ZIMBABWE

MINISTRY OF HIGHER AND TERTIARY EDUCATION

BULAWAYO POLYTECHNIC
P.O.BOX 1392
BULAWAYO

ON THE JOB TRAINING

LOG BOOK

COURSE: ………………………………………………………………………….

INSTITUTION: ……….……………………………………………………………

NAME OF TRAINEE: ……………………….…….………………………………

DURATION: ……………………………………………………………………...
INSTITUTION:-----------------------------------------------------------------------------------------------------
TRAINING COORDINATOR:------------------------------------------------------------------------------------------

ADDRESS:-------------------------------------------------------------------------------------------------------------------

--------------------------------------------------------------------------------------------------------------------

PHONE: ---------------------------------------------- FAX NO.: --------------------------------------------------------

Email: ------------------------------------------------------------------------
DATE
HEAD OF DEPARTMENT: STAMP
NAME:----------------------------------------------------- SIGNATURE:--------------------------------

TRAINEE INFORMATION

NAME:-------------------------------------------------------------------------------------------------------------------------

DATE OF BIRTH:------------------------------------- ID NO.:----------------------------------------------------------

STUDENT NO.: ----------------------------------------- GENDER:-------------------------------------------------------

CANDIDATE NO.: ------------------------------------

HOME ADDRESS:----------------------------------------------------------------------------------------------------------

-----------------------------------------------------------------------------------------------------------

PHONE:--------------------------------------------------

NEXT OF KIN: -------------------------------------------------------------------------------------------------------------

RELATIONSHIP: ----------------------------------------------------------------------------------------------------------

CONTACT ADDRESS: ---------------------------------------------------------------------------------------------------

PHONE: ---------------------------------------- CELL:--------------------------------------------------------------------

Email: ----------------------------------------- FAX NO: ----------------------------

2
 COMPANY INFORMATION
(Company one)

NAME OF COMPANY: --------------------------------------------------------------------------------------------------------------

CONTACT PERSONS (1) ------------------------------------------------------------------------------------------------------------

(2) ------------------------------------------------------------------------------------------------------------

ADDRESS: --------------------------------------------------------------------------------------------------------------------------------

---------------------------------------------------------------------------------------------------------------------------------

PHONE: ---------------------------------------------- FAX NO.: ----------------------------------------------------------------

Email -----------------------------------------------

ON THE JOB TRAINING PERIOD: From: ------------------------------------------ To: ----------------------------------------------

COMPANY REPRESENTATIVE’S SIGNATURE: -------------------------------------------------------------------------------------

(Company Two)

NAME OF COMPANY: ----------------------------------------------------------------------------------------------------------------

CONTACT PERSONS (1) -------------------------------------------------------------------------------------------------------------

(2) -------------------------------------------------------------------------------------------------------------

ADDRESS: ---------------------------------------------------------------------------------------------------------------------------------

---------------------------------------------------------------------------------------------------------------------------------

PHONE: ---------------------------------------------- FAX NO.: ----------------------------------------------------------------

Email -----------------------------------------------

ON THE JOB TRAINING PERIOD: From: ------------------------------------------ To: ---------------------------------------------

COMPANY REPRESENTATIVE’S SIGNATURE: -------------------------------------------------------------------------------------

(Company Three)

NAME OF COMPANY: ---------------------------------------------------------------------------------------------------------------

CONTACT PERSONS (1) -------------------------------------------------------------------------------------------------------------

(2) -------------------------------------------------------------------------------------------------------------

ADDRESS: ---------------------------------------------------------------------------------------------------------------------------------

---------------------------------------------------------------------------------------------------------------------------------

PHONE: ---------------------------------------------- FAX NO.: ----------------------------------------------------------------

Email ------------------------------------------------

ON THE JOB TRAINING PERIOD: From: ------------------------------------------ To: ----------------------------------------------

COMPANY REPRESENTATIVE’S SIGNATURE: --------------------------------------------------------------------------------------

3
 PREAMBLE
The Ministry of Higher and Tertiary Education through all Institutions shall issue this log book to
trainees on the first day of commencement of on the job training. It shall be filled daily by the
trainee, every two weeks by the trainee’s supervisor where he/she is attached and every four
months by a representative from an Institution herein called the training officer or coordinator.

