517307407.

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DWP (PARA)

Q. What are the fundamental principles pertaining to the works services, as

per DWP - 2007?
Ans. The fundamental principles of works services are:
(a) No works services will be executed without administrative approval,
formal release of work/funds and technical sanction having first been
obtained from the authority appropriate in each case and without funds
being available to meet expenditure on it.
(b) No officer will, in the course of the financial year, exceed the aggregate
budget allotment made to him on any works or under any sub head of
maintenance.
(c) No officer will exceed any specific budget allotments made to him under
any minor or detailed head, except in so far as he may, within his powers of
transfer of funds, be able to meet excess expenditure on one item by
equivalent saving on another.
(d) The final cost of any service may exceed the amount of administrative
approval by not more than 10%. An officer will take no action which will
commit Government to expenditure beyond 10% of Administrative approval
amount without obtaining prior sanction of CFA in the form of a financial
concurrence (FC), corrigendum or revised administrative approval. By
exceeding the estimates by the above tolerance limits, the CFA's powers
themselves will not be exceeded.
(e) A property is deemed to be abandoned when taken off on care and
maintenance basis.
(f) No project will be split up merely to bring it within the powers of an
approving authority. (Auth: Para 2, DWP-2007)
Q. An MES work, for which Administrative Approval for Rs.20 lacs had been
accorded, is completed at a cost of Rs.21.8 lacs. Is revised Administrative
Approval required? Give reasons for your answer.
Ans. The final cost of any service may exceed by not more than 10 per cent
the amount approved by the CFA for that service and expenditure may be
incurred up to that limit. In the instant case the incurred expenditure
exceeds the amount of Administrative Approval by only 9 per cent. Hence
revised Administrative Approval is not required.
(Auth: Para 2(h) of DWP-2007 and Para 193 of MESR)
Q. An engineering officer has committed Government to expenditure beyond
10% of administrative approval amount without obtaining approval of the
CFA. Is this action in order?
Ans. This action of the Engineer officer is not in order. It is because the final
cost of any service will not exceed the amount of Administrative Approval by
more than 10%. An officer will take no action which will commit the
government to expenditure beyond 10% of Administrative Approval amount
without obtaining prior sanction of the CFA in the form of Financial
Concurrence (FC), a Corrigendum or a Revised Administrative Approval.
(Auth: Para 2(h) of DWP 2007 and Para 193 of MESR)

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Q. A GE has taken tendering action to conclude a furniture contract of the
value of Rs. 20 lakhs for a new building as initial supply of furniture which
was not earlier sanctioned as part of works project. What will be your audit
comments during the scrutiny or contract?
Ans. The initial supply of furniture to complete scales is an authorised work
and may be sanctioned either as part of a works project or separately as a
major or minor work as the case may be.
Provision of furniture which does not form part of any work project
will be treated as Original works. Original works costing Rs.15 lakhs or
more fall in the category of Major Capital Works. Such a new work cannot be
sanctioned and/or commenced in any financial year unless it has been
included in the annual Major Works Programme for the relevant financial
year of the concerned service or organization as approved by GOI.
Besides, there are four essential stages in the sanctioning and
execution of Major Capital Works which will have to be complied with viz.
Acceptance of necessity, Admin. Approval, Appropriation of funds and
technical sanction. Article of furniture for the new building cannot also
exceed approved scales as laid down in Barrack and Hospital Schedules or
other Government orders issued time to time except with the prior sanction
of G of I.
The tendering action by GE is not authorised one in absence of the
sanction of a Major Capital Work as per required procedure. Moreover, a GE
has been given power of entering in to contracts through competitive tenders
up to the value of Rs. 15 lakhs only. The GE can issue technical sanction up
to Rs. 15 lakhs and thus is not competent to issue the technical sanction in
this case. Therefore, the tendering action as well as entering in to the
contract by the GE is irregular and in violations of procedures and
regulations. (Auth: Para 4 & 5 of DWP-2007)
Q. Classify the following as Original Work or Repairs:
(i) Widening of roads;
(ii)Replacement of damaged doors and windows in a building;
(iii)Purchase of new furniture in replacement of unserviceable items;
(iv) Additions to existing buildings.
