CRDI312

TECHNICAL
ENGLISH
FINAL
 WEEK 13
INVESTIGATION
REPORTS
Criminal Investigation
• it is the collection and analysis of facts/truth
about persons, things, places, subject of a
crime to identify the guilty party, locate the
whereabouts of the guilty party, and
provide admissible evidences to establish
the guilt of parties involved in a crime.
Criminal Investigation
• rests on the investigator’s adequate
knowledge, skills and the experience about
investigative techniques, methods,
procedures, rules and policies to include 5
W’s and 1 H.
Goals of Criminal Investigation
• determine if crime has been committed
• legally obtain information and evidences to
identify persons responsible
• arrest suspects
• recover stolen property, and
• complete presentation of case to appropriate
authority
Criminal Investigator is a police officer who is
tasked to conduct the investigation of all
criminal cases as provided for and
embodied under the Revised Penal Code,
criminal laws and special laws. He is a well-
trained, disciplined and experienced
professional in the field of criminal
investigation duties and responsibilities.
Investigation Report is a report that details the
findings of an investigation as soon as a
formal report is filed, or an incident occurs.
Incident Report is submitted by police officers
after an incident occurred or transpired in
their area of vicinity.
Police blotter is a record or log where all types
of operational and under cover dispatches
shall be recorded containing the 5 "W" and
1 "H"(Who, What, Where, When, Why, and
How) of an information.
Crime Report is a written account which
contains the general description that crime
has been committed to a particular area or
place.
Types of Law Enforcement Report
• Administrative Report deals with the routine
functioning of the department of agency.
Such reports may cover proper uniform,
reporting procedures and grievances.
• Operational Report deals with the activities of
the law enforcement officers such as:
Types of Law Enforcement Report
• Patrol Service Reports
• Arrest Reports
• Preliminary Investigation Reports
• Supplemental Progress Reports/Follow-up
Report
Police Report
• report made by the police containing the initial
statement made by the victim at the time the
crime was reported.
• consists of a testament and specific details of the
event and names of people involved.
• an exact narration of facts discovered during
the course of investigation which serves as a
permanent written record for future reference.
Categories of Police Report
• Operational Report – relating to the reporting
of police incidents, investigation, arrests,
identification of persons, and a mass of
miscellaneous reports necessary to the
conduct of routine police operations.
Categories of Police Report
• InternalReport – relate to the reporting
necessary to the management of the
agency and include financial reports,
personnel reports, purchase reports,
equipment reports, property maintenance
reports and general correspondence.
Categories of Police Report
• Technical Report – presents data on any
specialized subject, but usually relate to
completed staff work and add to the specific
knowledge necessary to proper functioning of
police management.
• Summary Report – furnish intelligence
information necessary to the solution of crime
accident and police administrative problems.
Types of Report to be Prepared
1. Initial or Preliminary Report
• done as soon as complaint is received.
• reporting process begins when officer
completes preliminary investigation report
referred to as case report.
• Case report is the initial detailed listing of the
facts of the case.
Types of Report to be Prepared
• Preliminary report should contain the following:
• The offense
• Current date/time
• Date and time of offense if known
• Identification date pertaining to victim or
other reporting party
• Location of offense
• Method of operation
Types of Report to be Prepared
• Identification of data pertaining to suspect(s)
• Identification of officer(s)
2. Progress Report
• Describes the progress of the investigation
from time to time and ensures constant
follow-ups.
Types of Report to be Prepared
3. Final Investigation Report
• rendered when case is completed, that is
complainant(s), witnesses, sufficiency of
evidences and perpetrators are identified
so as to warrant filing of case or
termination of investigation.
Types of Report to be Prepared
• Termination of investigation maybe due to:
• Lack of leads, hence case is suspended.
• Waiting for further developments and
gathering of evidences.
• Closed- perpetrator(s) arrested and case
filed in the proper court of jurisdiction.
 WEEK 14
BASIC
INVESTIGATION
REPORTS
Basic Investigation Reports
1. Spot Report
• verbal or written report done within twenty-four
hours after an important incident.