The log book shall guide both the trainee and the employer as to what aspects of the training
have to be covered.

The logbook remains the property of the institution until completion of the course. The trainee
shall be responsible for the safe keeping of the logbook

4
 GUIDELINES TO THE EMPLOYER/SUPERVISOR

The following are guidelines for the benefit of the employer supervisor where a trainee is
undergoing on the job training
· The trainee on the job training is expected to work as much as possible under the
supervision of a skilled worker.
· The trainee should be placed in the normal operations of the organisation and afforded the
opportunity where possible to acquire individual experience
· We request you to give the trainee guidance and assess his/her performance as closely
and as accurately as possible
· Please fill in your objective assessment of the trainee in his/her log book once every two
weeks for record
· A skills task table has been prepared to guide you. These are in no way conclusive and
extra tasks/skills can be taught to the trainee
· We believe a trainee would have got adequate training if he/she covers at least all the
listed tasks
· Trainees who do not abide by the code of conduct (appendix 1) may be withdrawn form
the course

GUIDELINES TO TRAINEE

This logbook forms an important record of your college studies and practical training. It serves as
a means of checking whether you would have had balanced and adequate practical training

If and when you apply for employment it will serve as proof of your practical training. In the
case of engineering trainees it will serve as proof of your practical training when applying for
membership of professional bodies such as the Zimbabwe institute of engineers.

· You are therefore requested to fill in the log book daily, detailing all work done and
tasks performed
· Any tasks performed that are not on the task list in this log book should also be included
· Care should be taken to record all work done as accurately as possible and in detail
· Ensure that you present your log book to your supervisor regularly for confirmation and
signature
· Read and understand the code of conduct. Failure to abide by it will lead to disciplinary
action being taken against you, which may lead to withdrawal from the course.

5
 TASKS TO BE CARRIED OUT DURING ON THE JOB TRAINING

QUANTITY SURVEYING TASKS

NOTE. STUDENTS ARE EXPECTED TO CARRY OUT WORK ON ALL / MOST OF THE
LISTED SECTIONS.

TASKS/DUTIES AREAS OF FOCUS/EXPECTED WORK TO BE

CARRIED OUT
OFFICE / SITE WORK
1. PREPARATION OF BILLS OF 1.1 TAKING OFF
QUANTITIES 1.2 ABSTRACTING
1.3 BILLING INCLUDING PREAMBLES AND
PRELIMINARIES AND GENERALS
2. TENDERING 2.1 COLLECTION OF TENDER DOCUMENTS
2.2 SITE VISITS
2.3 BUILDING UP OF RATES
2.4 GENERAL PRICING OF BQS
2.5 TENDER OPENING MEETINGS
3 PREPARATION OF CLAIMS / 3.1 MEASURED WORKS
VALUATIONS 3.2 PRELIMINARIES AND GENERALS
3.3 ESCALATION COSTS
3.4 VARIATIONS
3.5 DAY WORKS, ETC
4 GENERAL OFFICE WORK 4.1 VARIATION ORDERS
4.2 FILLING OF QUERY SHEETS
4.3 DRAWINGS REGISTERS
4.4 SITE MEETINGS, ETC
5 COST CONTROL AND 5.1 COST REPORTS
PROJECT MANAGEMENT 5.2 PROGRESS REPORTS
5.3 CASH FLOWS
5.4 PREPARATION OF PROGRAMMES
5.5 SITE LAYOUT PLANNING
5.6 GENERAL SUPERVISION ON SMALL
PROJECTS, ETC
6 ESTIMATING 6.1 ELEMENTAL ESTIMATING
6.2 SUPERFICIAL METHOD
6.3 APPROXIMATE ESTIMATING METHOD, ETC
7 FAMILIARISING ONESELF 7.1 GETTING INVOLVED IN VARIOUS SITE
WITH VARIOUS TRADES ACTIVITIES AND BUILDING OWN MATERIAL
SCHEDULE CONSTANTS.
TRADES INCLUDE:
-CONCRETING, BRICKWORKING, FLOORING,
PLASTERING, ROOFING, PAINTING, ETC

ETC

6
 RECORD OF WORK DONE
DAY/DATE DESCRIPTION OF WORK DONE TRAINEE’S COMMENTS

Week 1

Week 2

Week 3

Week 4

Superviser’s Comments: ………………………………………………………………..

