Investigator Other Reports

E.
Other Reports prepared by the Investigator

1. Spot Report. It refers to an immediate initial investigative or incident
report addressed to Higher Headquarters pertaining to the commission
of the crime, occurrence of natural or man-made disaster or unusual
incidents involving loss of lives and damage to properties.
2. After Operation Report. It may be rendered after any successful
police operation that yield to the arrest of any member or some
members of a syndicated crime group.
3. After SOCO Report. It is rendered by the Team Leader of the SOCO
who conducted the scene of the crime operations, processing, or
investigations.
4. Case Operation Plan. It refers to a preparatory plan on how to carry
out a case operation. *Case Operation refers to a definite target-
specific activity conducted in relation to an intelligence project under
which it is put into effect.
5. Summary of Information. It is an intelligence report regarding any
illegal activity or violation of laws being observed by intelligence
operatives within a given area of responsibility. This is the usual basis of
case operations, hence, information received should be cared,
validated, counter-checked, analyzed and evaluated.
6. Coordination Report. It is used as means of formal coordination to be
made by the investigating agency with the police unit or military having
operational jurisdiction over the place where a police case operation
shall be conducted.
7. Background Investigation Report. This intelligence report is very
important rendering the result of a background investigation on any
newly designated or appointed or assigned personnel of a uniformed
unit. It essentially involves records check and neighborhood check
regarding the personal background, present activities, previous criminal
records or administrative records and behavior of the subject in the
community especially in the place where he or she resides.
F. Other Types of Police Reports
1. Spot Report. Is done after an important incident occurs in a certain
area at a given time. Verbal or written, it must be done or acted upon
within twenty -four hours. The idea is to inform the immediate chief,
considering the fact that whatever happens in the area is his command
responsibility.
2. Special Reports. Is done because one feels he has some reporting to
do, or a lower police unit or office is obligated based on the directive or
an instruction from the higher police offices.
3. Progress Report. Has a follow-up effect.- of an initial report
previously sent? – of an investigation submitted before?- of a project or
program? This is submitted if, after the submission of a report,
subsequent details which are very vital to the case under investigation
are gathered, which have not been incorporated in the previous report.
4. Investigation Report. In criminal investigations, the arrangement of
the material presented follows a certain pattern. The form is similar to
the memorandum format except that it should include the following
parts: AUTHORITY, MATTERS INVESTIGATED, FACTS OF THE CASE,
DISCUSSION, CONCLUSIONS, and RECOMMENDATIONS.
5. Beat Inspection Report or After Patrol Reports. This is one of the
most common forms of written communication. It is submitted daily by
the duty beat supervisor. Both are using the memorandum format;
submitted daily by the beat patrol supervisors, each one presumed to
have done an eight-hour tour of duty with their members. They differ in
terms of movement. BI do their routine check on foot; Patrol check
their assigned sectors by using patrol cars.
6. Situation Reports. Is similar to patrol report as both are submitted
every eight hours. But SITREP is done on a need-only basis.
7. Formal Reports. Is a presentation of facts or ideas. Sometimes, this
written work is lengthy. A complete formal report must consist of the
following parts: COVER, TITLE PAGE, LETTER OF TRANSMITTAL, TABLE
OF CONTENTS, INTRODUCTION OR PREFACE, SUMMARY, BODY OF THE
REPORT, CONCLUSIONS, RECOMMENDATIONS, AND SUPPLEMENTAL
MATERIALS like APPENDICES, among others

Investigator Other Reports

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E.

Other Reports prepared by the Investigator

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