• written to inform an immediate chief or
those in higher position of particular
occurrences in his command of
responsibility.
• should be acted upon within 24 hours.
Basic Investigation Reports
• in some cases, a spot report may be in the
form of a radiographic message if the
reporting unit is far from the receiving office.
2. Progress Report
• written narration of facts developed by the
investigator in the course of the follow-up
investigation.
Basic Investigation Reports
• a report on subsequent details which are very
vital to the case but have not been
incorporated in the initial report.
• should be submitted within three days
after the initial report has been
submitted and consequently a monthly report
thereafter.
Basic Investigation Reports
3. After or Post Operation Report
• report that may be rendered after any
successful police operation that leads to
the arrest of any member or some members
of syndicated crime group.
Basic Investigation Reports
4. Final Report
• a complete written narration of facts based
from a thorough investigation of the case.
• the result of evaluation, summation, and
analysis of all facts and circumstances of
the case, and the complete accumulation
and collection of data.
Initial or Advance Report is an advance
information on a new or fresh case assigned to
an investigator; the data in this report is not yet
complete but is written and submitted after
the preliminary investigation of the case.
Status Report is a report that summarizes the
situation of the case over a set period of
time.
Intelligence Report is a specific report of
information, usually on a single item, made at
any level of command in tactical operations
and disseminated as rapidly as possible in
keeping with the timeliness of the information.
Basic Report is a report that are mostly related
with ordinary, miscellaneous incidents,
usually in letter or memorandum form.
Special Report is written by a police unit or
office based from a directive or instruction
from higher police officers. This type of report
follows the memorandum format of
correspondence.
Advance Information is a report which
contains the information gathered by
the investigator prior to the conduct of
investigation.
Tactical interrogation report is rendered by an
interrogator which contain the information
such as personal and family background,
educational and professional background,
criminal activities, associates, armaments
and plans.
Situation Report is similar to the patrol report
but this is done on a need basis only.
Beat Inspection Report or After Patrol
Report whereas beat for those who do foot
patrol and patrol for those who use official
patrol vehicles and submitted daily by the
duty beat supervisor.
Coordination Report has to be filled-out and
signed to inform the concerned agency
about the operation.
 WEEK 15
ARREST,
BOOKING AND THE
SOP FORMS
Suspect is an individual who is pointed to by
the victim and/or witness to have
committed the crime. Subject person is not
considered as a criminal unless otherwise
convicted and sentenced.
Fingerprint Technician is the officially
designated PNCO who is formally trained in
obtaining the standard fingerprints of the
arrested suspects.
First Responders (FR) are members of the
police, military, fire, medical teams, and other
volunteer organizations who are mandated and
expected to be the first to respond to calls for
assistance in cases of incidents of crime.
Arresting Officer (AO) is a police officer who is
taking a person into custody in order that the
said person may be bound to answer for the
commission of an offense.
Desk Officer (DO) is the duty Police Non-
Commissioned Officer (PNCO) in the police
station detailed for the recording into the
police blotter complaints and reports of crime
incidents and dispatches he is also responsible
for initially attending to requests for police
assistance.
Victim is the aggrieved party.
Investigator-on-Case (IOC) or Duty Investigator
(DI) shall refer to any PNP personnel who is
duly designated or assigned to conduct the
inquiry of the crime by following a systematic
set of procedures and methodologies for the
purpose of identifying witnesses, recovering
evidence and arresting and prosecuting the
perpetrators. The IOC shall assume full
responsibility over the crime scene during the
conduct of CSI.
Officer on Duty (OD) is the Police Commissioned
Officer (PCO) who is detailed on duty at the
station or office during a specified period of
time and represents the Chief of Police during
the latter's absence.
AFIS (Automated Fingerprint Identification
System) is the PNP Crime Laboratory’s
computerized system that captures, matches,
compares, identifies and verifies stored
digitized fingerprints.
Arrest record is written in three (3) copies
together with the booking sheet. These copies
are to be forwarded to: Central record unit
(original copy), Fiscal or Clerk of Court
(second copy), and Fiscal or Clerk of Court
with the complaint or other supporting
document (third copy).