………………………………………………………………………………………………

………………………………………………………………………………………………

Trainee’s Name:--------------------------------------------------------------------------------------

Trainee’s Signature: …………………………………… Date: ………………………..

Superviser’s Signature: …………………………… Date: ………………………..

Training Officer’s Signature: ………………………... Date: ………………………..

7
 RECORD OF WORK DONE

DAY/DATE DESCRIPTION OF WORK DONE TRAINEE’S COMMENTS

Week 1

Week 2

Week 3

Week 4

Superviser’s Comments: ………………………………………………………………..

………………………………………………………………………………………………

………………………………………………………………………………………………

Trainee’s Name:--------------------------------------------------------------------------------------

Trainee’s Signature: …………………………………… Date: ………………………..

Superviser’s Signature: …………………………… Date: ………………………..

Training Officer’s Signature: ………………………... Date: ………………………..

8
 RECORD OF WORK DONE
DAY/DATE DESCRIPTION OF WORK DONE TRAINEE’S COMMENTS

Week 1

Week 2

Week 3

Week 4

Superviser’s Comments: ………………………………………………………………..

………………………………………………………………………………………………

………………………………………………………………………………………………

Trainee’s Name:--------------------------------------------------------------------------------------

Trainee’s Signature: …………………………………… Date: ………………………..

Superviser’s Signature: …………………………… Date: ………………………..

Training Officer’s Signature: ………………………... Date: ……………………….

9
 RECORD OF WORK DONE
DAY/DATE DESCRIPTION OF WORK DONE TRAINEE’S COMMENTS

Week 1

Week 2

Week 3

Week 4

Superviser’s Comments: ………………………………………………………………..

………………………………………………………………………………………………

………………………………………………………………………………………………

Trainee’s Name:--------------------------------------------------------------------------------------

Trainee’s Signature: …………………………………… Date: ………………………..

Superviser’s Signature: …………………………… Date: ………………………..

Training Officer’s Signature: ………………………... Date: ………………………..

10
 SUPERVISOR’S ASSESSMENT
(TO BE FILLED ONCE EVERY 4 MONTHS)

Trainee’s Name:--------------------------------------------------------------------------------------

5 4 3 2 1 Weight Mark

Assessors Comments: -------------------------------------------------------------------------------------.

----------------------------------------------------------------------------------------------------------------
----------------------------------------------------------------------------------------------------------------
----------------------------------------------------------------------------------------------------------------
----------------------------------------------------------------------------------------------------------------

Trainees Comments: ---------------------------------------------------------------------------------------

----------------------------------------------------------------------------------------------------------------

Signed

1. SUPERVISOR ……………………………………. DATE ……………………

2. TRAINEE ……………………………………. DATE …………………….

11
 ON THE JOB TRAINING PROGRESS REPORT
(TO BE FILLED ONCE EVERY 4 MONTHS)

Name of Institution: ………………………………………………………………………

Name of Student: ……………………………….. Student Number: ………………..

Course: ……………………………………………….. Year: …………………………….

Assessment Period: ……………………………….. to ………………………………..

ASSESSMENT OF PERFOMANCE

5 4 3 2 1 Weight Mark
S T S T S T S T S T S T

Assessors Comments: …………………………………………………………………………

………………………………………………………………………………………………….
………………………………………………………………………………………………….
Trainees Comments: …………………………………………………………………………
………………………………………………………………………………………………….
………………………………………………………………………………………………….

