TEACHING COMMON

COMPETENCIES IN INDUSTRIAL
ARTS
Module 2- Week 3
Work in A Team Environment
LO1. Describe and identify team role and
responsibility in a team.

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 WHAT IS THIS MODULE ABOUT

To understand how a group operates it is necessary not only to look that the role of the
group leader but also at the roles of the individual members of the group. We use the word ‘role’
in this context to describe how people behave, contribute and relate with others, in other words
we attempt to categorise personality types so that strengths and weaknesses can be identified and
recognised amongst the group members.

Teams are usually selected or authorized by the Quality Council. A team normally
consists of Team leader, Facilitator, Recorder, Timekeeper and Members. Each and every
member has their own responsibilities. They play their role for the welfare of the team.

Upon completion of this module, you are expected to describe and identify role and
responsibility in a team. The topics involved herein are: Team Work, Team Role and Roles and
responsibilities. The assessment criteria are:
1. Role and objective of the team are identified.
2. Team parameters, relationships and responsibilities are identified. Individual role
and responsibilities within the team environment are identified.
3. Individual role and responsibilities within team environment are identified.
4. Roles and responsibilities of other team members are identified and recognized.
5. Reporting relationships within team and external to team are identified

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 HOW TO USE THIS SELF-LEARNING MODULE

This module was prepared to help you achieve the required competency: WORK IN A
TEAM ENVIRONMENT. This will be the source of information for you to acquire the
knowledge and skills in this particular module with minimum supervision or help from your
trainer. With the aid of this material, you will acquire the competency independently and at your
own pace.
You are required to go through a series of learning activities in order to complete each
learning outcome of the module. In each learning outcome there are Information Sheets,
Resource Materials and Reference Materials for further reading to help you better understand the
required activities. Follow these activities on your own and answer the self-check at the end of
each learning outcome. Get the answer key from your instructor and check your work honestly. I
you have questions; please don’t hesitate to ask your facilitator for assistance. The goal of this
course is the development of practice skills. To gain these skills, you must learn basic concepts
and terminologies.
This module was prepared to help you achieve the required competency, “Describe and
identify team role and responsibility in a team”. This will be the source of information for you
to acquire knowledge and skills in this particular competency independently and at your own
pace, with minimum supervision from your instructor.

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WHAT DO I ALREADY KNOW?

Direction: Choose the letter of the correct answer. Write your answer on a separate sheet of
paper.
1. It is a group of people working together to achieve common objectives and willing to
forego individual autonomy to the extent necessary to achieve those objectives.
a. Team b. team worker c. smallest team d. a & c

2. It consists of 2 people and the upper limit can be to the size of the organization.
a. Team b. team worker c. smallest team d. a & c

3. It is the general theme of teamwork.

a. searching b. helping c. persuading d. sharing
4. Needed for a team to work effectively
a. Communication b. Persuasion c. Participation d. sharing
5. A person who sticks to deadline and likes to get on with things
a. Complete b. Finisher c. Implementer d. shaper

6. One who is most aware of the others in the team, their needs and their concerns.
a. Implementer b. Worker c. tosser d. Team worker
7. Makes copies for team before, during and after meetings
a. Publisher b. Manager c. Presenter d. Note taker
8. Monitors environmental conditions
a. Publisher b. Presenter c. Technician/Facilities manager d. Note taker
9. How does a team achieve its common objectives?
a. members should share its objectives and be identified wholeheartedly with them
b. members develop a common style of working
c. members must not cooperate with the team
d. a&b
10. Below are the social skills desirable for a successful teamwork, except:
a. listening b. respecting c. helping d. discriminating

WHAT DO I NEED TO KNOW?

INFORMATION SHEET 2.1-1

TEAM WORK
Learning Objectives:

After reading this INFORMATION SHEET, you MUST be able to:

1. Define team and its importance to a certain organization.

2. Identify the skills needed for teamwork

What is Team?