Booking of arrested suspects shall refer to
the investigative process that is undertaken
to record and document the information
surrounding the arrest of the suspect and
shall include among others the following:
• recording of the arrest made in the police
blotter;
• pat down or strip search on the suspect ;
• medical examination of the suspect ;
• taking of the suspect s personal information;
• taking of the fingerprints or ten prints;
• taking of photograph or mug shots; and
• lock-up of the suspects.
Mug Shot (or booking photograph) is a
photograph of the suspect taken after one is
arrested. The purpose of the mug shot is to
allow law enforcement agency to have a
photographic record of the arrested individual to
allow for identification by victims and
investigators. They may be compiled into a
mug book or rogues gallery in order to help
determine the identity of a criminal.
PNP Booking Forms (PNP-BF) is the set of
standard forms that shall be required to be
accomplished by the arresting officer, investigator,
desk officer/duty officer, property custodian,
fingerprint technician and jailer in the booking
of a suspect. It includes the PNP arrest and
booking sheet, request for medical examination
of arrested suspect form, mug shot form, turn-
over of arrested suspect form and suspects
personal property receipt form.
Arrest and booking are two important stages
in the criminal justice process.
Arrest
• is the act of detaining an individual by law
enforcement officers on the suspicion of
having committed a crime.
• begins when law enforcement officers have
probable cause to believe that an individual
has committed a crime.
• maybe made with a warrant or without a
warrant.
• suspect is taken into custody by law
enforcement officers where he is read his
Miranda rights which include one’s right to
remain silent and right to an attorney.
• individuals must understand their Miranda
rights as they can significantly impact the
legal proceedings that follow their arrest.
Booking process
• the formal process of documenting and
recording an individual's arrest.
• involves collecting biographic and biometric
information from the arrested individual, as
well as any property they are carrying.
• to establish the identity of the arrested
individual, determine the charges against them,
and hold them accountable for their actions.
• steps
• Identification:The arrested individual is asked
to provide their name, date of birth, and
other personal information to help establish
their identity.
• Fingerprinting: The arrested individual is
fingerprinted to create a unique record of their
arrest. This information is entered into a
database and can be used to identify the
individual if they are arrested in the future.
• steps
• Photography: A photograph, or mugshot, is
taken of the arrested individual to
document their appearance at the time of
their arrest.
• Property inventory: Any property that the
arrested individual has with them at the
time of their arrest, such as their wallet or
purse, is catalogued and stored for
safekeeping.
• steps
• Charge processing: The charges against the
arrested individual are reviewed and
formalized. This includes determining
the severity of the charges and deciding
whether the individual will be released
on bail or held in custody.
Once the booking process is complete, the
arrested individual is either released on bail or
held in custody until their court appearance.
The individual has still need to go through
additional legal proceedings, including a trial,
in order to determine their guilt or innocence.
SOP Forms
• Incident Record Forms
• Booking Procedure Forms
• Crime Scene Investigation Forms
Incident Record Forms
• Revised Blotter Procedure Flowchart
• Revised Incident Record Form
• Incident Recording System (Blotter Procedure
Flowchart)
• Incident Record Form (IRF) is a form to be
filled out by the complainant/victim. Once it is
signed and acknowledged by the Desk
Officer and the Chief of Police, or his
representative. The data that were provided
by the complainant or client in the IRF shall
be entered and recorded in the Police Blotter
book.
Booking Procedure Forms
• Medical Examination of Arrested Suspects
Request Form is prepared by the Desk Officer
addressed to a government hospital requesting
the duty physician to examine the arrested
suspects identified in the form to determine their
physical condition and alcohol or drug use as
the case may be. The form shall be signed by
the Officer on Duty (OD) but in his absence may
be signed by the Desk Officer.
• Arrest and Booking Sheet is prepared by the
Arresting Officer and Duty Investigator
detailing all the information on the suspect
such as the personal circumstances and
the nature of his arrest.
