SOUTHERN AFRICA REFERENCE REVISION PAGE

DIVISIONAL SERVICES H&S 069 1 1 OF 15

HEALTH & SAFETY SYSTEM OPERATIONAL ORIGINATOR H&S MANAGER
PROCEDURE
OPERATIONAL CONTROL
DESIGNATION PRINT NAME SIGNATURE DATE

COMPILED BY SNR H&S OFFICER E JUNGMANN Original Signed 05/10/2009

REVIEWED BY SNR H&S OFFICER R TUPPER Original Signed 05/10/2009

AUTHORISED BY H&S MANAGER J SODEN Original Signed 05/10/2009

TABLE OF CONTENTS PAGE ADDENDA PAGE

1. PURPOSE 2 ANNEXURE 1 6–8
2. SCOPE 2 ANNEXURE “X” – DEFINITIONS AND ABBREVIATIONS 9 - 13
3. DEFINITIONS AND
2 ANNEXURE “XX” - REFERENCES 14
ABBREVIATIONS
4. REFERENCES 2 RECORD OF AMENDMENTS 15
5. RESPONSIBILITY /
2
ACCOUNTABILITY
6. OPERATIONAL CONTROL 3
7. RECORDS APPLICABLE TO
5
THIS PROCEDURE

REVISION DESCRIPTION OF REVISION DATE

1 REVISION DUE TO SEPTEMBER ’09 AUDIT REQUIREMENTS 3 OCTOBER ‘09

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1. PURPOSE

The purpose and objective of this document is to provide guidance to SA Divisional Services for
harmonisation and common understanding in terms of activities and operations associated with
identified hazards within SA Divisional Services, and where the implementation of controls is
necessary to manage those risks, and comply with OH&S legal and other requirements and in the
absence of those operational controls, could lead to injury or harm.

2. SCOPE

The scope of this procedure will deal with the development of operational controls consistent with the
hierarchy of controls to prevent injury or ill health.

3. DEFINITIONS AND ABBREVIATIONS

Refer to Annexure “X”

4. REFERENCES

Refer to Annexure “XX”

5. RESPONSIBILITY / ACCOUNTABILITY

DESIGNATION RESPONSIBILITIES AND ACCOUNTABILITIES

Manager • Ensure that a procedure is established, implemented and
maintained dealing with the operations and activities that are
associated with identified hazards.
Health and Safety • Develop a system to identify and maintain all documentation
Manager regarding operations and activities associated with the
identified hazards where the implementation of controls is
necessary to manage the OHS risks.
• These documentation to be implemented and maintained
ensuring where identified hazards do exist, control procedures
are maintained – Baseline Risk rankings used as a guideline
for implementation/revision of procedures .
• Identify what and when operating procedures are required to
deal with identified hazards and associated risks as and when
required
Commercial Services • Facilitate a purchasing process
Management • Ensure availability of resources to implement the OH&S
Representative programme
• Ensure that analysis is made of information pertinent to OH&S
• Compare information with objectives, evaluate effectiveness of
controls and where targets are not met change controls to
achieve desired results
• Ensure information is distributed and communicated to
employees relevant to the work they perform
• Ensure that personnel are aware of applicable legal and other
requirements
• Ensure H&S Officer (Systems) keep and maintain records

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 Snr H&S Officer / HOD’s • Generate concise, easily understood procedure documents.
• Identify what and when operating procedures are required to
deal with identified hazards and associated risks as and when
required.
• Reviewed operating procedures when significant changes
are made to People, Equipment, Material, Environment and to
the Process
H&S Officer (Systems) • Maintain the procedures and ensure regular updates/reviews.
• During process change update the electronic database with
the latest authorised documents.
• Distribute new and latest documentation via the acknowledge
receipt document – as per Control of Documents (H&S 023).
• Retrieve and dispose of obsolete procedure documents.
Employees • Know what is expected of them in order to achieve the
organization’s goals.
• Implement and adhere to operational procedures at all times.
• Be aware of the Hazards in his/her workplace.