A Team is a group of people working together to achieve

common objectives and willing to forego individual
autonomy to the extent necessary to achieve those objectives.

A smallest team consists of 2 people and the upper

limit can be to the size of the organization. The whole
organization can work as a team if its members develop
a common style of working i.e., constructive and

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cooperative. This is normally described as teamwork. An organization is viewed as a network of
teams, temporary and permanent.

For a team to achieve its common objectives, its members should share its objectives and
be identified wholeheartedly with them. By joining a team, the individual member “signs on” the
team’s objectives, he enters into a contract as a condition of becoming a member of the team. A
team member is willing to forego personal autonomy to the extent necessary to achieve common
objectives, by joining a team one has to limit his freedom to do as he likes.

There cannot be a team without a leader who has ultimate responsibility for deciding the
degree to which autonomy of the team member has to be constrained. He has to exercise his
responsibility in a way that it does not erode the commitment of the team members. He needs to
establish the constraints through a consultation process of problem solving and negotiations.

Skills needed for teamwork

Aside from any required technical

proficiency, a wide variety of social skills
are desirable for successful teamwork,
including:
 Listening - it is important to listen to
other people's ideas. When people are
allowed to freely express their ideas,
these initial ideas will produce other
ideas.
 Questioning - it is important to ask
questions, interact, and discuss the objectives of the team.
 Persuading - individuals are encouraged to exchange, defend, and then to ultimately rethink their
ideas.
 Respecting - it is important to treat others with respect and to support their ideas.
 Helping - it is crucial to help one's coworkers, which is the general theme of teamwork.
 Sharing - it is important to share with the team to create an environment of teamwork.
 Participating - all members of the team are encouraged to participate in the team.
 Communication - For a team to work effectively it is essential team members acquire
communication skills and use effective
communication channels between one
another e.g. using email, viral
communication, group meetings and so
on. This will enable team members of
the group to work together and achieve
the teams’ purpose and goals.

Watch in Youtube: https://www.youtube.com/watch?v=KWpGEj2dSR0&t=28s

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 SELF CHECK 2.1-1

Multiple Choice: Choose the letter of the correct answer from the given choices.

1. A teamwork skill which treats others with respect

a.Listening
b. Communication
c. Sharing
d. Respecting
2.Needed for a team to work effectively
a.Communication
b.Persuasion
c.Participation
d.sharing
3. Consist of two people in an organization
a. team
b. largest team
c. teamwork
d. smallest team
4. A group of people working together to achieve common objectives and willing to forego
individual autonomy to the extent necessary to achieve
a. smallest team
b. teamwork
c. teams
d. largest team
5. The general theme of teamwork
a. searching
b. helping
c. persuading
d. sharing

INFORMATION SHEET 2.1-2

TEAM ROLES

Learning objective:
After reading this INFORMATION SHEET, you MUST be able to:

 Describe and identify the different roles of a team

Meredith Belbin (1993) basing on his research proposed nine roles that successful teams
should have:

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Coordinator

This person will have a clear view of the team objectives and will be skilled at inviting the contribution of
team members in achieving these, rather than just pushing his or her own view. The coordinator (or
chairperson) is self-disciplined and applies this discipline to the team. They are confident and mature, and
will summarize the view of the group and will be prepared to take a decision on the basis of this.

Shaper

The shaper is full of drive to make things happen and get things going. In doing this they are quite happy
to push their own views forward, do not mind being challenged and are always ready to challenge others.
The shaper looks for the pattern in discussions and tries to pull things together into something feasible
which the team can then get to work on.

Plant

This member is the one who is most likely to come out with original ideas and challenge the traditional
way of thinking about things. Sometimes they become so imaginative and creative that the team cannot
see the relevance of what they are saying. However, without the plant to scatter the seeds of new ideas the
team will often find it difficult to make any headway. The plant’s strength is in providing major new
insights and ideas for changes in direction and not in contributing to the detail of what needs to be done.