• Medical Examination Result Sheet states
the result of the requested medical
examination of a suspect and usually with
attached medical certificate.
• Mug Shot Wall
• Mug Shot Identification Board Specifications
• Pro Forma Mug Shot Identification Sheet
• Booking Mug Shots
• Turn-over of Arrested Suspects Form
• Suspects Property Receipt
• Booking of Arrested Suspects Flow Chart
• Jailer's Receipt of Suspects Form
 WEEK 16
CRIME SCENE
INVESTIGATION
Crime Scene is the venue or place where the
alleged crime/incident/event has been
committed.
Evidence is the means sanctioned by the
Rules of Court, of ascertaining in a judicial
proceeding the truth respecting a matter of
fact. These include documentary, testimonial,
electronic and object evidence, gathered in
the course of the investigation.
Physical Evidence is evidence addressed to
the senses of the court that are capable of
being exhibited, examined, or viewed by
the court. This includes but not limited to
fingerprints, body fluids, explosives,
hazardous chemicals, soil/burned debris,
bombs, electronic parts used in the
commission of the crime.
Forensic Evidence is a form of legal evidence
that can be used in a court of law to convict
a person of a crime and as a category of
public presentation.
After SOCO Report is a report rendered by the
team leader of the SOCO that conducted
the scene of the crime operations,
processing or investigation.
Crime Scene Search is a systematic method
employed by the SOCO Team, if the nature
of the case is sensational or sensitive, and
the IOC in the conduct of search in the
crime scene and in the surrounding areas
where the alleged crime/incident/event has
taken place for the purpose of finding and
recovering evidence.
Scene of the Crime Operation (SOCO) is a
forensic procedure performed by the
trained personnel of the PNP Crime
Laboratory SOCO Team through scientific
methods of investigation for the purpose of
preserving the crime scene, gathering
information, documentation, collection, and
examination of all physical and other
forensic evidence.
Crime Scene Investigation (CSI)
• the post-incident police operational procedures
undertaken at the crime scene.
• a comprehensive inquiry of a crime by
conducting systematic procedure of various
investigative methodologies which involves
recovery of physical and testimonial evidence
for the purpose of identifying the witnesses, and
arrest of perpetrator(s) for prosecution.
Crime Scene Investigation (CSI)
• commencing from the arrival of the First
Responders (FRs) to the arrival of the Duty
Investigator/IOC and the SOCO Team until
the lifting of the security cordon and
release of the crime scene by the IOC.
Crime Scene Investigation Forms
• CSI Flowchart
• First Responder's Form to be accomplished
by the First Responder (FR) detailing
among other things, his rank, name, initial
information gathered and anything that was
moved in the crime scene prior to the arrival
of the investigator and should be signed by
a witness.
Crime Scene Investigation Forms
• Request for the Conduct of SOCO is made
with the assurance that the Duty
Investigator/ Investigator-On-Case, being
in charge of the Crime Scene shall remain
and provide all the necessary security and
support to the SOCO Team during the whole
process until after the crime scene is
released.
Crime Scene Investigation Forms
• Turn-over of Collected Evidence from
Investigator to SOCO Team Leader to be
accomplished by the Investigator-On-Case
(IOC) certifying that the items/physical
evidence found, collected and initially
marked and inventoried by the investigator
at the crime scene were properly turned-over
to SOCO Team Evidence Custodian.
Crime Scene Investigation Forms
• SOCO Report Forms refer to the 4 reports
containing the initial findings of the SOCO
Team which shall be accomplished
immediately after completion of the SOCO. A
copy of the said reports shall be provided
to the IOC within 24-hour after the release
of the crime scene.
Crime Scene Investigation Forms
• Release of Crime Scene Form shall be
accomplished by the IOC or the COP and
witnessed by the SOCO Team Leader and
confirmed by the owner of the property or
representative of the local authority. A copy
of the crime scene release form shall be
provided to the owner.
• Investigator's Checklist at the Crime Scene.
Crime Scene Investigation Forms
• IOC/Investigator's CSI Form shall be
accomplished by the IOC at the On-Scene
Command Post (OSCP) prior to the lifting of
the security cordon.