6. OPERATIONAL CONTROL

SA Divisional Services H&S department shall establish, implement, and maintain a procedure that
deals with operations and activities that are associated with the identified hazards where the
implementations of controls are necessary to manage the OH&S risks. This will include management
of change. Managing documentation within SA Divisional Services is subdivided into operational
controls related to the following categories ie.:

• SA Divisional Services Safety System

• Purchased goods, equipment and services – Commercial Services
• Contractors and other visitors to the workplace
• Documented operational procedures to cover specific situations and processes where their
absence could lead to deviations from the OHS Policy and their objectives. Operational
procedures will be risk ranked.
• Stipulated operating criteria where their absence could lead to deviations from the OHS policy and
objectives

6. SA Divisional Services Safety System Documents

Safety System documentation deals with documents related to the monitoring and
implementation of operational controls related to the Safety System and Operational Issues.
The operational controls were designed by identifying operations and activities associated with
identified risks where control measures are needed as per the Baseline Risk assessment or
when ever required.

Operational controls are made up of a suite of activities and processes which starts with the
baseline risk assessment and continue down to day to day continuous risk assessment. (Refer
to H&S (014,018 and 028)

Formal controls have been established for planned maintenance (where required); purchasing;
significant tasks; significant equipment; hazardous materials; provision and control of Personal
Protective Equipment; Planned task observations; Planned Inspections and Occupational health,
etc. The CMMIS program / Baseline Risk assessment aids including identification and pre-use
inspection checklists deals with engineering issues regarding inspection of all units.

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 Documented procedures are available for operations and activities for which they require to
ensure adherence to the occupational health and safety standards.

6.2 Documents Related to Purchased Goods, Equipment and Services

The entire purchasing process is governed by CS/CORP/001 – Procedure for the Acquisitioning
of Goods, Equipment, Site works, Services, and Technical acquisitions.
Section 21 of the Mine Health and Safety Act 29 of 1996, deals with the manufacturer’s and
supplier’s duty for health and safety. Every supplier shall ensure that appropriate risk
assessment accompanies equipment supplied to SA Divisional Services.

The procedure defines the purchasing of material and equipment prior to arriving to SA
Divisional Services. This is integrated into the purchasing department being Commercial
Services who does the buying - an effective purchasing system is in place that restricts the flow
of unnecessary items throughout SA Divisional Services.

To ensure that only the correct quality and specification equipment can be purchased, a
representative of Southern Africa Division H&S sits in at the Standards Committee meetings
where purchasing processes are discussed and finalized – A H&S representative attends the
SAD standards meeting.
Material safety data sheets must be supplied to the mine for every chemical. This allows the
occupational hygiene department to assess the anticipated hazards and risks associated with
the use of the chemical on the user as well as the environment, in which case less critical
alternatives is sought. A MSDS inventory exists at Commercial Services and is available on the
Web.

6.3 Documents Related to Contractors and Other Visitors to the Working Place

Documents related to Contractors and other visitors to the working place deals with the proper
documentation required to ensure all contractors and visitors are conversant with associated
hazards and risks. (H&S 066 – Contractor Health & Safety Requirements SA Divisional
Services)

6.4 Permits and Exemptions

The Engineer must acknowledge the availability of the required permit / exemption prior to
allowing work to be performed involving new processes or systems.

Should a process or system change, a risk assessment must be conducted and approved by the
H&S department and then a permit document must be drafted.

6.5 Establishing and Implementing Operational Controls

To give effect to the management of identified risks the following information should be considered
when establishing and implementing operational controls:

a. Health and Safety policy and objectives

b. Results of hazard identification, risk assessment, evaluation of existing controls and
determination of new controls
c. Management of change processes
d. Information on existing standard operating procedures (Applicable to the task)
e. Legal and other requirements to which the organization subscribes
f. Product supply chain controls related to purchased goods, equipment and services
g. Feedback from participation and consultation

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 h. The nature of and extent to which tasks are to be performed by contractors and other
external personnel
i. Access to the workplace by visitors, delivery personnel, service contractors, etc.

See Annexure 1 for examples of associated control measures and operating criteria that could be
used as guidance when establishing and implementing operational controls.

7. RECORDS APPLICABLE TO THIS PROCEDURE

RECORDS LOCATION

Purchasing documents Financial department/Commercial Services

Contractual records Commercial Services/Properties department
Permits and exemption Health and Safety department

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Annexure 1 (Could be used as guidance)

Examples of areas in which Health and Safety risks typically arise, and examples of their associated control
measures include:

a) General control measures

• Regular maintenance and repair of facilities, machinery and equipment to prevent unsafe
conditions from developing;
• Housekeeping and maintenance of clear walkways
• Access Control
• Contractor Procedure (H&S 066)
• Maintenance of the thermal environment (temperature, air quality)
• Maintenance of the ventilation systems and electrical safety systems;
• Maintenance of emergency plans
• Policies related to travel, bullying, sexual harassment, drug and alcohol abuse, etc.
• Health programs (medical surveillance programmes)
• Legal appointments
• Induction

b) Performance of hazardous tasks

• Use of procedures, work instructions, or approved working methods and Safe working practices.
• Use of appropriate equipment
• Pre-qualification and/or training of personnel or contractors for hazardous tasks - Competency
• Use of permit-to-work systems, pre-approvals, or authorisations (Refer to Procedure H&S 016)
• Controls to prevent ill health

c) Use of hazardous materials

• Identification of approved inventory levels, storage locations and storage conditions;