Ans.
(i) Original Work;
(ii) Repairs;
(iii)Repairs;
(iv)Original Work
(Auth: Paras 4 & 7 of DWP and Para 1, 121, 123, 227 & 246 MESR)
Q. What are the four categories of original works for the administrative
purpose. ?
Ans. For administrative purposes original works are divided in the following
categories:
(i) MAJOR CAPITAL WORKS: Original works costing Rs. 15 lakhs or more
(ii) LOW - BUDGETED CAPITAL WORKS: Original works costing more than
Rs. 2 lakhs but less than Rs. 15 lakhs
(iii) REVENUE WORKS: Original works costing more than Rs. 1 Lakhs and
not exceeding Rs. 2 Lakhs.
(iv) MINOR WORKS: Original works costing not more than Rs. 1 Lakh.
(Auth: Para 5 of DWP, 2007)
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Q. Distinguish between: Major original works and Minor original works

Ans. Major Original works are those Original works which cost Rs. 15 Lakhs
or more.
Minor Original works are those Original works which cost no more
than Rs. 1 lakh. (Auth: Para 5 (a)(i) & (iv) DWP-2007)
Q. Write short notes: Major Works under the Revenue Head
Ans. Major works under Revenue Head are those costing between Rs. One
and Two lakhs, and special repairs to buildings and installations.
(Auth: Para 5(a)(iii) DWP 2007)
Q. Write short notes: Minor Works
Ans. All works costing not more than Rs. one lakh both new and those in
progress. (Auth: Para 5(a)(iv) DWP 2007)
Q. Distinguish between: Authorised items of work and Special items of work.
Ans. Authorised works can be sanctioned only for authorized services as
mentioned in Govt. regulations or separate orders of a general and specific
nature or for customary services provided to troops. Special items of work
cannot be sanctioned for any of these factors. They can only be approved
when exceptional local conditions justify the necessity or as an important
experimental measure. Authorised items of work are covered by Scales of
Accommodation for Defence Services, 1983 while special items of work are
not. (Auth: Para 6 of DWP-2007)
Q. While vetting of Approximate Estimates of an original work in an IFA's
office it was noticed that some items of the nature of special works were
included. Is it permissible? Under what conditions special works should not
be sanctioned?
Ans. Special works are those which are not authorized works i.e. for which
scales are not authorized and are thus not covered under Para 6(a) of DWP.
The Special Works may be approved only when exceptional local conditions
justify the necessity, or as an important experimental measure.
Therefore, in the instant case Special Works would be permissible if
above conditions are fulfilled. Special Works should not be approved if the
effect would be to introduce a new practice or change of scales.
(Auth: Para 6(a) and Para 6(b) of DWP, 2007 and 122(b) of RMES)
Q. What is the difference between Special Repairs and Special Works? In
What cases should Special Repairs be treated as Special Works?
Ans. Special Repairs are those maintenance services which involve
replacements and renewals costing more than Rs. 1,50,000 each to
buildings, furniture etc and special repairs to roads.
On the other hand, special works are original works which comprise
services not authorised by Govt. in regulations or separate orders or a
general or specific nature.
(Para 6(b) and 10 of DWP 2007 and Para 121(b) and 122(b) of RMES)
Special Repairs which do not fall within the definition of authorised
works and which are not in accordance with any scale or regulation should
be treated as a special work and should be sanctioned as such by the
appropriate CFA to whom powers have been delegated under "Special
Works". (Auth: CGDA letter No. 0/18527/AT-S dated 4.2.1987)

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Q. What type of special works should not be sanctioned?
Ans. Special works which would have the effect of introducing a new
practice or change of scales should not be sanctioned.
(Auth: Para 6(b) of DWP 2007 and Para 122(b) of RMES)
Q. What is the rationale of dispensing with the necessity of Administrative
approval for ordinary repairs?
Ans. In case of ordinary repairs, the schedule of demands is the only
estimate of cost. An allotment of funds given on this basis implies
administrative approval to the execution of the services to that extant. That
is why no further administrative approval is required for ordinary repairs.