Signed
1. Supervisor -------------------------------------- Date ……………………

2. Training Officer-------------------------------- Date …………………….

DATE
3. Trainee ------------------------------------------ Date ……………………. STAMP

KEY: S---------------SUPERVISER’S MARK

T--------------TRAINING OFFICER/LECTURER’S MARK

12
 RECORD OF WORK DONE

DAY/DATE DESCRIPTION OF WORK DONE TRAINEE’S COMMENTS

Week 1

Week 2

Week 3

Week 4

Supervisor’s Comments: ………………………………………………………………..

………………………………………………………………………………………………

………………………………………………………………………………………………

Trainee’s Name:--------------------------------------------------------------------------------------

Trainee’s Signature: …………………………………… Date: ………………………..

Supervisor’s Signature: …………………………… Date: ………………………..

Training Officer’s Signature: ………………………... Date: ………………………..

13
 RECORD OF WORK DONE

DAY/DATE DESCRIPTION OF WORK DONE TRAINEE’S COMMENTS

Week 1

Week 2

Week 3

Week 4

Supervisor’s Comments: ………………………………………………………………..

………………………………………………………………………………………………

………………………………………………………………………………………………

Trainee’s Name:--------------------------------------------------------------------------------------

Trainee’s Signature: …………………………………… Date: ………………………..

Supervisor’s Signature: …………………………… Date: ………………………..

Training Officer’s Signature: ………………………... Date: ………………………..

14
 RECORD OF WORK DONE
DAY/DATE DESCRIPTION OF WORK DONE TRAINEE’S COMMENTS

Week 1

Week 2

Week 3

Week 4

Supervisor’s Comments: ………………………………………………………………..

………………………………………………………………………………………………

………………………………………………………………………………………………

Trainee’s Name:--------------------------------------------------------------------------------------

Trainee’s Signature: …………………………………… Date: ………………………..

Supervisor’s Signature: …………………………… Date: ………………………..

Training Officer’s Signature: ………………………... Date: ……………………….

15
 RECORD OF WORK DONE
DAY/DATE DESCRIPTION OF WORK DONE TRAINEE’S COMMENTS

Week 1

Week 2

Week 3

Week 4

Supervisor’s Comments: ………………………………………………………………..

………………………………………………………………………………………………

………………………………………………………………………………………………

Trainee’s Name:--------------------------------------------------------------------------------------

Trainee’s Signature: …………………………………… Date: ………………………..

Supervisor’s Signature: …………………………… Date: ………………………..

Training Officer’s Signature: ………………………... Date: ……………………….

16
 SUPERVISER’S ASSESSMENT
(TO BE FILLED ONCE EVERY 4 MONTHS)

Trainee’s Name:--------------------------------------------------------------------------------------

5 4 3 2 1 Weight Mark

Assessors Comments: -------------------------------------------------------------------------------------.

----------------------------------------------------------------------------------------------------------------
----------------------------------------------------------------------------------------------------------------
----------------------------------------------------------------------------------------------------------------
----------------------------------------------------------------------------------------------------------------

Trainees Comments: ---------------------------------------------------------------------------------------

----------------------------------------------------------------------------------------------------------------

Signed

1. SUPERVISOR ……………………………………. DATE ……………………

2. TRAINEE ……………………………………. DATE …………………….

17
 ON THE JOB TRAINING PROGRESS REPORT
(TO BE FILLED ONCE EVERY 4 MONTHS)

Name of Institution: ………………………………………………………………………

Name of Student: ……………………………….. Student Number: ………………..

Course: ……………………………………………….. Year: …………………………….

Assessment Period: ……………………………….. to ………………………………..

ASSESSMENT OF PERFOMANCE

5 4 3 2 1 Weight Mark
S T S T S T S T S T S T

Assessors Comments: …………………………………………………………………………

………………………………………………………………………………………………….
………………………………………………………………………………………………….
Trainees Comments: …………………………………………………………………………
………………………………………………………………………………………………….
………………………………………………………………………………………………….