• Conditions of use for hazardous materials
• Limitations of areas where hazardous materials can be used;
• Secure and safe storage provisions and control of access;
• Provision of and access to material safety data and other relevant information.
• Shielding of radiation sources
• Isolation of biological contaminants
• Knowledge in the use of and availability of emergency equipment
• Availability of MSDS.

d) Facilities and equipment

• Regular maintenance and repair of facilities, machinery and equipment to prevent unsafe
conditions from developing;
• Housekeeping and maintenance of clear walkways, and traffic management
• Provision, control of PPE (Personal Protective Equipment - H&S 003 procedure);
• Inspection and testing of OH&S equipment such as guarding, fall arrest systems, shutdown
systems, rescue equipment for confined spaces, lock-out systems, fire detection and suppression
equipment, exposure monitoring devices, ventilation systems and electrical safety systems by the
appropriate supervisor;
• Inspection and testing of material handling equipment (cranes, forklifts, hoists and other lifting
devices).

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e) Purchase of goods, equipment and services

• Establishment of OH&S requirements for goods, equipment and services to be purchased

• Communication of the organization's own OH&S requirements to suppliers
• Pre-approval requirements for the purchase or transport/transfer of hazardous chemicals,
materials and substances;
• Pre-approval requirements and specifications for the purchase of new machinery and equipment;
• Pre-approval of procedures for the safe operation of machinery, equipment, and/or the safe
handling of materials prior to their use by Engineer/HOD (Operational procedures by disciplines);
• Inspection and verification of received goods, equipment (Commercial Services)
• Evaluation, and periodic re-evaluation, of the OH&S performance of vendors and/or suppliers
(Commercial Services/HOD’s);
• Selection and monitoring of contractors and other service providers.

f) Contractors
• Establish criteria for the selection of contractors
• Communication of the organization's own OH&S requirements to contractors
• Evaluation, monitoring and periodic re-evaluation, of the OH&S performance of contractors;

g) Other external personnel or visitors in the workplace

As the knowledge and capabilities of visitors or other external personnel vary greatly, this should be
considered when developing controls. Examples may include
• Contractor controls
• Establishing their knowledge and capabilities prior to permitting the use of equipment
• Provision of advice, training as necessary
• Warning signage/administrative controls
• Methods for monitoring and supervising their activities
• Site specific induction

Examples of operating criteria include:

a) For hazardous tasks

• Risk assessment
• Use of specified equipment, and procedures/work instructions for its use
• Competency of operators for such equipment
• Authorities/guidelines/instructions/procedures for individual task based risk assessment prior to
immediate commencement of the task

b) For hazardous chemicals:

• Approved chemical and MSDS lists

• Exposure limits
• Specific inventory limits
• Specified storage locations and conditions

c) For task involving entry into hazardous areas:

• Induction
• Specification of personal protective equipment requirements
• Specified conditions for entry (permits)
• Health and fitness conditions

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d) For tasks involving work performed by contractors:

• Specification of OH&S performance criteria

• Specification of competency and/or training requirements for contractor personnel
• Specification/inspection of contractor provided equipment

e) For OH&S hazards to visitors

• Supervision
• PPE requirements
• Orientation
• Emergency requirements

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 Annexure X

DEFINITIONS AND ABBREVIATIONS

DEFINITIONS:

DOCUMENT
Information and its supporting medium (The medium can be paper, magnetic, electronic or optical computer
disc, photograph or master sample, or a combination thereof.)

RECORD
Document stating results achieved or providing evidence of activities performed

CONTROLLED DOCUMENT
Any document that needs to be controlled in terms of its distribution and use, such as the Policy and
documented procedures. These documents are either signed in original ink and/or signed for on a
distribution list. These documents will be signed off after evaluation has been done to determine that they
are adequate for purpose. The document will be signed off by the relevant members as depicted on the
distribution list.
Once copies are printed of the database, they are considered to be “uncontrolled”.