But no work will be carried out without the technical sanction of competent
engineer authority and no expenditure will be incurred in excess of
allotment. (Auth: Para 9(c) of DWP 2007 and Para 145 of RMES)
Q. Distinguish between: Ordinary repairs and Special repairs
Ans. Ordinary repairs consist of Replacements and Renewals costing up to
Rs 1,50,000/- while Special repairs consist of Replacements and Renewals
costing more than Rs. 1,50,000/- each.
Ordinary repairs consist of Petty repairs and Periodical services while
Special repairs do not consist of them.
Ordinary repairs are carried out in accordance with MES Standing
Orders while Special repairs are carried out in accordance with MES
Regulations. (Auth: Para 9 & 10 DWP-2007)
Q. Who is the competent authority for grouping of buildings for special
repairs?
Ans. The Garrison Engineer will be the competent authority for grouping of
building for the purpose of special repairs.(Auth: Para 10 (b) of DWP, 2007)
Q. A major capital work costing more than Rs. 15 lakhs has been sanctioned
in financial year 2013-14 by the GOC in C of command which was not
included in the Annual Major Works Programme for the relevant financial
year. Is this in order?
Ans. This is not in order because in case of a new Major Capital works each
costing Rs. 15 lakhs and more, it has to be included in the annual Major
Works Programme (AMWP) for the relevant financial year of the concerned
service or organization as approved by Government of India.
(Auth: Para 16 (a) of DWP, 2007)
Q. How does the Acceptance of Necessity of an MES work differ from
Administrative Approval?
Ans. Acceptance of Necessity means the concurrence of competent financial
authority to the expenditure proposed. Administrative approval means
sanction by competent financial authority to the execution of an original
work at a stated cost.
While Acceptance of Necessity is the first stage, the Administrative
approval is the second stage in the project for an original work.
Also, Acceptance of Necessity is given on the basis of Indication of cost. On
the other hand, Administrative approval is invariably sanctioned on the
basis of detailed Approximate estimates made by Engineering authorities
and is thus more accurate.
(Auth: Paras 25 & 31 of DWP and Paras 127-129 of MESR)
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Q. “Acceptance of necessity" is one of the four main stages in the project for
an original work. What are the other three? Explain what these four stages
mean?
Ans. There are following four main stages in the project for an original work:
(i) Acceptance of necessity: This means the concurrence of the competent
financial authority to the expenditure proposed;
(ii) Administrative approval: Means sanction by CFA to the execution of an
original work at a stated cost;
(iii) Appropriation of funds: means the allotment of a particular sum of
money to meet expenditure on a specified work and;
(iv) Technical Sanction: Which is issued by competent engineer authority,
and which mean no more than a guarantee that proposals are structurally
sound, and that the estimates are accurately calculated and based on
adequate data. (Auth: Para 25, 29, 31, 42 & 45 of DWP, 2007)
Q. A GOC-in-C of a Command accepts the necessity and issues
Administrative Approval consisting of Rs. 75 Lakhs for Authorised Works
and Rs. 8 Lakhs for Special Works. Is this in order?
Ans. Not in order. GOC-in-C’s administrative require sanction from COAS as
the amount earmarked for special items (up to Rs. 7 Lakhs) and approved
by him, actually falls under the powers of COAS.
(Auth: Item No. 3 of Appendix ‘D’ referred in Para 26 of DWP, 2007)
Q. What is the role performed by IFA/CDA in according to financial
concurrence in Works proposals.
Ans. IFA/CDA vet the Approximate estimates prepared by engineering
authorities and examine the proposal from necessity angle.
(Auth: Para 27, DWP-2007)
Q. What do you understand about administrative approval of a work? Is
administrative approval essential for all kinds of work services?
Ans. An Administrative Approval is a sanction by the CFA to the execution
of a work at a stated cost. It also states clearly whether the works being
approved are authorized or special. Special items of works will be specified
and reasons for approving the same will be stated.
