MH 2.000 nos

59 49942822

Nut Axle MTG M24x3 Ptno 4.000 nos

60 MH02096492

S4 Eng Lub Oil Flt Gx Ptno MH 2.000 nos

61 590350484

Element GX Ptno MH 02012102 2.000 nos

62
Pre Filter Elment Ptno 2.000 nos
63 MH02590031

Regd. Office:-Jawahar Vyapar Bhawan, Janpath, New Delhi-110001

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 Tender Number:6000005992

Sch Brief Description Quantity Earnest Money Remarks

d. of Goods/services (with unit) (In Rs.)
No.
Filt Elemnt Mico Ptno MH 2.000 nos
64 02590057

Trans Fluid Oil Ptno MH 40900366 20.000 L

65
Break oil (OT-3) 1.000 L
66
Type of Tender (Two Bid/ PQB/ EOI/ RC/ Development/ ONE-BID
Indigenization/ Disposal of Scrap/ Security Item etc.) PROPRIETARY ARTICLE CERTIFICATE
Dates of sale of tender documents: From to during office hours.
Place of sale of tender documents
Closing date and time for receipt of tenders 26.05.2015 14:45:00
Place of receipt of tenders INDIA GOVERNMENT MINT, CHERLAPALLY,
HYDERABAD
Time and date of opening of tenders 26.05.2015 15:00:00
Place of opening of tenders INDIA GOVERNMENT MINT, CHERLAPALLY,
HYDERABAD
Nominated Person/ Designation to Receive Bulky RAVI PRAKASH YADAV
Tenders (Clause 21.21.1 of GIT) OFFICER (MATERIALS)
NOTE:
"THIS NOTICE IS BEING PUBLISHED ONLY AS AN ABUNDANT PRECAUTION AND IS NOT AN OPEN
INVITATION TO QUOTE IN THE TENDER PARTICIPATION IN THIS TENDER IS BY INVITATION ONLY AND IS
LIMITED TO THE SELECTED INDIA GOVERNMENT MINT, HYDERABAD'S REGISTERED BIDDERS FOR THE
ITEM, WHO HAVE BEEN SENT THIS TENDER BY POST/COURIER. UNSOLICITED OFFERS ARE LIABLE TO
BE IGNORED."
2.Tenderer may also download the tender documents from the web site https://igmhyderabad@spmcil.com and
submit its tender by utilizing the downloaded document, along with the required non-refundable fee as mentioned in
Para 3 above.
3.Tenderers shall ensure that their tenders, duly sealed and signed, complete in all respects as per instructions
contained in the Tender Documents, are dropped in the tender box located at the address given below on or before
the closing date and time indicated in the Para 1 above, failing which the tenders will be treated as late and rejected.
4.In the event of any of the above mentioned dates being declared as a holiday/ closed day for the purchase
organisation, the tenders will be sold/ received/ opened on the next working day at the appointed time.
5.The tender documents are not transferable.

RAVI PRAKASH YADAV

OFFICER (MATERIALS)TEL.NO.040-27260629
(Name , Designation, Address. tel. No. etc
Of the officer signing the document)
For and on behalf of
GENERAL MANAGER
INDIA GOVERNMENT MINT, HYDERABAD

Regd. Office:-Jawahar Vyapar Bhawan, Janpath, New Delhi-110001

Sec01.5
 Tender Number:6000005992

..........................................

..........................................
(Name Designation, Adress telephone number etc
of the officer signing the document)

For and on behalf of

...........................................

Regd. Office:-Jawahar Vyapar Bhawan, Janpath, New Delhi-110001

Sec01.6
 Tender Number:6000005992

Section II: General Instructions to Tenderers (GIT)

Part 1: General Instructions Applicable to all type of Tenderers
GIT:
Part.I
Part II.

Refer to our Website: http://www.spmcil.com/spmcil/uploaddocument/git.pdf

Regd. Office:-Jawahar Vyapar Bhawan, Janpath, New Delhi-110001

Sec02.1
 Tender Number:6000005992

Regd. Office:-Jawahar Vyapar Bhawan, Janpath, New Delhi-110001

Sec02.2
 Tender Number:6000005992

Section III: Specific Instructions to Tenderers (SIT)

The following Special Instructions to Tenderers will apply for this purchase. These special instructions will modify/
substitute/ supplement the corresponding General Instructions to Tenderers (GIT) incorporated in Section II. The
corresponding GIT clause numbers have also been indicated in the text below:
In case of any conflict between the provision in the GIT and that in the SIT, the provision contained in the SIT shall
prevail.
(Clauses of GIT listed below include a possibility for variation in their provisions through SIT. There could be other
clauses in SIT as deemed fit.)

