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    Class 8 Chapter 3: Introduction To Microsoft Access: Fill in The Blanks

    Uploaded by

    rashika yadav
    This document provides information about Microsoft Access, including its basic components like tables, records, and fields. It discusses how Access uses databases (.mdb files) to organize data into tables, which can then be used to create forms, queries, and reports. The document also provides instructions for creating tables in Access using the design view and datasheet view, including how to insert and delete fields and sort records.

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    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd

    Class 8 Chapter 3: Introduction To Microsoft Access: Fill in The Blanks

    Uploaded by

    rashika yadav
    345 views2 pages
    This document provides information about Microsoft Access, including its basic components like tables, records, and fields. It discusses how Access uses databases (.mdb files) to organize data into tables, which can then be used to create forms, queries, and reports. The document also provides instructions for creating tables in Access using the design view and datasheet view, including how to insert and delete fields and sort records.

    Original Title

    Chapter3 MS ACCESS

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    This document provides information about Microsoft Access, including its basic components like tables, records, and fields. It discusses how Access uses databases (.mdb files) to organize data into tables, which can then be used to create forms, queries, and reports. The document also provides instructions for creating tables in Access using the design view and datasheet view, including how to insert and delete fields and sort records.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    345 views2 pages

    Class 8 Chapter 3: Introduction To Microsoft Access: Fill in The Blanks

    Uploaded by

    rashika yadav
    This document provides information about Microsoft Access, including its basic components like tables, records, and fields. It discusses how Access uses databases (.mdb files) to organize data into tables, which can then be used to create forms, queries, and reports. The document also provides instructions for creating tables in Access using the design view and datasheet view, including how to insert and delete fields and sort records.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    of 2

    CLASS 8

    CHAPTER 3: INTRODUCTION TO MICROSOFT ACCESS

    Fill in the blanks.


    1. Database 2. Table 3. Primary key
    4. .mdb 5. Datasheet 6. Tables
    State true or false.
    1. True 2. False 3. False
    4. True 5. False 6. False
    Answer the questions.
    1. The basic components of a DBMS are table, record and field.
    2. A DBMS provides solutions to all the problems as it provides a centralised control over the data. Some
    of the major advantages of a DBMS are listed here.
     Easy to learn
     Reduce redundancy
     Reduce inconsistency
     Data sharing facility
     Data security
     Extensive help
    3. Some of the commonly used objects of Microsoft Access are:
     Table: It represents the data in the form of a grid which comprises rows (records) and columns
    (fields).
     Form: It provides a medium of entering, editing and viewing the information in the tables.
     Query: It defines a mechanism to retrieve and process the data.
     Report: It defines a medium through which you can present data in a professional format.
    4. The Design view is used to create and organise the structure of a table. For creating a table in the
    Design view, first you need to open the Table Design View window.
    5. To create table using Design View, follow these steps.
    1. Double-click Create table in Design view in the Database window. The Table Design View window
    appears.
    2. In the field grid area, enter the name of the field in the Field Name column.
    3. Select the required Data Type from the data type drop-down list box.
    4. You can also provide a description about the fields in the Description column.
    5. Select the desired field properties from the Field Property area.
    6. Once the table is created, it is necessary to save it for future reference. To save the table, click the
    File menu and then click Save. The Save As dialog box appears.
    7. Enter the name of the table, for example, result, in the Table Name textbox and click OK.
    8. Access prompts you to create a primary key for the table. Click Yes to create a primary key for the
    table, click No if no primary key is required and click Cancel to remain in the Design view.
    6. To insert a field in a table in the Datasheet view, follow these steps.
    1. Select the column (field) before which you want to insert a field.
    2. Click the Insert menu and then click Column. A new column is inserted.
    3. Double-click and rename the field as required.
    To delete a field from a table in the Datasheet view, follow these steps.
    1. Select the field that you want to delete.
    2. Click the Edit menu and then click Delete Column.
    7. Arranging the records in a table in an ascending or a descending order is known as sorting. For
    example, to sort the records in a descending order, follow these steps.
    1. Select the field by which you want to sort the records.
    2. Click the Sort Descending button on the Table Datasheet toolbar. The records are arranged in
    descending order of the values in the selected field.

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