Resource investigator

The resource investigator is the group member with the strongest contacts and networks, and is excellent
at bringing in information and support from the outside. This member can be very enthusiastic in pursuit
of the team’s goals, but cannot always sustain this enthusiasm.

Implementer

The individual who is a company worker is well organized and effective at turning big ideas into
manageable tasks and plans that can be achieved. Such individuals are both logical and disciplined in
their approach. They are hardworking and methodical but may have some difficulty in being flexible.

Team worker

The team worker is the one who is most aware of the others in the team, their needs and their concerns.
They are sensitive and supportive of other people’s efforts, and try to promote harmony and reduce
conflict. Team workers are particularly important when the team is experiencing a stressful or difficult
period.

Completer

As the title suggests, the completer is the one who drives the deadlines and makes sure they are achieved.
The completer usually communicates a sense of urgency which galvanizes other team members into
action. They are conscientious and effective at checking the details, which is a vital contribution, but
sometimes get ‘bogged down’ in them.

Monitor evaluator

The monitor evaluator is good at seeing all the options. They have a strategic perspective and can judge
situations accurately. The monitor evaluator can be overcritical and is not usually good at inspiring and
encouraging others.

Specialist

This person provides specialist skills and knowledge and has a dedicated and single-minded approach.
They can adopt a very narrow perspective and sometimes fail to see the whole picture.

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Finisher

A person who sticks to deadline and likes to get on with things, Will probably be irritated by the more
relaxed member of the team.

Watch in Youtube: https://www.youtube.com/watch?v=7LunroajlLE

SELF CHECK 2.1-2

Multiple Choice: Choose the letter of the correct answer from the given choices.

1. This person will have a clear view of the team objectives and will be skilled at inviting the contribution
of team members in achieving these, rather than just pushing his or her own view.

a. Shaper b. Plant c. Coordinator d. Resource investigator

2. They are hardworking and methodical but may have some difficulty in being flexible.
a. Implementer b. Shaper c. Team worker d. Completer

3. Full of drive to make things happen and get things going.

a. Coordinator b. Shaper c. Implementer d. Team worker

4. One who is most aware of the others in the team, their needs and their concerns.

a. Implementer b. Worker c. tosser d. Team worker

5. A person who sticks to deadline and likes to get on with things

a. Complete b. Finisher c. Implementer d. shaper

INFORMATION SHEET 2.1-3

ROLES AND RESPONSIBILITIES

Learning objectives:
After reading this INFORMATION SHEET, you MUST be able to:

1. IDENTIFY SPECIFIC RESPONSIBILITIES OF A TEAM MEMBERS

2. APPLY THE TEAM ROLES AND RESPONSIBILITIES OF EACH MEMBER

INTRODUCTION

Working in groups is a very common phenomenon in the private sector and government agencies.
It is important that each member of a team to not only be an active participant in the team, but also to be
certain that all other team members are contributing members of the team. There are many ways in which
members of a team can contribute. Some may lead with key concepts; others may supply key details;
while others may assist in sharpening or further development of certain details or concepts. It is expected
that you will discuss your individual efforts with other members of the team. You may also discuss the
problem with class members from other teams, but not to the exclusion of the members of your own team.

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Team members don't have specific responsibilities, but their participation is critical to the team's
success. Team members must agree to:
 Be enthusiastic and committed to the team's purpose.
 Be honest and keep any confidential information behind closed doors.
 Share responsibility to rotate through other team roles like facilitator, recorder, and timekeeper.
 Share knowledge and expertise and not withhold information.
 Ask questions, even seemingly "dumb" ones. Often the new perspective of "inexperienced" team
members can provide insight.
 Fulfill duties in between meetings.
 Respect the opinions and positions of others on the team, even if the person has an opposing view
or different opinion.