Sr No GIT Clause Topic SIT Provision

No.

Regd. Office:-Jawahar Vyapar Bhawan, Janpath, New Delhi-110001

Sec03.1
 Tender Number:6000005992

Section IV: General Conditions of Contract (GCC)

GCC
Part I General conditions of contract applicable to all types of Tenders

Refer to our Website: http://www.spmcil.com/spmcil/uploaddocument/GCC.pdf

Regd. Office:-Jawahar Vyapar Bhawan, Janpath, New Delhi-110001

Sec04.1
 Tender Number:6000005992

Section V: Special Conditions of Contract (SCC)

The following Special Conditions of Contract (SCC) will apply for this purchase. The corresponding clauses of
General Conditions of Contract (GCC) relating to the SCC stipulations have also been incorporated below. These
Special Conditions will modify/ substitute/ supplement the corresponding (GCC) clauses.
Whenever there is any conflict between the provision in the GCC and that in the SCC, the provision contained in the
SCC shall prevail.
(Clauses of GCC listed below include a possibility for variation in their provisions through SCC. There could be other
clauses in SCC as deemed fit)

Sl.No GCC Clause Topic SCC Provision

. No.
01 8.2 Packing and Marking AT SUPPLIER'S COST
02 11.2 Transportation of Domestic Goods AT SUPPLIER'S COST
06 16.2, 16.4 Warrantee Clause SHALL BE A PERIOD OF ONE YEAR
09 21.2 Taxes and Duties AS APPLICABLE
10 22, 22.1, 22.2, Terms and Mode of payments PAYMENT WILL BE MADE WITHIN 30 DAYS
22.4, 22.3, 22.6 AFTER FULL RECEIPT, ACCEPTANCE &
APPROVAL OF MATERIAL
11 24.1 Quantum of LD 0.5% OF DELIVERED PRICE OF THE DELAYED
GOODS FOR EACH WEEK OF DELAY OR PART
THEREOF TO A MAXIMUM OF 10% OF
DELAYED GOODS.

Regd. Office:-Jawahar Vyapar Bhawan, Janpath, New Delhi-110001

Sec05.1
 Tender Number:6000005992

Section VI: List of Requirements

Schedule Breif Description of goods and services (Related Accounting Quantity Amount of Earnest
No. Specifications etc.are in Section-VII) Unit Money
00010 CMZZ004305 set of seals Pno MH 5917355 nos 1.000 0.00
0.00
00020 Hose typesae 100R2NW10102.25 PnoMH569018 nos 3.000
00030 .301IDx.70W inch 25K-20010 Pno MH 561574 nos 4.000
00040 Dowty seal GX (Kit 02093743) Pno MH02142 nos 10.000
00050 Hose Pno MH02006969 nos 1.000
00060 O ring (02073684) Pno MH56158834 nos 2.000
00070 Bush (02251741) Pno MH02234513 nos 4.000
00080 BRG Set (54097559) Pno 54099933 nos 2.000
00090 A steering Knuckle Pin MH 02125181 nos 2.000
00100 Pin Pivot rear (02002060) Pno MH 0200204 nos 4.000
00110 CMZZ004308 Thrust bearing Pno MH55400004 nos 4.000
00120 Shim steer Knuckle GX Pno MH 02234571 nos 20.000
00130 Seal hub Oil Pno MH 02006675 nos 2.000
00140 Pivot pin ST axle 2/3 Pno Mh02242060 nos 4.000
00150 A bush-Knuckle (B/O) Pno MH02245991 nos 2.000
00160 Steainer Pno MH02145279 nos 1.000
00170 Single joint assy 112428 Pno MH02016650 nos 1.000
00180 Clevis pin 2 TE-L Pno MH02019619 nos 4.000
00190 Cot pin 2.5x20mm Pno MH 53360250 nos 4.000
00200 Pin fork stop 5T SB Pno MH 02008369 nos 2.000
00210 Washer 22.2x16.7x1.6mm Pno MH02029805 nos 2.000
00220 Spring Pno MH 02008372 nos 2.000
00230 Lever fork stop pin Pno MH 02002370 nos 2.000
00240 Roll pin 1JM-50030 Pno Mh 02871192 nos 2.000
00250 Fan Belt LP-Fr S4 Pno MH 02559902 nos 1.000
00260 Anti Vib MTG Pno MH 59035299 nos 2.000
00270 S4 Eng Lub Oil Flt-GX Pno Mh 59035484 nos 3.000
00280 Filt Element Mico GX Pno MH 02590057 nos 4.000
00290 Per Filter element GX Pno Mh 02590031 nos 4.000
00300 Element GX Pno MH 02012102 nos 4.000
00310 Brake shoe assy,Bond+Rivet GX Pno MH 591 nos 4.000
00320 Adjuster assy Pno MH 02018612 nos 4.000
00330 WC Assy G/GX3T Pno MH 02570802 nos 2.000
00340 Spring Pno MH 02025670 nos 4.000
00350 Guide pin spring Pno MH 02025328 nos 4.000
00360 Copper washer 2 TE Pno Mh 53175755 nos 4.000
00370 M C kit Pno MH 02014713 nos 1.000
00380 CMZZ004310 Lat STR Cyl dental Pno MH nos 1.000