Administrative Approval is essential in all Original works and special
repairs. However, in case of services other than the original works and
special repairs, the schedule of demands is the only estimate of cost. An
allotment given on this basis implies the administrative approval to the
execution of services to that extant and no further administrative approval is
required. No administrative approval is required for payment of general
charges. (Auth: Para 31 of DWP, 2007 and Para 145 of MESR)
Q. A work of construction of a Gymnasium Hall at X station was approved in
October 2011 but the actual work is to be commenced in November2013.
Will this be in order?
Ans. This will not be in order. Delay in commencement of the works beyond
12 months would necessitate a revised administrative approval. If an
approved work is not commenced within one years of the date of
administrative approval, fresh approval must be obtained. In the instant
case since the work has not been commenced within one year, fresh
approval must be obtained. (Para 31(c) of DWP and Para 142 of MESR)
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Q. What action needs to be taken by the GE when the final cost of the work
exceeds the amount of Adm. Approval by more than 10%?
Ans. When the final cost of work exceeds the amount of administrative
approval by more than 10% and there is no prospect this excess being met
by savings on other items a revised estimate will be prepared and a revised
administrative approval of the CFA will be obtained. (Para 32(c) DWP, 2007)
Q. Explain whether a revised administrative approval is based on actual
completion cost after issue of financial concurrence (FC)?
Ans. A Revised Admin Approval is not based on actual completion cost and
the tolerance limit of 10% as per Para 2(h) of DWP will be applicable to
revised Admin Approval also. (Authority: Para 32(g) of DWP, 2007)
Q. Explain any one circumstance under which an MES Officer can
commence work without waiting for Administrative Approval for the work.
How and to whom will he report such action? Or, Under what conditions the
‘Go Ahead’ sanction of a work is accorded?
Ans. For urgent military reasons delay involved in the issue of
administrative approval cannot be accepted, the CFA is empowered to order
the commencement of the work on essential items or required work prior to
issue of administrative approval by according the "GO- Ahead" sanction.
In doing so, however, the CFA should ensure that no accommodation
or facility is constructed in excess of requirements. (Para 34 of DWP, 2007)
Q. The formation Hqrs. of a Division is inundated with water on account of
breach in the river. The Divisional Commander orders CWE to immediately
undertake minor works worth Rs.1 Lakh without waiting for written
orders/formal sanction of the CFA. The AO GE refuses to pay bills on
grounds of lack of competence of the orders of the Divisional Commander
and lack of funds. Comment.
Ans. In case of contingencies of such a nature any local Commander can
order the works to be undertaken under Para 34, if reference to the
appropriate CFA entails dangerous delay. The question of lack of
competence does not arise. However, all such orders should be given in
writing. Funds can be provided for subsequently. (Para 34 of DWP 2007)
Q. A CFA lower than the Government of India has accorded the 'GO Ahead'
sanction of a work exceeding 20% of the rough cost estimate for the entire
project. Comment on the correctness of above sanction.
Ans. The action of CFA is not correct. The "GO - Ahead" sanction will not
exceed 20% of rough cost estimate for the entire project made by the
Engineer authorities. The percentage shall not include the cost of
acquisition of land required for the project. (Para 34(b) of DWP, 2007)
Q. Can a GE incur liability on a work for which there is neither an
administrative approval nor any allotment of funds?
Ans. Yes. In case of imminent danger to buildings, etc or of breakdown of
installations, when delay would be seriously detrimental to public service,
the local MES officer has to take immediate steps to protect life and property
or to ensure that the service is maintained. But he must at once report the
facts of the case to his superior engineer authority, the local military
commander and CDA concerned, stating the liability he is incurring.
(Auth: Para 36 (a) of DWP 2007 and Para 15 of RMES)
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Q. As a result of an earthquake, family accommodation of military personnel
is destroyed and needs to be rebuilt. The local Garrison Engineer wishes to
go ahead with the work immediately without waiting for Administrative
Approval. Under whose orders can he do so, and within what time should
the Administrative Approval be obtained?
Ans. In case of such urgent requirement arising out of natural disaster, the
GE can go ahead with the work of reconstruction with the approval of the
local Army Commander. Administrative Approval must be accorded by the
CFA within six months of the commencement of the work.
