Definition:: Management Information and Evaluation System
Definition:: Management Information and Evaluation System
Definition:: Management Information and Evaluation System
Definition:
“Management information system: An array of components designed to
transform a collective set of data into knowledge that is directly useful and
applicable in the process of directing and controlling resources and their
application to the achievement of specific management objectives.”
[Hanson 1982]
Evaluation System:
“A periodic evaluation of system to assess its status in term of original and
current expectation and to chart its future direction.”
[WHO]
OBJECTIVES OF MIS:
To enhance communication among employs.
To provide a system for recording and aggregating information.
Reduce expenses related to labor-intensive manual activities.
To support the organization’s strategic goals
IMPORTANCE OF MIS:
Planning systematically and coordinating activities.
Establishing databases on budgets, personnel, facilities and equipment.
Providing guidance in choosing entry points for program interventions and
establishing active partnerships with other organizations
Providing information on the status of the population served, such as its health
status (i.e. defines surveillance levels).
Guiding prioritizing by identifying major problems.
Providing indicators for monitoring and evaluation of performance.
Assessing the impact or effectiveness of services.
Guiding the forecasting of Commodity or service needs.
1. Direct Approach:
Direct installation of the new system with immediate discontinuance of the old
existing system is referred as “cold turnkey” approach. This approach becomes
useful when these factors are considered.
The new system does no replace the existing system.
Old system is regarded absolutely of no value
New system is compact and simple.
The design of the new system is inexpensive with more advantages and less risk
involved.
2. Parallel Approach:
The selected new system is installed and operated with current system.
This method is expensive because of duplicating facilities and personal to
maintain both the systems.
In this approach a target date must be fixed when the operations of old system
cease and new one will operate on its own.
3. Modular Approach:
This is generally recognized as “Pilot approach”, means the implementation of a
system in the Organization on a piece-meal basis.
Advantages Of MIS:
The risk of systems failure is localized
The major problem can be easily identified and corrected before further
implementation.
It supports and enhances the overall decision making process.
MIS enhances job performance throughout an institution
It provides the means through which the institutions activities are monitored and
information is distributed to management, employees and customers.
It measures performance, manage resources
It can also be used by management to provide feedback on the effectiveness of
risk controls.
Limitations:
Technology also increases the potential for inaccurate reporting and flawed
decision making. Because data can be extracted from many financial and
transaction systems, appropriate control procedures must be set up to ensure
that information is correct and relevant.
NURSING MANAGEMENT INFORMATION SYSTEM(NMIS)
Nursing information systems (NIS) are computer systems that manage clinical data
from a variety of healthcare environments, and made available in a timely and
orderly fashion to aid nurses in improving patient care.
Applications Of NMIS:
4. Personnel Management:
An employee with a special mix of skills can be located. Records are readily
accessible needed for accreditation purposes or to monitor contract
compliance.
The information may be retrieved on a daily basis for use in conjunction
with workload measurement and contract requirements to plan staffing
assignments.
Advantages Of NMIS:
EVALUATION SYSTEM
Every organization needs to evaluate its performance and the impact of its
efforts. In many instances, organizations have multiple programs and will
need to evaluate each one from two perspectives:
1. how
2. whether it has achieved its specific objectives.
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A. Process Evaluation:
Continuous monitoring and supervision are part of process evaluation,
which examines how well program activities are being implemented.
Specifically, process evaluations focus on the development and
strengthening of existing systems, protocols, and guidelines necessary to
support, standardize, and institutionalize service activities.
These activities support planning, implementation, and supervision to
assess progress against project goals and objectives.
Process evaluation should also review what is working and what is not in
order to enable staff and managers to develop corrective actions; determine
whether resources, equipment, supplies and staff skills are adequate and
used efficiently and effectively; identify barriers to program.
B. Output evaluation:
The output evaluation assesses achievements on-site by viewing defined,
quantifiable indicators of program performance such as access, quality and
acceptability, number of persons trained and use of services by the target
populations. Output indicators are usually quantitative.
C. Effects evaluation:
Effects measurement focuses on changes observed within the target
population in the catchment area, for example: observed changes in
reproductive health attitudes, changes in staff and skills, and changes in
provider attitudes toward providing and managing services.
BIBLIOGRAPHY