• CSI Report is a report by the IOC and addressed
to the COP attaching the FR’s Report,
Investigator’s CSI Form and SOCO reports
which will form as an integral part of the Case
Folder.
 WEEK 17
OTHER RECORDS
AND
REPORTS
Types of Police Records
1. Case records which are either
• Complaint Assignment Sheet reflects all
information regarding complaints and
reports received by the police from citizens
and other agencies or actions initiated by
the police.
Types of Police Records
• Investigation Report contains the findings and
action taken by the investigating officer based
on inquiries made by obtaining the available
facts of the incident.
2. Arrest and Booking records maintain the
arrest and jail booking report, which is
required for all persons arrested. It is made
out in full on each person arrested. It shall bear an
arrest number for each arrest made.
Types of Police Records
3. Identification records include fingerprint records
which is the heart of any identification
system. It provides positive identification and
the police must supplement it with a record of
physical characteristics and in some cases a
photograph of the criminal. Identification records
have their own number series and the
identification number is assigned to each criminal
to identify records relating to him.
Types of Police Records
4. Administrative Records are required in the
management of the department’s
personnel and designed to aid in
assignments, promotion and disciplinary
action. Such records are so essential in
administering personnel matters that they
must be maintained in a police department.
Types of Police Records
5. Miscellaneous Records do not relate
recorded complaints and investigation reports
but are informational in character.
Record refers to the verified, confirmed,
evaluated, and analyzed reports. These are
the end products of the investigation, and
the submission of reports done by the
investigator.
Circulars are administrative instruction which
are directory, advisory or information in
nature more or less permanent in duration.
General Circulars are those requiring strict
compliance by or observance from the PNP or
the general public.
Memorandum Circulars are temporary in
nature, to be complied with or executed by
the PNP officers and personnel.
Office Circulars are administrative instructions
within a particular office.
Field Note is the original source of the report
which helps a field officer to write his report
about the incident.
Office orders are instructions that are regular
and mandatory mainly for the regulation of
administrative matters in the National
Headquarters, Regional, Provincial, and District
Offices.
Special orders are directives signed by the
Chief Directorial Staff for the appointment,
transfer, promotion, reduction, relief from
duty, separation and leave of absence of
personnel.
Standard operating procedure is about
instructions to be followed on a routinary
basis concerning regular procedures.
Periodic or Evaluation Report is an evaluation
that is scheduled to be submitted on a
regular basis which may be weekly, monthly,
quarterly or yearly.
Relieved Order is the order for removal of a
personnel from his position due to inefficiency,
ineffectiveness or other justifiable cause.
Letter of Instruction is a letter that gives
another party order or authority to carry out
specific instructions.
Mission Order refers to a written directive or
order issued by authorized head of law
enforcement agencies to government
employee/s with regular plantilla position
under his supervision and control.
Summary of information (SOI) is an
intelligence report rendered regarding any
illegal activity or violation of laws being
observed by intelligence operatives within a
given area of responsibility. This is the usual
basis of case operations hence, information
received should be cared, validated, countered
checked, analyzed and evaluated.
Index Crimes are serious crimes that happen
frequently or regularly that they can serve
as index of the crime situation. Index crime
is physically pursued by the person
committing the crime while non index crimes
consist of non-physical confrontation.
Non-Index Crime refers to all crime not
classified as index crime. These crimes are
mostly victimless.
Crime Solution Efficiency means the number
of crimes solved after the arrest of the
suspects and filing of charges against them.
Crime Clearance Efficiency means the
number of crimes considered solved
because the suspects have been identified
and charged but they remain at large.
Crime Incidence is the number of crimes
reported as index or non-index crimes within
a given period.
Crime Volume is a basic indicator of the
frequency of known criminal activity. It
represents the number of reported offenses.
Crime Trend represents the percentage
change in crime based on data reported in a
prior equivalent period.
Crime Rate is the measure that gives an index
of crime occurring in a particular jurisdiction
for a specific time period.
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