Signed
1. Supervisor -------------------------------------- Date ……………………

2. Training Officer-------------------------------- Date …………………….

DATE
3. Trainee ------------------------------------------ Date ……………………. STAMP

KEY: S---------------SUPERVISER’S MARK

T--------------TRAINING OFFICER/LECTURER’S MARK

18
 RECORD OF WORK DONE

DAY/DATE DESCRIPTION OF WORK DONE TRAINEE’S COMMENTS

Week 1

Week 2

Week 3

Week 4

Supervisor’s Comments: ………………………………………………………………..

………………………………………………………………………………………………

………………………………………………………………………………………………

Trainee’s Name:--------------------------------------------------------------------------------------

Trainee’s Signature: …………………………………… Date: ………………………..

Supervisor’s Signature: …………………………… Date: ………………………..

Training Officer’s Signature: ………………………... Date: ………………………..

19
 RECORD OF WORK DONE

DAY/DATE DESCRIPTION OF WORK DONE TRAINEE’S COMMENTS

Week 1

Week 2

Week 3

Week 4

Supervisor’s Comments: ………………………………………………………………..

………………………………………………………………………………………………

………………………………………………………………………………………………

Trainee’s Name:--------------------------------------------------------------------------------------

Trainee’s Signature: …………………………………… Date: ………………………..

Supervisor’s Signature: …………………………… Date: ………………………..

Training Officer’s Signature: ………………………... Date: ………………………..

20
 RECORD OF WORK DONE
DAY/DATE DESCRIPTION OF WORK DONE TRAINEE’S COMMENTS

Week 1

Week 2

Week 3

Week 4

Supervisor’s Comments: ………………………………………………………………..

………………………………………………………………………………………………

………………………………………………………………………………………………

Trainee’s Name:--------------------------------------------------------------------------------------

Trainee’s Signature: …………………………………… Date: ………………………..

Supervisor’s Signature: …………………………… Date: ………………………..

Training Officer’s Signature: ………………………... Date: ……………………….

21
 RECORD OF WORK DONE
DAY/DATE DESCRIPTION OF WORK DONE TRAINEE’S COMMENTS

Week 1

Week 2

Week 3

Week 4

Supervisor’s Comments: ………………………………………………………………..

………………………………………………………………………………………………

………………………………………………………………………………………………

Trainee’s Name:--------------------------------------------------------------------------------------

Trainee’s Signature: …………………………………… Date: ………………………..

Supervisor’s Signature: …………………………… Date: ………………………..

Training Officer’s Signature: ………………………... Date: ………………………

22
 SUPERVISOR’S ASSESSMENT
(TO BE FILLED ONCE EVERY 4 MONTHS)

Trainee’s Name:--------------------------------------------------------------------------------------

5 4 3 2 1 Weight Mark

Assessors Comments: -------------------------------------------------------------------------------------.

----------------------------------------------------------------------------------------------------------------
----------------------------------------------------------------------------------------------------------------
----------------------------------------------------------------------------------------------------------------
----------------------------------------------------------------------------------------------------------------

Trainees Comments: ---------------------------------------------------------------------------------------

----------------------------------------------------------------------------------------------------------------

Signed

1. SUPERVISER ……………………………………. DATE ……………………

2. TRAINEE ……………………………………. DATE …………………….

23
 ON THE JOB TRAINING PROGRESS REPORT
(TO BE FILLED ONCE EVERY 4 MONTHS)

Name of Institution: ………………………………………………………………………

Name of Student: ……………………………….. Student Number: ………………..

Course: ……………………………………………….. Year: …………………………….

Assessment Period: ……………………………….. to ………………………………..

ASSESSMENT OF PERFOMANCE

5 4 3 2 1 Weight Mark
S T S T S T S T S T S T

Assessors Comments: …………………………………………………………………………

………………………………………………………………………………………………….
………………………………………………………………………………………………….
Trainees Comments: …………………………………………………………………………
………………………………………………………………………………………………….
………………………………………………………………………………………………….