Regd. Office:-Jawahar Vyapar Bhawan, Janpath, New Delhi-110001

Sec06.1
 Tender Number:6000005992

Schedule Breif Description of goods and services (Related Accounting Quantity Amount of Earnest
No. Specifications etc.are in Section-VII) Unit Money
59172901
00390 A lock plate Pno MH 02249902 nos 8.000
00400 Cot pin 5.0x50mm Pno MH 53360812 nos 2.000
00410 Resister 330HM 5W5% cermic nos 2.000
00420 Led indicator lamp Red 12 V Pno MH 60008 nos 2.000
00430 Spacer 89x20x1mm Pno MH 02014164 nos 4.000
00440 Hose Pno MH 02013688 nos 2.000
00450 Hose Pno MH 02013703 nos 2.000
00460 Engine stop cable Pno MH 02001203 nos 1.000
00470 Packing Pno MH 02549576 nos 2.000
00480 Joint Pno MH 02549365 nos 2.000
00490 Hose 2 1/4 O D Pno MH 02913148 nos 2.000
00500 Hose clamp 2 1/2"Pno MH 02875260 nos 4.000
00510 Hose Pno MH 02012649 mtr 1.000
00520 Hose eng to Rad Pno MH 02006899 nos 2.000
00530 CMZZ004311 Flex exhaust pipe Pno MH 02157795 nos 1.000
00540 Exhaust top Bkt Pno MH 02091918 nos 1.000
00550 U Bolt Pno MH 02003009 nos 2.000
00560 HT Hexnut M8x1.2 P Pno MH 52414509 nos 2.000
00570 Supp bracket- Exhaust Muffler Pno MH 023 nos 1.000
00580 HT Hex blt M24x90x 10.9G PtNo MH49942819 nos 6.000
00590 HT Hex nut HT M24x3p Ptno MH 49942822 nos 2.000
00600 Nut Axle MTG M24x3 Ptno MH02096492 nos 4.000
00610 S4 Eng Lub Oil Flt Gx Ptno MH 590350484 nos 2.000
00620 Element GX Ptno MH 02012102 nos 2.000
00630 Pre Filter Elment Ptno MH02590031 nos 2.000
00640 Filt Elemnt Mico Ptno MH 02590057 nos 2.000
00650 Trans Fluid Oil Ptno MH 40900366 L 20.000
00660 Break oil (OT-3) L 1.000
SPARES FOR GODREJ MAKE 3 TON FORKLIFT (66 ITEMS)

Terms and Conditions relating to Tender: -

1. Quotation may be submitted on or before scheduled time as mentioned in NIT, in a sealed cover duly super
scribing the Tender No and due Date of Opening.
2. Quotation and rate should be valid for 90 Days from the date of opening.
3. Authorized representative of the bidder need to submit the authorization form which is available with the tender
document.
4. Earnest Money Deposit (EMD), if required, to be submitted as a DD, drawn in favour of #General Manager,
India Government Mint, (SPMCIL)# payable at Hyderabad.
5. EMD of a bidder will be forfeited, if the bidder withdraws or amends its tender or impairs or derogates from the
tender in any respect with in the period of validity of its tender. Future, if the successful bidder fails to furnish the
required performance security with in the specified period, its EMD will be forfeited.
6. If order value exceeds Rs.1,50,000/- the bidder has to submit Security Deposit(SD) i.e. an amount equal to
10% of the order value prior to release of PO for faithful execution of the order. The same will be returned within 60
days, beyond the date of completion of all contractual obligations including warranty. Failure in part of the bidder to
comply with the PO obligations will lead to forfeiture of SD.