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 Individual Responsibilities Group Control or Override
Executive Sponsor 1. Defines the team's Charter 1. Decide who should be
approved by a Strategy Council invited to subsequent
which controls/supports cross- meetings.
functional teams. 2. Request specific
2. Recruits the team's Coordinator. meetings which Sponsor
3. Recommends potential members for should attend or not
the team. attend.
4. Requests budget of time from
managers of potential team
members.
5. Decides who should be invited to the
initial/kick-off meeting.
6. Introduces team members to each
other.
7. Explains to the team the need for
their contributions and how their
work fits within the organization as a
whole.
8. Reports the progress of the team to a
Strategy Council.
9. Resolves conflicts the team has with
other groups.
10. Clarify whether different people
carry different "weight" in
discussions and decisions.
Coordinator 1. Recruits members to join the team. 1. Agree on how much
/Chairperson 2. Greets team members as they arrive. time to spend on each
/Leader 3. Calls the meeting to order at the topic.
appointed start time.
4. During the meeting, controls the
order of events.
5. Proposes Agenda topics and how
much time should be devoted to
each topic.
6. Concludes the meeting at the
appointed ending time.
7. Clarifies the method for making
decisions (consensus, voice vote,
anonymous ballots, etc.) before
discussions begin.
8. Creates and maintains team Project
Plans (e.g., flow charts).
9. Anticipates, seeks, and reserves
support services needed by the
team.
10. Arranges for refreshments food,
travel, lodging, etc. for team
members.
Facilitator 1. Interrupts the meeting to remind the 1. Agree on specific
group about a process concern. meetings which
2. Evaluates norms and methods used Facilitator should attend
during the meeting. or not attend.
3. Between meetings, coaches
individual team members.
4. Mediates conflict among individuals
within the group.
5. Collects and summarizes
anonymous questionnaires and

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ballots.

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Team Members 1. Notify Coordinator about not being 1. Define what precautions
able to attend a meeting. are needed to maintain
2. Bring individual an appropriate level of
calendars/schedules, distributions confidentiality.
received, and personal notes to the 2. Define rules for
meeting. members to follow.
3. Bring name tags or name tents when
appropriate.
4. Arrive at meetings prior to the start
time.
5. Help in room setup when needed.
6. Turn electronics (beepers, phones,
etc.) off tone mode during meetings.
7. Greet other members of the team.
8. Write questions and comments down
to participate when appropriate.
9. Clarify concerns before identifying
solution options.
10. Focus on creatively addressing
interests rather than selling specific
options/positions.
11. Clean up the room (align chairs,
discard trash, etc.) before leaving.
12. Respect requests for confidentiality.
13. Complete assignments between
meetings.
14. Brief members who are absent.
Timekeeper 1. Brings a timer to meetings. 1. Stop presentation to
2. room are calibrated to a common "Call the Question" --
standard Ensures that clocks in the take a vote whether to
meeting. continue.
3. Before the meeting starts, announces
"x minutes before the meeting".
4. Says "the meeting has started" at the
appointed start of the meeting.
5. If the meeting has not started, says
"the meeting started x minutes ago"
every 5 minutes.
6. Communicates to presenters how
much time is remaining (e.g., 10
minutes, 5 minutes, 2 minutes, 1
minute, 30 seconds).
7. Interrupts group with a "Point of
Order" to announce end of time.
Scribe 1. Brings large format papers and dry- 1. Agree on whether items
erase pens to meetings. should be written down
2. Puts title and date on each sheet of or not.
paper produced by the team. The term Minutes of
3. Legibly writes what the group a meeting orginates
verbalizes onto flip-chart paper or from the Latin
white-board. minutus, meaning
4. Posts flip-chart paper or white-
“small”, because they
board.
are meant to be short
5. Ensures that charts match Notes
taken by Note taker. and quick.
6. Gives charts to Note taker.
Note taker 1. Brings blank note paper and writing 1. Agree on whether notes
instruments to meetings. need to be typed up.
2. Takes legible notes during team 2. Review notes for