OBSOLETE DOCUMENTS
Documents that have been replaced by later revisions or those that is no longer relevant or valid, and has
been cancelled from the system. These documents will be identified either by crossing them out and writing
obsolete or rubber stamp obsolete document.

UNCONTROLLED DOCUMENTS
Any documents that have not been issued under the circumstances under “controlled documents” are
categorised as uncontrolled. This includes, but may not be limited to:
• Documents that do not need to be controlled such as the monthly safety topic.
• Documents not distributed by the authorised person as per the procedures “authority and
responsibility” table and signed for by the recipient.
• Documents printed from the electronic database. (Watermarked “uncontrolled document)
• Documents duplicated or photocopied from controlled documents.
• Photocopies of the Occupational Health and Safety policy as issued to the public or other
Interested and Affected Parties

It is not possible to judge from an uncontrolled copy whether it is the latest version. It is the responsibility of
the person holding the documentation to ensure that (s) he has the latest version.

INJURY
Physical harm or damage

OCCUPATIONAL HEALTH AND SAFETY

Conditions and factors that affect, or could affect the health and safety of employees or other workers
(including temporary workers and contractor personnel), visitors, or any other person in the workplace

OH&S MANAGEMENT SYSTEM

Part of an organization’s management system used to develop and implement its OH&S policy and manage
its OH&S risks

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SEVERITY / CONSEQUENCE
Outcome of an event. There may be one or more consequences from an event. May be expressed
qualitatively or quantitatively may range from positive to negative (Speculative).

FREQUENCY
Occurrence per unit time, (May be expressed qualitatively or quantitatively).

EXPOSURE
How often and for how long employees are exposed to a hazard/s.

LIKELIHOOD
Means the chance of an event occurring.

DUE DILIGENCE
Taking reasonable care to protect the health and safety of all employees. Provide equipment, maintain the
equipment, use equipment as prescribed, provide information relating to the equipment, and provide
competent supervision.

INCIDENT
An undesired event which under slightly different circumstances could result in harm to people. Damage to
property or loss to process or an undesired event that could or does result in a loss.

RISK MATRIX
A Risk index can be determined by plotting likelihood and severity indices on the y and x-axis respectively
and then using them to obtain a risk ranking.

HIRA
Process of recognizing that a hazard exists and defining its characteristics
• H = HAZARD
Anything around us that we can see as well as those energy sources we cannot see e.g. Gas and
radiation that can cause harm
• I = IDENTIFICATION
Identify the significant hazards (Process and recognition)
• R = RISK
Risk imagining (Likelihood and consequence if risk materializes)
• A = ASSESSMENT
Determine the magnitude of the risk if materialized

ROUTINE ACTIVITY
An activity which is performed on a regular basis (day to day)

NON ROUTINE
An activity performed on an adhoc basis

ACCOUNTABILITY
Principle that, individuals, organizations, and the community are responsible for their actions and may be
required to explain them to others.

RESPONSIBLE
Liable to be called to respond to a person for issues to be done.

ILL HEALTH
Identifiable adverse physical or mental condition arising from and/or made worse by a work activity and/or
work-related situation.

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INTERESTED PARTIES
Person or group, inside or outside the workplace, concerned with or affected by the SADSSS performance.

NONCONFORMITY
Non-fulfilment of a requirement – can be any deviation from:
Relevant work standards, practices, procedures, legal requirements.

SADSSS OBJECTIVES
SADSSS goals, in terms of OHS performance, that SA Divisional Services sets itself to achieve. Objectives
are quantified wherever practical.

SADSSS PERFORMANCE
Measurable results of SA Divisional Services management of its risks.
Note: Performance measurement includes measurement the effectiveness of controls.

OHS POLICY
Overall intention and direction which will be followed for the management of health and safety.

RECORD
Document stating results achieved or providing evidence of activities performed

HAZARD
A condition or practice with the potential to cause harm, or exposure to danger. (Immediate Causes,
Substandard Act or Substandard Condition)

RISK ASSESSMENT
Process of evaluating the risk(s) arising from a hazard(s), taking into account the adequacy of any existing
controls, and deciding whether or not the risk(s) is acceptable

PREVENTATIVE ACTION
Action to eliminate the cause of a potential nonconformity or other undesirable potential situation.

CORRECTIVE ACTION
Action taken to rectify a non-conformance or deviation

CONTINUAL IMPROVEMENT
To constantly improve on current Health and Safety standards

PROCEDURE
Specified way to carry out an activity or a process.