(Auth: Paras 35 & 37 of DWP-2007)
Q. A GE has not prepared the coasted schedules of a work (AE) with an
estimated cost of Rs. 2 lakhs. Explain as to the importance of coasted
schedules tendering action and validity of above action of GE?
Ans. The action of GE is not in order. Schedules of works duly coasted and
technically sanctioned by the competent Engineer authority essential to be
prepared before tender documents are issued.
In the case of work estimated to cost less than Rs. 50,000/- the
preparation of coasted schedules of works may be dispensed with. It is on
the analogy of that in case of Minor works costing less than Rs. 50000/- no
approximate estimates will be necessary. (Para 41 & 42 (c-d) of DWP 2007)
Q. The CE of a Zone alters the standard contract documents in regard to
percentage payments, after the tender is accepted. Is this in order?
Ans. Not in order. CE’s action is not correct. He can do alterations at pre-
tender stage only. He can also consult the CDA, whenever possible.
(Para 46 (e) of DWP 2007 and 393 of MESR)
Q. A CE has entered in to a contract on a major work of the value of Rs. 10
Crore which permits the contractor an advance of 10% value of the contract
as mobilization advance for immediate hiring of the special equipments,
tools and plants to be brought on site. Is this permissible?
Ans. Yes, it is permissible. In case of works to be carried out in
remote/difficult location and/or requiring mobilization of special
equipments, tools or plants, or works to be completed on stringent and
compressed time-frame, the Chief Engineer may include in the tender notice
the offer of mobilization advance to the prospective contractors so as to
prevent avoidable delay in commencement of works after acceptance of
contract.
The amount of mobilization advance that can be granted is limited to
maximum of 10% of the value of the contract. The guidelines for interest to
be charged and the method and schedule of recovery and/or adjustment of
such advance in different categories of cases, are issued by E-in-Cs Branch
time to time with the approval of Defence Finance. (Para 47 of DWP, 2007)
Q. What action needs to be taken by the GE when the accepted amount of
the contract reduces the cost of project below AA by more than 15%?
Ans. For projects estimated to cost Rs. 3 Lakh or more, when the amount of
accepted contract reduces the cost of project below the administrative
approval by more than 15% then the approved amount for the project will be
reduced by the amount exceeding 15% by the CE/CWE within whose
powers the technical sanction for the work falls. The details of reduction will
be sent to the CDA. (Auth: Para 50 DWP, 2007)
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Q. A project is administratively approved for Rs.20 lakhs. The contract is
accepted at Rs.16 lakhs. What action should be taken by the CDA's office
during contract scrutiny?
Ans. The accepted contract has reduced the cost of the project below the
amount of administrative approval by an amount exceeding 15%. CDA's
office should ask the CWE/CE within whose powers of technical sanction
the work falls, for a reduction statement for this amount, which in this case
is Rs.1,00,000/-. (Auth: Para 50 of DWP, 2007)
Q. A project is administratively approved for Rs.20 lakhs. The contract is
accepted at Rs.16 lakhs. In this contract, the scope of work is also reduced
for administrative reasons. What effect will this have on the administrative
approval?
Ans. Administrative approval need not be revised but approved amounts for
the abandoned items of AA and the total approved amount will be reduced
by the CWE/CE. Details of reductions should be sent by the GE to CDA.
(Auth: Para 51 of DWP, 2007)
Q. While constructing a new residential building for army officers at Delhi
Cantt, new specifications and material is proposed to be introduced on
grounds of technical and aesthetic reasons after according of administrative
approval? Is this permissible?
Ans. Yes this is permissible. While constructing a new building, new
specifications or materials can be introduced if technical or aesthetical
reasons so justify, with the prior approval of the Zonal Chief Engineer
concerned, subject to the condition that this must be within the existing
tolerance limit as applicable and not exceeding 5% of the original
Administrative approval amount. (Auth: Para 52 (b) of DWP, 2007)
Q. Who vets the AEs in respect of works proposals pertaining to all the three
Service HQrs.?
Ans. IFA (Army-Q) at Army Service HQrs. vet the AEs pertaining to all the
three Service HQrs. (Auth: Para , DWP-2007)

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