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 meetings. mistakes/omission
3. If necessary, types up notes. 3. Agree on whether specific
entries should be in or out
of the notes.
Librarian 1. Brings team's Archive Binder(s) to
meetings (or arranges someone else
to bring it/them).
2. Looks up and reads information
from archives during team meetings.
Publisher 1. Sends invitations to those invited to 1. Agree on who should be
the meeting. invited to the meeting.
2. Makes copies for team before, 2. Agree on who is on the
during, and after meetings. team's Distribution
3. Maintains the team's Distribution List.
List. 3. Approve who receives
4. Procures/Provides binders and binds the team's Distribution
papers as needed. List.
5. Provides copies of the team's 4. Agree on binding and
Distribution List. distribution methods
6. Ensures that recipients actually and styles.
received publications.
7. Brings enough extra copies to team
meetings.
Technician 1. Brings extra bulbs and other supplies 2. Agree on what the
/Facilities to the meeting. desired environmental
Manager 2. Makes sure equipment operates conditions.
properly x minutes before the start of
the meeting.
3. Monitors environmental conditions
(heat, etc.).
4. Adjusts thermostats as needed or as
anticipated.
Presenter(s) 2. Bring presentation materials 1. Approve the objectives
(overhead foils, flip charts, etc.) of the presentation.
3. Make sure equipment operates 2. Ask questions only
properly x minutes before the when appropriate.
start of the meeting. 3. Provide feedback to
4. If new, provide Coordinator with Presenter(s).
a statement of introduction.
5. Request adjustments to lighting,
sound levels, etc.
6. Organize information logically --
in chunks.
7. Make transitions of topic
logically easy to follow.
8. Define what
important/specialized words
mean.
9. Provide concrete examples
10. Explain why -- reasons for
statements and questions.
11. Provide written back-up to
verbally presented information.

Watch in Youtube: https://www.youtube.com/watch?v=mbyEoWMnjo4

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 SELF CHECK 2.1-3
Multiple Choice: Choose the letter of the correct answer from the given choices.

1. Monitors environmental conditions

a. Publisher
b. Presenter
c. Technician/Facilities manager
d. Note taker

2. Makes copies for team before, during and after meetings

a. Publisher
b. Manager
c. Presenter
d. Note taker
3. Make sure equipment operates properly x minutes before the start of the meeting.
a. Publisher
b. Presenter
c. Manager
d. Note taker

4. Ensures that charts match Notes taken by Note taker

a. Scribes
b. Presenter
c. Note taker
d. Trainer

5. Greet other members of the team.

a. Presenter
b. Time keeper
c. Worker
d. Team member

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HOW MUCH I HAVE LEARNED?

Direction: Choose the letter of the correct answer. Write your answer on a separate sheet of
paper.

1. It consists of 2 people and the upper limit can be to the size of the organization.
b. Team b. team worker c. smallest team d. a & c

2. It is the general theme of teamwork.

a. searching b. helping c. persuading d. sharing
3. Needed for a team to work effectively
b. Communication b. Persuasion c. Participation d. sharing
4. A person who sticks to deadline and likes to get on with things

a. Complete b. Finisher c. Implementer d. shaper

5. Makes copies for team before, during and after meetings

e. Publisher b. Manager c. Presenter d. Note taker
6. One who is most aware of the others in the team, their needs and their concerns.
a. Implementer b. Worker c. tosser d. Team worker
7.Monitors environmental conditions
e. Publisher b. Presenter c. Technician/Facilities manager d. Note taker
8. Below are the social skills desirable for a successful teamwork, except:
a. listening b. respecting c. helping d. discriminating
9. It is a group of people working together to achieve common objectives and willing to forego
individual autonomy to the extent necessary to achieve those objectives.

a. Team b. team worker c. smallest team d. a & c

10. How does a team achieve its common objectives?

a. members should share its objectives and be identified wholeheartedly with them
b. members develop a common style of working
c. members must not cooperate with the team
d. a&b

References:

https://www.skillsyouneed.com/ips/group-roles.html

https://accountlearning.com/roles-and-responsibilities-of-team-members-in-a-team/

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