Regd. Office:-Jawahar Vyapar Bhawan, Janpath, New Delhi-110001

Sec06.2
 Tender Number:6000005992

7. Delivery period 90 days maximum from the date of PO which includes postage time.
8. Payment will be made within 30 days after satisfactory supply of material as per PO.
9. Liquidated damages (LD) will be levied @ 0.5% each week subject to a maximum of 10% of the value of
delayed quantity of goods / services.
10. The General Manager, India Government Mint, Hyderabad reserves the right to reject all or any of the tenders
and also short close / cancel the Purchase Orders.
11. Income tax will be recovered at source as per rules.
12. Please mention your VAT / Service Tax Registration No., PAN No.
13. The bidder has to mention whether they come under the MSME Act 2006.
14. No revised quotation will be permitted during the validity of the tender.
15. Acceptance of material is subject to our approval and if the item supplied is in volume, length & weight etc., a
tolerance of plus or minus(+/-) 5% is applicable.
16. No conditional tender shall be accepted.
17. Quotations must be on Letter Head with address for correspondence along with Telephone / mobile Numbers
and e-mail ID.

OFFICER (Materials)
FOR GENERAL MANAGER
INDIA GOVERNMENT MINT
HYDERABAD

Regd. Office:-Jawahar Vyapar Bhawan, Janpath, New Delhi-110001

Sec06.3
 Tender Number:6000005992

Section VII: Technical Specifications

Regd. Office:-Jawahar Vyapar Bhawan, Janpath, New Delhi-110001

Sec07.1
 Tender Number:6000005992

Section XV: Bank Guarantee Form for Performance Security

....................................................[insert: Bank's Name, and Address of issuing Branch or Office]
Beneficiary: .............................. [insert: Name and Address of SPMCIL]
Date:.........................
PERFORMANCE GUARANTEE No.: ..................................
WHEREAS................................................................................... (name and address of the supplier) (hereinafter
called "the supplier") has undertaken, in pursuance of contract no..................................... dated ..............to supply
(description of goods and services) (herein after called "the contract").

AND WHEREAS it has been stipulated by you in the said contract that the supplier shall furnish you with a bank
guarantee by a scheduled commercial bank recognized by you for the sum specified therein as security for
compliance with its obligations in accordance with the contract;

AND WHEREAS we have agreed to give the supplier such a bank guarantee;

NOW THEREFORE we hereby affirm that we are guarantors and responsible to you, on behalf of the supplier, up to
a total of .............................................................................. (amount of the guarantee in words and figures), and we
undertake to pay you, upon your first written demand declaring the supplier to be in default under the contract and
without cavil or argument, any sum or sums within the limits of (amount of guarantee) as aforesaid, without your
needing to prove or to show grounds or reasons for your demand or the sum specified therein.

We hereby waive the necessity of your demanding the said debt from the supplier before presenting us with the
demand. We further agree that no change or addition to or other modification of the terms of the contract to be
performed thereunder or of any of the contract documents which may be made between you and the supplier shall
in any way release us from any liability under this guarantee and we hereby waive notice of any such change,
addition or modification.

We undertake to pay SPCMIL up to the above amount upon receipt of its first written demand, without SPMCIL
having to substantiate its demand.

This guarantee will remain in force for a period of forty five days after the currency of this contract and any demand
inrespect thereof should reach the bank note later than the above date.

.........................................................................
(Signature with date of the authorized officer of the Bank)

.............................................................

.............................................................
Name and designation of the officer

.............................................................
Seal, name & address of the Bank and address of the Branch

............................................................
Name and designation of the officer

............................................................

............................................................
Seal name& address of the Bank and address of the Branch

Regd. Office:-Jawahar Vyapar Bhawan, Janpath, New Delhi-110001

Sec15.1
 Tender Number:6000005992

Section XVII: Letter of authority for attending a Bid opening

The General Manger,
India Government Mint, Hyderabad.

Subject: Authorization for attending bid opening on 26.05.2015 in the Tender of SPARES FOR GODREJ MAKE 3
TON FORKLIFT.

Following persons are hereby authorized to attend the bid opening for the tender mentioned above on behalf of
___________________ __________(Bidder) in order of preference given below.

Order of Preference Name Specimen Signatures

1.
1.
Alternate representative
Signatures of bidder or

Officer authorized to sign the bid

Documents on behalf of the bidder.

Note:

1. Maximum of two representatives will be permitted to attend bid opening. In cases where it is restricted to one,
first preference will be allowed. Alternate representative will be permitted when regular representatives are not able
to attend.
2. Permission for entry to the hall where bids are opened may be refused in case authorization as prescribed
above is not recovered.

Regd. Office:-Jawahar Vyapar Bhawan, Janpath, New Delhi-110001

Sec17.1
 Tender Number:6000005992

Mailing List (List of Vendors)

S.No. Vendor Number Vendor name Vendor Address

1 104573 The Bidder, The Bidder,

Regd. Office:-Jawahar Vyapar Bhawan, Janpath, New Delhi-110001

Sec17.2