Signed
1. Supervisor--------------------------------------- Date ……………………

2. Training Officer-------------------------------- Date …………………….

DATE
3. Trainee ------------------------------------------ Date ……………………. STAMP

KEY: S---------------SUPERVISOR’S MARK

T--------------TRAINING OFFICER/LECTURER’S MARK

24
 MINISTRY OF HIGHER AND TERTIARY EDUCATION

CODE OF CONDUCT FOR TRAINEE ON ON-THE –JOD-TRAINING

Tec.Voc Education training involves the relevant theory in class and relevant practical and, or
work experience activities. Work attachment provides the trainee with an opportunity to work in
a real work environment for the trade. This enables the student to acquire and apply the requisite
trade skills in a realistic work/production environment.

During work attachment, the trainees (students) are expected to conduct themselves in an
exemplary and respectable manner in which is compatible with both the college and the company
culture. The following are guidelines on the conduct expected of the trainees while on work
attachment:

1.During on-the-job training the trainee will report at the company for the same number of
days and hours per day, as the personnel working in the same trade in that company.

2.Once attached, trainees are not allowed to move from one company to another without the
express permission of the co-ordinator of the parent institution.

3.No trainee is allowed to ask for any remuneration or favours from the company and the
company is not obliged to pay anything to the trainee.

4.The trainee’s co-ordinator and the company’s attachment controller or training officer shall be
informed by the trainee, of the reasons for any absence from duty within 24 hours of the
absence.

5.Should a trainee be absent from the company for periods longer than 3 days due to sickness or
any other acceptable reason, a medical certificate (signed by a qualified medical practitioner) or a
written submission by the trainee, on the reasons of absence, shall be sent to the company’s
attachment controller or training officer. The student should send a copy of the same reasons to
the Institution.

6.The trainee is expected to maintain a high standard of time keeping and must be punctual at all
times.

7.The trainee should take care of, economically and correctly use all company property, tools,
resources and equipment and should ensure that any items borrowed from the company’s stores
are returned within the required time.

8.Trainees should not smoke during working hours in the workshop or other work places.
However, they may do so in those places set aside for smoking by the company (where they are
available).

9.Trainees should not drink alcoholic beverages or take dangerous drugs during working hours,

25
including lunch and other breaks. If the student is on prescribed medication, which is likely to
impair her/his judgement, the student should inform his/her supervisor.

10.Any company information concerning manufacturing processes, products, costing and

financial results and other activities obtained by the trainee during on the job training shall be
regarded as confidential. The information should not be passed to other people in any form,
without the express permission of the company’s management.

11.The trainees are expected to comply with all company work procedures and safety regulations
throughout their on the job training.

12.Trainees shall comply with all reasonable requests and orders by the company’s supervisors
and management staff. Should it be felt (by the trainees) that the order or request seems
unreasonable guidance should be obtained from the appropriate Institute’s co-ordinator.

13.At all times within the best of his/her ability, experience and training, the trainee shall work to
the standard of quality, accuracy and time specified by the supervisors.

14.The trainee is expected at all times to act as an ambassador for polytechnic and ministry and
to behave in an acceptable manner, both professionally and socially.

15.The trainee is expected to follow the company’s channel of communication if the need to do
so arises . All communication with the Institution must be channelled through the co-ordinator.

16.Any behaviour or conduct likely to bring disrepute and disrespect to the polytechnic or to the
government may lead to appropriate disciplinary action being taken against the trainee.

17.A trainee who is dismissed from the company for misconduct may be with drawn from the
course.

18.Any trainee found guilty of violation, or failure to observe, the above code of conduct may
have disciplinary action taken against him/her ranging from suspension to withdrawal.

19.Any student expelled from attachment is deemed to be expelled from the College as well.

I (Name in full)
have read and fully understood the above code of conduct and promise to abide by it during my
period of on the job training.

Signed: ………………………………….. this ……… day of …………………………

Coordinator: ……………………………………………………………………………...
Name Signature Date

Witness: …………..……………………………………………………………………...
Name Signature Date

26