RISK ASSESSMENT
Process of evaluating the risk arising from a hazard, taking into account the adequacy of any existing
controls, and deciding whether or not the risk is acceptable.

WORKPLACE
Any physical location in which work related activities are performed under the control of SA Divisional
Services.

AUDIT
Independent and documented process for obtaining “audit evidence” and evaluating it objectively to
determine the extent to which “audit criteria” are fulfilled.

SAFETY MONTH
Period from the 20th of a particular month up to the 19th of the following month.

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EFFORT BASED OBJECTIVES
Objectives set to improve program related issues

EFFECT BASED OBJECTIVES

Objectives set to improve severity or injury rates

MANCOM
Management Committee

EXCO
Executive Committee

SUPERVISOR
Within SA Divisional Services – One who supervise or has charge and direction of i.e. Foreman, Clerk of
works, Training Officer, Residence Manager, Security Officer etc.

EMPLOYEE
Person working under the control of the organisation and includes contractors.

MANAGEMENT REPRESENTATIVE
A Person appointed in writing ensuring that the OH&S management system is established, implemented
and maintained in accordance with this OHSAS Standard;
and ensuring that reports on the performance of the OH&S management system are presented to top
management for review and used as a basis for improvement of the OH&S management system.

VISITOR
Any person who enters the premises of the mine who is not a full time employee or Contractor paid by the
mine

CONTRACTOR
Any person who perform work for the mine and is paid for his/her service.

ACCEPTABLE RISK
Risk that has been reduced to a level that can be tolerated by the organization having regard to its legal
obligations and its own

HEALTH AND SAFETY COMMITTEE

A committee as required by law M H & S Act Section 25(2)

VERIFICATION
Verification is the act of reviewing, inspecting, testing, etc. to establish and document that a product, service,
or system meets the regulatory, standard, or specification requirements.

VALIDATION
Validation refers to meeting the needs of the intended end-user or customer to
prove the truth or to determine or test the accuracy. Also, validation is the process of checking if something
satisfies a certain criterion.

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ABBREVIATIONS:

M H & S Act - Mine Health & Safety Act

MA&R - Mineral Act & Regulations
OHASA - Occupational Health and Safety Act
DMR - Department of Mineral Resources
DOL - Department of Labour
SADS - Southern Africa Divisional Services
ESW - Engineering Services Workshops
WITW - Wellness in the Workplace
H&S - Health and Safety
LTIFPD - Loss Time Injury Free Production Days
IFPD - Injury Free Production Days
AGAH - AngloGold Ashanti Health
TMM - Trackless Mobile Machinery
COP - Code of Practice
ATDS - AngloGold Ashanti Training and Development Services
CRA - Continuous Risk Assessment
SADSSS - Southern Africa Divisional Services Safety System

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 Annexure XX

REFERENCES

• Roles and responsibilities are depicted in each system procedure and updated as and when
required in table format
• OHSAS 18001:2007 (Occupational Health and Assessment Series)
• The Mine Health and Safety Act 29 of 1996
• The Minerals Act 50 of 1991
• Occupational Health and Safety Act (Act 86 of 1993)
• COIDA
• AGA Strategic Objectives
• Implex Legal Register
• ATDS Training Matrix
• AGA RCAT
• Corporate Procedure Directive
• Health and Safety Agreement
• SAR/OESH/P/A/001.01 – AGA Incident reporting
• H&S 004 – Incident investigation
• H&S 006 – Emergency preparedness and response
• H&S 014 – Issue based risk assessment
• H&S 018 – Baseline risk assessment H&S 019 – Control of records
• H&S 023 – Control of documents
• H&S 027 – Competence, training and awareness
• H&S 028 – Continuous risk assessment
• H&S 029 – Communication, participation and consultation
• H&S 030 – Management review
• H&S 031 – Internal audit
• H&S 037 – Management of change
• H&S 055 – SA Divisional Services Scope
• H&S 058 – Legal and other requirements
• H&S 059 – Performance measurement and monitoring
• H&S 060 – Evaluation of compliance
• H&S 061 – Nonconformity, corrective and preventative action
• H&S 065 – Objectives and programme(s)
• H&S 067 – Resources, roles, responsibility, accountability and authority
• H&S 069 – Operational control
• H&S 070 – Documentation
• H&S 071 – H&S Policy

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 RECORDS OF AMENDMENTS

PROCEDURE DATE OF
CHANGES TO PROCEDURE
REVISION NUMBER APPROVAL
Added risk ranking of operational procedures
H&S 069 – Revision 1 (p3 point 6) 3 October 2009

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